A REGULAR MEETING OF THE WEYBURN CITY COUNCIL HELD IN THE COUNCIL CHAMBERS AT 6:00 PM, MONDAY, JANUARY 13, 2014 Present were: Mayor Button, Councillors Bailey, Morrissette, Stephanson, Michel,Councillor Styles & Van Betuw, City Manager Smith, Director of Finance Michaud, Director of Planning & Development Verhaeghe & City Clerk Richter Mayor Button gave her 2013 State of the City Address. 2014-1 Moved by Councillor Styles and Seconded by Councillor Morrissette that the minutes of the Regular City Council meeting held on December 23, 2013, be approved as received. ADDITIONS TO AGENDA: NONE PUBLIC HEARINGS/NOTICES: NONE ORIGINAL COMMUNICATIONS, DELEGATIONS & PETITIONS: NONE REPORTS OF COUNCIL: (a) Parks Board - Councillor Styles (b) Works & Parks Report - Councillor Michel (c) 2013 Planning & Development Annual Report - Councillor Van Betuw (d) Library Board - Councillor Morrissette (e) Facilities Committee - Councillor Michel CONSENT AGENDA: 2014-2 Moved by Councillor Van Betuw and Seconded by Councillor Styles that the following item on the consent agenda be approved as received: 1) Utility Collection Report - November, 2013 MOTIONS: 2014-3 WEYBURN CURLING CLUB BANQUET ASSISTANCE REQUEST 2014-4 Moved by Councillor Michel and Seconded by Councillor Stephanson that the purchases in the amount of $2,372,967.79 from December 23, 2013 to January 10, 2014, be passed for payment (the purchases include Quick Pays that total $1,823,503.63, Accounts Payable that total $539,999.45, Direct Withdrawals that total $8,118.53 and Debit Card Transactions that total $1,346.18) City Manager Smith advised of a request from Weyburn Curling Club for Banquet Assistance for the Saskatchewan Men's and Women's Masters Curling Championship being held in Weyburn February 26 to March 2, 2014. Moved by Councillor Morrissette and Seconded by Councillor Bailey that the request of Weyburn Curling Club for Banquet Assistance at the Saskatchewan Men's and Women's Masters Curling Championship from February 26 to March 2, 2014 being held in Weyburn be approved as per the City of Weyburn Banquet Assistance Policy.
Page 2 of 7 PROPERTY TAX ARREARS Director of Finance Michaud advised as per legislation, the City must commence through tax enforcement any properties who s previous years taxes have not been paid. The first step in the process is advertising that the amounts are outstanding. This is the purpose of this resolution. Council was also presented with the tax enforcement arrears list for 2014. 2014-5 Moved by Councillor Bailey and Seconded by Councillor Morrissette that in accordance with The Tax Enforcement Act, the City Assessor is to submit to City Council a list of taxation accounts in arrears. The act also allows for the exclusion of lands in which the arrears do not exceed one half of the preceding year s tax s. Therefore, City Council hereby directs the City Assessor not to include in the list any land in which the amount of taxes in arrears does not exceed one half of the preceding year s tax levy with respect to that land. Further, that the tax enforcement arrears list for 2014 presented by the City Assessor be accepted as presented. 2014 BOARDS AND COMMITTEE APPOINTMENTS City Clerk Richter advised that it is normal procedure for Council to make all appointments to City Boards and Committees at the first Council meeting of the year and therefore asked for a motion to accept the list of Board and Committee appointments provided. 2014-6 APPOINT 2014 BOARD OF REVISION 2014-7 Moved by Councillor Stephanson and Seconded by Councillor Michel that the list of individuals on the document provided be and are hereby appointed to Boards and Committees on behalf of the City of Weyburn for the year of 2014 or for the term stated. Director of Finance Michaud advised each year the City has to appoint a Board of Revision and it cannot be City staff or members of Council. Gord Krismer & Associates Ltd. has provided this service to the City of Weyburn in the past. It is the recommendation of Administration that Gord Krismer & Associates Ltd. be appointed as the Board of Revision. Moved by Councillor Styles and Seconded by Councillor Van Betuw that the City of Weyburn appoint Gord Krismer & Associates ltd. which may include: Clinton Krismer, Gord Krismer, Brian Lynch, Reg Skiner, Don Van Beselaere and Cory Halverson to serve as the City of Weyburn's Board of Revision for 2014. The fee schedule is as follows: Annual Retainer Fee - $125.00 Full Panel (3 members) - $1,000 per day, plus GST Single Panel Chair - $375 per day, plus GST - A day is considered to be 5 hours to 9 hours - 3 to 5 hours is considered a half day - All hours in excess of 9 will be charged at $60 per our per panel member. - The minimum fee for any hearing is $100 per panel member. Meals - $45 per day (b $9, d $15, s $21) per panel member. Hotels - actual and reasonable. Mileage @ $0.50 per km. Please note that for all panel members from Regina only one vehicle will be required. Travel time - $20 per hour per panel member. Written decisions - $60-$150 per decision (dependent upon complexity). Secretarial services - $30 per hour, plus related costs (postage, etc.). APPOINT THE 2014 SECRETARY TO THE BOARD OF REVISION Director of Finance Michaud advised that each year the City of Weyburn must appoint a secretary to the Board of Revision and it is recommended that instead of appointing a City of Weyburn Finance Officer, Christina Krismer of Gord Krismer & Associates be appointed at a rate of $30.00 per hour, plus related costs.
Page 3 of 7 2014-8 Moved by Councillor Michel and Seconded by Councillor Stephanson that Christina Krismer of Gord Krismer & Associates be and is hereby appointed as the Secretary for the Board of Revision for the 2014 taxation year, with duties outlined in the Board of Revision Assessment Appeals Manual. The fee is $30.00 per hour, plus related costs (postage, etc.). INTRODUCTION OF BYLAWS: NONE RAILWAY CROSSING - QUEEN STREET OLD BUSINESS: Mayor Button advised the discussion at the December 23rd Council meeting regarding accidents at the train crossing at Highway 39 and Queen Street was postponed to this meeting so all Council could be present. Mayor Button welcomed Police Chief Pritchard to the meeting and asked him to give a report on the investigations of the two recent accidents where trucks were hit by the train at this location. Chief Pritchard advised the CP Police have advised that the first accident that occurred in November, 2013 was determined to be driver error at the conclusion and no charges laid. It was felt the accident was due to icy road conditions and the truck couldn't get moving in time to clear the tracks. The second incident that occurred in December, 2013 investigation was also concluded by the CP Police and they determined it was also driver error. The driver wash charged with proceeding from a stop sign before safe to do so. Chief Prichard advised that the Weyburn Police Service concurred with the findings of the CP Police in both investigations. Chief Pritchard stated It has to do with length of vehicles but the drivers do have the responsibility to clear the tracks. Chief Pritchard stated avenues to consider to assist in improving the situation at this intersection could be better signage, warning trucks of the length of vehicle that will fit between the highway and the train tracks. Chief Pritchard advised that the stop sign could be moved as well. Mayor Button inquired of the City Manager if City crews are more attentive to the area with sanding. City Manager Smith advised that crews are monitoring this area and applying sand/salt whenever necessary. City Manager Smith added that when snow removal is done, they are taking snow away so site lines are not impaired. Chief Pritchard advised trees were not an issue in either of the reports and there is a clear site line there. Mayor Button inquired if the Chief knows the number of accidents that have occurred at this intersection and Chief Pritchard advised he is unsure of exact numbers. The National Transport Board can provide those numbers and he is waiting on that information. Councillor Morrissette inquired if traffic on the highway was a factor in either of the accidents.. Chief Pritchard advised that in the first accident traffic was probably a factor and ice. However in the second accident Chief Pritchard advised he couldn't say that traffic was a factor. Councillor Van Betuw stated that allowing only northbound traffic on this portion of Queen Street would assist in remedying the problem. Councillor Stephanson inquired if the trucks hit were standard semi units and Chief Pritchard advised he thought one was a Super B and was unsure about the other truck. Councillor Stephanson stated that if trucks cross the tracks and have to stop then they leave their trailer sitting across the tracks and therefore felt that no semi trucks should be allowed to go south on that road. Mayor Button inquired if policing the traffic on Queen Street would be a problem if it was northbound traffic only and Chief Pritchard advised it would not be a
