CITY OF PORT LAVACA ANNUAL BUDGET FISCAL YEAR 2015-2016
2014-2015 Accomplishments for Administration Improve citizen communication (i.e.website makeover) Surveyed local employees to assess market conditions for new housing developments Implemented paperless retention efforts for electronic retrieval Complete various revenue enhancement audit services Received the Texas Comptroller s Leadership Circle Platinum Award Educated parents and students of the Youth Orientation and Understanding (Y.O.U.) Program about education laws Hired two key staff to promote Economic Development and Tourism Purchased water front property for sidewalk connectivity
2014-2015 Accomplishments for Public Safety Police Department Established the department s SWAT team Installed wall lockers to preserve and protect evidence Remodeled two offices Fire Department Purchased new rescue truck Implemented phase grading system for new hires Received Texas Forest Grant to purchase bunker gear Animal Control Implemented computerized record keeping Partnered with area Boy Scouts to build additional outdoor shading Code Enforcement Revised junkyard ordinance Improved the demolition process of substandard buildings
2014-2015 Accomplishments for Public Works Completed reconstruction of George Street Reclaimed approximately 2,000 linear feet of streets Completed downtown sidewalks Installed new playground at Lighthouse Beach Upgraded parking pads at Lighthouse Beach Dredged boat ramp area at Lighthouse Beach Installed fencing at Wilson and George Adams Parks Completed AMR project Replaced sewer lines (George, Ann, and Benavides) Replaced/upgraded pumps in lift stations (Shellfish and Martinez) Replaced water lines (Hospital area) Completed various rebuilds after Tropical Storm Bill
Budget Overview Total Budget Adopted Budget FY 2014-2015 Proposed Budget FY 2015-2016 Variance Variance General Fund 8,300,000 7,820,000-480,000-6% 2012 I & S Funds 272,500 327,300 54,800 20% Public Utility Fund 6,650,000 5,875,000-775,000-12% Beach Fund 388,000 307,000-81,000-21% Port Commission 850,000 2,980,000 2,130,000 251% Hotel/Motel Fund 325,000 400,000 75,000 23% Total Budget 16,785,500 17,709,300 923,800 6%
City Wide Outlook Revenue Where do we get our dollars? Intergovernmental 7% Taxes 41% Licenses & Permits 1% Grants & Contributions 1% Other Revenue 19% Service Charges 33% Fines & Forfeitures 2%
City Wide Outlook Expense Where do our dollars go? Public Safety 18% Parks & Recreation 6% Non- Departmental 9% Streets 9% General Government 6% Port Commission 17% Water & Sewer 33% Hotel Motel 2%
General Fund
General Fund Revenue REVENUE BY RECEIPT TYPE ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE Taxes 6,200,600 6,540,500 339,900 5% Licenses & Permits 83,900 83,200-700 -1% User & Service Charges 47,000 47,000 0 0% Fines & Forfeitures 319,000 281,000-38,000-12% Other Revenue 277,000 30,000-247,000-89% Grant & Contribution 253,000 256,800 3,800 2% Intergovernmental Revenue 1,119,500 581,500-538,000-48% Total Revenue 8,300,000 7,820,000-480,000-6%
Property Tax Analysis-Levy
Property Tax Analysis- Value
Sales Tax Analysis $3,000,000 $2,500,000 Proposed Budget 2015-2016 $2,439,957 $2,328,103 $2,170,959 $2,295,492 $2,313,247 $2,369,656 $2,445,393 $2,500,013 $2,606,481 $2,450,000 $2,000,000 $1,823,449 $1,707,459 $1,500,000 $1,000,000 $500,000 $-
General Fund Revenue by Receipt Type Taxes 84% Licenses & Permits 1% Intergovernmental Revenue 7% User & Service Charges 1% Other Revenue 0% Fines & Forfeitures 4% Grant & Contribution 3%
