THE SCHOOL DISTRICT OF PALM BEACH COUNTY, FLORIDA EXECUTIVE SUMMARY OF THE 2012-2013 BUDGET (ALL FUNDS) SUBMITTED FOR FINAL ADOPTION E. Wayne Gent, Superintendent September 5, 2012
THE SCHOOL DISTRICT OF PALM BEACH COUNTY, FLORIDA EXECUTIVE SUMMARY OF THE 2012-2013 BUDGET (ALL FUNDS) BOARD MEMBERS Frank A. Barbieri, Jr., Esq., Chairman Debra L. Robinson, M.D., Vice Chairman Marcia Andrews Monroe Benaim, M.D. Karen M. Brill Jennifer Prior Brown, Esq. Chuck Shaw ISSUED BY E. Wayne Gent, Superintendent Janis Andrews, Ed. D., Chief Academic Officer Michael J. Burke, Chief Operating Officer Joseph Sanches, Chief of Support Operations PREPARED BY Shirley M. Knox, Budget Director SUBMITTED FOR FINAL ADOPTION SEPTEMBER 5, 2012
Table of Contents Section 1 TRANSMITTAL LETTER... 1-1 Section 2 2012-13 BUDGET OVERVIEW GFOA Award... 2-1 Board Members... 2-3 Strategic Plan 2013... 2-4 District Overview... 2-6 Guide to the Budget... 2-7 Comparison of Budget - All Funds... 2-11 Proposed 2012-2013 Budget - Summary of All Funds... 2-12 Revenue, Expenditures, and Fund Balances All Funds... 2-14 Beginning and Ending Fund Balances... 2-15 Organizational Chart... 2-16 Positions by Function All Funds... 2-17 Section 3 BUDGET PROCESS Budget Process... 3-1 Budget Adoption Calendar... 3-4 Student Enrollment History and Forecast... 3-6 TRIM (Truth in Millage) Budget Advertisements... 3-7 Resolution Certifying Millage to be Levied... 3-13 Resolution Determining Revenues and Millages Levied... 3-14 Resolution Adopting Final Budget... 3-16 District Summary Budget... 3-18 Section 4 2012-13 MILLAGE AND PROPERTY TAXES School Taxes... 4-1 Comparison of Palm Beach County Gross Taxable Value... 4-3 i
Table of Contents Section 4 Continued Comparison of Millage Rates... 4-4 Comparison of 2011-2012 to 2012-2013 Millage and Rolled Back Rate... 4-5 Comparison of Homeowner Property Taxes Tax Year 2011 to 2012... 4-6 Millage Rates and Homeowner Property Taxes Five Year History... 4-7 Sample Tax Bill... 4-8 Certification of School Taxable Value... 4-10 Section 5 GENERAL FUND General Fund... 5-1 Proposed FY 2013 Revenue and Appropriations... 5-3 Comparison of FY 2012 to FY 2013... 5-4 Definition of Functions and Explanation of Variances... 5-6 Revenues and Expenditures FY 2009 to FY 2013... 5-10 Fund Balance and Contingency Reserve... 5-11 Florida Education Finance Program (FEFP) Detail... 5-12 General Fund Revenue FY 2009 to FY 2013... 5-14 General Fund Appropriations... 5-16 School Budgets Itemization by Function... 5-18 School Budgets Itemization by Program... 5-19 Department Budgets Detail by Division and Department... 5-20 Capital Maintenance by Account... 5-24 Class Size Amendment... 5-25 State Funding Formula Flow Chart... 5-26 Revenues and Appropriations FY 2010 to FY 2013... 5-28 ii
Table of Contents Section 6 CAPITAL PROJECTS FUNDS Capital Projects Fund... 6-1 Proposed FY 2013 Revenue and Appropriations... 6-4 Revenues and Expenditures FY 2009 to FY 2013... 6-5 Capital Improvement Plan FY 2013 to FY 2017... 6-6 Department Budgets Detail by Division and Department... 6-16 Section 7 DEBT SERVICE FUND Debt Service... 7-1 Proposed FY 2013 Revenue and Appropriations... 7-3 Revenues and Expenditures FY 2009 to FY 2013... 7-4 Debt Service Existing Obligations... 7-5 Debt Service Estimated Legal Limits... 7-6 Debt Service Amortization Schedules... 7-7 District Bond and Note Ratings... 7-9 Section 8 SPECIAL REVENUE FUNDS Special Revenue Funds... 8-1 Special Revenue - Food Service FY 2013 Revenue and Appropriations... 8-2 Special Revenue - Food Service FY 2009 to FY 2013... 8-3 Special Revenue Funds Other FY 2013 Revenue and Appropriations... 8-4 Special Revenue Funds Other FY 2009 to FY 2013... 8-5 Special Revenue Funds Other Two-Year History and Comparison... 8-6 Special Revenue ARRA Funds FY 2013 Revenue and Appropriations... 8-9 Special Revenue ARRA Funds Two-Year History and Comparison... 8-10 Section 9 HEALTH INTERNAL SERVICE FUND Health Internal Service Fund... 9-1 iii
Table of Contents Section 9 Continued Proposed FY 2013 Revenue and Appropriations... 9-2 Health Insurance Internal Service Fund by Account... 9-3 Section 10 ALLOCATION FORMULAS School Center Resource Allocation Formulas... 10-1 Custodial Budget Allocation... 10-8 Section 11 APPENDICES Comparison of Ten Largest FL School Districts Expenditures by Function Direct Instruction, Instructional Support, and District and School Admin... 11-1 Comparison of Ten Largest FL School Districts Expenditures by Function All Functions... 11-4 Statistical & Supplemental Data... 11-10 Section 12 GLOSSARY... 12-1 iv
Section 1 Transmittal Letter
THE SCHOOL DISTRICT E. WAYNE GENT. FRANK A. BARBIERI, JR., ESQ. OF PALM BEACH COUNTY, FLORIDA SUPERINTENDENT CHAIRMAN SUPERINTENDENT S OFFICE DEBRA ROBINSON, M.D. 3340 FOREST HILL BOULEVARD, C-316 VICE CHAIRMAN WEST PALM BEACH, FL 33406-5869 Ph. (561) 434-8200 Fax: (561) 434-8571 www.palmbeachschools.org MARCIA ANDREWS MONROE BENAIM, M.D. KAREN BRILL JENNIFER PRIOR BROWN, ESQ CHUCK E. SHAW September 5, 2012 Mr. Frank A. Barbieri, Jr., Esq., Chairman and Members of the School Board of Palm Beach County 3340 Forest Hill Boulevard, Suite C-316 West Palm Beach, Florida 33406-5869 Mr. Barbieri and Members of the Board: Submitted for your consideration and adoption are the 2012-2013 tentative budget for the School District of Palm Beach County and millage for tax year 2012. FY 2013 Budget Summary The FY2013 tentative budget for all funds totals $2,368,996,089, comprised of the following: General Fund $1,530,076,976 Special Revenue - Food Service 96,418,182 Special Revenue - Other * 115,493,118 Special Revenue - ARRA Stimulus 1,932,059 Debt Service 342,910,067 Capital Projects 513,091,830 Sub-Total $2,599,922,232 Less Transfers: (230,926,143) Total Funds $2,368,996,089 General Fund Budget Shortfall At the conclusion of the 2012 legislative session in May, the district faced a $30.7 million budget shortfall in the General Fund, the district s main operating budget. The shortfall includes the loss of $36.0 million of Education Jobs funding which was used to balance the FY 2012 budget. The certified taxable value of property for Palm Beach County, however, improved over the state s projection, yielding an additional $14.9 million in local revenue for the operating budget, Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-1
Page 2 of 7 reducing the budget shortfall to $15.8 million. The funding shortfall is due to increased costs associated with an additional 2,224 projected students and an increase in the Florida Retirement System (FRS) employer contribution rates, as well as earmarks requiring new expenditures. Additionally, $2.0 million of services which have previously been funded by the federal IDEA grant have been moved to the general fund, as services required to serve disabled students exceed funding provided by the grant. Balancing the Budget With assistance from the Budget Advisory Committee, the district developed a combination of spending reductions, revenue enhancements and cost shifting strategies to balance appropriations and revenues. The additional teachers hired to comply with class size, 300 in FY 2012 and 89 for FY 2013, most of them first year teachers, coupled with employee attrition, lowered the average salary budget required for teacher positions. The lower average salary yields a $14.8 million savings. Speech language pathologists, who have previously been allocated to one or two school centers, are now being deployed from a central location. This affords a more efficient use of this resource and reduces reliance on more costly contracted speech providers, creating an estimated annual savings of $935,000. Overhead charges to after-school fee-based programs that use district facilities are increasing, netting $1.7 million in additional revenue to the district. A further review of expenditures determined that school bus repairs are eligible to be funded from the capital maintenance transfer, netting a $2.6 million savings to the general fund. Additional department savings were realized by re-vamping the Alternative to Out of School Suspension program, using case managers to intervene early and prevent suspensions. Central support functions have been reorganized, resulting in the elimination of the following administrative positions: Chief of Administration, Chief of Performance Accountability, Chief Financial Officer, Assistant Superintendent of Choice, Assistant Superintendent of Professional Growth, and the Director of HR Customer Relations. While school operating budgets comprise 80% of the district s general fund budget, the reduction in resources available to schools for FY 2013 are minimal. For the 19 elementary schools with less than 500 students, the attendance clerk position is being eliminated and at 17 high schools, the number of media clerk positions is being reduced from two to one. Human Resources has worked to place affected personnel in other budgeted positions. The net savings from these two allocation changes is $1.0 million. FY 2012 Year end Results Year end fund balance for FY 2012 is $166.7 million, a decline of $20.2 million from FY 2011. This decline is less than expected, considering the use of $54.4 million of one-time funds to balance the FY 2012 budget. Actual expenditures for two categories are less than budgeted: workers compensation and unemployment claims, and average teacher salaries. Actual expenditures for workers compensation and unemployment are $11.3 million less than budgeted. The district s continued efforts to improve workplace safety, coupled with declining Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-2
