Plainedge Public Schools 2016-2017 Budget Presentation Budget Overview Final Draft Presentation to the Board of Education Peter Porrazzo, Assistant Superintendent for Business April 5 th, 2016
BUDGET PLANNING CALENDAR November, 2015 District administrators enter proposed budgets into WinCap. Budget Builders meet with Central Office to discuss proposed budget. Salaries are projected and incorporated into the working budget. Preliminary health care and retirement costs are projected and incorporated into the working budget. December, 2015 Draft of budget submitted to Superintendent for review/comments/changes. January, 2016 Presented first draft of budget to Board of Education including preliminary budget forecasts and assumptions. Presented Facilities and Operations budget. Presented Transportation budget. February, 2016 Update information submitted by budget builders. Presented second draft of the budget to Board of Education. Presented Health, Physical Education and Athletics budget. Presented Board of Education budget. Presented Fine & Performing Arts budget. Tax Levy Limit Calculations must be uploaded to Comptroller s Office by March 1, 2016.
BUDGET PLANNING CALENDAR March, 2016 Presented adjusted draft of budget to Board of Education. Presented Curriculum and Instruction budget. Presented Special Education budget. Presented Staffing and Enrollment. Presented Capital Project Planning update and proposed Capital Proposition. Presented Revenue Projections, tax impact analysis and discuss use of reserves. April, 2016 Present Instructional and Administrative Technology budget. Final Budget presented to Board for final deliberations on April 5, 2016*. Board of Education adopts final budget on April 5, 2016. Property Tax Report Cards due to State Education Department within 24 hours of budget adoption, but no later than on April 25, 2016. Budget Statement and required attachments must be made available to public in hard copy and on the website on April 22, 2016. Post Legal Notice of date, time and place of School Budget Hearing and Annual Budget Vote. May, 2016 Budget Hearing May 10, 2016. (No later than May 10, 2016) Budget Notice mailed after May 10, 2016 and no later than May 11, 2016. Budget Vote May 17, 2016. *In the event that an additional budget workshop is necessary after the April 5, 2016 meeting, the Board of Education will meet on Thursday, April 14, 2016 (there will be no Board of Education meeting on April 7, 2016).
BUDGET CHANGES FIFTH DRAFT Plainedge Public Schools 2016-2017 Draft Proposed Budget 2015-2016 adopted budget 90,185,141 Roll forward Budget - presented January 12, 2016 92,466,825 Budget - to - Budget % increase 2.53% Changes as of 2/09/16 (2nd draft) Increase for home tutoring services 12,000 Increase for materials and supplies in Middle School 13,100 Increase for dues and membership Middle School 500 Equipment for Digital Photography II class 10,000 Reallocation of Interscholastic codes 0 Adjust retiree annuity payments (56,000) (2nd Draft) Total of all changes Budget - to - Budget % increase 2.51% (20,400) Changes as of 3/08/16 (3rd draft) Additional contracts for reading and writing program (training) 41,500 Reduce Guidance visitations (800) Reduce supply purchase (800) Reduce leveled libraries (74,000) Reduce Path program attendance (programs no longer offered by BOCES) (42,048) Reduce Transfer to Capital (200,000) Reduce Special School salaries related to reading teachers, budgeted elsewhere (240,000) Adjust BOCES admin fee to actual (39,362) (3rd Draft) Total of all changes Budget - to - Budget % increase 1.89% (555,510)
BUDGET CHANGES FIFTH DRAFT Changes as of 3/22/16 (4th draft) Plainedge Public Schools 2016-2017 Draft Proposed Budget Reduce healthcare cost based on revised calculation (380,052) Additional teacher position plus benefits per BOE meeting 3/15/16 134,044 Reallocation of salary codes 0 (4th Draft) Total of all changes Budget - to - Budget % increase 1.62% (246,008) Changes as of 4/05/16 (5th draft) Reduce TRS (135,000) (5th Draft) Total of all changes Budget - to - Budget % increase 1.47% (135,000) New budget amount (5th Draft) 91,509,907 Dollar Change (+/-) (956,918) % increase over 15/16 adopted budget 1.47%
PRESENTATIONS THIS MONTH: Instructional and Administrative Technology budget: Guy Le Vaillant presented the Instructional and Administrative Technology budget tonight, April 5, 2016.
