REGISTERED COMPANY NUMBER: SC410553 (Scotland) REGISTERED CHARITY NUMBER: SC029631 Report of the Trustees and Unaudited Financial Statements for Creative Care Scotland R J Wilson & Co 1 Auchencruive Fairways Milngavie Glasgow G62 6EE
Contents of the Financial Statements Page Report of the Trustees 1 to 3 Independent Examiner's Report 4 Statement of Financial Activities 5 Balance Sheet 6 to 7 Notes to the Financial Statements 8 to 11 Detailed Statement of Financial Activities 12
Report of the Trustees The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 28 February 2016. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number SC410553 (Scotland) Registered Charity number SC029631 Registered office Trustees Chairman Vice Chairman Independent examiner Chartered Accountant R J Wilson & Co 1 Auchencruive Fairways Milngavie Glasgow G62 6EE Bankers Clydesdale Bank 27 Douglas Street Milngavie Glasgow G62 6PE COMMENCEMENT OF ACTIVITIES On the 01/03/2012 the Company took over the net assets amounting to 10979 previously held by the unincorporated charity Creative Care and continued to implement its charitable functions. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Recruitment and appointment of new trustees All the Trustees retired at the first Annual General Meeting and were reappointed.the Trustees do not require to retire annually.the appointment of any new Trustees requires the approval of those serving as Trustees at the date of the proposed nomination. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Page 1
Report of the Trustees OBJECTIVES AND ACTIVITIES Objectives and aims Charitable Purposes The purposes of the Charity are for the relief of suffering by providing multi-sensory crafting sessions in a safe, secure environment for able bodied adults and children as well as those requiring additional support.. Chairman's Report Five years has passed since we were handed the keys to Brackenbrae House in Bishopbriggs. Looking now at the building there has been many times i have felt frustrated at our slow progress in turning visions into reality. Recently I was invited to be guest speaker at two local churches. Both had large turnouts and at the end of my talk the words I had ringing in my ear were 'all that in five years!' It made me dig out the album of photographs taken when we first saw Brackenbrae. What a difference. Gas,Electrics, Central heating, attic, painting, double glazing, disabled toilets, new toilets, passenger lift, flooring. The list goes on and on. And there was the fundraising to do all that. This year alone we had a Fashion Show, Exhibition, Gala Day, Bring n Buys and of course our now famous Victorian Christmas over two weekends. All this and still maintaining Brackenbrae as the UK centre of excellence for the teaching of 3D decoupage with classes workshops and exhibitions and our unique programme for adults with additional support needs. Sometimes you have to stop and just listen to what other people have to say. For example the Community Council gave us our second Aquarius Award. The ICHF organisation not only gave us complimentary stands at both Glasgow shows at the SECC but also at the Hobbycraft Birmingham NEC with 40,000 visitors. The many phone calls from auld acquaintances and the folks who travel many miles by public transport to reach us. Although we are a small charity we are highly thought of. We still benefit from the prestigious Queens Award for services to the voluntary sector given in 2013. We still operate solely with a team of volunteers. Our class numbers have fallen slightly. Perhaps because we rely on word of mouth and keep putting off a website! (We really must get a computer this year!) But people do seek us out and they find us. At present we average 150 people attending each week! Our residentials at Gartmore House continue to average 40 ladies at each one. No-one wants to retire from the committee and in fact many participants have intimated a desire to serve! We seem to be bucking the trend. We live in frustrating times. Switch on the News and it's not long before depression creeps in. Families are experiencing break ups bereavement broken relationships. It is easy to miss the big picture. Easy to be frustrated trying to dreams into reality. We have to stick in there and continue making a difference. One step at a time. This year one of our main decoupage projects was a Christmas card of The Broons. There motto is 'Scotland's happy family that makes everyone happy'. Now if you regularly read their antics in the Sunday Post you will see that this happy family has its ups and downs. There is always a crisis and always a happy ending! They stick together. They love and support each other. They always have hope. We have come a long way in five years. We still enjoy what we do. We take care of each other. We pay our bills and our purse has never been empty. What more can we ask. Thank you. ACHIEVEMENT AND PERFORMANCE Charitable activities To aid social inclusion the Charity organises and manages residential craft breaks for ladies of all ages to suit all abilities.these residential courses are held at various times during the year at Gartmore House and are well attended. Fundraising activities The Charity held various fundraising events during the year which raised 10,140 {2015 3,532} Page 2
Report of the Trustees ACHIEVEMENT AND PERFORMANCE Grant Applications The following grants were received during the year. Asda 2,000 M Mann Foundation 500 Hugh Fraser Foundation Trust 2,000 Bellahouston Trust 2,000 6,500 FINANCIAL REVIEW Reserves policy The Trustees' policy is to achieve reserves at around six months of normal running costs in order to meet commitments and to cover any unexpected expenditure. Reserves at the end of the year stood at 7,705 in the General fund. Investment policy and objectives The Trustees do not intend to hold investments. Any surplus cash will be deposited in Bank Accounts. Financial Review During the year under review the total incoming resources amounted to 45,966 { 2015 36,297}. Total resources expended were 43,830 { 2015 38,622} giving a net incoming/(outgoing) resources of 2,136 {2015 2,325} This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 28 November 2016 and signed on its behalf by: Page 3
Statement of Financial Activities Unrestricted Total funds funds Notes INCOMING RESOURCES Incoming resources from generated funds Voluntary income 2 822 720 Activities for generating funds 3 18,173 9,126 Incoming resources from charitable activities 4 Charitable Activities 26,971 26,451 Total incoming resources 45,966 36,297 RESOURCES EXPENDED Costs of generating funds Costs of generating fund raising activities 5 2,065 2,064 Charitable activities Charitable Activities 40,865 35,489 Governance costs 900 1,069 Total resources expended 43,830 38,622 NET INCOMING/(OUTGOING) RESOURCES 2,136 (2,325) RECONCILIATION OF FUNDS Total funds brought forward 13,777 16,102 TOTAL FUNDS CARRIED FORWARD 15,913 13,777 The notes form part of these financial statements Page 5
Balance Sheet At 28 February 2016 Unrestricted Total funds funds Notes FIXED ASSETS Tangible assets 8 50,256 57,031 CURRENT ASSETS Debtors 9 900 900 Cash at bank 11,761 8,081 12,661 8,981 CREDITORS Amounts falling due within one year 10 (3,621) (3,020) NET CURRENT ASSETS 9,040 5,961 TOTAL ASSETS LESS CURRENT LIABILITIES 59,296 62,992 CREDITORS Amounts falling due after more than one year 11 (43,383) (49,215) NET ASSETS 15,913 13,777 FUNDS 12 Unrestricted funds 15,913 13,777 TOTAL FUNDS 15,913 13,777 The notes form part of these financial statements Page 6 continued...