Page 3 of 7 unemployment claims, have combined to lower the district s costs. FY 2012 teacher average salary expenditures are also less than budgeted by $14.8 million, due to the large number of new teachers hired in FY 2012 to comply with class size. As mentioned above, the average salary savings have been utilized to help balance the FY 2013 budget. With the start of school, an evaluation of actual teacher salaries indicates the average is again slightly lower for FY 2013. The current average salary for all teachers employed as of August 22, 2012, including media specialists, guidance counselors and coaches, is $48,410. The budgeted average is $48,660. The resulting difference, including benefits, is $3.7 million. Combining the budgeted savings in workers compensation and unemployment and teacher average salary and benefits, the district has a total of $15.0 million of recurring funds available in the FY 2013 budget which may be redirected for other uses. Additionally at FY 2012 year end, the district moved the maintenance component of the internal service fund to the general fund, to be directly funded from the capital maintenance transfer. The move produced a one-time fund balance increase of $6.7 million to general fund. Since these are one-time funds, the $6.7 million is set aside in the FY 2013 budget, until designated for a specific use. Florida Retirement System (FRS) Challenge The 2011 Legislature approved the assessment of a 3% contribution for Florida Retirement System employees which took effect in FY 2012. A lawsuit is currently in the courts, challenging the assessment on the grounds that it violates the Florida Constitution. The lawsuit is scheduled to be heard by the Florida State Supreme Court in September 2012. The results of the lawsuit will have a significant financial impact on the district, should the Court rule in favor of the plaintiffs. At the very least, the 3% employee contribution is expected to revert back to employers. Three percent represents an additional annual expense of approximately $27.0 million, going forward from the judgment date. The second concern is that employers may be required to reimburse employees for contributions that have already been forwarded to the Florida Retirement Fund. The argument for such an action is that the retirement fund may be unable to fund the reimbursement of employee contributions without harming the fund. Until a ruling is issued by the Court, the district must prepare by setting aside all available funding. Florida Education Finance Program (FEFP) Funding FY 2013 Florida Education Finance Program funding totals $1,205,982,366, which is $46.9 million higher than FY 2012. The base student funding allocation is increasing from $3,479.22 to $3,582.98, an increase of 3%. This increase, along with the projected 2,224 increase in student enrollment, accounts for the increase in total funding. The FEFP increase, however, does not take into account the loss of federal Education Jobs grant funding received in FY 2011 and used to supplement FY 2012 FEFP funding. Education Jobs funding was allocated for use in FY 2011 and FY 2012. On the recommendation of the Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-3
Page 4 of 7 Florida Department of Education, the district transferred FY 2011 classroom teacher expenditures to the grant, producing a $36.0 million increase in general fund balance which was used to balance the FY 2012 budget. Considering the loss of Education Jobs funding, the net increase in FEFP funding is $10.9 million, and while the total funding is increasing, a projected 2,224 enrollment increase causes the funding per student to decline $24.53, from $6,826.19 (FEFP plus Education Jobs funding) to $6,801.66. New Reading Mandates The 2012 Legislature has mandated all elementary schools, determined to be the low 100 in the state for reading performance, must provide an additional hour of reading beyond the normal school day. The state has provided an additional $3.4 million in reading and supplemental academic instructional categorical funds. With the recent release of school grades, the state has determined 16 Palm Beach County schools fall into the low 100 designation. One additional school will also have an extended day for FY 2013 because it is sharing a campus with one of the affected schools, while the school is being replaced. The cost of implementing an additional hour of reading at the 16 schools is $5.8 million. The district has redirected $2.4 million to cover the funding shortfall. Grant funding is being utilized for the 17 th school extended day. Increasing Health Insurance Costs Health insurance costs are projected to increase by an average of $300 per covered employee. The increased cost to the general fund budget is $5.0 million for FY 2013, with a January 1, 2013 implementation date. Total additional cost to the district for calendar year 2013 is $10.0 million, and will require that the FY 2014 general fund budget for health insurance be increased by another $5.0 million as well. Calendar year 2013 will be the second year of the district s wellness campaign, whereby employees who completed specified wellness requirements will receive a $600 per year health insurance premium discount. A new smoke free campus policy has also gone into effect July 1, 2012, prohibiting smoking anywhere on school district property. Both of these efforts are intended to reduce the long-term growth rate of healthcare claims. Class Size Class size reduction compliance was achieved in FY 2012. The additional cost incurred to fully comply in FY 2012 totaled $29.0 million. By complying, the district earned an additional $1.1 million through re-distribution of non-compliance penalties collected from other districts. For FY 2013, an additional 89 teachers are being allocated to middle schools in order to reduce the need for extra period supplements and to reduce the number of teachers who forgo a planning period to pick up another instructional class. Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-4
Page 5 of 7 Contingency Fund The FY 2013 contingency fund is increasing slightly from $44,369,164 to $44,400,000, to comply with board policy. Per Board Policy 2.55, a contingency fund equal to 3% of the operating budget must be maintained for unexpected or emergency expenditures. The contingency fund was last utilized for damage caused by the 2005 hurricanes. The contingency fund was restored to the board-required 3% level in FY 2006. Appropriations for FY 2014 Knowing the American Recovery and Reinvestment Act funds would dissipate beginning with the FY 2012 budget, and the economy was recovering from the recession at a very slow rate, the district prepared by setting aside one time funds to lessen the impact. The FY 2012 budget set aside $10.3 million to assist with balancing the FY 2013 budget. This set-aside, along with other FY 2013 one-time funding sources, totals $17.3 million. The FY 2013 budget once again contains a $6.7 million set-aside to assist with either the potential FRS ruling or the FY 2014 budget or other use. The recent slight improvement in property tax values, a key component of education funding in Florida, is hopefully an indicator for improved revenues in the future, which will eliminate the need to use one-time funds to balance the budget. Using one time funds to bridge the funding gap until the economy and state and local revenues recover has prevented large layoffs and allowed the district to leave school allocations and classroom resources relatively untouched. Labor Negotiations Labor negotiations with all unions are currently underway. A reopener negotiation with the Palm Beach County Classroom Teachers Association (CTA) for the July 1, 2011 - June 30, 2014 contract limits the number of items that may be reopened by each party. Compensation is also open to renegotiation. Contracts with the SEIU - Florida Public Services Union (FPSU), the Association of Educational Secretaries and Office Professionals (AESOP) union and the Palm Beach County Police Benevolent Association (PBA) are open for full renegotiation, as their current three-year contracts expired on December 31, 2011. Total Millage and Rolled Back Rate The millage rate for FY 2013 is declining from 8.180 mills to 7.778 mills. The millage rate is comprised of three components: state-imposed required local effort, board-approved millage and voter-approved millage. The required local effort rate for FY 2013 is 5.280 mills, compared to 5.682 mills for FY 2012. Board-approved millage totals 2.248 mills and voter-approved millage is.25 mills. Both the board-approved and voter-approved millages are the same as FY 2012. The total millage of 7.778 mills is projected to generate $993,364,692 of revenue, of which $796 million is for operating expenditures and $197 million is for capital expenditures. The rolled back rate is a calculated millage rate that would generate the same tax levy proceeds as the previous year. The FY 2013 rolled back rate is 8.1703 mills. The FY 2013 proposed Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-5
Page 6 of 7 7.778 mills, is 4.80% less than the rolled back rate. Revenues generated by the FY 2013 millage are projected to be $45 million less than FY 2012 millage revenue. Special Revenue Funds Special Revenue fund budgets total $211 million, comprised of $96 million for food service and $115 million for federal, state and local grants. Since many of the grant award years do not align with the district s fiscal year, some awards are not yet received at the start of the fiscal year. It is anticipated special revenue funds will grow as the year progresses. The federal government, however, has put all entitlement recipients on notice that some reduction of entitlement grant funding may occur this year, also referred to as sequestration. Where possible, funds have been set aside for that possibility. Capital Funds The tentative capital projects budget for FY 2013 is $513.1 million, which is down from $596.7 million for FY 2012. Capital projects revenue is comprised of existing fund balance of $305.8 million, which is earmarked for existing and future projects, and $207.3 million of new funding. New funding is derived primarily from millage, which is projected at $197.4 million. The proposed capital millage of 1.546 mills is down from the FY 2012 millage of 1.560 mills, reflecting a slight shift in millage assessment from capital to general fund, to assist with the general fund budget shortfall. The capital fund continues to fund the capital maintenance transfer, debt service, and property and flood insurance, as allowed by statute. Outlook for FY 2013 and FY 2014 Florida Education Finance Program funding for FY 2013 is based on a statewide projected 30,874 increase in enrollment, as projected at the February enrollment estimating conference. There is current speculation the projection may be low. If actual statewide enrollment is higher than projected, then all districts can expect a prorated holdback to available state funds, which will reduce the funding per student and cause a reduction in total funding. Many other factors are in play which will affect the FY 2013 and FY 2014 budgets. State revenues provide 55% of the Florida Education Finance Program funding, the district s main source of funding for operations. The August 9, 2012 State of Florida General Revenue Estimating Conference reported that 2011-12 actual revenues exceeded estimates by $407 million; however, much of the increase was derived from one-time sources. As a result, the revenue estimate of $24.6 billion for 2012-13 is only moderately improved from prior estimates and reflects a 4.3% increase over 2011-12 collections. The revenue forecast for 2013-14 is $25.9 billion, or 5.0% over the 2012-13 estimate. Both the Governor and the Legislature utilize Revenue Estimating Conference projections to develop their state budget proposals each year. Current revenue estimates indicate an improved outlook for K-12 education funding. Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-6
