Activant Prophet 21 Cash and Bank Reconciliation
This class is designed for Customers who want to learn the Bank Reconciliation feature to facilitate balancing deposits and disbursements to your bank statement.
Objectives Set up Bank Account Maintenance Reconcile Cash Deposits and Journal Entries Reconcile Disbursements Use the Bank Reconciliation Worksheet Print the Outstanding Disbursements Report
This course will NOT cover Basic accounting processes that create deposits and disbursements
Cash and Bank Reconciliation Worksheet to reconcile checks and deposits Enter bank balance and adjustments Upon reconciling bank statement balance to cash account balance, transactions on worksheet will post as journal entries Generate bank reconciliation forms
Getting Started System Setup/System/System Settings/System Setup/Approvals
Getting Started Enable Bank Reconciliation in Bank Account Maintenance
Getting Started Only one bank may be assigned to a cash account Once enabled, system updates cash and disbursements as reconciled Won t allow postings to reconciled periods Cash account cannot be changed for a bank Delete bank and recreate with new cash account
Getting Started Restricts type of transactions that may use cash account Cannot be distribution account Voucher by Item or Amount Invoice Entry by Item or Amount Can be used for cash receipts, cash disbursements and journal entries Cash account cannot be used as default in customer, vendor or inventory records
Getting Started
Getting Started
Reconcile Cash Detail Bank Reconciliation GL Module Reconcile Cash Detail AR Deposits Miscellaneous Cash Reconcile Disbursements AP Check Generation
Reconcile Cash Detail Shows deposits and journal activity Compare bank statement deposits and transactions to those recorded in system Retrieve and reconcile on daily basis
Reconcile Cash Detail Step 1 Step 2 Step 3 hit Retrieve icon
Deposits Tab
Receipts Tab
Misc Cash and JE tab Displays individual transactions of a misc. cash receipt and/or journal entry
Reconcile Disbursements AP / Transaction / Reconcile Disbursements
Reconcile Disbursements Recall disbursement records as of a particular period and year Step 1 Step 3 Step 2
Reconcile Disbursements Voided checks remain outstanding until period in which they were voided
Reconcile Disbursements Voided checks remain outstanding until period in which they were voided
Reconcile Disbursements Voided checks remain outstanding until period in which they were voided
Outstanding Disbursements Report Report prints the checks that were outstanding AS OF the period selected Voided checks are outstanding until the period they have been voided Electronic outstanding items will be listed on the report
Outstanding Disbursements Report
Bank Reconciliation Worksheet
Bank Reconciliation Worksheet
Bank Reconciliation Worksheet Step 1 Step 2 Step 3: Retrieve to view balances
Bank Reconciliation Worksheet Step 4
Deposits Tab
Receipts Tab
Misc Cash and JE Tab
Disbursements Tab
Bank Reconciliation Worksheet
Bank Reconciliation Worksheet
Bank Reconciliation Worksheet
Cash Adjustments
Cash Adjustment Reversal Tab
Cash Adjustment Reversal Postings
Bank Reconciliation Report General Ledger / Reports / Bank Reconciliation Report
Bank Reconciliation Report
Summary Set up Bank Account Maintenance Reconcile Cash Deposits and Journal Entries Reconcile Disbursements Print the Outstanding Disbursements Report Use the Bank Reconciliation Worksheet
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