Balance Sheet - continued At 28 February 2016 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 28 February 2016. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 28 February 2016 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015). The financial statements were approved by the Board of Trustees on 28 November 2016 and were signed on its behalf by: The notes form part of these financial statements Page 7
Notes to the Financial Statements 1. ACCOUNTING POLICIES Accounting convention The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. Incoming resources All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery etc - 10% on cost Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Grants received for asset purchases Incoming resources for grants receivable for fixed assets are treated as deferred income and are credited to the Statement of financial activities over the same period and same terms as the charge for depreciation.resource fund grants are credited to the Statement of financial activities in full during the period to which they relate. 2. VOLUNTARY INCOME Donations 822 720 3. ACTIVITIES FOR GENERATING FUNDS Fundraising events 10,140 3,532 Exhibition and events 8,033 5,594 18,173 9,126 Page 8
Notes to the Financial Statements - continued 4. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Charitable Activities Total activities Gartmore residentials 14,639 15,119 Grants 12,332 11,332 26,971 26,451 Grants utilised as Resource funding 6,500 Capital Grants credited over life of assets 5,832 5. COSTS OF GENERATING FUND RAISING ACTIVITIES Fundraising costs 2,065 2,064 6. NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after charging/(crediting): Depreciation - owned assets 6,775 6,775 7. TRUSTEES' REMUNERATION AND BENEFITS There were no trustees' remuneration or other benefits for the year ended 28 February 2016 nor for the year ended 28 February 2015. Trustees' expenses There were no trustees' expenses paid for the year ended 28 February 2016 nor for the year ended 28 February 2015. Page 9
Notes to the Financial Statements - continued 8. TANGIBLE FIXED ASSETS Plant and machinery etc COST At 1 March 2015 and 28 February 2016 67,767 DEPRECIATION At 1 March 2015 10,736 Charge for year 6,775 At 28 February 2016 17,511 NET BOOK VALUE At 28 February 2016 50,256 At 28 February 2015 57,031 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors 900 900 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 3,621 3,020 11. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Other creditors 43,383 49,215 12. MOVEMENT IN FUNDS Net movement At 1.3.15 in funds At 28.2.16 Unrestricted funds General fund 5,569 2,136 7,705 Lift Fund 8,208-8,208 13,777 2,136 15,913 TOTAL FUNDS 13,777 2,136 15,913 Page 10
Notes to the Financial Statements - continued 12. MOVEMENT IN FUNDS - continued Net movement in funds, included in the above are as follows: Incoming Resources Movement in resources expended funds Unrestricted funds General fund 42,829 (40,693) 2,136 Lift Fund 3,137 (3,137) - 45,966 (43,830) 2,136 TOTAL FUNDS 45,966 (43,830) 2,136 13. PURPOSE OF FUNDS General Fund; This Fund is used for the general running of the Charity. Lift Fund; The Trustees have set aside this amount which was previously shown as a designated fund in the books of account of Creative Care. Page 11
Detailed Statement of Financial Activities INCOMING RESOURCES Voluntary income Donations 822 720 Activities for generating funds Fundraising events 10,140 3,532 Exhibition and events 8,033 5,594 18,173 9,126 Incoming resources from charitable activities Gartmore residentials 14,639 15,119 Grants 12,332 11,332 26,971 26,451 Total incoming resources 45,966 36,297 RESOURCES EXPENDED Costs of generating fund raising activities Fundraising costs 2,065 2,064 Charitable activities Insurance 944 730 Light and heat 3,483 1,295 Telephone 485 342 Postage and stationery 101 359 Advertising 290 180 Sundries 579 209 Repairs and replacements 6,018 2,377 Gartmore residentials 14,360 14,275 Crafting materials 755 2,936 Exhibition and event costs 7,075 5,120 Project management fees - 891 Depreciation of tangible fixed assets 6,775 6,775 40,865 35,489 Governance costs Accountancy 900 1,069 Total resources expended 43,830 38,622 Net income/(expenditure) 2,136 (2,325) This page does not form part of the statutory financial statements Page 12