LIFE INSURANCE CORPORATION OF INDIA DIVISIONAL OFFICE-SATNA Krishna Complex, Krishna Nagar, SATNA 485001 Tel: 91 7672 224102/223529 Email: os.satna@licindia.com NOTICE Dated:-05/09/2016 Open Tender for the Purchase of Printer Cartridge, Ribbon, toner,printer Head etc. Life Insurance Corporation of India, Divisional Office, Satna intends to offer tender under TWO BID SYSTEM for the supply of I.T. CONSUMABLES { Printer Cartridge, Ribbon, toner,printer Head etc.}. The details of tender are as under:- Estimated Cost Of Tender EMD Amount Date of issue of Tender Last date of receipt of tender Date of opening of tender 100000 10000 05/09/2016 22/9/2016 17.00 hrs 23/9/2016 15:30 hrs TENDER FEE : Rs.100/- Non Refundable Detailed information of Tender Form, Terms & Conditions can be had from Manager(OS), Divisional Office, Krishna Complex, Krishna Nagar,Satna, M.P. 485001. between 05/09/2016 to 22/9/2016 by 17:00 hrs. Applicationform, Terms and conditions can also be downloaded by clicking Tender from our website www.licindia.in. Tenders will be accepted on theforms as prescribed by this office. The tenders should be submitted to The Chairman (Store Committee), L.I.C. Of India, Divisional Office, Krishna Complex, Krishna Nagar,Satna 485001 Sealed Envelopes should be superscribed- Tender for the purchase of { Printer Cartridge, Ribbon, toner,printer Head etc.} for the year 2016-17. LIC of India reserves the right to accept / reject the tender without assigning any reason thereof. Tender process will be completed within 06 months from the date of notification of tender. SR.DIVISIONAL MANAGER
LIFE INSURANCE CORPORATION OF INDIA DIVISIONAL OFFICE-SATNA Krishna Complex, Krishna Nagar, SATNA Tel: 91 7672 224102/223529 Email: os.satna@licindia.com Ref:OS/Tendor No.2/ { Printer Cartridge, Ribbon, toner,printer Head etc.}/2016-17 Date: 05.09.2016 M/s Reg: Tender for the Purchase of Printer Cartridge, Ribbon, toner,printer Head etc. The sealed tender is invited purchase of Printer Cartridge, Ribbon, toner,printer Head etc. as per enclosed Annexure in accordance with the following terms and conditions:- As tw 1 Two bid system is to be followed, three covers duly sealed should be used. for submission of tender as detailed below:- (i) (ii) Cover No. 1 : Technical Bid duly completed and signed should be put in this cover. The cover should be sealed properly with sealing wax. The cover should be superscribed as (Tender for { Printer Cartridge, Ribbon, toner,printer Head etc.}. Technical Bid, Firm s name and address should be written below the Super scription. The demand draft for tender fee and EMD should be enclosed with the technical bid only. This envelope should contain annexure- A, C and D Cover No. 2 : Financial Bid, the cover should be sealed properly with sealing wax. The cover should be superscribed as Tender for (Tender for { Printer Cartridge, Ribbon, toner, Printer Head etc.}, Financial Bid. Firm s name and address should be written below the Super scription. This envelope should contain Annexure B duly filled and rates quoted..contd. P/2
Page 2. (iii) Cover No. 3:- Both the Technical Bid cover and Financial Bid cover prepared as above are to be put into this cover. The cover should be sealed properly with sealing wax. The cover should be super scribed as (Tender for { Printer Cartridge, Ribbon, toner,printer Head etc.}. (2016-17). The name of the firm should be mentioned below the superscription. 2. The sealed tender should reach us on or before 22/9/2016 by 17.00 hrs and it should be addressed to The Chairman (Store Committee), L.I.C. Of India, Divisional Office, Krishna Complex, Krishna Nagar, Satna, M.P. 485001 The tender received after the stipulated time and date will not be entertained. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. TDS will be deducted as per rules and other statutory deductions, if any, as per rule. Tender will be opened on 23/09/2016 at 17.00 hrs. Bidders or their representatives may be present at the time of opening of tenders. The tender fee Rs.100can be paid by a demand draft favouring LIC Of India payable at Satna. The tender fee in cash can also be deposited at our cash counter at our office during cash hours. The tender fee will not be refunded in any circumstances. Earnest money of Rs 10000- should be deposited through Demand draft only which should be enclosed with the tender. No interest will be paid on EMD. In case the supplier refuses to supply the order if placed, at the quoted rates, the EMD will be forfeited. EMD of Bidders not getting the orders will be refunded after finalizing the order. Whenever our order exceeds Rs.10 Lakhs, the qualified bidder shall have to deposit 10% of the total amount of the order as security deposit. The security deposit can also be furnished by way of bank guarantee. The rates quoted should be inclusive of all taxes, VAT & transportation, packing, forwarding,loading, unloading and any other charges. Nothing extra shall be paid on any account. The rates are F.O.R. Divisional Office, Satna. All the items should be supplied at Division office Satna & only approved sanctioned rates will be payable. No Labour charge/transportation charge will be payable. The quoted rates will be final and deemed valid upto the next tender or 12 months whichever is earlier. This shall be a running contract with an option to accept supply within the range of +/- 25%. The supplier is legally bound to meet our requirements from 75% to 125% of the ordered quantity at our discretion.
