Welcome. City of Grovetown Budget Hearing

Welcome City of Grovetown 2019 Budget Hearing December 3, 2018 1

Agenda Methodology 2019 General Fund Revenue Projections 2019 General Fund Projected Expenditures SPLOST & Capital Improvement Projects Questions 2

Methodology In Conjunction With Council, Determined 2019 Budget Priorities: o Personnel: new hires to keep up with growth; increase training & certification o IT: network security; social media archiving; new finance & accounting software o Capital Improvement Needs provide better services for residents Determined Projected Revenue & Fixed Costs (power / electricity; salaries; etc.) Received and Reviewed Department Input Face to Face Meetings With Each Director, By-Line Review / Justification Presentation of Proposed Budget to Council at Off-Site 3

General Notes Millage Rate Increase Provided Flexibility Projected Local Option Sales Tax (LOST) Met All Stated Priorities All Departments Received More Funding Than in 2018 General Fund Plus SPLOST Lays Foundation for Capital Improvements 4

2019 Budget Priorities Priorities by Spend Areas o Personnel (Selective New Hires; Training / Certifications) invest in our people o Infrastructure (primarily thru SPLOST & T-SPLOST) signage; road repairs o IT / Network Security & Protection o Buildings / Facilities Maintenance invest in our City buildings and assets infrastructure o Amenities (parks and trails; do we begin to stand up our own City leagues?) 5

2019 Budget Priorities General Fund Priorities by Spend Areas o Personnel each department identified needs + additional funds for training & certification L&R athletic coordinator; PS PD Training Officer + 2 x Patrol Officers; PW 2 x Streets & San Workers; Fin Business Manager Equipment / Vehicles associated with additional personnel (police cars; dump truck = SPLOST); life cycle replacement (vehicles; computers; other) o o o o City Aesthetics light poles; flags; flowers / landscaping; Code Enforcement with respect to residents properties and rough trash, particularly along Robinson Ave; strict enforcement of Rough Trash Equipment fire hose testing; K9 vehicle City signage; Station 1 Renovation (SPLOST Funding) replacement software & phone line back-up (Public Safety) 6

2019 Budget Priorities SPLOST / T-SPLOST Priorities by Spend Areas o Storage for vehicles / equipment / paperwork o Sidewalks Harlem Grovetown Road vic Grovetown Middle School; extend Robinson Avenue, south side, to and along Summerfield subdivision o Vehicles / Equipment backhoe & front loader; vehicles for new hires; firetruck & SCBA; K9 vehicle o Station 1 Renovation primarily on Fire Station side o City Hall Expansion use old Senior Center to accommodate growth o Liberty Park Roof 7

2019 General Fund Highlights departments received more funding than last year, fewer cuts budget includes: o o first cost of living increase in 3 years 12 new employees: 3 x Police Department; 3 x Fire Department; 2 x Planning & Development; 2 x Leisure and Recreation Services; 2 x Streets & Sanitation took into account office furniture, IT, and vehicles o o network cyber protection; new finance & accounting and social media archiving software increased funds for all departments for training / certifications 8

2019 General Fund Projected Revenue 9

2019 General Fund Budget Projected Revenues % of 2018 % of 2019 Revenue Sources Total Revenues (projected) Total Revenues (projected) Property Taxes 28% $ 2,344,891 29% $ 2,435,000 Local Option Sales Tax 28% 2,340,202 28% 2,400,000 Other Taxes 23% 1,950,067 22% 1,896,900 Garbage Fees 10% 850,000 11% 900,000 Fines & Forfeitures 4% 303,586 3% 269,500 Licenses, Fees & Permits 6% 525,200 5% 418,000 Miscellaneous 1% 118,336 1% 50,000 Total $ 8,432,283 $ 8,369,400 Difficult to predict, plan conservatively 10

2019 General Fund Projected Expenditures 11

2019 General Fund Budget Projected Expenditures % of 2019 Proposed Budgets Total Expenses (projected) General Government 36% $ 3,028,313 Public Works 21% 1,718,142 Public Safety 31% 2,614,618 Recreation & Leisure 6% 480,814 Planning & Zoning 5% 431,836 Municipal Court 1% 95,677 Total $ 8,369,400 12