Page 7 of 7 Statewide, local property tax revenues account for 45% of the Florida Education Finance Program funding. Property valuations in Palm Beach County and in other counties appear to have bottomed out, rising slightly this year, and may begin producing additional revenues that will ease the funding constraints experienced by K-12 Education for the past five years. While the current economic recovery holds promise for improved funding for K-12 K education in Florida, there are economic risks which could undermine the improved revenue estimates. Globally, instability in the Eurozone may undermine world credit markets, adversely affecting the current economic recovery. Within the United States, the Congressional Budget Office has recently issued a warning that the country will experience another recession in 2013 if the Bush- Additionally, era tax rates are allowed to expire and automatic spending cuts are implemented. a proposed transfer of Medicaid financial responsibility to states holds the potential to negatively impact state appropriations and reduce funding available for K-12 education. And finally, the potential financial impact of the Florida Retirement System lawsuit looms in the near future, with a court date set for September 2012. The possibility of a Florida Supreme Court ruling in favor of the Florida Education Association (FEA) and employees requires that the district develop contingency plans to deal with a potential increase in expenditures, particularly if school districts are required to reimburse employees for prior contributions which have already been transmitted to the retirement fund. Whatever financial challenges the district faces, the District remains committed to maintaining financial stability and will plan to meet the financial challenges as they arise. Sincerely, E. Wayne Gent Superintendent Palm Beach County Schools - Rated A by the Florida Department of Education 2005 2012 Home of Florida's first LEED Gold Certified School www.palmbeachschools.org The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer 1-7
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Section 2 2012-13 Budget Overview
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the School District of Palm Beach County, Florida for its annual budget for the fiscal year beginning July 1, 2011. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 2-1
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SCHOOL BOARD MEMBERS District 1: Dr. Monroe Benaim, M.D. Year Elected: 2002 Term Expires: November 2012 District 2: Mr. Chuck Shaw Year Elected: 2010 Term Expires: November 2016 District 3: Mrs. Karen M. Brill Year Elected: 2010 Term Expires: November 2014 District 4: Mrs. Jennifer Prior Brown, Esq. Year Elected: 2010 Term Expires: November 2014 District 5: Mr. Frank A. Barbieri, Jr., Esq., Chairman Year Elected: 2008 Term Expires: November 2016 District 6: Mrs. Marcia Andrews Year Elected: 2010 Term Expires: November 2014 District 7: Dr. Debra L. Robinson, M.D., Vice Chairman Year Elected: 2000 Term Expires: November 2014 2-3
STRATEGIC PLAN 2013 Our Vision: The School District of Palm Beach envisions a dynamic collaborative multicultural community where education and lifelong learning are valued and supported, and all learners reach their highest potential and succeed in the global economy. Our Mission: The School District of Palm Beach County is committed to providing a world-class education with excellence and equity to empower each student to reach his or her highest potential with the most effective staff to foster the knowledge, skills, and ethics required for responsible citizenship and productive careers. Guiding Principles: The School District of Palm Beach County values the following principles as demonstrated through its operations, instruction, and learning environment. Community DRAFT Cultural Sensitivity Diversity Equity Ethics Excellence Family Honesty Inclusion Knowledge Parity Professional Development Professionalism Respect Skill Building Social and Emotional Development Trustworthiness Goal 1: Student-First Philosophy Implement research-based fully enriched instructional models that enable students to develop the critical thinking and analytical skills necessary to succeed academically. Support each student, not as a collective unit, but with individualized educational plans. Provide meaningful follow-up, monitoring, and mentorships that provide support necessary to succeed. Develop age-appropriate life skills training programs for students and families that cultivate soft skills including self-determination and selfadvocacy. Seek equitable outcomes for all student groups that help each student achieve the greatest success possible. Continue and strengthen choice programs, career academies, and other career/technical curricula that meet the needs of our students while supporting the economic development goals of the community. Implement methods to identify learning styles and match them with appropriate teaching methods and measurable performance goals. Goal 2: Family Matters Create policies and programs that proactively engage all parents, caregivers, and families as the primary partners in the education of students. Implement new policies, procedures, and processes to make schools more family friendly so that the school encourages parent/caregiver participation by providing: an inviting campus, a welcoming atmosphere and mutually beneficial opportunities to interact with teachers and administrators. Train principals and teachers how to maximize interactive opportunities with families/caregivers via face-toface meetings as well as communication through technology. Engage partners to empower families/ caregivers. Hold teachers/administrators accountable to families/caregivers for parental involvement efforts. Create, recruit, and implement on campus volunteer opportunities in all aspects of school life for families/ caregivers and community partners. Examine opportunities to improve adult literacy skills, and career/technical training offered to families/caregivers. Encourage parental accountability for school readiness with support mechanisms that bolster families/caregivers. Goal 3: Qualified and Highly Effective Workforce Cultivate a fluid leadership development succession planning program that keeps good teachers teaching, strengthens classroom management efforts, and produces highly-effective academic leaders, assistant principals, principals, and administrators. Conduct a resource allocation study evaluating socio-economic factors in the School District to identify shortfalls and inconsistencies between schools within the District, and reassign resources, including the workforce, to address equity in a Student-First Philosophy. Enact a professional development program that is coupled with a system that ensures adequate pay for a well-trained workforce. Ensure that professional development supports and strengthens choice programs, career academies, and other career/technical curricula to meet the needs of our students while supporting the economic development goals of the community. Provide intrinsic incentives to encourage the reassignment of the best teachers as measured by student performance and acceleration data to underperforming classes, schools, and student populations as demonstrated by need. 2-4
Goal 4: Efficiency and Accountability Streamline and reduce the levels of bureaucracy. Redistribute savings and maximize limited financial resources to be applied to a Student-First Philosophy. Conduct a functional audit of the District to enable the implementation of the Student-First Philosophy and Family Matters initiatives. Assess each department and its purpose, expenses, and how it serves and meets student needs. Strengthen the balance between academic achievement and a robust student services program that will support the social, emotional, and career/ technical/vocational needs of students through guidance programs following the National School Counseling Model. Develop and report on efforts to provide students and teachers with up-to-date technology and wireless connectivity at each school campus to ensure the ability to perform and compete successfully in the global knowledge economy. Enhance the learning environment of each campus to ensure top-notch facilities that are safe and encourage increased learning opportunities which will lead to achievement. Seek parity in funding and resources among schools throughout the District with a focus on strengthening schools. Develop a School Facilities Improvement Plan that will outline campus improvements, renovations, upgrades, and more. Create a transparent, online reporting tool that tracks district-wide and school expenditures and performances measures. Goal 5: Community Engagement Develop a robust Community Engagement and Empowerment effort that provides meaningful opportunities for volunteers from stakeholder groups including business, civic, and social organizations to support the Student-First Philosophy and Family Matters efforts. Create a multi-year, multi-faceted campaign to engage partners in creating a world class education system - demonstrate the return-on-investment economically and socially to partner organizations. Regularly acknowledge and reward the participation of volunteers and partner organizations. Ensure that there are role models and mentors who represent the diverse student body and relate to the students and families with whom they are working. Ensure that principals, administrators, and teachers have professional support from the community to assist with professional development, management skills, and the Student-First Philosophy. Continually reach out to community organizations social, civic, business, faith -based, and others to inform and recruit assistance for students and school personnel. Explore ways to develop mutually beneficial opportunities that support community efforts such as the 6 Pillars of Florida s Future Economy from the Economic Council of Palm Beach County. Create and maintain an advisory council to provide advice and counsel in support of choice programs, career academies, and other career/technical curricula that meet the needs of our students while supporting the economic development goals of the community. Goal 6: Communications Campaign Commence with a communications strategy that targets students and families, the district workforce, external stakeholder groups, and the public. Outline the efforts underway to create a Student-First Philosophy and Family Matters initiative and the resources available to students and families. Highlight the best managerial practices implemented and reward staff in order to help build morale and demonstrate a commitment to the new initiatives. Illustrate the successes of the District as well as recognize the performance gap and unmet needs within the District. Promote a message of success and continued efforts to achieve the District s mission to attain its vision. Ensure that the campaign includes efforts for principals, teachers, administrators, and others to become regularly engaged in social, civic, business, and faith-based organizations. E. Wayne Gent - Superintendent Janis Andrews, Ed.D. - Chief Academic Officer Board Members: Frank Barbieri, Jr., Esq., Chairman Debra Robinson, M.D., Vice Chairman Monroe Benaim, M. D. Chuck Shaw Karen Brill Jennifer Brown, Esq. Marcia Andrews 2-5