13. 14. 15 16 17 18 The rates should be mentioned in figures / words Overwriting / white inking of any word/figure in the quotation, unless authenticated by the Bidders, are liable to be rejected at the option of LIC of India No advance payment shall be made in lieu of order. The vendor should have Authorized dealership of the items to be supplied. In the event of delayed supply of items mentioned in the purchase order after the stipulated period, the vendor shall be liable to pay penalty at a percentage of the total order value as explained below subject to maximum of 5%. Supply of item has to be done within 30 days from the date of order. If vendor fails to supply the item within the stipulated time frame, penalty of 0.50 % per day will be imposed of the total order value subject to maximum of 5% of the order value. In special case according to our urgency we can demand to supply the items on Priority basis. For this supply has to be done according to our need and time schedule & no extra payment will be done for this No extra terms and conditions of the vendor will be accepted. If any vendor gives his own terms and conditions, his tender will be rejected without informing him. 19 20. The competent authority reserves all the rights to accept and/or reject any tender without assigning reasons thereof. In case any dispute arises in the matter, jurisdiction will be at Civil Court, Satna only. The Vendor blacklisted by any company/psu/manufacture need not to apply. If it is found at any stage that the vendor is blacklisted the LIC of India will have right to cancel the registration/order and he will be removed from our authorized panel of suppliers. SR. DIVISIONAL MANAGER We have clearly gone through the terms and conditions and we give our consent for acceptance of the same. Signature of the dealer With Seal of firm
SATNA DO OS Deptt. Divisional Office Krishna Complex, Krishna Nagar SATNA 485001 Tel No: 91 7672 224102 / 223529 E-Mail: os.satna@licindia.com Financial Bid Annexure-B S.N Particulars of Item Brand Rate Inclusive of all taxes / Piece 1 Printer ribbon cartridge EPSON LQ1150 EPSON 2 Printor ribbon cartridge MSP 355 TVS 3 Line Printer cartridge 600/645 LIPI 4 Line Printer cartridge P-7010 { 9000 Copy} WEP Cartridge Form 5 Line Printer cartridge P-7010 { 18000 Copy} WEP Cartridge Form 6 Line Printer cartridge P-7010 { 9000 Copy} WEP Spool Form 7 Line Printer cartridge P-7010 { 18000 Copy} WEP Spool Form 8 Line printer Ribbon Cartridge LIPI T6215/T6218/6306/6312 9 Line printer ribbon P7000 Ultra capacity spool Part no.179499-001 Printronix/ WEP 10 Line Printer Cartridge 6300 LIPI 11 Laser Toner Cartridge 1043 ML-1866 Samsung 12 HP Printer Cartridge 3620 {960XL} H.P. 13 Toner Cartridge Q2612-A HP-1020 14 Laser Toner Cartridge 36-A HP 15 Cannon Printer Cartridge 925 Canon 16 XEROX Phaser 3117 Laser Printer Xerox 17 Samsung ML 1911 Cartridge Samsung 18 Printer Head MSP 355 OLD TVS 19 Printer Head MSP 355 NEW TVS 20 Printer Head LQ 1150 EPSON We accept the above specification and assure to supply the same Place : Date : Seal & Signature
SATNA DO OS Deptt. Divisional Office Krishna Complex, Krishna Nagar SATNA 485001 Tel No: 91 7672 224102 / 223529 E-Mail: os.satna@licindia.com APPLICATION FORM- TECHNICAL BID Annexure-A S no. Information Sought Information Provided 1 Name of the Firm(In Block Letters) 2 Date of Establishment /Incorporation 3 Registration no.or registration under Companies Act,1956 (Please enclose photocopy of certificate) 4 Correspondence address and telephone no with e-mail i.d. 5 Status Proprietary/Partnership/ Private Limited Company/ Public Limited Company 6 Name of the Partners/Directors 7 Name of Chief Executive with his present address & Telephone Nos Name of Representative(s) with Designation jobs & his Contact 8 Number who would be calling on us and attending to our jobs 9 Name of Bankers with address & telephone nos IFSC code & A/c No. 10 PAN No of the Firm (Please enclose photocopy) 11 VAT Registration No ( Please enclose photocopy of certificate) 12 Details if registered with any other Government Authority 13 Income Tax Return (Copies of last 03 years/it Return/Balance Sheets / CA certificate 14 Details of stationery supplied to any office of LIC of India and / or prestigious PSU. Please enclose photocopies. 