2019 General Fund Budget Summarized Projected Revenue Projected Expenditures % of 2019 Revenue Sources Total Revenues (projected) Property Taxes 29% $ 2,435,000 Local Option Sales Tax 28% 2,400,000 Other Taxes 22% 1,896,900 Garbage Fees 11% 900,000 Fines & Forfeitures 3% 269,500 Licenses, Fees & Permits 5% 418,000 Miscellaneous 1% 50,000 Total $ 8,369,400 $8,369,400 (Projected Revenue) = $8,369,400 (Projected Expenditures) 13

2019 Budget Department Highlights 14

General Government Mayor & Council Municipal Court CITY OF GROVETOWN GENERAL FUND - BUDGET PD FD Streets / Sanit Maint Leis & Rec P&D OVERALL Administrative Departments Operating Departments Account Title TOTAL 1000 1310 2650 3001 3005 4000 5000 6000 7000 511100 Salaries & Wages 3,861,577 319,350 35,203 42,477 1,270,779 774,918 668,538 77,384 328,233 344,696 511300 Overtime 142,162 - - - 63,373 55,479 16,549-6,761-512100 Health & Life Insurance 671,000 671,000 - - - - - - - - 512400 Retirement 150,315 150,315 - - - - - - - - 512600 Unemployment Insurance 6,500 6,500 - - - - - - - - 512700 Workers Compensation 192,000 192,000 - - - - - - - - 521100 Official/Administrative Services 99,200 57,600 2,000 39,600 - - - - - - 521200 Professional Services 200,740 181,000 1,200-3,740 6,100 - - - 8,700 521300 Technical Services 194,650 138,570-1,000 13,780 19,050 1,500-12,500 8,250 522130 Janitorial Service 15,600 14,400 - - - 1,200 - - - - 522200 Repairs and Maintenance 275,580 27,700-1,200 60,300 58,500 53,080 22,000 52,050 750 522320 Rental of equipment and vehicles 4,670 - - - - - - - 4,670-523100 Prop, Veh, & Gen Liability Insurance 170,500 166,000 - - - - 4,500 - - - 523200 Communication 150,129 145,179 4,800 - - 150 - - - - 523300 Advertising Fees 47,328 7,378 800 150 12,400 1,600 - - 24,500 500 523500 Travel Costs & Reimbursements 44,480 12,790 8,250 5,000 6,740 1,500 500-4,200 5,500 523600 Dues, Fees, Subscriptions 49,085 22,100-2,000 11,425 6,160 4,500-900 2,000 523700 Education & Training 48,106 12,500 5,000 1,200 5,750 9,000 396 1,220 1,000 12,040 523900 Drug Testing 7,900 3,000 - - - - 4,900 - - - 531100 Supplies 46,750 9,300-1,300 12,000 10,900-2,400 8,250 2,600 531220 Natural Gas & Water 58,000 40,000 - - - - 18,000 - - - 531230 Electricity 350,000 350,000 - - - - - - - - 531270 Gasoline & Other Fuels 103,400 - - - 70,000 18,500-1,500 9,000 4,400 531600 Small Equipment 77,125 5,000-1,750 8,150 7,225 37,000 4,000 2,500 11,500 531590 Garbage Disposal Service 775,000 - - - - - 775,000 - - - 531700 Uniforms/Other Supplies 81,575 750 - - 52,200 16,550 4,100 2,275 4,800 900 542000 Capital Equipment 102,400 - - - - 37,150 13,800-21,450 30,000 579000 Contingency 443,629 430,629 8,000 - - - 5,000 - - - Total 1000 8,369,400 2,963,060 65,253 95,677 1,590,637 1,023,982 1,607,363 110,779 480,814 431,836 15

