MUNICIPAL COURT DEPARTMENT BUDGET FUND: General Fund ACCOUNTING CODE: 1000.230 ACTIVITY NAME: JUDICIAL NEW REQUESTS ACTIVITY CODE: 410360 499999 TOTAL PERSONAL SERVICES 110 Salaries and Wages 724,593 724,593 120 Overtime/Termination 10,000 10,000 130 Other 140 Employer Contributions 288,017 288,017 TOTAL PERSONAL SERVICES 1,022,610 1,022,610 SUPPLIES 210 Office Supplies 4,756 4,756 220 Operating Supplies 4,972 4,972 230 Repair/Maintenance 231 Gasoline 240 Other Supplies 3,540 3,540 250 Supplies For Resale TOTAL SUPPLIES 13,268 13,268 PURCHASED SERVICES 310 Communications 11,500 11,500 320 Printing & Duplicating 1,187 1,187 330 Publicity,Subscriptions,Dues 10,196 10,196 340 Sewer 341 Electricity & Natural Gas 343 Water Charges 344 Telephone Service 1,584 1,584 345 Garbage 350 Professional Services 220,707 220,707 360 Repair & Maintenance 3,790 3,790 370 Travel 5,174 5,174 380 Training 9,000 9,000 390 Other Purchased Services 6,263 6,263 TOTAL PURCHASED SRVCS 269,401 269,401 MISCELLANEOUS 400 Building Materials 500 Fixed Charges 700 Grants and Contributions 820 Transfers To Other Funds 845 Contingency TOTAL MISCELLANEOUS DEBT SERVICE 610 Principal 620 Interest TOTAL DEBT SERVICE CAPITAL OUTLAY 920 Lands & Buildings 930 Improvements 940 Machinery & Equipment TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 1,305,279 1,305,279
COURT EXPENDITURES BUDGETED AND ACTUAL (AS OF JANUARY 31, 2014) 58% OF YEAR *AMENDED* % OF FY 14 ADJUSTED DEPARTMENT FY13 FY14 FY14 AMENDED ONE TIME FY 15 FY 15 FY 15 NEW FY 15 COURT ACTUAL BUDGET ACTUAL BUDGET COSTS BASE CHANGE BASE SUBTOTAL PROGRAMS TOTAL 110 SALARIES AND WAGES 632,100 678,453 384,607 57% 678,453 46,140 724,593 724,593 724,593 120 OVERTIME/TERMINATION 8,021 10,000 3,269 33% 10,000 10,000 10,000 10,000 130 OTHER 0% 140 EMPLOYER CONTRIB. 229,544 268,896 167,757 62% 268,896 18,397 287,292 287,292 287,292 141 STATE RETIREMENTS 632 678 385 57% 678 46 725 725 725 TOTAL PERSONAL SERVICES 870,296 958,027 556,018 58% 958,027 64,583 1,022,610 1,022,610 1,022,610 210 OFFICE SUPPLIES 9,002 6,387 568 9% 6,387 (1,631) 4,756 4,756 4,756 220 OPERATING SUPPLIES 15,475 8,076 1,531 19% 8,076 (3,104) 4,972 4,972 4,972 230 REPAIR & MAINTENANCE 120 0% 231 GAS & DIESEL 0% 240 OTHER SUPPLIES 28,523 27,405 5,792 21% 18,065 9,340 (5,800) 3,540 3,540 3,540 250 SUPPLIES FOR RESALE 0% TOTAL SUPPLIES 53,120 41,868 7,891 19% 18,065 23,803 (10,535) 13,268 13,268 13,268 310 COMMUNICATIONS 16,018 13,948 3,527 25% 13,948 (2,448) 11,500 11,500 11,500 320 PRINTING & DUPLICATING 339 575 0% 575 612 1,187 1,187 1,187 330 SUBSCRIPTIONS & DUES 4,581 6,083 5,476 90% 6,083 4,113 10,196 10,196 10,196 341 ELECT & NAT. GAS 0% 343 WATER 0% 344 TELEPHONE 392 900 244 27% 900 684 1,584 1,584 1,584 345 GARBAGE 0% 350 PROFESSIONAL SERVICES 84,532 223,968 101,583 45% 2,730 221,238 (531) 220,707 220,707 220,707 360 REPAIR & MAINTENANCE 2,045 485 24% 2,045 1,745 3,790 3,790 3,790 370 TRAVEL 3,210 6,431 5,491 85% 6,431 (1,257) 5,174 5,174 5,174 380 TRAINING 3,379 7,000 3,605 51% 7,000 2,000 9,000 9,000 9,000 390 OTHER 151,760 7,063 1,965 28% 7,063 (800) 6,263 6,263 6,263 TOTALPURCHASED SERVICES 264,211 268,013 122,376 46% 2,730 265,283 4,118 269,401 269,401 269,401 400 BUILDING MATERIALS 0% 500 FIXED CHARGES 0% 700 GRANTS AND CONTRIB. 0% 820 TRANSFERS 0% 845 CONTINGENCY 0% TOTAL MISCELLANEOUS 0% 600 DEBT SERVICE 0% 920 LANDS & BUILDINGS 0% 930 IMPROVEMENTS 940 MACHINERY & EQUIP. 0% TOTAL CAPITAL OUTLAY 0% DEPARTMENT TOTAL 1,187,627 1,267,908 686,285 54% 20,795 1,247,113 58,166 1,305,279 1,305,279 1,305,279
