Village of Bensenville 2015 Proposed Annual Budget and Community Investment Plan
2015 Proposed Annual Budget and Community Investment Plan - Overview 2 The Mission of the Village of Bensenville The Mission of Village Government is to be financially sound and provide customer friendly services of the highest quality. The Village Government engages residents and partners for community benefit. Organizational Strategic Goals 1. Vibrant Major Corridors 2. Enrich the Lives of Village Residents 3. Financially Sound Village Providing Quality Customer Oriented Service 4. Become a Major Business and Corporate Center 5. Safe and Beautiful Village
2015 Proposed Annual Budget and Community Investment Plan - Overview The Budget Process 3 August - Budget Kickoff Meeting Review Village Manager s Expectations August Departments Enter Budget Requests. September Management Review of Budget October 1 Budget System Closed Finance prepares Prelim Document. October 9 Preliminary Budget Presented to Board October 14 Board Review of Budget / Public Presentation October 21 Board Review of Budget / Public Presentation October 28 Board Review of Budget / Public Presentation November 4 Board Review of Budget / Public Presentation (If Necessary) November 18 Board Approval of Budget
2015 Proposed Annual Budget and Community Investment Plan Timeline October 14 Overview / Departmental Operating Budgets October 21 Departmental Operating Budgets Cont d / Revenues / Utility Fund / 5-Year CIP October 28 5-Year CIP / Other Funds (TIFs, Debt Service, Etc.) / Recap November 4 Special Meeting (If Necessary) November 18 Board approval of Budget 4
2015 Proposed Annual Budget and Community Investment Plan - Summary Village of Bensenville Revenues & Expenditure Summary - FY 2012 Actual through FY 2015 Budget 2012 2013 2014 2014 2015 Actual Actual Budget Projected Budget Total Revenues (Net of Transfers) 44,931,144 49,794,832 62,424,200 52,400,465 60,584,805 Planned use of Cash - - 10,115,604 2,050,765 14,111,040 Total Expenditure 43,302,629 47,060,074 72,457,689 54,451,230 74,695,845 Revenue over(under) Expenditure 1,628,515 2,734,758 82,115 - - 5
2015 Proposed Annual Budget and Community Investment Plan - Overview 7 Key Policy Issues and Projects relating to the proposed 2015 Budget: Reflects a Balanced Operating Budget Funds Completion of New Police Department Headquarters Funds Completion of New Waste Water Treatment Plant Funds Phase I of Irving Park Streetscape Enhancements Funding Police Pension at the statutorily required contribution level Increases Utility Rates 7.5% per the Utility Rate Study Recommendation Increases Property Taxes 1.45% Fully Funds Year 1 of 5-Year CIP
8 2015 Proposed Annual Budget and Community Investment Plan - Overview
Revenue Comparison Note: 2015 Bond Proceeds include 20.3 million and 2014 Bond proceeds include $15.0 million in IEPA loan proceeds for the Wastewater Treatment Plant project. The bond / loan proceeds are budgeted to match the expected expenses for these projects in 2014. 2014 Bond proceeds also includes $8 million for the construction of new Police Headquarter. 9
Revenue Comparison General Fund 2014 Total General Fund Revenue 2015 Total General Fund Revenue $20,610,435.00 $21,158,175.00 10
General Fund Major Revenue Sources 11
2015 Proposed Annual Budget and Community Investment Plan Sales Tax Analysis Sales Tax Stats 533 Sales Tax Generating Businesses Top 10 account for 44% Top 25 account for 60% Top 100 account for 87% Sales Tax Year Amount 2011 7,839,826.65 2012 8,242,990.79 2013 8,349,340.53 2014 Projected 8,140,568.80 2015 Budgeted 8,578,875.00 2014 Sales Tax Projecting at 98.82% of Budget 12
General Fund Major Revenue Sources 13
General Fund Major Revenue Sources Note: General and Debt Service Funds, does not include TIF. 14