FY 2013 Budget Overview District Overview The School District of Palm Beach County, Florida serves the student population of Palm Beach County, in southeast Florida. Palm Beach County covers a geographical area of over 2,300 square miles and is home to over 1.2 million people. Geographically one of the largest counties in Florida, its communities are diverse, encompassing urban, suburban and rural communities. As the 5 th largest school district in Florida and the 11 th largest in the nation, the School District is expected to serve approximately 177,307 students during the 2012-2013 school year. The School District operates 187 schools: 107 elementary, 33 middle, 23 high, 2 K-12 schools, 1 intermediate, 17 alternative schools, 2 special education centers, and 2 adult and community education schools. There are 41 charter schools in Palm Beach County, which utilize public education funds and are run by independent boards. The School District serves a diverse student population. Over 150 languages and dialects are spoken by our students. The Department of ESE includes programs for disabled and programs for gifted learners. As of August 2012, there are 37,241 students for whom the ESE Department must ensure a Free and Appropriate Public Education through the provisions of each student s IEP and Educational Plan. Of the total, 26,052 students are eligible for services under the Individuals with Disabilities Education Act. Over 49% of our students participate in the national free and reduced lunch program. In 1999, the State of Florida instituted the Florida Comprehensive Assessment Test (FCAT) to evaluate education in public schools and improve school accountability. For school year 2011-2012, 89 of Palm Beach County s schools earned A s, 22 schools earned B s, and 21 schools earned C s. The School District of Palm Beach County has earned an A rating from the Florida Department of Education each year since 2005 and is the only school district to earn that distinction eight years in a row. The District has 737 National Board Certified teachers. Over 37% of our teachers have master s, specialist and doctorate degrees. Our teacher salaries, ranging from $37,322 to $71,745, are among the highest in Florida. In addition to K-12 education, the District is a vital community resource. After-School Child Care and Enrichment Programs are offered at 97 of our schools. Summer Camps are provided in approximately 60 of our school sites. We also offer adult and community education classes at 26 schools, including one full-time Adult Education Center and several Virtual Education options. Many of our school sites are leased to community organizations, for after-hour activities. Schools are also used as voting polls and hurricane shelters. 2-6
FY 2013 Budget Overview Guide to the Budget FY 2013 BUDGET The total budget for all funds for FY 2013 is $2.4 billion. This includes a General Fund operating budget of $1.5 billion and a Capital Projects budget of $513 million. The General Fund is used to budget for the majority of the District s daily operations. Revenues for the General Fund are derived from State allocation and local property tax levies. The Capital Fund is used to record the cost of new and remodeled schools and maintenance of buildings and equipment. The revenue source is property tax levies and state financing sources. Other funds utilized by the District are: Debt Service, Special Revenue-ARRA, Special Revenue- Other, Special Revenue-Food Service and Internal Service Fund. The Debt Service fund budget for FY 2013 is $343 million. Revenue for the Debt Service Fund consists of transfers from the Capital Fund and state and local sources. The Debt Service Fund is used to pay the principal and interest due on financial obligations incurred to carry out Capital Fund activities. Special Revenue-American Recovery and Reinvestment Act (ARRA) funds began fiscal year 2009-2010 and had to be expended prior to September 30, 2011, with the exception of one ARRA grant which extends past 9/30/11. Enacted by Congress, the funding had the dual purpose of improving the quality of education and preserving jobs. The remaining balance to be expended as of June 30, 2012 totaled $1.9 million. Separate funds were set up to ensure transparency of reporting. Special Revenue-Other Funds account for non-arra grants received from Federal, State and Local sources. The largest grants are the entitlement grants from the Federal government, such as Titles I, II, and V, and the IDEA grants. The 2012-2013 budget is currently $115 million and will grow throughout the year, as additional funding and new grants are received. The Special Revenue-Food Service Fund tracks food service operations at schools. The National School Lunch Program provided by the Federal government and student lunch fees, together fund the school lunch program. The 2012-2013 budget is $95 million. Internal Service Funds, which are not included in the district budget totals, account for the District s health self-insurance. The self-insurance fund records premium revenues and claim costs. The 2012-2013 budget totals $231 million. REVENUE SOURCES FOR OPERATING EXPENSES Total Statewide Funding for K-12 School Districts Funds for state support to school districts are provided primarily by legislative appropriations. While a number of tax sources are deposited in the State s General Revenue Fund, the predominant tax source is the state sales tax. 2-7
FY 2013 Budget Overview The major portion of state support is distributed under the provisions of the Florida Education Finance Program (FEFP). For 2012-2013, statewide appropriations for the FEFP amount to $6.1 billion for student enrollment associated with the 180 day regular school year and students in juvenile justice programs during the summer. A separate appropriation of $339.3 million is allocated for Workforce Development, which funds adult vocational and adult general education. Statewide, proceeds from the 2011-2012 Florida Lottery are used to finance the School Recognition Program in the amount of $178.6 million, which is $59 million more than the previous year. The state also allocates funding of $2.9 billion to meet class size reduction requirements. Each district s share of the State allocation is primarily determined by enrollment and the base student allocation amount. The FY 2013 FEFP calculation for the School District of Palm Beach County is shown on page 5-12 in the General Fund section. FEFP revenue for the District is up $46.9 million compared to year-end 2011-2012. A complete summary of general fund sources is displayed on pages 5-14 and 5-15. Local Revenue Local revenue for school support is derived almost entirely from property taxes. Each of the 67 school districts in the state is a countywide district. Each school board participating in the state allocation of funds for current operation of schools must levy the required local effort millage rate set by the State. The Legislature set the amount of $7.6 billion as required local effort for 2012-2013. Each district s share of required local effort is determined by a statutory procedure initiated by certification of district property tax valuations by the Department of Revenue. Certification occurs no later than two working days prior to July 19. Then, not later than July 19, the Commissioner of Education certifies each district s required local effort millage rate. These rates are determined by dividing the dollar amount of required local effort by 96 percent of the aggregate taxable value for each district. Certifications vary due to the use of assessment ratios designed to equalize the effort on the FEFP of differing levels of property appraisal in the counties. Millage rates are also adjusted, if necessary, to insure that required local effort does not exceed 90 percent of a district s total FEFP entitlement. Revenue for Capital Outlay and Maintenance Schools boards may levy up to 1.500 mills, for new construction and remodeling, equipment, vehicles and maintenance. This millage rate was reduced from 1.750 mills in 2008-2009 to 1.500 mills in 2009-2010. 2-8
FY 2013 Budget Overview Discretionary Millage In 2009-2010, the Legislature authorized an increase in the discretionary millage to allow districts to levy up to 0.748 mills. This millage may be allocated for either operating or capital usage. The district is allocating the millage for 2012-2013 as follows: 0.702 mills for operating and.046 mills for capital. Critical Needs Millage/Voted Additional Operating Millage The Legislature authorized an additional 0.250 mills for critical needs for two years: 2009-2010 and 2010-2011. With the expiration of critical needs millage, the district placed a referendum for 0.250 mills in November 2010. The millage was approved for operating budget use for four years, from 2011-2012 through 2014-2015, replacing the expiring critical needs millage levy. BASIS OF BUDGETING The Financial and Program Cost Accounting and Reporting for Florida Schools manual established a modified accrual basis as the standard for governmental fund budgeting and reporting. All Florida school districts must adhere to this basis. An encumbrance system is used in this basis which charges each purchase order, salary commitment, or other expenditure to a particular appropriation (function/object). Encumbrances are relieved when paid, canceled, or expensed and recorded as a liability. Budgetary control is maintained at the fund/function/object level. Each principal and department head is responsible for their respective budget. Expenditures in excess of budgetary appropriations are not authorized. As with any projection, however, changes to appropriations are necessary in order to meet critical needs as they are identified. Therefore, budget amendments are prepared on a monthly basis and submitted to the School Board for approval. This allows flexibility and facilitates the best use of limited resources. All funds are adopted by the School Board in September and amendments are made to all funds throughout the year. Final amendments are prepared at year-end to complete the budgetary cycle. BASIS OF ACCOUNTING The modified accrual basis of accounting is utilized for all funds except the proprietary funds. This means that revenues are recognized in the accounting period in which they become both measurable and available. Measurable means the transaction amount can be determined and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Significant revenues susceptible to accrual include ad valorem taxes, reimbursement-type grants and interest on investments. Expenditures are recorded when the fund liability is incurred. However, exceptions include the amount of unmatured principal and interest on general long-term debt, which is recognized when the principal and interest are due. In applying the susceptible to accrual concept to revenues from federal and state sources, the legal contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended for the specific purpose or project before any amounts will be received by the School District; therefore, revenues 2-9