FACILITIES BUDGET 2016-2017 Originally presented on 1/12/2016 Budget to Budget Change: +$7,583 or +0.22% Adopted Budget: 2015-2016 $3,409,868 Proposed Budget: 2016-2017 $3,417,451 Major Initiatives: + Parking lot improvements + Window replacement + Door replacement + Heating, ventilation, and air conditioning (HVAC) repair + Sidewalk and curbing replacement + Field improvements and maintenance + Flooring upgrades
TRANSPORTATION BUDGET 2016-2017 Originally presented on 1/14/2016 Budget to Budget Change: +$1,341 or +0.07% Adopted Budget: 2015-2016 $1,814,995 Proposed Budget: 2016-2017 $1,816,336 Major Initiatives: + One - 55 Passenger (Propane) Bus + Two - 20 Passenger Buses + One - 30 Passenger Bus
HEALTH, PHYSICAL EDUCATION AND ATHLETICS BUDGET 2016-2017 Originally presented on 2/09/2016 Budget to Budget Change: +$16,945 or +5.67% Adopted Budget: 2015-2016 $298,952 Proposed Budget: 2016-2017 $315,897 Major Initiatives: + Increase the number of mobile units available for Automatic External Defibrillators (AEDs) + Fitness room exercise/safety upgrades + Replacement of team safety equipment + Comply with New York State ball adoption + Professional development for coaches + Continue implementation of District Uniform Replacement Schedule
BOARD OF EDUCATION BUDGET 2016-2017 Originally presented on 2/11/2016 Budget to Budget Change: -$15,285 or -12.3% Adopted Budget: 2015-2016 $124,121 Proposed Budget: 2016-2017 $108,836 Major Initiatives: + NYSSBA Policy Update + Nassau Suffolk School Boards Association + R.E.F.I.T. (Reform Educational Financing Inequities Today) + NYSSBA & NSBA Conferences + Newspaper and miscellaneous subscriptions
MUSIC AND FINE ARTS BUDGET 2016-2017 Originally presented on 2/11/2016 Budget to Budget Change: +$25,164 or +20.52% Adopted Budget: 2015-2016 $122,650 Proposed Budget: 2016-2017 $147,814 Major Initiatives: + Expand Smart Music program in the HS and MS + Addition of Photography II course at High School + Integration of NYS Learning Standards related to ELA, Literacy and Technical Subjects in the Arts + Continued District-wide participation in the Art Supervisors Associations All- County Art Exhibition + Continued staff participation teaching for the ASA + Staff development through ASA, NYSSMA and NYSCAME
CURRICULUM & INSTRUCTION BUDGET 2016-2017 Originally presented on 3/08/2016 Budget to Budget Change: -$990 or -0.08% Adopted Budget: 2015-2016 $1,220,107 Proposed Budget: 2016-2017 $1,219,117 Major Initiatives: + New course at the Middle School + Enhanced STEAM opportunities at Elementary School + New courses in High School + Elementary Continuation of Multi-Year Reading and Writing Initiative + Enhancing 1:1 Device Delivered Instruction + Continued Transition to Revised State Standards
CAPITAL PLANNING BUDGET 2016-2017 Current Capital Reserves available to fund the proposed curriculum enhancements and facility improvements: Major Initiatives: Originally presented on 3/10/2016 + Elementary STEAM Learning Centers + Roof replacements + Floor replacements + High School Athletic Field upgrades + New Bathrooms at High School and Elementary Schools + Door Replacements In order to meet our Capital Plan goals, we are asking for public approval for the use of existing capital funds in the amount of $6,428,000.
SPECIAL EDUCATION BUDGET 2016-2017 Originally presented on 3/15/2016 Budget to Budget Change: +$15,557 or +0.35% Adopted Budget: 2015-2016 $4,396,285 Proposed Budget: 2016-2017 $4,411,842 Major Initiatives: + Improving instruction through the use of technology and research-based programs + Incorporating ipads into specialized instruction + Ensuring appropriate transition services are provided for students with disabilities + Expanding the continuum at the elementary level + Increasing the number of cross contracts
OVERALL STAFFING CHANGES 2016-2017 Level Position Number (FTE) Elementary Classroom Teacher (1 MS) -1.0 Special Education Teacher +2.0 Contingent Position (Teacher) +1.0 Speech Teacher +0.5 Teaching Assistants +3.0 Teacher Aide +1.0 Psychologist +0.6 Contingent Special Area Teachers +0.5 Secondary Classroom Teacher +0.05 Contingent Positions Teacher +0.5 Administration Executive Director for Instructional +1.0 Services Totals +3.55 Teachers +3.0 Teaching Assistants +1.0 Teacher Aide Originally presented on 3/15/2016 +0.6 Psychologist +1.0 Administration
INSTRUCTIONAL AND ADMINISTRATIVE TECHNOLOGY BUDGET 2016-2017 Originally presented on 4/5/2016 Budget to Budget Change: +$56,896 or +2.93% Adopted Budget: 2015-2016 $1,940,549 Proposed Budget: 2016-2017 $1,997,445 Major Initiatives: Continue replacement of out of date equipment Continue to enhance telecommunications network. Complete next phase of High Availability network. Develop and pilot guest network for wireless access Continue support the expansion of Research and STEAM initiatives Purchase a 3D printer for the High School to support STEAM. Upgrade the student research classroom. Continue to refresh out of date intelligent whiteboards and projectors Continue our successful one to one program in grades 4 to 8 Reallocate ipads grades K-3 Continue to expand and support our STEM, robotics, and coding initiatives at all levels. Implement Follett in Library-Media Centers District-wide
QUESTIONS?