GENERAL FUND MUNICIPAL COURT Program Description Municipal Court is the Judicial Branch of the City of Missoula. The Court processes all misdemeanor criminal citations, which includes DUIs and Partner Family Member Assaults, traffic violations, and City Ordinance violations issued by the City of Missoula, University of Montana Police and the Health Department. The Court also handles the issuance of Temporary Restraining Orders and Protective Orders in domestic violence and stalking situations, and processes search warrant requests and returns. Municipal Court is a Limited Jurisdiction Court of Record and has the same powers and duties as a District Judge in matters within its jurisdiction. The Court makes and alters rules for the conduct of its business and prescribes form of process. The Court establishes rules for appeal to District Court, which are subject to the Montana Supreme Courts rulemaking and supervisory authority. The purpose of the Municipal Court is to impartially interpret the law. The Court enforces private rights and attempts to prevent conduct that unjustifiably inflicts or threatens harm to individuals or public interests. City Strategic Plan & Department s Implementation Strategy Goal #1: Fiscal Sustainability Strategy: We will maintain or improve the level of service to citizens. o Increase accuracy in data collection and reporting in the Court database through incumbent worker training. o o Utilize case management system to provide for more efficient flow of cases through Municipal Court. Implement use of electronic data transfer, bringing Court in line with industry trends and standards. Goal #2: Quality of Life for All People in All Places Strategy: We will work together to meet the needs with dignity for all. o o Utilize statutory authority over defendants to ensure accountability for all sentencing orders. Implement electronic filing of documents in the Court. FINANCIAL SUMMARY 73% of year Budget by Object of Actual Amended Actual * Proposed Increase Percent Expenditure Category FY 2013 FY 2014 FY 2014 FY 2015 (Decrease) Change Personal Services 870,296 958,027 701,063 1,022,610 64,584 7% Supplies 53,120 41,868 10,159 13,268 (28,600) 68% Purchased Services 264,211 268,013 134,219 269,401 1,388 1% Miscellaneous Debt Service Capital Outlay * Unaudited numbers Total 1,187,627 1,267,908 845,441 1,305,279 37,372 3% City of Missoula FY 2015 Annual Budget Page C 14
GENERAL FUND MUNICIPAL COURT STAFFING SUMMARY Title Actual Actual Adopted Proposed FY 2012 FY 2013 FY 2014 FY 2015 MUNICIPAL JUDGE 1.00 1.00 1.00 1.00 JUDGE 0.75 0.75 0.85 0.85 MUNICIPAL COURT MANAGER 1.00 MUNICIPAL COURT ADMINISTRATOR 1.00 1.00 1.00 COURT REPORTER 2.00 JUDGES CLERK 3.00 3.00 3.00 COURT CLERK 7.00 8.00 8.00 9.00 FILE CLERK 1.00 1.00 1.00 1.00 LEGAL SECRETARY 1.00 1.00 1.00 COLLECTIONS CLERK 1.00 LEAD FINANCIAL CLERK 1.00 1.00 1.00 ADMINISTRATIVE ASSISTANT III 1.00 Total 13.75 16.75 16.85 18.85 2015 Budget Highlights New Requests Upgrade court technology as related to audio recordings and electronic filing of documents as pilot project for District 4 of the State of Montana and maintenance, 32,510. Align elected fulltime Judge and appointed parttime Judge salaries, calculating them based on a percentage of Montana s District Court Judge s salaries, 52,951. Add 1 FTE Administrative Assistant to the Court, 42,942. Institute a PreTrial Supervision program for defendants scheduled to appear in court, 45,521. Recategorization of expenditures to more closely match financial accounts. City of Missoula FY 2015 Annual Budget Page C 15
GENERAL FUND MUNICIPAL COURT Performance Measures & Workload Indicators Performance Measures YTD Measure Actual Actual Adopted Proposed FY 2012 FY 2013 FY 2014 FY 2015 1. Monies collected that stay w ith the City w hich 1,196,620 1,288,482 1,192,833 1,350,000 include fines, city surcharge, atty fees, NSF fees, and time payment fees. 2. Monies collected that go to other agencies w hich 223,617 151,304 172,504 150,000 include state tech surcharges, crime victim surcharges, and police academy surcharges. 3. Monies collected as restitution for victims. 