15 Governance
Governance 16
Governance 17
18 Office of the Village Manager
Office of the Village Manager 19
Office of the Village Manager 20
Office of the Village Manager Breakout of Other Expenditures VMO Contingency - $245,000 Risk Management General Liability Claims - $250,000 Risk Management Workers Comp Claims - $250,000 21
22 Finance Department
Finance Department 23
Finance Department 24
Finance Department Breakout of Other Expenditures Sales Tax Sharing Agreements Larry Roesch Ford - $136,000 Larry Roesch Truck - $108,000 Thornton s - $150,000 25
26 Police Department
Police Department 27
Police Department 28
29 Public Works
Public Works 30
Public Works 31
32 Community & Economic Development
Community & Economic Development 33
Community & Economic Development 34
35 Recreation & Community Programming
Recreation & Community Programming 36
Recreation & Community Programming 37
Recreation & Community Programming - Facility Summaries The Edge (I & II) 2011 2012 2013 2014 2014 2015 Actual Actual Actual Budget Projected Budget Skating Revenues 2,246,550 2,168,128 2,217,805 2,243,500 2,054,917 2,372,000 Expenditures (1,635,262) (1,625,608) (1,614,610) (1,609,920) (1,582,300) (1,573,900) Net Revenues 611,288 542,520 603,195 633,580 472,617 798,100 Proshop Revenues 26,519 13,320 - - - - Expenditures (10,020) (9,116) - - - - Net Revenues 16,499 4,204 - - - - Concession Revenues 141,377 143,260 138,427 165,000 124,055 105,800 Expenditures (230,264) (187,291) (132,750) (173,225) (49,660) (21,600) Net Revenues (88,887) (44,031) 5,677 (8,225) 74,395 84,200 Grand Total Revenues 2,414,446 2,324,708 2,356,232 2,408,500 2,178,972 2,477,800 Expenditures (1,875,546) (1,822,015) (1,747,360) (1,783,145) (1,631,960) (1,595,500) Net Revenues 538,900 502,693 608,872 625,355 547,012 882,300 38
Recreation & Community Programming - Facility Summaries The Water's Edge Aquatic Center 2011 2012 2013 2014 2014 2015 Actual Actual Actual Budget Projected Budget Skating Revenues 66,588 83,619 87,848 70,000 104,252 140,000 Expenditures (139,782) (144,408) (154,903) (158,305) (153,800) (248,500) Net Revenues (73,194) (60,789) (67,055) (88,305) (49,548) (108,500) 39
Recreation & Community Programming - Facility Summaries Bensenville Theatre / Sundae's Too 2011 2012 2013 2014 2014 2015 Actual Actual Actual Budget Projected Budget Skating Revenues 123,274 153,620 166,427 178,200 186,200 188,200 Expenditures (202,572) (195,474) (192,731) (201,825) (208,800) (228,400) Net Revenues (79,298) (41,854) (26,304) (23,625) (22,600) (40,200) 40
Recreation & Community Programming - Special Events Music in the Park - $86,500 5K - $1,750 Liberty Fest (One Day) $88,000 Veteran s Memorial - $4,700 Holiday Tree Lighting - $16,000 Toy Drive - $2,500 Senior Lunch - $27,000 41
2015 Community Investment Program Sources of Funds Source Amounts Sales Tax $ 3,397,656 Vehicle License $ 445,000 CIP Fund Balance - Police HQ $ 6,790,000 Utility Fees $ 3,898,300 Bond/EPA Loan $ 20,300,000 Motor Fuel Tax $ 2,114,900 Fleet $ 413,270 Storm Water $ 137,000 TIF Funds $ 90,000 Total $ 37,586,126 42
2015 CIP - Review of Projects Streets Sidewalks Equipment / Vehicles Municipal Facilities Wastewater Treatment Water Storm Water 43
2015 CIP - Review of Projects - Streets Streets - $3,258,961 Green Street LAFO - $350,000 Grade Separation York & Irving Construction - $226,261 Foster Avenue LAFO - $258,300 Jefferson Street LAFO - $304,500 East Business District Phase II Evergreen Design - $10,000 East Business District Phase I (Cook) Design - $50,000 2016 Village Street Program - $20,000 Irving Park Road Streetscape Phase I - $1,514,900 EOWA Plan review assistance - $150,000 Pavement Maintenance Program - $75,000 Pavement Patching Program - $100,000 Residential Street Light Program - $200,000 44