FY 2013 Budget Overview are recognized based upon the incurrence of the expenditures. In the other, monies are virtually unrestricted as to purpose of expenditure and are usually revocable only for failure to comply with prescribed legal and contractual requirements. These resources are reflected as revenues at the time of receipt or earlier if the susceptible to accrual criteria are met. In all cases, monies received before the revenue recognition criteria have been met, are reported as deferred revenue. The accrual basis of accounting is utilized for proprietary funds. Revenues are recognized when earned, and expenses are recognized when incurred. Currently, the District s only proprietary fund is the Internal Service Fund. The Internal Service Fund records the District s health self insurance revenues and expenses and the District s maintenance expenses. FUND STRUCTURE The accounts of the District are organized on the basis of funds and account groups. The individual funds account for the governmental resources allocated for the purpose of carrying out specific activities in accordance with state and federal requirements. Governmental funds used by the District are as follows: Governmental Funds: activities of the District. These funds are used to account for the educational programs and General Fund: The general fund serves as the primary operating fund of the District. It accounts for all financial resources except those required to be accounted for in other funds. The primary source of funding is the Florida Education Finance Program. Special Revenue Funds: These account for specific revenue proceeds, other than major capital projects, which are legally restricted or committed to expenditures for specific purposes. Federal, state and local grants are placed in this fund. Special Revenue American Recovery & Reinvestment Act (ARRA): Special revenue ARRA funds account for revenue received under the American Recovery & Reinvestment Act. These funds are designated to achieve equity in teacher distribution and quality, enhance academic standards and assessments, improve the collection and use of data, support struggling schools and mitigate job loss. Debt Service Funds: Debt service funds accumulate resources to pay the interest and principal obligations associated with long-term debt. Capital Projects Funds: These funds account for financial resources used for the acquisition and construction of facilities and equipment, maintenance of facilities and capital purchases such as buses and service vehicles. Internal Service Fund: This fund is used to account for health self-insurance. The self-insurance fund records premium revenues and claim costs. Up until FY 2011-2012, maintenance expenditures were expensed in this fund before being charged to the general and capital funds on a cost reimbursement basis. 2-10
The School District of Palm Beach County, Florida Comparison of Budget - All Funds 2011-2012 to 2012-2013 Comparison of All Funds $1,600,000,000 $1,400,000,000 $1,200,000,000 $1,000,000,000 $800,000,000 $600,000,000 $400,000,000 $200,000,000 $0 General Fund Special Rev Food Special Rev Other 2011-2012 Fund Titles General Fund Special Revenue - Food Service Special Revenue - Other * Special Revenue - ARRA Debt Service Capital Projects Sub-Total Less Transfers: TOTAL ALL FUNDS Amended 2011-2012 Budgets $ 1,520,707,616 91,405,120 138,152,558 9,135,142 567,448,503 596,752,976 $2,923,601,914 (226,092,617) $2,697,509,298 Special Rev ARRA Debt Service Capital Projects 2012-2013 Proposed 2012-2013 Budgets $1,530,076,976 96,418,182 115,493,118 1,932,059 342,910,067 513,091,830 $2,599,922,232 (230,926,143) $2,368,996,089 Increase/ (Decrease) % Increase (Decrease) $9,369,361 5,013,061 (22,659,440) (7,203,083) (224,538,437) (83,661,146) ($323,679,682) 0.62% 5.48% (16.40%) (78.85%) (39.57%) (14.02%) (4,833,526) 2.14% ($328,513,209) (12.18%) *Not all Federal and State funds have been received. It is anticipated the FY2013 revenue will be similar to FY2012. 2-11
Proposed 2012-2013 District Budget Summary of All Funds ESTIMATED REVENUES GENERAL SPECIAL REVENUES FUND REVENUE Federal $ 6,366,000 $ 170,590,808 State Sources 425,928,192 1,227,500 Local Sources 848,270,309 17,427,828 TOTAL SOURCES $ 1,280,564,501 $ 189,246,136 Transfers In 82,845,643 Other Financing Nonrevenue Sources: Fund Balances - July 1, 2012 166,666,832 24,597,223 TOTAL REVENUE, TRANSFERS & BALANCES 1,530,076,976 213,843,359 Less Transfers The School District of Palm Beach County, Florida TOTAL REVENUE & BALANCES $ 1,530,076,976 $ 213,843,359 PROPOSED APPROPRIATIONS APPROPRIATIONS Instruction $ 963,383,884 $ 50,530,262 Pupil Personnel Services 41,546,303 10,085,433 Instructional Media Services 18,930,488 21,775 Instruction & Curriculum Services 28,488,761 19,970,429 Instructional Staff Training 12,385,104 24,514,858 Instruction Related Technology 5,780,510 26,756 Board of Education 6,782,251 50,038 General Administration 5,234,085 4,413,137 School Administration 92,128,541 113,265 Facilities Acquisition & Construction 298,711 Fiscal Services 5,515,910 Food Service 78,116,005 Central Services 14,882,896 1,480,590 Pupil Transportation Services 43,394,293 2,195,352 Operation of Plant 126,658,024 4,230 Maintenance of Plant 67,789,497 2,637 Administrative Technology Services 8,158,176 Community Services 37,376,093 56,503 Debt Service 150,000 Internal Accounts Expenditures TOTAL APPROPRIATIONS $ 1,478,883,527 $ 191,581,270 Transfers Out 80,500 Fund Balances - June 30, 2013 51,112,949 22,262,089 TOTAL APPROPRIATIONS, TRANSFERS & BALANCES 1,530,076,976 213,843,359 Less Transfers TOTAL APPROPRIATIONS & BALANCES $ 1,530,076,976 $ 213,843,359 2-12
ESTIMATED REVENUES Proposed 2012-2013 District Budget Summary of All Funds The School District of Palm Beach County, Florida DEBT CAPITAL TOTAL REVENUES SERVICE PROJECTS ALL FUNDS Federal $ 3,511,814 $ 180,468,622 State Sources 5,730,862 $ 4,577,595 437,464,149 Local Sources 202,655,877 1,068,354,014 TOTAL SOURCES $ 9,242,675 $ 207,233,472 $ 1,686,286,784 Transfers In 148,000,000 80,500 230,926,143 Other Financing 78,135,044 78,135,044 Nonrevenue Sources: Fund Balances - July 1, 2012 107,532,348 305,777,858 604,574,261 TOTAL REVENUE, TRANSFERS & BALANCES 342,910,067 513,091,830 2,599,922,232 Less Transfers (230,926,143) TOTAL REVENUE & BALANCES $ 342,910,067 $ 513,091,830 $ 2,368,996,089 PROPOSED APPROPRIATIONS APPROPRIATIONS Instruction $ 1,013,914,147 Pupil Personnel Services 51,631,736 Instructional Media Services 18,952,263 Instruction & Curriculum Services 48,459,190 Instructional Staff Training 36,899,961 Instruction Related Technology 5,807,266 Board of Education 6,832,289 General Administration 9,647,222 School Administration 92,241,806 Facilities Acquisition & Construction $ 227,473,185 227,771,896 Fiscal Services 5,515,910 Food Service 78,116,005 Central Services 16,363,486 Pupil Transportation Services 45,589,645 Operation of Plant 126,662,254 Maintenance of Plant 67,792,134 Administrative Technology Services 8,158,176 Community Services 37,432,596 Debt Service $ 233,576,658 233,726,658 Internal Accounts Expenditures TOTAL APPROPRIATIONS $ 233,576,658 $ 227,473,185 $ 2,131,514,640 Transfers Out 230,845,643 230,926,143 Fund Balances - June 30, 2013 109,333,409 54,773,002 237,481,449 TOTAL APPROPRIATIONS, TRANSFERS & BALANCES 342,910,067 513,091,830 2,599,922,232 Less Transfers (230,926,143) TOTAL APPROPRIATIONS & BALANCES $ 342,910,067 $ 513,091,830 $ 2,368,996,089 2-13
Revenue, Expenditures, and Fund Balances Three Year History - All Funds PROPOSED FY 2011 FY 2012 FY 2013 BUDGET REVENUE Federal $ 302,275,173 $ 186,651,488 $ 180,468,622 State Sources 368,310,576 343,027,427 437,464,149 Local Sources 1,209,885,851 1,133,701,884 1,068,354,014 TOTAL SOURCES $ 1,880,471,600 $ 1,663,380,798 $ 1,686,286,784 Transfers In 249,818,081 232,831,505 230,926,143 Other Financing 83,760,215 4,211,793 78,135,044 Fund Balances, Beginning 567,789,259 699,954,995 604,574,261 TOTAL REVENUE, TRANSFERS & BALANCES 2,781,839,154 2,600,379,092 2,599,922,232 Less Transfers (249,818,081) (232,831,505) (230,926,143) TOTAL REVENUE & BALANCES $ 2,532,021,074 $ 2,367,547,586 $ 2,368,996,089 EXPENDITURES Instruction $ 926,515,536 $ 924,120,136 $ 1,013,914,147 Pupil Personnel Services 53,569,281 51,573,738 51,631,736 Instructional Media Services 19,568,092 18,385,263 18,952,263 Instruction & Curriculum Services 53,398,341 48,432,785 48,459,190 Instructional Staff Training 46,569,154 36,919,606 36,899,961 Instruction Related Technology 6,864,294 5,427,706 5,807,266 Board of Education 4,694,351 4,822,812 6,832,289 General Administration 11,323,336 8,711,554 9,647,222 School Administration 96,042,189 90,618,060 92,241,806 Facilities Acquisition & Construction 91,910,013 69,658,965 227,771,896 Fiscal Services 5,917,856 5,288,637 5,515,910 Food Service 64,540,303 66,740,320 78,116,005 Central Services 14,947,228 12,840,898 16,363,486 Pupil Transportation Services 43,940,066 48,437,621 45,589,645 Operation of Plant 133,576,109 124,412,982 126,662,254 Maintenance of Plant 62,786,623 59,047,757 67,792,134 Administrative Technology Services 9,697,126 8,238,788 8,158,176 Community Services 29,716,563 31,040,692 37,432,596 Debt Service 156,489,618 148,186,959 233,726,658 TOTAL EXPENDITURES $ 1,832,066,079 $ 1,762,905,278 $ 2,131,514,640 Transfers Out 249,818,081 232,831,505 230,926,143 Fund Balances, Ending 699,954,995 604,642,309 237,481,449 TOTAL EXPENDITURES TRANSFERS & BALANCES 2,781,839,154 2,600,379,092 2,599,922,232 Less Transfers (249,818,081) (232,831,505) (230,926,143) TOTAL EXPENDITURES & BALANCES $ 2,532,021,074 $ 2,367,547,586 $ 2,368,996,089 2-14