63,168 71,099 82,676 72,300 Workload Indicators YTD Indicator Actual Adopted Proposed FY 2012 FY 2013 FY 2014 FY 2015 1. Citations processed 27,256 18,908 13,484 18,000 2. Judge Trials Set 521 499 703 500 3. Jury Trials Set 424 1,353 520 400 3. Warrants issued 6,019 2,677 2280 2000 4. Programs monitored 2,796 2,596 3100 3000 5. Bonds entered 1,857 1,343 1081 1533 6. Jail time served in days 3,538 ^ ^ ^ 7. Orders of Protection filed 374 271 317 350 8. Accounts turned to collecitons? 4,116 ^ 260 500 9. Alcohol Monitoring * 79 178 625 600 10. GPS Tracking ^ 1 10 11. Work Release *** 476 ^ ^ ^ 12. Misdemeanor Probation 134 91 160 13. PreTrial Supervision Program # 300 * Alcohol Monitoring started February 1, 2010 *** Work Release used in lieu of jail due to jail space constraints? Court did not turn accounts to collections in FY13. ^ No longer Tracking # Proposed new program, FY15 City of Missoula FY 2015 Annual Budget Page C 16
Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 1 Select One: New Program Title of New Request: Court Technology xx Service Level Change Capital Request 1. Program Description: Municipal Court requires an upgrade to audio recording system for two reasons: 1) One will be set up in the Assistant Judge's office so all caserelated verbal communication with attorneys and defendants can be recorded as is legally mandated, and 2) outdated diskrecording style decks in both courtrooms will be upgraded. 2. Service Delivery Impact: Due to unmet critical space needs in Municipal Court, Judges hold conversations in their offices with attorneys before, during and after hearings and trials. Statutorily, all conversations must be recorded and retained as part of the legal record. The current system is thirteen years old and advances in technology now allow for Court audio to be stored electronically on servers and/or on the Cloud. This stand alone court recording system enhances productivity and provides for increased reliability in meeting statemandated records retention requirements. 3. Personnel Requirements: Time for IT department staff to coordinate with vendor in installing server and FTR Touch units. 4. Cost Impact of New Program: Item 1000.230.410360.240 FTR Touch 1000.230.410360.240 20 TB Storage 1000.230.410360.240 Antex DMX4 / USB analog mixer 1000.230.410360.240 Audio Technica U891RX Microphone 1000.230.410360.240 Cables, Connectors, Related Wiring 1000.230.410360.350 Installation, configuration, testing 1000.230.410360.240 Quantity Unit Cost One Time Costs Ongoing Costs Total Cost 3 3495 10,485 10,485 1 14000 14,000 14,000 3 1650 4,950 4,950 3 315 945 945 3 150 450 450 3 560 1,680 1,680 Expense SubTotal 32,510 32,510 Revenue Offset: 1000.000.351031.00 Revenue Description Total Revenue Lease 32,510 Revenue SubTotal 32,510 Net Cost of Impact for New Program 5. Other new program consideration or impacts (including revenue):
Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 2 Select One: New Program Title of New Request: X Service Level Change Capital Request Judge Salary 1. Program Description: Align Elected Judge salary with other Municipal Court Judges in MT with similar caseloads. Comparison of case load & salary levels are on Support #1 tab. Missoula ranks #1 in caseload in MT Limited Jurisdiction Courts. Missoula Municipal elected Judge currently at 74% of District Court Judge salary. City of Billings currently uses this comparison method to establish Judge salaries. Due to caseload size, elected Judge responsibilities and supervision of Assistant Judge, request Missoula Municipal Judge salary be raised in increments of 4% + COLA over the next four fiscal years. FY15= 86,220 x.04 = 3, 448 + 86,220= 89,668. Judge salaries last reviewed 2009. 2. Service Delivery Impact: 3. Personnel Requirements: 4. Cost Impact of New Program: Item 1000230410360110 Salaries/Wages 100230410360140 Employer Contributions Quantity Unit Cost One Time Costs Ongoing Costs Total Cost 1 3,448 3,448 1 510 510 Expense SubTotal 3,958 3,958 Revenue Offset: Misc Surcharges Revenue Description Revenue SubTotal Total Revenue Net Cost of Impact for New Program 3,958 5. Other new program consideration or impacts (including revenue):