Page 4 of 7 problem for the police. Councillor Van Betuw inquired if there is any other routes for the trucks to go if not allowed here besides Highways 39 and 13. Chief Pritchard advised you will move the traffic but not sure where they will go and how many trucks that use that road. 2014-9 Moved by Councillor Morrissette and Seconded by Councillor Styles that Council direct administration to prepare an amendment to the Traffic Bylaw to restrict the length of certain vehicles on Queen Street to provide a safe distance between the tracks and the stop sign at Highway 39 including proper signage be installed to advise motorists of the allowable vehicle length at this intersection and prior to entering Queen Street. Councillor Stephanson stated there is no semi unit that can stop here and not sit on the train track, therefore the distance has to be measured and see what length of truck can fit between the tracks and stop sign. Councillor Michel stated Council should consult with the two businesses that use that highway and have trucks on that road. Councillor Van Betuw stated he does not agree, safety is paramount and felt that talking to the local businesses was not going to solve the problem. Councillor Michel advised he wants the CP Police to be involved before a decision is made and so he will be against the motion. Chief Pritchard stated the CP Police have advised this is a municipal issue. City Manager Smith advised Administration will bring back an amendment to the Traffic Bylaw but will have to check with Transport Canada and CP Railway that by moving signs and making these changes meet their requirements. Carried 6-1 2014-10 Moved by Councillor Morrissette and Seconded by Councillor Styles that Administration be directed to review the Truck Routes in the City, specifically Queen Street and Highway 39 and provide some recommendations on a some alternatives for trucks to take instead of having to cross the railroad tracks at this intersection. HOME OCCUPATION APPLICATION - 224 FOSTER STREET NEW BUSINESS: Junior Planner Drew Bakken advised of a home occupation application from Ron Knox to operate a Virtual Golf game in his home located at 224 Foster Street. Public notices were sent to all assessed owners within 50 m of the proposed home occupation and no concerns were received from neighboring properties and all requirements of the Zoning Bylaw have been met and as such, staff recommends approval with conditions as stated in the report provided. 2014-11 Moved by Councillor Bailey and Seconded by Councillor Morrissette that a Home Occupation application from Ron Knox to operate a virtual Golf game business at 224 Foster Street zoned as R3, be approved with the following conditions: - Clients will park their vehicles in the off-street parking provided in the applicant's driveway - Operating hours will be limited from noon to 10:00 p.m. to ensure that noise and light pollution, should it exist, does not create a nuisance to neighboring properties; and - Material delivery and product pickups will occur during operating hours at 224 Foster Street.
Page 5 of 7 Councillor Michel inquired if Mr. Knox would be using the street for parking for this business and had concerns that this would increase the parking on the street in the area. Director of Planning & Development Verhaeghe advised Mr. Knox has been made aware that home based businesses are not to increase the amount of parking on the street and if complaints are received in regard to parking issues, it would be reviewed. Councillor Michel stated he will not vote in favor of the Home Occupation, as he feels this business does not fit in the neighbourhood. Councillor Stephanson inquired if any area resident responded negatively to the public notice sent out and Director of Planning & Development Verhaeghe advised he received no written objections to the home occupation. DISCRETIONARY USE PERMIT - 1937 COTEAU AVENUE Carried 6-1 Director of Planning & Development Verhaeghe advised of a discretionary use development permit from Doug Rogers for the Creeks Development to move a RTM (Ready to Move) dwelling into 1937 Coteau Avenue which is zoned as R1 and as such this is a discretionary use. The applicant is also requesting the front setback be reduced to 6 m from the required 7.6 meters, via a minor variance application. Notices have been sent to all property owners within 75 meters of the property and anyone with concerns are able to voice concerns at the January 13th, 2014 Council Meeting. Staff is recommending approval of the application. 