Beginning And Ending Fund Balances By Major Fund Group Fiscal Year 2013 Special Revenue General Fund Food Service Other Debt Service Capital Total Beginning Fund Balance $ 166,666,832 $ 23,307,182 $ 1,290,041 $ 107,532,348 $ 305,777,858 $ 604,574,261 + Revenue 1,363,410,144 73,111,000 116,135,136 235,377,719 207,313,972 1,995,347,971 - Appropriations 1,478,964,027 78,116,005 113,465,265 233,576,658 458,318,828 2,362,440,783 Ending Fund Balance $ 51,112,949 $ 18,302,177 $ 3,959,912 $ 109,333,409 $ 54,773,002 $ 237,481,449 The District does not budget ending fund balances for the General Fund, with the exception of the contingency fund and reserves for future years. The FY 2013 ending fund balance includes a $6.7 million set-aside to assist with either the potential FRS ruling or the FY 2014 budget or other use. Aside from the contingency and reserve for future years, revenues and beginning fund balance are fully appropriated to expenditure accounts. If appropriations are fully utilized, year end fund balance will be equal to the contingency and reserved funds. However, position vacancies and unspent allocations have averaged from $50-$80 million between FY 2008 and FY 2012. Actual General Fund balances for FY 2009 through FY 2013 (projected) are shown on page 5-11. Special Revenue-Food Service fund balance is budgeted to decrease by 21.5% in FY 2013. The food service operation plans to use the funding to redesign high school cafeterias to streamline service. Special Revenue-Other funds are primarily reimbursement grants. As such, there is no fund balance remaining at year end. The beginning and ending fund balances shown represent local grants for which the district has received funding at the start of the grant. The debt service budget begins each year with funding from the prior year to pay the August debt payments. Capital projects beginning fund balance represents proceeds of prior year funding that has not yet been expended for projects in progress. Beginning with FY 2013, the District is reserving $54.8 million of assigned and restricted fund balances for future capital project budget years. 2-15
2-16 Human Resources Recruitment & Retention Professional Standards Professional Development Compensation and Employee Services Transformation Curriculum & Learning Support K-12 Curriculum Early Childhood Education ESE Multicultural Federal Programs Advisory Committees Audit Academic (AAC) Budget Construction (CORC) Diversity & Equity Finance Referendum Oversight Sales Tax (ISSOC) Technology (TAC) Chief Academic Officer Area 1 Area 2 Area 3 Area 4 Area 5 School District of Palm Beach County Public Information Safety & Learning Environment Choice Charters Alternative Education Virtual After School Programming Student Intervention Services September 5, 2012 Students, Parents & Community of Palm Beach County School Board Superintendent of Schools Quality Assurance Research Eval & Assessment EDW Educational Technology Budget Accounting Treasury FTE Student Reporting Purchasing/ ERP Risk Management Diversity in Business Practices General Counsel to the School Board Inspector General Chief Operating Officer Information Technology Infrastructure & Systems Support Application Support and Quality Assurance Technical Operations Legislative Liaison Labor Relations School Food Service School Police Chief of the Division of Support Operations Building Dept. Environment & Conservation Services Facilities Services Planning & Real Estate Transportation Services The School District of Palm Beach County, Florida
Positions by Function - All Funds Three Year History and Comparison Function Description FY 2011 FY 2012 FY 2013 Incr/(Decr) Amended FTE Adopted FTE Amended FTE Adopted FTE FY 2012 Amended to FY 2013 Adopted Instruction 5101 Basic K-3 2,564.5 2,721.6 2,769.6 2,800.0 30.4 5102 Basic 4-8 2,859.6 2,860.8 2,883.2 2,967.3 84.1 5103 Basic 9-12 2,057.0 2,063.5 2,088.0 2,099.4 11.4 5108 Jr. ROTC 25.0 26.0 26.0 26.0 0.0 5114 Fine Arts-Art 111.5 110.5 111.0 112.5 1.5 5117 Fine Arts-Music 107.5 108.5 108.5 108.0 (0.5) 5118 Fine Arts-PE 137.5 140.0 139.0 137.0 (2.0) 5130 ESOL 694.3 691.0 698.0 691.0 (7.0) 5150 General K-12 Classroom 475.9 472.4 465.8 452.9 (12.8) 5205 Speech/Language 306.0 311.0 281.0 326.4 45.4 5206 Hearing Impaired 25.0 28.0 27.0 26.0 (1.0) 5207 Vision 9.0 9.0 9.0 9.0 0.0 5213 Gifted 320.4 358.4 365.4 378.4 13.0 5220 Low Incidence 220.0 247.5 271.1 296.9 25.8 5221 Varying Exceptionalities 721.6 687.8 692.8 710.4 17.6 5223 Emotional/Behavior Disabled 151.3 177.3 190.0 185.6 (4.4) 5224 Intellectually Disabled 175.6 189.4 199.8 208.4 8.6 5225 Pre-K ESE 231.6 242.1 247.5 250.4 2.9 5250 ESE-IDEA grant 752.4 518.4 535.0 479.7 (55.3) 5310 Vocational 6-12 254.0 245.0 238.5 233.5 (5.0) 5340 Continuing Workforce Education 2.0 2.0 1.0 1.0 0.0 5410 Adult Education 44.9 42.9 44.9 47.9 3.0 5510 Pre-Kindergarten 159.5 181.1 176.4 186.5 10.1 5511 Pre-K Admin 13.3 14.0 16.5 17.5 1.0 5930 Community School-Fee Supp 1.0 0.0 0.0 0.3 0.3 5940 Non-Public School Support 1.0 10.0 12.0 11.0 (1.0) Total Instruction 12,421.4 12,458.1 12,596.9 12,763.1 166.2 Instructional Support Services 6112 Attendance and Social Work 125.9 121.3 121.6 108.8 (12.8) 6122 Guidance Counselors 344.0 343.5 345.0 342.4 (2.6) 6123 ESOL Guidance Counselors 63.0 62.0 62.0 63.0 1.0 6132 Health Services 23.0 21.0 21.0 21.0 0.0 6142 Psychological Services 88.5 87.5 87.5 89.0 1.5 6152 Parental Involvement 27.7 33.2 36.8 34.9 (1.9) 6192 Other Pupil Personnel Services 61.3 53.8 54.8 63.3 8.5 6202 Instructional Media Services 324.3 325.5 320.0 312.0 (8.0) 6302 Curriculum Development 165.3 174.0 171.0 176.0 5.0 6303 ESE Contacts 243.0 241.0 242.1 244.9 2.8 6304 ESOL Contacts 141.5 137.0 138.0 140.0 2.0 2-17
Positions by Function - All Funds Three Year History and Comparison Function Description FY 2011 FY 2012 FY 2013 Incr/(Decr) Amended FTE Adopted FTE Amended FTE Adopted FTE FY 2012 Amended to FY 2013 Adopted Instructional Support Services Continued 6305 Alternative Ed Contact/Support 30.0 28.0 26.0 24.0 (2.0) 6312 Crisis Intervention 79.0 76.0 79.0 97.0 18.0 6402 Instructional Staff Training 569.7 399.5 409.5 419.5 10.0 6501 Instruction Related Technology 131.5 119.3 116.5 115.0 (1.5) Total Instructional Support Services 2,417.6 2,222.5 2,230.7 2,250.7 20.0 Central Support Services 7410 Facility Acq & Construction 81.7 57.0 57.0 43.0 (14.0) 7510 Fiscal Services 75.4 70.0 71.0 74.0 3.0 7601 SFS Admin 8.0 8.0 8.0 8.0 0.0 7602 SFS Operations 812.4 821.8 873.7 872.6 (1.1) 7712 Plan/Res/Devel/Evaluation 29.5 34.0 36.0 37.0 1.0 7722 Public Information 12.8 13.8 13.8 14.8 1.0 7731 Personnel Services 73.8 65.8 69.9 83.7 13.8 7762 Internal Services 54.0 51.5 50.5 49.5 (1.0) 7792 Other Central Services 10.8 10.8 10.8 10.8 0.0 7802 Student Transportation 831.3 995.5 1,004.1 974.0 (30.1) 7902 Operation Of Plant 1,334.3 1,294.1 1,289.1 1,285.1 (4.0) 7903 Utilities 4.0 4.0 4.0 4.0 0.0 7922 Security 413.5 208.9 180.0 180.5 0.5 8102 Maintenance 687.0 623.5 610.5 617.1 6.6 8201 Administrative Technology Serv 85.9 73.9 74.9 68.9 (6.0) Total Central Support Services 4,514.2 4,332.5 4,353.1 4,322.8 (30.3) Administrative Support Services 7101 Board Members 7.0 7.0 7.0 7.0 0.0 7115 Board Support 37.0 39.0 40.0 41.0 1.0 7210 General Administration 62.7 59.0 59.0 45.6 (13.4) 7310 School Administration 1,369.0 1,352.4 1,354.4 1,359.9 5.5 Total Administrative Support Services 1,475.7 1,457.4 1,460.4 1,453.5 (6.9) Community Services 9110 Community Services 218.2 222.3 210.8 238.3 27.5 Total Community Services 218.2 222.3 210.8 238.3 27.5 Grand Totals 21,047.0 20,692.8 20,851.9 21,028.3 176.4 2-18
Section 3 Budget Process
The Budget Process Fiscal Year The school district fiscal year is July 1 through June 30. Statutory Requirements Palm Beach County School District participates in the Florida Education Finance Program (FEFP) which entitles our district to receive State revenues along with the funds raised by Palm Beach County s property taxes. Florida Statute dictates the budget adoption requirements for participation in the FEFP program. The FY 2013 budget adoption calendar is detailed on pages 3-4 through 3-5. The District advertised the tentative budget and millage rates, and held the first public hearing on July 25, 2012. This meeting provided the opportunity for public input to the budget process and for the School Board to approve the 2012 millage rates and approve the FY 2013 proposed budget. The Department of Revenue sets very specific budget advertising and adoption requirements which are reflected in the agenda items presented. The second and final public hearing is held on September 5, 2012, for the purpose of allowing the public additional input into the budget, and for the Board to adopt the budget for 2012-2013. The documents required for final adoption, including the state reporting document, are shown on pages 3-18 through 3-40. The budget process for the current year starts months before the fiscal year begins on July 1. In December of 2011, student enrollment was projected for the 2012-2013 school year. An overview of the enrollment projection process is found on page 3-6. The State Department of Education collects the projections made by each district, the State Legislature formulates the budget, and funds are allocated to the individual school districts based on these projections. Once the revenue for the District is finalized, the budget is advertised and adopted by the Board. Budget Development Local Process The Palm Beach County School District budget is a detailed operating plan which identifies estimated expenditures in relation to estimated revenues. The budget reflects the Board s goals and represents a process through which policy decisions are made, implemented, and controlled. The FY 2013 budget process began shortly after adoption of the FY 2012 budget in September. The School Board Members and the Superintendent developed district priorities to utilize as budget issues were addressed and decisions made. A Budget Advisory Committee to the Board was formed and consisted of Board member appointed private citizens. The Committee reviewed the District s budget challenge and explored ways to close the funding gap. Input was received from a Principal Budget Review Committee. The Budget Advisory Committee worked with the Superintendent to make a joint recommendation to the Board. At the conclusion of the budget development process, budget workshops are held with School Board Members and senior District staff to review and adjust the budget document as needed. Two public hearings are then held at which the public voices their opinions on the budget. The budget is adopted at the second public hearing in September. 3-1