Court Violations Processed 2013 Percentage of Msla Municipal Total Caseload # Judges Min Judge Salary Max Judge Salary Set Judge Salary Percentage of District Court Judge salary based on terms of service Billings Municipal 19,009 92% 1.25 ^ 94,080 105,850 see below a, b, c yes Bozeman Municipal Court 7,381 36% 1.5 93,126 yes Butte City Court 5,863 29% 1 69,849 yes Great Falls Municipal Court 9,873 48% 1 low 80,000s mid 90,000s yes Kalispell Municipal Court 5,386 26% 1 77,542 yes Missoula Municipal Court 20,571 100% 1.85 86,220 yes Yellowstone Co. Justice Court 12,747 62% 2 61,325 94,080 no Judge required be attorney? District Court Judge Salary, 2014: 117,600 a. 1st term, 80% Dist. Court Judge Salary: 94,080 b. 2nd term, 85% Dist. Court Judge Salary: 99,960 c. 3rd & subsequent term, 90% Dist. Court Judge Salary: 105,850 ^ pro tempe judges assist 1 FT Elected Judge FY15= 86,220 x.04 = 3, 448 + 86220= 89,668
Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 3 Select One: New Program Title of New Request: X Service Level Change Capital Request Assistant Judge Salary This request is to bring the appointed Assistant Judge salary in line with Missoula's elected Judge's salary. This position is currently at 52% of a District Court Judge's salary. This proposal increases the salary 4% + COLA annually for the next four fiscal years. FY15= 61,698 x.04 = 2,468 + 61,698 = 64,166. Assistant Judge salary last reviewed 2009. 2. Service Delivery Impact: 3. Personnel Requirements: 4. Cost Impact of New Program: Item 1000230410360110 Salaries/Wages 100230410360140 Employer Contributions Quantity Unit Cost One Time Costs Ongoing Costs Total Cost 1 26,502 2,468 2,468 1 4114 390 390 Expense SubTotal 2,858 2,858 Revenue Offset: Revenue Description Revenue SubTotal Total Revenue Net Cost of Impact for New Program 2,858 5. Other new program consideration or impacts (including revenue):
Department New Request Form Fiscal Year 2015 Department: Municipal Court Rank: 4 Select One: x New Program Title of New Request: Service Level Change Capital Request FT Adminstrative Assistant 1. Program Description: Add 1FTE in Municipal Court to work as Administrative Assistant to Court Administrator. Responsible for weekly, monthly, quarterly reporting, accounts receivable and payable, supervision over File Clerks. Workload on Court Administrator has increased due to technology improvements in court automation, Missoula's Records Management System, and pilot project for State of Montana District 4 courts for Electronic Filing. There is no administrative staff working in Municipal Court at this time. 2. Service Delivery Impact: Improve efficiency in court operations, and increase collections ordered on defendant cases. Address employee supervision concerns and allow for coverage in the event of staff time off. 3. Personnel Requirements: 4. Cost Impact of New Program: Item Quantity Unit Cost One Time Costs Ongoing Costs Total Cost 1000.230.410360.110 Fulltime Adminstrative Assistant III 1 26,726.40 26,726 26,726 1000.230.410360.140 FT Administrative Assistant III Benefits 1 13,769.00 13,769 13,769 1000.230.410360.240 Office Furniture 1 330 330 330 1000.230.410360.210 Office Supplies 1 100 100 100 1000.230.410360.240 Computer Monitor 1 145 145 145 1000.230.410360.240 Computer 1 579 579 579 1000.230.410360.330 Software licenses 1 539.07 539 539 1000.230.410360.240 Back up ES550 1 65 65 65 1000.230.410360.240 Speakers 1 29 29 29 1000.230.410360.240 VIP 7942 Phone 1 240.95 241 241 1000.230.410360.330 Phone License 1 7.99 8 8 1000.230.410360.330 Employment Advertisement 1 411 411 411 Expense SubTotal 2,439 40,503 42,942 Revenue Offset: Revenue Description Total Revenue Revenue SubTotal Net Cost of Impact for New Program 42,942 5. Other new program consideration or impacts (including revenue): Addition of Administrative staff will decrease compensation time earned at straight time for Court Administrator.