STAFFING FOR SPECIAL EDUCATION Level Position FTE 6:1:2 West Speech Language Teacher 0.5 6:1:2 West Special Education Teacher 1.0 6:1:2 West Teaching Assistants 2.0 6:1:2 West Teacher Aide 1.0 6:1:2 West Psychologist 0.6 3 STUDENTS TRANSITIONING FROM PRESCHOOL TO KINDERGARTEN RETURN KINDERGARTEN STUDENT TO DISTRICT FROM BOCES PLACE KINDERGARTEN STUDENT IN 12:1:1 CLASS TO 6:1:1 CLASS Level Position FTE K-1 Inclusion West Special Education Teacher 1.0 K-1 Inclusion West Teaching Assistant 1.0 4 TO 8 STUDENTS TRANSITIONING FROM PRESCHOOL TO K INCLUSION HOME SCHOOL FOR 5 OF THE 8 PLACEMENTS IS WEST 3 TO 4 STUDENTS IN K THAT WILL NEED 1 ST GRADE INCLUSION AT WEST
2016-17 RECOMMENDED BUDGET Categories 2015-16 2016-17 School Supervision - District Copying $94,381 94,381 Central Data-BOCES Services $568,237 $582,838 Computer Instruction - Equipment $241,561 $241,561 Computer Instruction Contractual $161,706 $171,304 Computer Instruction Software $150,472 $181,472 Computer Instruction Supplies $125,000 $125,000 Computer Instruction BOCES Services $599,192 $600,890 Total $1,940,549 $1,997,446
Bus Purchase Breakdown Description Quantity Unit Cost Extended Cost Large Propane Bus 20 Passenger Gasoline Van 30 Passenger Gasoline Van 1 $125,000 $125,000 2 $55,000 $110,000 1 $65,000 $65,000 Total $300,000
HEALTH, PHYSICAL EDUCATION & ATHLETICS Budget 2015-2016 2016-2017 Dollar Change Equipment $33,357 $40,343 $6,986 Materials & Supplies $60,391 $63,021 $2,630 Contractual $55,252 $58,258 $3,006 Uniforms $31,550 $34,592 $3,042 Reconditioning & Laundry $19,445 $19,445 $0 BOCES $93,574 $93,574 $0 Conferences & Memberships $5,383 $6,664 $1,281 Total $298,952 $315,897 +$16,945
ART AND MUSIC BUDGET BREAKDOWN Budget 2015-2016 2016-2017 Dollar Change Equipment $26,000 $40,160 + $14,160 Materials/Supplies $49,850 $48,900 - $950 Contractual $40,000 $48,144 +$8,144 Uniforms/Reconditioning $3,900 $8,000 + $4,100 Co-Curricular $2,900 $2,610 - $290 Total $122,650 $147,814 + $25,164
BUDGET DRIVERS Budget 2015-2016 2016-2017 Dollar Change Contractual $39,300 $13,020 - $26,280 Conference and Travel $14,340 $25,700 $11,360 Membership/Dues $15,540 $16,365 $825 Materials/Supplies $7,250 $6,060 - $1,190 Advertising $7,000 $7,000 0 BOCES $40,691 $40,691 0 Totals $124,121 $108,836 - $15,285
SPECIAL EDUCATION BUDGET Description of Changes 2015-2016 Adopted Budget 2016-2017 Proposed Budget Dollar Change Equipment 12,000 14,500 +2,500 Contractual Maria Regina 40,000 150,000 +110,000 Materials and Supplies 19,285 23,285 +4,000 Tuition Private Schools 800,000 1,050,000 +250,000 BOCES 2,275,000 1,909,500-365,500 Contractual CSE 875,000 889,557 +14,557 Contractual Public Schools & Others 375,000 375,000 0 Totals 4,396,285 4,411,842 +15,557
Budgetary Breakdown Item 2015-2016 2016-2017 Materials for Copy Center $20,000 $20,000 Non-BOCES Professional Development $137,900 $211,810 Nassau BOCES Professional Development $50,443 $34,568 Supplies for Training $10,620 $10,200 Central Office Supplies $7,100 $7,100 Home Instruction Agency Fees $40,000 $42,000 District Textbooks $508,169 $502,635 BOCES Services (Alt. Education, Syracuse University Project $427,925 $376,372 Advance (SUPA), BOCES CTE, Calculator replacement, Outdoor Education, NWEA and AIMSweb Testing, espark, etc.) Maria Regina Library Aid $2,500 $2,032 Elementary Social Worker Interns $15,000 $12,000 Memberships/Dues $450 $400 Total $1,220,107 $1,219,117
Main Budget Drivers Item 2015-2016 2016-2017 Difference Non-BOCES Professional Development $137,900 $211,810 +$73,910 Nassau BOCES Professional Development $50,443 $34,568 -$15,875 BOCES Services (Alt. Education, Syracuse $427,925 $376,372 -$51,553 University Project Advance (SUPA), BOCES CTE, Calculator replacement, Outdoor Education, NWEA and AIMSweb Testing, espark, etc.) District Textbooks $508,169 $502,635 -$5,534 Rationale: Increase is due to the addition of professional development days from Teachers College for the implementation of TC Reading as well as the addition of the Middle School as a project school for TC Writing. Reductions in other codes are primarily from a decrease in need for other professional development opportunities (because of the increase in Teachers College Professional Development)