Major Expenditures General Fund Vehicles & Equipment DEPT. # DEPARTMENT DESCRIPTION QTY COST 0110 Police Vehicle (patrol unit) 1 48,000* 0120 Fire Air Packs 5 25,000 0501 Parks Truck 1 35,000* 0501 Parks Mower 1 9,000* Total General Fund Equipment 117,000 *Funded by Fixed Asset Replacement Fund (FARF) $92,000
Major Expenditures General Fund CAPITAL PROJECTS DEPT. # DEPARTMENT DESCRIPTION QTY COST 0410 Streets Sealcoat Program 1 150,000 0501 Parks Wilson Park- Parking Lot & Field Improv, 0501 Parks Bayfront Park- Underground Electric Total General Fund Projects Supported by Current Revenues $400,000 1 195,000 1 55,000 400,000
General Fund Expenditures Expenses ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE Personnel Services 4,480,430 4,751,319 270,889 6% Materials & Supplies 276,550 304,275 27,725 10% Services 1,099,553 1,158,590 59,037 5% Maintenance 687,604 712,434 24,830 4% Sundry 600,863 551,382-49,481-8% - Capital Expenditures 1,155,000 342,000-813,000 70% Total Expenses 8,300,000 7,820,000-480,000-6%
General Fund Expenditures by Department Public Safety 40% Parks & Recreation 11% Public Works/Streets 16% General Government 14% Non- Departmental 19%
General Fund Departmental Review Department Adopted Budget FY 2014-2015 PROPOSED BUDGET 2015-2016 VARIANCE City Council 28,600 30,844 2,244 8% City Manager 200,500 252,020 51,520 26% City Secretary 93,000 94,640 1,640 2% Human Resource 77,000 81,425 4,425 6% Municipal Court 115,925 119,000 3,075 3% Economic Development 72,000 164,890 92,890 129% Finance 208,550 221,500 12,950 6% City Hall 120,425 108,750-11,675-10% Police 1,605,350 1,653,650 48,300 3% Fire 1,188,563 1,217,538 28,975 2% Animal Control 108,700 110,950 2,250 2% Enforcement/Inspect 155,000 159,850 4,850 3% Streets 2,068,209 1,253,109-815,100-39% Parks & Recreation 561,100 603,800 42,700 8% Bauer Center 213,500 240,950 27,450 13% Non-Departmental 1,483,578 1,507,084 23,506 2% TOTAL ALL DEPTS. 8,300,000 7,820,000-480,000-6%
Public Utility Fund
Public Utility Fund Revenue REVENUE SUMMARY ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE User and Service Charges 5,050,000 5,114,000 64,000 Fines and Forfeitures 92,000 92,000 0 Other Revenue 1,508,000 669,000-839,000 Grant and Contributions 0 0 0 Intergovernmental Revenue 0 0 0 TOTAL REVENUES 6,650,000 5,875,000-775,000 Fines and Forfeitures 2% User and Service Charges 87% Other Revenue 11% Intergovernmental Revenue 0%
Major Expenditures Public Utility Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 5132 Utility Billing Canopy (Improvement) 1 8,000 5133 Utility Maintenance Sewer Line- Commerce 1 300,000 5133 Utility Maintenance Water Line- Smith 1 300,000 5133 Utility Maintenance Sewer Line- Bonorden 1 300,000* Total Utility Projects 908,000 Current Revenues $44,000; Reserves $614,000 *Funded by Grant - $250,000
Public Utility Fund Expenditures by Function ADOPTED EXPENDITURE SUMMARY BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE Personnel Services 783,150 915,297 132,147 Materials & Supplies 75,875 82,075 6,200 Services 2,364,285 2,405,321 41,036 Maintenance 395,200 327,600-67,600 Sundry 1,723,490 1,544,707-178,783 Capital Expenditures 1,308,000 600,000-708,000 TOTAL EXPENDITURES 6,650,000 5,875,000-775,000 Maintenance 6% Services 41% Sundry 26% Materials & Supplies 1% Personnel Services 16% Capital Expenditures 10%