15 Mention any other specialties of your Establishment 16 Whether holding certificate under shops and establishment act (if yes renewed copy should be enclosed) 17 Have your ever been blacklisted by LIC of India or PSU/BFSI rganization/
Note: Please type this form or fill it legible in ink. If space provided is insufficient, Please type or write the replies on a separate sheet giving appropriate question number duly authenticating the same with seal and signature and attach it to the form) I/We request, Life Insurance Corporation of India, Divisional office, Satna to consider our bid. We agree to abide by all the ELIGIBILITY CRITERIA AND OTHER TERMS AND CONDITIONS AND DUTIES of Supplier and assure to render the services to the fullest satisfaction of the Corporation. Place. Date. Signature With Seal of Firm/Company Note: The Corporation reserves the rights to accept or cancel tender/ Bids of any of the Agencies at their absolute discretion without assigning any reason thereof. Applications received with incomplete information or alteration not authenticated with proper seal and signature will not be considered.
ANNEXURE-C Details of Existing Clients: (Separate page must be submitted for each client) Name of Company Address of company Name of Contact Person Designation Landline No. Mobile No. Email i.d. Details of services provided in last 2 years to the above mentioned company (Ref. No., date of work order etc. with photocopies of same) Place. Date. Signature With Seal of Firm/Company
ELIGIBILITY CRITERIA FOR BIDDERS Annexure D 1. The firm/supplier should in the profession for at least 3 years (copy of proof must be enclosed) 2. The firm/supplier should be on the approved panel of any reputed firms. 3. The firm/supplier should have registration with state and local authority for undertaking the profession (copies of proof to be enclosed). 4. The company should have a valid PAN card issued by Income Tax Authorities. 5.The company should have a VAT NUMBER (copy of proof to be enclosed) 6. The firm/suppliers who have been black listed /removed earlier by any office of LIC of India should not apply. Declaration: I/We have read the instructions appended to the form and I/We understand that if any false information is revealed at a later date, any contract made between ourselves and the Corporation, on the basis of the information given by me/us shall be treated as invalid at the sole discretion of the Corporation and I/We will be solely responsible for the consequences and shall make good all loses caused to LIC of India in the process. I/We agree that the decision of the Corporation in selection of tender will be final and binding on me/us. All the information furnished by me hereunder is correct to the best of my knowledge and belief. I/We have no objection in inspection of my/our premises/workshop, shop etc is done by the official of the Corporation including inspection of the quality of any or all items of the tender. UNDERTAKING Ref: - LIC;s RFP NO.----------------------DATE------------------ I/We hereby confirm that we have not been black-listed by LIC or PSU/BFSI Organization / Government / Semi -Govt / Quasi Govt. Departments in India, as on date of submission of bid in response to the above RFP. I am also agree with your terms and conditions quoted in tender. Place Date. Sign With seal of the firm/company