City of Grovetown Budget TOTAL BUDGET Fund 100 General 2,963,060 Department 1000 General Government Account Title Amount Notes 511100 Salaries & Wages 319,350 Change to from 1510 to 1000 511300 Overtime - 512100 Health & Life Insurance 671,000 512400 Retirement 150,315 512600 Unemployment Insurance 6,500 512700 Workers Compensation 192,000 521100 Official/Administrative Services 57,600 521200 Professional Services 181,000 Includes $60,000 for new Finance / Accounting Software 521300 Technical Services 138,570 522130 Janitorial Service 14,400 522200 Repairs and Maintenance 27,700 522320 Rental of equipment and vehicles - 523100 Prop, Veh, & Gen Liability Insurance 166,000 Roughly Allocated Percentage 523200 Communication 145,179 523300 Advertising Fees 7,378 523500 Travel Costs & Reimbursements 12,790 523600 Dues, Fees, Subscriptions 22,100 523700 Education & Training 12,500 523900 Drug Testing 3,000 Roughly Allocated Percentage 531100 Supplies 9,300 531220 Natural Gas & Water 40,000 Roughly Allocated Percentage 531230 Electricity 350,000 Roughly Allocated Percentage 531270 Gasoline & Other Fuels - 531600 Small Equipment 5,000 531700 Uniforms/Other Supplies 750 542000 Capital Equipment - 579000 Contingency 430,629 16

City of Grovetown Budget TOTAL BUDGET Fund 100 General 65,253 Department 1000 Administration (Mayor & Council) Account Title Amount Notes 511100 Salaries & Wages 35,203 521100 Official/Administrative Services 2,000 521200 Professional Services 1,200 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication 4,800 523300 Advertising Fees 800 523500 Travel Costs & Reimbursements 8,250 523600 Dues, Fees, Subscriptions - 523700 Education & Training 5,000 579000 Contingency 8,000 Increased Council contingency for current year 17

City of Grovetown Budget TOTAL BUDGET Fund 100 General 95,677 Department 2650 Municipal Court Account Title Amount Notes 511100 Salaries & Wages 42,477 511300 Overtime - 512100 Health & Life Insurance - Allocated 512400 Retirement - Allocated 512600 Unemployment Insurance - Allocated 512700 Workers Compensation - Allocated 521100 Official/Administrative Services 39,600 521200 Professional Services - 521300 Technical Services 1,000 522130 Janitorial Service - 522200 Repairs and Maintenance 1,200 522320 Rental of equipment and vehicles - 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication - 523300 Advertising Fees 150 523500 Travel Costs & Reimbursements 5,000 523600 Dues, Fees, Subscriptions 2,000 523700 Education & Training 1,200 523900 Drug Testing - Allocated 531100 Supplies 1,300 531220 Natural Gas & Water - Allocated 531230 Electricity - Allocated 531270 Gasoline & Other Fuels - 531600 Small Equipment 1,750 531700 Uniforms/Other Supplies - 542000 Capital Equipment - 18

City of Grovetown Budget TOTAL BUDGET Fund 100 General 1,590,637 Department 3001 Public Safety - Police Account Title Amount Notes 511100 Salaries & Wages 1,270,779 3 new employees, 2 x Patrol, 1 x Dispatch; $104,837 511300 Overtime 63,373 512100 Health & Life Insurance - Allocated 512400 Retirement - Allocated 512600 Unemployment Insurance - Allocated 512700 Workers Compensation - Allocated 521100 Official/Administrative Services - 521200 Professional Services 3,740 521300 Technical Services 13,780 522130 Janitorial Service - 522200 Repairs and Maintenance 60,300 522320 Rental of equipment and vehicles - 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication - 523300 Advertising Fees 12,400 523500 Travel Costs & Reimbursements 6,740 523600 Dues, Fees, Subscriptions 11,425 Increased from 2018 523700 Education & Training 5,750 523900 Drug Testing - Allocated 531100 Supplies 12,000 531220 Natural Gas & Water - Allocated 531230 Electricity - Allocated 531270 Gasoline & Other Fuels 70,000 531600 Small Equipment 8,150 531700 Uniforms/Other Supplies 52,200 542000 Capital Equipment - 19

City of Grovetown Budget TOTAL BUDGET Fund 100 General 1,023,982 Department 3005 Fire Department Account Title Amount Notes 511100 Salaries & Wages 774,918 3 new employees, 2 x Firefighters, 1 x Training LT; $120,633 511300 Overtime 55,479 512100 Health & Life Insurance - Allocated 512400 Retirement - Allocated 512600 Unemployment Insurance - Allocated 512700 Workers Compensation - Allocated 521100 Official/Administrative Services - 521200 Professional Services 6,100 Added Cancer Insurance Premium; $3,100 521300 Technical Services 19,050 522130 Janitorial Service 1,200 522200 Repairs and Maintenance 58,500 522320 Rental of equipment and vehicles - 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication 150 523300 Advertising Fees 1,600 523500 Travel Costs & Reimbursements 1,500 523600 Dues, Fees, Subscriptions 6,160 Increased from 2018 523700 Education & Training 9,000 523900 Drug Testing - Allocated 531100 Supplies 10,900 531220 Natural Gas & Water - Allocated 531230 Electricity - Allocated 531270 Gasoline & Other Fuels 18,500 531600 Small Equipment 7,225 531700 Uniforms/Other Supplies 16,550 542000 Capital Equipment 37,150 20