The Budget Process Budget Development Local Process (continued) At the start of the school year, school budgets are adjusted to reflect actual student enrollment counts as of the 11 th day. The State recalculates district revenue based on the revised student Full Time Equivalent (FTE) data in October and February. These adjustments are incorporated into the district s budget amendment process. Budget Amendment Process The budget is continually monitored and amended throughout the year. Amendments to the budget are approved at monthly Board Meetings, to accurately reflect revenue changes and the District s spending plan as the year progresses. State Statutes Financial Policies Florida Statutes and public law govern the financial operations of all Florida public education institutions. The Superintendent of Schools and designated staff are responsible for keeping adequate records and accounts of all financial transactions as prescribed by the Commissioner of Education (Financial and Program Cost Accounting and Reporting for Florida Schools, 2001). This manual is incorporated in Rule 6A-1.001, Florida Administrative Code, pursuant to requirements of Section 1010.01, Florida Statutes. Florida Statute 1011.02 requires an annual budget be prepared by the Superintendent for the School Board, advertised and presented at two public hearings, adopted by the Board, and submitted to the Department of Education. The budget is prepared in accordance with the regulations dictated by the State Board of Education and must include an amount for required local effort revenue, as determined by the legislature. The total budget and each of the component funds must be balanced, i.e., proposed expenditures, plus transfers and ending fund balances may not exceed proposed income, transfers and beginning fund balances. The annual budget must contribute to and be consistent with the goals of the District. School Board Policies The Palm Beach County School Board implemented Policy 2.55 which requires the District to maintain a contingency reserve equal to 3% of total General Fund appropriations and outgoing transfers, to meet unforeseen expenditures. The contingency reserve may be used upon a majority plus one approval vote by the Board. As provided for in Florida Statutes and adopted School Board Policy 6.02, expenditures may temporarily exceed the amount budgeted by function and object. Summary budget amendments, inclusive of revenue and appropriations, are presented to the Board for approval monthly. Expenditures may not exceed the total budget for any one fund. 3-2
The Budget Process School Board Policies (continued) School Board policy 6.08 sets forth the District s investment policy. The primary objectives, in order of importance, are safety of principal, liquidity and return on investment. The District may only purchase securities from financial institutions which are qualified as public depositories by the Treasurer of the State of Florida, or institutions designated as "primary securities dealers" by the Federal Reserve Bank of New York. Repurchase agreements may be entered into with financial institutions that are state qualified public depositories and primary securities dealers as designated by the Federal Reserve Bank of New York. A competitive bid process must be held prior to the selection of an investment. The policy specifically authorizes and places portfolio limits on the District s investment in The Florida Local Government Surplus Funds Trust Fund (SBA), U.S. Government securities, U.S. Government agencies, U.S. Government sponsored agencies, interest bearing time deposits, repurchase agreements, commercial paper, corporate notes, bankers acceptances, state and local government taxable and tax-exempt debt, and money market mutual funds. The School District s debt management policy 6.085 establishes guidance for the issuance and management of debt and describes permissible debt, debt limitations and issuance procedures. Specific information on current debt limitations is shown on page 7-6. Long Term Planning The District s primary source of funding, the Florida Education Finance Program, is determined by legislative appropriation each year, concluding in May. The fiscal year begins on July 1, requiring that revenue projection and budget planning continue all year, until the final appropriation by the legislature is known. Since the legislature appropriates for only one year, it is difficult to plan much beyond one year. Due to the uncertainty of annual funding, the economic and political environments are carefully monitored for trends that may affect future year s funding. Gauging the future outlook allows the District to be pro-active and develop layers of strategies to deal with funding issues as they occur. Strategic Plan Regardless of the uncertainty of funding, an Strategic Plan is updated each year. It is a collaborative effort to coordinate planning, implementation and funding of strategies to achieve the District s goals to educate K-12 students. The plan articulates strategies and measurement of results. Five Year Capital Improvement Plan State statute and School Board Policy 7.132 require that the District maintain a Five Year Capital Improvement Plan, of which the first year is adopted with the annual budget. The plan identifies the District s facility and capital budget needs as well as the revenue sources needed for the proposed expenditures. Historically, capital budget revenues have been more predictable than operating budget revenues, however, the recent downturn in housing values and legislative changes to allowable capital millage rates have made revenues more volatile. 3-3
THE SCHOOL DISTRICT OF PALM BEACH COUNTY, FL 2012-2013 BUDGET ADOPTION CALENDAR SCHOOL DISTRICT REQUIREMENTS Ref District Day Date Event Activity Wednesday, School Board Budget Workshop Preliminary FY2013 Operating Budget Forecast 11/16/2011 Friday, Budget Advisory Committee Meeting Organizational Meeting/Budget Review 11/18/2011 Friday, Budget Advisory Committee Meeting Legislative Update, Advertising, Cell Towers, School 12/16/2011 Support Staffing Friday, Budget Advisory Committee Meeting Revenue Update, Outsourcing, 12 Month Employee 1/20/2012 Contracts, School Support Staffing Formulas Friday, Budget Advisory Committee Meeting Revenue Update, Six Period High School Day, Furloughs, 2/17/2012 Transportation Wednesday, School Board Budget Workshop Revenue Projection Update, Capital Budget 2/22/2012 Friday, Budget Advisory Committee Meeting Budget Update, FY13 Proposed Capital Budget, FY13 3/16/2012 Budget Development Timeline, Certified District Staff as Substitutes Wednesday, School Board Budget Workshop FY 2013 Capital Budget 3/28/2012 Friday, Budget Advisory Committee Meeting Budget Update, Proposed School Budget Changes, 4/20/2012 Centralization of SLP's, After School Program Overhead Charge Increase Friday, Budget Advisory Committee Meeting Revenue Update, FY13 proposals to balance the 5/18/2012 budget, Proposal to utilize certified district staff as substitutes Wednesday, School Board Budget Workshop FY2013 Proposed Budget 6/6/2012 STATE STATUTORY REQUIREMENTS Ref District Day Date Event Activity D Sunday, Property Appraiser certifies Roll. July 1 or date of certification, whichever is later. on 7/2/12 7/1/2012 Tuesday, Receive from the Department of Not later than 7/19/12, the Commissioner of 7/17/2012 Education Required Local Effort. Education shall certify the Required Local Effort. * School Board Public Hearing 3-4
THE SCHOOL DISTRICT OF PALM BEACH COUNTY, FL 2012-2013 BUDGET ADOPTION CALENDAR STATE STATUTORY REQUIREMENTS Ref District Day Date Event Activity D + 24 Wednesday, Board approval for advertising Superintendent submits tentative district facilities by 7/24/12 7/18/2012* Within 24 days of the Certification work plan and district budget to the School Board. of Value. School Board shall adopt Tentative Budget and shall approve Tentative Budget for Advertising. School Superintendent presents tentative Board authorizes Superintendent to adjust the 2012-13 budget and tentative facilities millage and the budget advertisements based upon work plan to the School Board. Department of Education information. The School Board may order adjustment to the tentative budget, but takes no official action. D + 29 Friday, Newspaper advertisement Advertising summary of tentative budget including by 7/29/12 7/20/2012 Within 29 days of the Certification proposed millage rates. Notice of public hearing. of Value D + 31 to 34 Wednesday, Public Hearing The School Board holds public hearing tentative 7/25/12* Not less than 2 nor more than budget and proposed millage rates. 5:05 p.m. 5 days after advertising. D + 35 Thursday, Notify Property Appraiser Advise Property Appraiser of proposed millage rate. by 8/4/12 7/26/2012 Within 35 days of Certification This will be used by Property Appraiser to prepare of Value. Notice of Proposed Property Taxes. Not less Wednesday, Adopt the District Facilities Work Hold public hearing to adopt final facilities work than 9/5/12* Plan and District Budget. plan, final budget and to adopt millage rate. No D + 65 5:05 p.m. newspaper advertisement is required. not more 65-80 days after Certification than of Value. Millage rate cannot exceed the rate tentatively D + 80 adopted on D + 35 (7/25/12) unless each taxpayer is between 9/3/12 sent a personal notice of change under the new and 9/18/12 rates. Such notice is prepared by the property Appraiser at School Board expense and should be mailed no more than 15 days nor less than 10 days prior to any hearing. Thursday, Submit Budget to Department of Education within 3 9/6/2012 business days after adoption (Florida State Board of Education - Administrative Rules 6A-1.0071(1)) D + 101 Thursday, Within 101 days of Certification Notify Property Appraiser, Tax Collector and by 10/9/12 9/6/2012 of Value. Department of Revenue of adopted millage rate within 3 days after the adoption of the resolution. * School Board Public Hearing 3-5
Student Enrollment History and Forecast 175,000 Virtual School Charter Schools Alternative Education High Schools Middle Schools Elementary Schools 150,000 125,000 100,000 75,000 50,000 25,000 0 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Actual Student Membership Projected Student Membership Grade Level 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Elementary Schools 74,877 74,654 75,288 75,346 76,078 76,437 77,049 76,765 76,311 75,020 Middle Schools 36,951 37,672 37,863 37,705 37,762 37,986 38,248 38,266 38,427 39,040 High Schools 48,836 48,214 49,131 49,469 49,896 49,920 49,864 50,172 50,477 50,886 Alternative Education 2,242 1,590 1,056 1,188 894 956 948 968 978 989 Virtual School - 12 226 253 220 300 350 400 450 500 Charter Schools 6,548 7,186 7,718 8,703 10,036 11,571 12,338 12,815 13,386 13,853 Total K-12 169,454 169,328 171,282 172,664 174,886 177,170 178,797 179,386 180,029 180,288 Enrollment Forecasting Methodology Enrollment forecasting requires analysis of multiple factors including, but not limited to: birth trends, historical enrollment trends, demographic composition of neighborhoods, current and planned new residential developments, local and regional housing trends. Additional factors impacting school populations include: the School District s Choice options, which include Career academies, Magnet/Choice programs, Charter schools, No Child Left Behind (NCLB) transfers, McKay Scholarship transfers, English Speakers of Other Languages (ESOL) clusters, and Exceptional Student Education (ESE) assignments including gifted centers and reassignments. Grade level retention guidelines and provisions of the Pupil Progress Plan also impact overall enrollment by grade level (elementary, middle and high). The District demographer annually prepares and updates enrollment forecasts for each of the District schools. The updates are prepared utilizing October FTE enrollment data. A cohort-survival model is employed to generate annual forecasts. This method is a widely applied forecasting model for projecting student enrollment, which has proven to be accurate. The model ages students ahead through grade levels. A survival ratio is typically calculated based upon a three-year enrollment history. This year, due to uncertainties associated with the economic recession and housing market and other factors, several weighted cohort survival models were tested. Weighted models were utilized in the forecast. Data from the Florida Department of Education, Palm Beach County, local governments and the University of Florida s Bureau of Economic Business Research population projections are referenced throughout the development of student enrollment projections. These independent forecasts serve as a test of reasonableness for the aggregate target enrollment numbers. To the extent feasible, target numbers derived from these other forecasts are reconciled with target enrollments generated by the aggregate cohort survival model. Recognizing the uncertainty that surrounds long-term forecasts and to a lesser extent, near horizon projections, the District reviews the enrollment projections annually for adjustments. Demographic shifts are expected in high growth counties like Palm Beach and annual changes in school programs can also generate near-term facility needs. Staff works closely with school principals and local government planners to encourage an on-going exchange of information, which fosters proactive planning rather than reactive problem solving. 3-6