Public Utility Fund Expenditures by Department DEPARTMENT EXPENSES ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE Billing 292,125 297,175 5,050 Maintenance 1,936,300 1,290,400-645,900 Wastewater Treatment 636,100 593,250-42,850 Non-Departmental 3,785,475 3,694,175-91,300 TOTAL EXPENSES 6,650,000 5,875,000-775,000 Non- Departmental 63% Wastewater Treatment 10% Maintenance 22% Billing 5%
General Fund
Beach Fund Revenue BEACH OPERATIONS ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE USER & SERVICE CHARGES 248,000 263,500 15,500 OTHER REVENUE 140,000 43,500-96,500 TOTAL REVENUE 388,000 307,000-81,000 Other Revenue 14% User & Service Charges 86%
Major Expenditures Beach Fund Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 1000 Beach Upgrade Trailer Spaces 1 50,000 Total Beach Projects 50,000 (Supported by current revenues $8,500 and reserves $41,500)
Beach Fund Expenditures BEACH OPERATIONS ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE PERSONNEL SERVICES 5,850 225-5,625 MATERIALS & SUPPLIES 2,000 1,900-100 SERVICES 83,700 127,600 43,900 MAINTENANCE 75,950 65,275-10,675 SUNDRY 113,000 112,000-1,000 CAPITAL EXPENDITURES 107,500 0-107,500 TOTAL OPERATIONS 388,000 307,000-81,000 Personnel Services 0% Materials & Supplies 1% Sundry 36% Services 42% Maintenance 21%
Port Commission Fund
Port Commission Revenue PORT OPERATIONS ADOPTED FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE USER & SERVICE CHARGES 494,900 433,500-61,400 FINES & FORFEITURES 300 200-100 OTHER REVENUE 352,800 2,544,300 2,191,500 GRANT AND CONTRIBUTION 2,000 2,000 0 TOTAL REVENUE 850,000 2,980,000 2,130,000 Fines & Forfeitures 0% Other Revenue 85% User & Service Fees 15% GRANT AND CONTRIBUTION 0%
Major Expenditures Port Commission Fund Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 1000 Port Commission Dredging 1 2,500,000 Total Port Projects 2,500,000 (Supported by revenue bond proceeds $2,500,000)
Port Commission Expenditures PORT OPERATIONS ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE PERSONNEL SERVICES 42,550 21,000-21,550 MATERIALS & SUPPLIES 6,700 6,400-300 SERVICES 66,850 66,400-450 MAINTENANCE 17,400 2,506,700 2,489,300 SUNDRY 716,500 379,500-337,000 CAPITAL EXPENDITURES 0 0 0 TOTAL EXPENSE 850,000 2,980,000 2,130,000 Maintenance 84% Capital Expenditures 0% Sundry 13% Personnel Services 1% Materials & Supplies 0% Services 2%
Hotel Motel Fund
Hotel Motel Revenue HOTEL OCCUPANCY REVENUE ADOPTED BUDGET FY 2014-2015 PROPOSED BUDGET FY 2015-2016 VARIANCE TOTAL TAXES 324,000 400,000 76,000 TOTAL OTHER REVENUE 1,000 0-1,000 TOTAL REVENUE 325,000 400,000 75,000
Hotel Motel Expenditures ADOPTED BUDGET PROPOSED BUDGET HOTEL OCCUPANCY TAX FY 2014-2015 FY 2015-2016 VARIANCE MATERIALS & SUPPLIES 10,000 5,000-5,000 SERVICES 70,500 124,000 53,000 SUNDRY 220,000 271,000 27,000 TOTAL EXPENSE 300,500 400,000 75,000 MATERIALS & SUPPLIES 1% SUNDRY 68% SERVICES 31%
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Debt Service Amount Debt Service $1,400,000 City of Port Lavaca Outstanding General Obligation and Utility System Debt Service by Series $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 General Obligation Refunding Bonds Series 2011 General Obligation Refunding Bonds Series 2012 Comb. Tax & Rev Cert. of Oblig. Series 2004 Comb. Tax & Rev Cert. of Oblig. Series 2007 Comb. Tax Gen. Oblig. Ref. Bds. Series 2007 Comb. Tax Rev Cert. of 2008
Upcoming Budget Meetings August 10- Consider/Approve Tax Rate & set public hearing (s) August 24- Public Hearing & Workshop Discuss Fee Ordinance & City s Health plan August 31- Public Hearing (s) & 1 st Readings of Tax, Budget, and Fees Ordinances September 14- Adoption of Budget