2014-12 Moved by Councillor Stephanson and Seconded by Councillor Bailey that Council approve the RTM (Ready to Move) dwelling for 1937 Coteau Avenue (Lot 2, Block 5, Plan 102137835), as well as the requested variance for a reduced front setback to 6 meters, without conditions. Councillor Bailey inquired if the 6m setback is consistent with other developments there and Director of Planning & Development Verhaeghe advised it appears that 6m will be the standard there. DISCRETIONARY USE PERMIT - 1961 COTEAU AVENUE Director of Planning & Development Verhaeghe advised of a discretionary use development permit from Doug Rogers to move a RTM (Ready to Move) dwelling into 1961 Coteau Avenue which is zoned as R1 and as such this is a discretionary use. The applicant is also requesting the front setback be reduced to 6 m from the required 7.6 meters, via a minor variance application. Notices have been sent to all property owners within 75 meters of the property and anyone with concerns are able to voice concerns at the January 13th, 2014 Council Meeting. Staff is recommending approval of the application. 2014-13 Moved by Councillor Styles and Seconded by Councillor Van Betuw that Council approve the RTM (Ready to Move) dwelling for 1961 Coteau Avenue (Lot 8, Block 5, Plan 102137835), as well as the requested variance for a reduced front setback to 6 meters, without conditions. DISCRETIONARY USE PERMIT - 416 4TH AVENUE SE Director of Planning & Development Verhaeghe advised of a discretionary use development permit from Nick Coroluick to move a RTM (Ready to Move) dwelling into 416 4th Avenue SE which is zoned as R2 and as such this is a discretionary use. This dwelling will also have an attached two car garage and the applicant intends to create a walk-out basement suite. Public notices have been sent to all property owners within 75 meters of
Page 6 of 7 the applicant's property and will be able to voice any concerns at the January 13th, 2014 Council Meeting. One neighbouring property has provided a letter of concern and was provided to Council. Director of Planning & Development Verhaeghe is recommending approval with conditions provided in his report. Councillor Michel declared a pecuniary interest and left the meeting. City Manager Smith inquired if Mr. Coroluick had and preference of the provided options and Mr. Coroluick advised he will accept whatever Council decides. 2014-14 Moved by Councillor Morrissette and Seconded by Councillor Bailey that Council approve the RTM (Ready to Move) dwelling for 416 4th Avenue SE (Lot 3, and 10, Block 84, Plan AR4506), zoned as R2, with the following condition: and the recommended setbacks.: - The RTM dwelling must be placed in accordance with all setback standards of the Residential Semi Detached District, and a real property report prepared by a Saskatchewan Land Survey provided as evidence of compliance. Mr. Coroluick stated that the City is planning to pave on 4th Street in 2014 and he would like to try to coordinate the work with the City so that he can move house in prior to new pavement being installed so no damage to the new pavement occurs. ENCROACHMENT AGREEMENT - SUN COUNTRY HEALTH REGION Councillor Michel returned to the meeting. Director of Planning & Development Verhaeghe advised of a request from SCHR (Sun Country Health Region) to replace their existing sign located at the corner of Saskatchewan Drive and King Street. Further to their request they asked that the trees be trimmed to allow greater visibility of the signage or that permission be granted to move the sign closer to King Street. Director of Planning & Development Verhaeghe provided Council with three options to consider as follows: 1. Council resolves to authorize the replacement of the sing in the road right of way at its current location and consider the trimming of vegetation obscuring the sign; 2. Council resolves to authorize the sign to be located closer to King Street but to require the sign moved 3 meters to the north of its current location, removing it from the sign triangle. 3. Council denies the request to replace the sing within the King street Right of Way. 2014-15 Moved by Councillor Michel and Seconded by Councillor Stephanson that the second option of Director of Planning & Development Verhaeghe's report as follows be accepted: No sign shall be placed within the intersection sight line, pursuant to section 16.5.3 of the City Zoning Bylaw. INQUIRIES AND ANNOUNCEMENTS - Mayor Button welcomed Greg Nikkel of the Weyburn Review back after his illness. - Mayor Button thanked Police Chief Marlo Pritchard for attending and giving advice and direction on the Queen Street Railroad crossing NOTICE OF MOTION:
Page 7 of 7 ADJOURNMENT: 7:30 P.M. DATE APPROVED MAYOR MAYOR