2015 CIP - Review of Projects - Sidewalks Sidewalks / Bikepaths - $433,400 Residential Program - $50,000 Washington Ave SRTC (York to Minor) - $66,000 Grove Ave SW - (IL-83 to Church) - $142,400 Church Road Bike Path Land Easements - $175,000 45
2015 CIP - Review of Projects Equip. / Vehicles Equipment and Vehicles - $413,270 PW 2008 & 2010 Model Leases - $44,270 PD #311 2015 Ford Fusion Unmarked - $27,000 PD #322 2015 Police Ford SUV Interceptor Unmarked - $41,000 Rec 2015 Fuel Zamboni $150,000 PW #221 2015 Ford F550 Utility Body - $50,000 PW #210 2015 Ford F250 Pickup with Plow - $40,000 46 WWTP Trailer Mounted Generator - $61,000
2015 CIP - Review of Projects Municipal Facilities 47 Municipal Facilities - $7,643,100 Police Headquarters - $6,790,000 Security Camera System (Village Hall & PW) - $75,000 Village Community Event Signs - $150,000 Entrance Signage - $75,000 Bensenville Theatre Signage - $50000 EMA Auxilary Unit - $30,000 WWTP Dry Pump - $46,000 WWTP VFD Drives for Park Lift Stations - $11,000 Document Management System - $100,000 Perimeter Drainage at John Street - $15,000 Edge Renovation to improve Traffic Flow - $15,000 Roof at Jefferson St Edge - $217,000 Redmond Path - $30,000 Football Stadium (Bleachers) - $39,100
2015 CIP - Review of Projects Advances / Transfers / Economic Development Incentives Advances / Transfers - $1,469,095 Advance to TIF IV - $74,890 Advance to TIF VII - $132,500 Advance to TIF XI - $175,200 Transfer to Debt Service Fund (Edge) - $786,505 Thornton s Economic Incentive - $300,000 48
2015 CIP - Review of Projects Wastewater Treatment Wastewater Treatment - $22,350,000 Facility Upgrade - $20,300,000 Annual IEPA Loan Payment $1,800,000 Sanitary Sewer Lining - $200,000 Overhead Sewer Program - $50,000 49
2015 CIP - Review of Projects Water Water - $1,791,300 Green Street LAFO (Watermain Portion) $ 200,000 East Business District (Cook) Design $ 77,000 York/Irving Grade Seperation $ 234,000 White Pines Watermain Preliminary Design $ 180,000 Watermain Replacement $1,100,000 50
2015 CIP - Review of Projects Storm Water Storm water - $227,000 Storm Water (50/50) - $50,000 Storm Water Initiative - $25,000 Heritage Square Basin - $90,000 Brentwood & John Wetland Violation - $14,000 2015 Various Vegetation Management - $48,000 51
2015 Tax Increment Financing Districts (TIF) Review TIF 4 TIF 5 TIF 6 TIF 7 TIF 11 TIF 12 Revenues Increment 308,810 231,000 135,000 57,000-525,000 Advances 74,890 - - 132,500 175,200 - Other - - - - - 10,000 Total Revenue 383,700 231,000 135,000 189,500 175,200 535,000 Expenses Operating 100,000 135,000 - - 2,025,000 Capital 200,000 90,000 - - - - Debt Service 378,700 100,600-189,500 175,200 975,600 Total Expenses 678,700 190,600 135,000 189,500 175,200 3,000,600 Net Revenue (295,000) 40,400 - - - (2,465,600) Total Advances @ 12/31/2015 1,169,015 486,727-816,800 736,450 14,530,155 Remaining Debt 1,500,119 963,945-1,113,375 1,511,838 28,406,950 52 Remaining Incrment 1,370,502 1,869,295-1,316,626 254,006 10,057,363 Projected Surplus (Advance at Expiration) (1,298,632) 418,623 - (613,549) (1,994,282) (14,663,766)
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Bensenville Water Rates DuPage Water Increase October 12, 2011 - City of Chicago Budget unveils proposed budget which includes rate hikes for City water of 90% over 4 years. All suburbs who purchase water sourced from Chicago are affected. October 26, 2011 - DuPage Water Commission proposed passing on the rate increases to it s communities. The Village of Bensenville to see the cost of water increase 129% over 4 years. November 16, 2011 - City of Chicago officially passes budget approving rates. November 17, 2011 - DuPage Water Commission officially passes water rate increase. July 1, 2014 Village of Bensenville approves rate increase of 15%. The cumulative effect to the Village for the DWC increase is that it will cost the Village $4,301,957 over the four years. NOTE: Our initial estimate was that it would cost the Village $5,646,178 but improvements in the Water Loss Discrepancy will save the Village almost $1.35M 55