City of Grovetown Budget TOTAL BUDGET Fund 100 General 1,607,363 Department 4000 Streets & Sanitation Account Title Amount Notes 511100 Salaries & Wages 668,538 2 new employees; $47,000 511300 Overtime 16,549 512100 Health & Life Insurance - Allocated 512400 Retirement - Allocated 512600 Unemployment Insurance - Allocated 512700 Workers Compensation - Allocated 521100 Official/Administrative Services - 521200 Professional Services - 521300 Technical Services 1,500 522130 Janitorial Service - 522200 Repairs and Maintenance 53,080 522208 Landfill Closing - 522320 Rental of equipment and vehicles 4,500 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication - 523300 Advertising Fees 500 523500 Travel Costs & Reimbursements 4,500 523600 Dues, Fees, Subscriptions 396 Increased from 2018 523700 Education & Training 4,900 523900 Drug Testing - Allocated 531100 Supplies 18,000 531220 Natural Gas & Water - Allocated 531230 Electricity - Allocated 531270 Gasoline & Other Fuels 37,000 531590 Garbage Disposal Service 775,000 Added Tipping Fees; $50,000 531600 Small Equipment 4,100 531700 Uniforms/Other Supplies 13,800 542000 Capital Equipment 5,000 21

City of Grovetown Budget TOTAL BUDGET Fund 100 General 110,779 Department 5000 Maintenance Shop Account Title Amount Notes 511100 Salaries & Wages 77,384 511300 Overtime - 512100 Health & Life Insurance - Allocated 512400 Retirement - Allocated 512600 Unemployment Insurance - Allocated 512700 Workers Compensation - Allocated 521100 Official/Administrative Services - Allocation of Salaries Accounts for $60K reduction from 2018 521200 Professional Services - 521300 Technical Services - 522130 Janitorial Service - 522200 Repairs and Maintenance 22,000 Increased $12,000 from 2018 522320 Rental of equipment and vehicles - 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication - 523300 Advertising Fees - 523500 Travel Costs & Reimbursements - 523600 Dues, Fees, Subscriptions - Increased from 2018 523700 Education & Training 1,220 523900 Drug Testing - Allocated 531100 Supplies 2,400 531220 Natural Gas & Water - Allocated 531230 Electricity - Allocated 531270 Gasoline & Other Fuels 1,500 531600 Small Equipment 4,000 531700 Uniforms/Other Supplies 2,275 542000 Capital Equipment - 22

City of Grovetown Budget TOTAL BUDGET Fund 100 General 480,814 *** Department 6000 Recreation Account Title Amount Notes 511100 Salaries & Wages 328,233 2 new employees, L&R Worker and Athletic Coordinator; $64,000 511300 Overtime 6,761 ***MUST RELOOK*** 512100 Health & Life Insurance - Amounts to be allocated 512400 Retirement - Amounts to be allocated 512600 Unemployment Insurance - Amounts to be allocated 512700 Workers Compensation - Amounts to be allocated 521100 Official/Administrative Services - 521200 Professional Services - 521300 Technical Services 12,500 Added Social Archiving fees; $3,000 522130 Janitorial Service - 522200 Repairs and Maintenance 52,050 Increased $10,000 from 2018 522320 Rental of equipment and vehicles 4,670 523100 Prop, Veh, & Gen Liability Insurance - Amounts to be allocated 523200 Communication - 523300 Advertising Fees 24,500 523500 Travel Costs & Reimbursements 4,200 523600 Dues, Fees, Subscriptions 900 Increased from 2018 523700 Education & Training 1,000 523900 Drug Testing - Amounts to be allocated 531100 Supplies 8,250 531220 Natural Gas & Water - Amounts to be allocated 531230 Electricity - Amounts to be allocated 531270 Gasoline & Other Fuels 9,000 531600 Small Equipment 2,500 531700 Uniforms/Other Supplies 4,800 542000 Capital Equipment 21,450 23

