To members of the Council: Grendon Parish Council Clerk: Deborah Rush (01933) 663918 You are hereby summoned to attend the Meeting of Grendon Parish Council to be held on Wednesday 20 th July 2016 at 7.30pm in Grendon Village Hall, Main Road, Grendon for the purpose of transacting the following business. Members of the public and press are invited to address the Council at its Open Forum from 7.30 7.45pm. Attendees are reminded that in accordance with the Openness of Local Government Bodies Regulations 2014, this meeting may be recorded. A G E N D A 48. Open forum 49. County & Ward Councillor Reports -To receive reports, from county and ward councillors if able to attend. 50. To receive and accept apologies for absence. 51. To receive any declarations of disclosable pecuniary or non-statutory disclosable interests from Councillors for items on the agenda. 52. To sign the minutes of the meeting held on 13 th June 2016. 53. Community Safety - Monthly Crime Report -To receive monthly crime report from police. -To receive update from Clerk from Rural JAG meeting 22.6.16 54. Matters arising from previous minutes - Update on light Church Way - War memorial insurance quote
-Quote requested from Helen Howard re gateway sign. -Request submitted to Helen Howard re improvements to Easton Way / Yardley RD footpaths & for SLOW markings Main RD/Easton Way. -Empowering councillor s app submitted for VAS pole & brackets, 482.41 55. To update councillor s information (for councillor s who were absent last meeting), Cllr Blacklee Action required; -to review Councillors Notification of Pecuniary & other Interests forms. -to sign Code of Conduct in acceptance of standards contained therein. -expenses form (check no changes). -email correspondence form (check no changes). 56. Chair s Report including - Discussions with Cricket Club re parking 57. Accounts 57.1 Income. VAT refund 4,303.41 Donation playing field Grendon Beavers & scouts 38.05 Just Giving balance of monies 243.62 Empowering councillors Fund 578.89 57.2 Expenditure Chq No Payee Details Amount Vat Payable under power; 1398 SSE Elec 180.72 29.17 Highways Act 1980, s.301 1399 ICO Membership 35.00 LGA 1972, s.142 1400 Countrywide Grass cutting 177.60 29.60 Open Spaces Act 1906 ss 9 & 10 1401 D Rush Salary June 307.64 LGA 1972 s112 1402 SSE Elec 186.81 30.15 Highways Act 1980, s.301 Playing field 1403 Playsafety inspection 142.80 23.80 LGA (Misc prov) 1976, s.19
*Where payment is made under Section 137 of the Local Government Act 1972 the Council is satisfied that the benefit is commensurate with the amount. The balance in the Current Account stands at 14,243.73 (assuming all cheques presented). 57.3 To approve bank reconciliation. 57.4 To approve spending against budget figures end Q1. 57.5 To approve update to Financial Regulations as proposed by finance working party (meeting held 14.7.16). 58. Planning 58.1 Applications Received - None 58.2 Applications Determined 3.6.16 WP/16/00219/FUL 28 Blackmile Lane application withdrawn. 58.3 Other planning matters -Letter sent to BCW re S106 liability 47 Easton Way (new dwelling) 15.6.16 -Phone call conservation officer John Oudle re 19 Church Way 59. Playing field - To receive completed risk assessments. -Play area inspection to receive details from report from Cllr Howell. -Latch for kissing gate c/f last meeting -Update NCALC re PWB loan possibilities. 60. Moonrakers Guide to Grendon - to receive update on updating from Cllr Marshman/Clerk 61. Village Hall c/f last meeting -to consider PC representative update Cllr Butcher
62. Website -to receive update from Cllr Butcher on hosting. 63. Community Enhancement Gang visit (11 th July) -feedback from visit / complete questionnaire. 64. BCW capital Programme request for new bids - to consider application. ( apply by 1st August). 65. Correspondence Issued Letter 15.6.16 BCW re S106 liability Letter 19.6.16 Thank you to Beavers & Scouts EMail. 27.6.16. NCC claim form re damaged planter Yardley RD. Email. 12.7.16. Empowering Councillors & Communities Scheme annual survey. EMail. 1.7.16. ESPO - letter of authority to re electricity supply. 66. Correspondence Received Email 13.6.16 K Hallam re land Email 13.6.16 Launch First for Wellbeing Email 16.6.16 BCW re Parishes Forum 10.11.16, 7pm. Email 16.6.16 NCC consultation - Northamptonshire Local Flood Risk Management Strategy Update, comments by 28.7.16 (forwarded 23.6.16 & also to flood warden). Email 16.6.16 Northants ACRE re neighbourhood plan - responded no current plans Email 23.6.16 North Northants Joint Planning Unit examination completed (forwarded 23.6.16) for info only. Email 4.7.16. SNC - planning policy consultation, sustainability appraisal consultation, comments by 12.8.16. Email 4.7.16. SNC - strategic housing & economic land availability assessment - invitation to join, comments by 12.8.16. Email 6.7.16 The Pensions Regulator forwarded to Cllr Smith 14.7.16 Email 7.7.16. Info received from Cllr Butcher re school nursery provision. Email 11.7.16 AW re private pumping stations Email 13.7.16 Minutes Bozeat LLG 8.6.16 forwarded 14.7.16 Email 13.7.16 NCC re Pathfinder II project forwarded 14.7.16 flood warden to reply. Email 13.7.16 Northants Highways newsletter summer 2016 forwarded 14.7.16 67. Information for the Chairman (no legal decision can be made on this information) 68. Meeting Closed and date of next meeting Next meeting Monday 12 th September 2016, 7.30pm Council Meeting
Please notify the Clerk or Chair if you are unable to attend. Deborah Rush Clerk 14 th July 2016 BANK RECONCILIATION 20/7/16 TOTAL RECEIPTS: 14,282.97 Less TOTAL PAYMENTS: 4,211.21 10,071.76 Plus Opening Balances 31/3/16 19,149.41 Closing balance 29,221.17 BANK ACCOUNTS 29/6/16 Community/Current Account 17,479.69 Plus Business Premium Account 11,977.44 29,457.13 PLUS CREDIT NOT SHOWING 578.89 LESS UNPRESENTED CHEQUE NOS: 1400 Countrywide 177.60 1401 D Rush 307.64 1402 SSE 186.81 1403 Playsafety 142.80 814.85 TOTAL 29,221,17 Chairman/ IFO Clerk Date
Grendon Parish Council spending against budget end Q1 16/17 Non-Discretionary Exp 16/17 End Q1 budget % against budget Street Lighting 4,350.00 Maint & elec 2,250.00 328.44 Replacement 2,100.00 Playing Field & cemetery 1,700.00 148.00 7.44% 8.7% Allotments 350.00 52.87 15.11% Clerk 3,660.00 897.09 24.51% Insurance 600.00 581.04 96.84% Council costs (Hall, Training, Exp) 1,154.00 580.35 50.29% Hall hire 154.00 Training 250.00 Council expenses 200.00 membership 550.00 Audit 100.00 Website 100.00 Other 500.00 400.00 80% Includes 364 for Queens bday event Total 12,514.00 2987.79 23.87% Discretionary Spending S137 Grants 700.00 100 14.29% Repairs Playng Field 1,000.00 Copse 500.00 Total 2,200.00 100 Total Exp 14,714.00 3087.79 Income Budget/Precept 14,355.00 8613.00 60% Allotment rent 250.00
Playing field rent 225.00 Total 14,830.00 8613.00 58.08% Other income Playing field donations & grants 1,366.56