Bensenville Water Rates DWC Rate Increase $2.04 per 1,000 gallons 2011 $2.73 per 1,000 gallons 2012 $3.32 per 1,000 gallons 2013 $3.97 per 1,000 gallons 2014 $4.68 per 1,000 gallons 2015 Village of Bensenville Purchased Water Analysis (Effect of DuPage Water Commission 11/17/2011 Proposed Rate Increases) Summary Total Gallons Purchased O&M Fixed Cost Total $ - Increase % - Increase 2009 - Actual 778,112 1,093,108.64 191,985.92 1,285,094.56 NA NA 2010 - Actual 823,966 1,421,483.68 193,992.32 1,615,476.00 330,381 25.71% 2011 - Actual 819,585 1,617,704.40 199,750.76 1,817,455.16 201,979 12.50% 2012 - Actual 731,800 1,997,814.00 207,003.00 2,204,817.00 387,362 21.31% 2013 - Actual 670,890 2,227,354.80 199,543.00 2,426,897.80 222,081 10.07% 2014 - Projected 644,400 2,558,268.00 182,382.00 2,740,650.00 313,752 12.93% 2015 - Projected 640,000 2,995,200.00 217,461.69 3,212,661.69 472,012 17.22% The cumulative effect of the proposed increases versus 2011 rates = $4,301,957 56
Bensenville Water Rates 2014 Unaccounted Water Loss Projection = 15.5% The last monthly billing unaccounted Water Loss = 10.29% Annual Comprehensive Village Wide Leak Check Spring 2015 Village Wide Meter Replacement Program (97% complete) December 2014 Annual Year Bensenville DuPage Variance Varaince - % 2000 827,924 923,485 95,561 10.35% 2001 780,399 927,041 146,642 15.82% 2002 761,554 930,808 169,254 18.18% 2003 767,799 866,471 98,672 11.39% 2004 677,549 884,946 207,397 23.44% 2005 717,882 904,349 186,467 20.62% 2006 720,451 856,723 136,272 15.91% 2007 664,150 851,372 187,222 21.99% 2008 622,459 809,730 187,271 23.13% 2009 603,398 778,112 174,714 22.45% 2010 572,589 823,966 251,377 30.51% 2011 514,854 819,585 304,731 37.18% 2012 544,078 731,800 172,561 23.58% 2013 539,293 670,890 131,597 19.62% 2014 Proj. 543,585 643,300 99,715 15.50% 57
Bensenville Water Rates Water Rate Study 2015 Budget assumes rate increase of 7.5% as recommended by Water Rate Study. The Water Rate Study assumes ending Fund Balance for 2014 is $5.8M. Actual results are projecting to be closer to $5.3 - $5.5M. Expenditures associated with White Pines system improvements were not included in the Water Rate Assumptions. Unaccounted Water was assumed at 20%. We are currently projecting unaccounted water at 15.5% for 2014. Continued improvement throughout 2016 should translate into a reduced rate increase in 2016. 58
Recycle & Refuse Fund 59 2015 Rate Increases from Republic Services = 3.35%. Updated Rate Ordinance brought to Board in November. Single Family rate increases from $22.58 to $23.33. Senior Discount still 15%. Last Rate Increase = 2012.
60 Recycle & Refuse Fund
61 Commuter Parking Lot Fund
2015 Proposed Annual Budget and Community Investment Plan Final Recap Summary Village of Bensenville Revenues & Expenditure Summary - FY 2012 Actual through FY 2015 Budget 2012 2013 2014 2014 2015 Actual Actual Budget Projected Budget Total Revenues (Net of Transfers) 44,931,144 49,794,832 62,424,200 52,400,465 60,584,805 Planned use of Cash - - 10,115,604 2,050,765 14,136,040 Total Expenditure 43,302,629 47,060,074 72,457,689 54,451,230 74,720,845 Revenue over(under) Expenditure 1,628,515 2,734,758 82,115 - - 62
2015 Proposed Annual Budget and Community Investment Plan Upcoming Schedule November 4 Board Review of Budget / Public Presentation (If Necessary) November 18 Board Approval of Budget 63