City of Grovetown Budget TOTAL BUDGET Fund 100 General 431,836 Department 7000 Planning & Zoning Account Title Amount Notes 511100 Salaries & Wages 344,696 2 new employees, Building Insp & City Planner; $60,000 511300 Overtime - 512100 Health & Life Insurance - Allocated 512400 Retirement - Allocated 512600 Unemployment Insurance - Allocated 512700 Workers Compensation - Allocated 521100 Official/Administrative Services - 521200 Professional Services 8,700 2018 average through May invoices for D&D - $728/month 521300 Technical Services 8,250 Use Software for possible upgrades; Code rewrite $3,975 (D&D and Municode services); ADDED N 522130 Janitorial Service - 522200 Repairs and Maintenance 750 Two work trucks gaining another year in service 522320 Rental of equipment and vehicles - 523100 Prop, Veh, & Gen Liability Insurance - Allocated 523200 Communication - 523300 Advertising Fees 500 Increased number of public hearing notices and newspaper rates (10 notices @ $50) Planning Director - 3 conferences - $2,000 City Planner - 1 conference - $500 Codes Officer - 2 conferences - $1,800 Building Officials (2) - 523500 Travel Costs & Reimbursements 5,500 1,200 523600 Dues, Fees, Subscriptions 2,000 Director, City Planner, Code Increased Officer and 2 over Building 2018; Officials added Planning Comm & Planning Director - 3 conferences BZA - member $2,000 City training Planner ($6,840) - 1 conference - $500 Codes Officer - 2 conferences - $1,800 Building Officials (2) - 523700 Education & Training 12,040 6840 523900 Drug Testing - Allocated 531100 Supplies 2,600 2 new employees to buy office supplies not currently budgeted 531220 Natural Gas & Water - Allocated 531230 Electricity - Allocated 531270 Gasoline & Other Fuels 4,400 under-budgeted in 2018 and add 1 vehicle 531600 Small Equipment 11,500 Office Computers furniture for 2 new employees; PLUS $5,000 a computer / monitor x 2 531700 Uniforms/Other Supplies 900 New Building Inspector Uniform(s) and work supplies 542000 Capital Equipment 30,000 Pick-up Vehicle Truck for new Building Inspector; $30,000 24

2019 General Fund Budget Summarized Projected Revenue Projected Expenditures % of 2019 Revenue Sources Total Revenues (projected) Property Taxes 29% $ 2,435,000 Local Option Sales Tax 28% 2,400,000 Other Taxes 22% 1,896,900 Garbage Fees 11% 900,000 Fines & Forfeitures 3% 269,500 Licenses, Fees & Permits 5% 418,000 Miscellaneous 1% 50,000 Total $ 8,369,400 $8,369,400 (Projected Revenue) = $8,369,400 (Projected Expenditures) Balanced 25

Capital Improvement Projects Funded for 2019 Whiskey Road Traffic Signal -- $460,000 (T-SPLOST ($160K) & GIRMA ($300K)) Magnolia Station Road -- ~ $400,000 (SPLOST / T-SPLOST) Potentially in 2019 Decorative Streetlights, Robinson Avenue Equipment Parking & Storage Building, vic Liberty Park o Leisure and Recreation Services (new) City Street Signage -- $110,000 (T-SPLOST) o Public Works (replace / upgrade current) Station 1 Roof / FD Renovation -- $100,000 (SPLOST) Liberty Park Community Center Roof (SPLOST / General Fund) Liberty Park Lower Field Parking Lot, Road Paving, Lights Time TBD, When Funds Available Sidewalks, Harlem Grovetown Road Sidewalks, Robinson Avenue Extend to Summerfield 35

2019 Budget Recap / Take-Aways General Fund Projected Revenue & Expenditures = $8,369,400 Adding 12 New Personnel, Police Vehicles and Equipment SPLOST & T-SPLOST implement capital improvement plan and life-cycle replacement (high dollar items - Fire Truck; other department vehicles; IT) Met Identified Priorities 37

Questions? 38