SCHOOL DISTRICT OF PALM BEACH COUNTY Board Meeting Date: July 25, 2012 Category: Consent Division: Budget Advertisement of the FY2013 Tentative District Budget Description: Section 200.065, Florida Statutes, requires each School Board to: 1. Advertise its intent to adopt a tentative budget and millage levy. 2. Hold a public hearing to adopt the tentative budget and proposed millage levy. Attached advertisements: 1. Notice of Budget Hearing 2. Notice of Tax for School Capital Outlay 3. Budget Summary Notice Recommendation: I recommend the School Board approve the advertisements of the FY2013 tentative District summary budget and the appropriate tax notices in accordance with Florida Statute 200.065. Contact: Michael J. Burke (Mike.Burke@palmbeachschools.org) Financial Impact: The financial impact is estimated at $4,000 to advertise the district budget. The source of funds is the Budget Departmental budget. 3-7
NOTICE OF BUDGET HEARING The School District of Palm Beach County, Florida will soon consider a budget for FY2013. A public hearing to make a DECISION on the budget and TAXES will be held on July 25, 2012 at 5:05 P.M. at The Winona Webb Jordan Board Chambers of the Fulton-Holland Educational Center 3300 Forest Hill Boulevard West Palm Beach, Florida 3-8
NOTICE OF TAX FOR SCHOOL CAPITAL OUTLAY The School District of Palm Beach County, Florida will soon consider a measure to impose a 1.546 mill property tax for the capital outlay projects listed herein. This tax is in addition to the school board s proposed tax of 6.232 mills for operating expenses and is proposed solely at the discretion of the school board. THE PROPOSED COMBINED SCHOOL BOARD TAX INCREASE FOR BOTH OPERATING EXPENSES AND CAPITAL OUTLAY IS SHOWN IN THE ADJACENT NOTICE. The capital outlay tax will generate approximately $197,446,877 to be used for the following projects: CONSTRUCTION AND REMODELING Academies at Existing Schools, Banyan Creek Core Add, Belle Glade ES Add + Pre-K, Benoist Farms ES Pre-K, Boca Raton HS Pool, Carver MS Core Add, Cholee Lake ES Pre-K, Crestwood MS Add, Energy Conservation (Green) LEED Projects, Everglades ES (03-W), FHESC Windows, Galaxy ES Mod, Gladeview ES Mod, Gove ES Mod, Heritage ES LEED EB, Hope Centennial ES (06-D), Indian Pines ES Add & Pre-K, JF Kennedy MS Athletic Fields, Jupiter MS School Renovation, Lake Worth MS Core Add, Manatee ES Add, N Palm Beach ES Mod, Northboro ES Mod, Pahokee El Add, Pahokee HS Remodel, Pahokee HS Stadium, Pahokee MS (03-MM), Palm Beach Gardens HS Mod, Palm Beach Lakes HS Add/Academy, Palm Springs MS Mod, Plumosa ES (K-5) Mod, Riviera Beach Prep Academy, Rosenwald ES Mod, Royal Palm School Mod, Seminole Trails ES Add, Site Acquisition, Suncoast HS Mod, Transportation South, Transportation West Central, Wellington ES Class Add, West Area Educational Complex, Whispering Pines ES Add, Whispering Pines ES Core Add, Alternative Schools Master Plan, CSR Projects, DD Eisenhower ES Playfields, Future School Modernizations, Gold Coast Mod, Greater WPB/LW Area HS (03-OOO), Grove Park ES Remod, LCD Installation Projects, Maintenance Compound South, Maintenance Compound West, Maintenance Compound West Central, Old DD Eisenhower ES Demo, Old Plumosa Renovation, Palm Beach Lakes HS Practice Field, County Fiber Construction, Pioneer Park ES Remodel, Plumosa 6-8 (03-LL), Purchase of Relocatable & Modular Classrooms, Covered Walkways, Riviera Beach Area HS (02-MMM), Roosevelt Full Service Mod, Sabal Palm School Add, North Area ES (04-A), South Intensive Transition Addition, Village Academy Playfield, Washington ES Mod, West Palm Beach Area MS (04-OO), and Wynnebrook El Mod MAINTENANCE, RENOVATION, AND REPAIR Reimbursement of the maintenance, renovation, and repairs paid through the General Fund as permitted by Florida Statute, Compliance with Florida Bldg Code, ADA accommodations, Athletic facilities and playfields, Fire and health safety modifications, HVAC Projects, Interior lighting projects, Maintenance of plant and equipment, Maintenance of ancillary facilities, Masonry remediation, Minor projects, Portable relocation, Renovation and repair from hurricane damage, Roofing inspections, repairs and replacements, Security projects, Fire alarm replacements, Traffic projects, School and ancillary center projects MOTOR VEHICLE PURCHASES Purchase of district vehicles, Purchase of 15 school buses NEW AND REPLACEMENT EQUIPMENT, COMPUTERS AND ELECTRONIC LEARNING DEVICES AND ENTERPRISE RESOURCE SOFTWARE School and district computers and servers, Electronic learning devices, Network operations center, Hardware & software, Computer assisted facility management system, School and district furniture and equipment, Musical instruments, Custodial equipment, Disaster recovery equipment, Educational data warehouse, Instructional materials as permitted by Florida Statutes, Payments for capital equipment leases PAYMENTS FOR EDUCATIONAL FACILITIES AND SITES DUE UNDER A LEASE-PURCHASE AGREEMENT Master lease-purchase payments for various facilities, sites and equipment PAYMENTS FOR RENTING AND LEASING EDUCATIONAL FACILITIES AND SITES Lease of administrative and educational facilities PAYMENTS OF LOANS APPROVED PURSUANT TO SS.1011.14 AND 1011.15, F.S. PAYMENT OF COSTS OF COMPLIANCE WITH ENVIRONMENTAL STATUTES, RULES AND REGULATIONS Asbestos abatement/removal, Compliance with wetlands, Well field protection, Removal of hazardous waste, Compliance with Florida Bldg Code, Indoor air quality programs, Removal/disposal of underground storage tanks PAYMENT OF PREMIUMS FOR PROPERTY AND CASUALTY INSURANCE NECESSARY TO INSURE THE EDUCATIONAL AND ANCILLARY PLANTS OF THE SCHOOL DISTRICT Insurance premiums on district plant PAYMENT OF COSTS OF LEASING RELOCATABLE EDUCATIONAL FACILITIES Leasing of portable classrooms for various facilities PAYMENTS TO PRIVATE ENTITIES TO OFFSET THE COST OF SCHOOL BUSES PURSUANT TO S. 1011.71 (2) (i), F.S. Payments to public and private transportation companies for the transportation of students PAYMENT OF COSTS OF OPENING DAY COLLECTION FOR LIBRARY MEDIA CENTER All concerned citizens are invited to a public hearing to be held on July 25, 2012, at 5:05 P.M., at the Winona Webb Jordan Board Chambers of the Fulton-Holland Educational Center, 3300 Forest Hill Boulevard, West Palm Beach, Florida. A DECISION on the proposed CAPITAL OUTLAY TAXES will be made at this hearing. 3-9
3-10 PROPOSED MILLAGE LEVIES SUBJECT TO 10-MILL CAP: PROPOSED MILLAGE LEVIES Required Local Effort (Including Prior Year 5.2800 Discretionary Critical Needs (Operating) 0.0000 NOT SUBJECT TO 10-MILL CAP: Funding Adjustment Millage) Additional Millage Not to Exceed 4 Years 0.2500 Operating or Capital Not 0.0000 Local Capital Improvement (Capital Outlay) 1.5000 (Operating) to Exceed 2 Years Discretionary Operating 0.7020 Debt Service 0.0000 Discretionary Capital Improvement 0.0460 TOTAL MILLAGE 7.7780 GENERAL SPECIAL DEBT CAPITAL TOTAL ALL ESTIMATED REVENUES: FUND REVENUE SERVICE PROJECTS FUNDS Federal sources $6,366,000 $169,457,640 $82,015,280 $0 $257,838,920 State sources 426,087,073 1,226,000 4,736,031 4,685,828 436,734,932 Local sources 847,820,305 17,376,889 198,646,877 1,063,844,071 TOTAL SOURCES $1,280,273,378 $188,060,529 $86,751,311 $203,332,705 $1,758,417,923 Transfers In 82,845,643 148,000,000 0 230,845,643 Fund Balances/Reserves/Net Assets 161,800,000 21,950,000 108,546,352 311,495,362 603,791,714 TOTAL REVENUES, TRANSFERS & BALANCES $1,524,919,021 $210,010,529 $343,297,663 $514,828,067 $2,593,055,280 EXPENDITURES Instruction $958,623,801 $50,423,178 $1,009,046,979 Pupil Personnel Services 40,967,789 10,008,403 50,976,192 Instructional Media Services 19,174,731 21,775 19,196,506 Instructional and Curriculum Development Services 28,529,883 19,821,936 48,351,819 Instructional Staff Training Services 12,788,899 23,716,963 36,505,862 Instruction Related Technology 5,793,610 26,756 5,820,366 School Board 6,689,893 0 6,689,893 General Administration 6,027,351 4,413,137 10,440,488 School Administration 92,886,233 113,265 92,999,498 Facilities Acquisition and Construction 354,704 0 $237,156,095 237,510,799 Fiscal Services 5,436,337 0 5,436,337 Food Services 0 78,116,005 78,116,005 Central Services 14,407,303 238,154 14,645,457 Pupil Transportation Services 41,533,723 2,158,446 43,692,169 Operation of Plant 126,770,579 100 126,770,679 Maintenance of Plant 67,972,976 1,000 67,973,976 Administrative Technology Services 8,225,039 0 8,225,039 Community Services 37,542,170 46,503 37,588,673 Debt Services 150,000 0 $232,813,750 232,963,750 TOTAL EXPENDITURES $1,473,875,021 $189,105,622 $232,813,750 $237,156,095 $2,132,950,488 Transfers Out 0 230,845,643 230,845,643 Fund Balances/Reserves/Net Assets 51,044,000 20,904,907 110,483,913 46,826,329 229,259,149 TOTAL APPROPRIATED EXPENDITURES BUDGET SUMMARY THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE SCHOOL DISTRICT OF PALM BEACH COUNTY ARE 2.3% MORE THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES. FISCAL YEAR 2012-2013 TRANSFERS, RESERVES & BALANCES $1,524,919,021 $210,010,529 $343,297,663 $514,828,067 $2,593,055,280 The tentative, adopted, and/or final budgets are on file in the office of the above mentioned taxing authority as a public record. The School District of Palm Beach County, Florida
Board Meeting Date: July 25, 2012 Agenda Item # 1 SCHOOL DISTRICT OF PALM BEACH COUNTY BOARD AGENDA ITEM SUMMARY DIVISION OF FINANCIAL MANAGEMENT RESOLUTION ADOPTING TENTATIVE MILLAGE RATES I recommend the School Board adopt the proposed millage levy of 7.7780 mills for FY2013. This total millage levy is made up of 5.2570 mills for Required Local Effort, 0.0230 mills for Prior Period Required Local Effort adjustment, 0.7020 mills for Discretionary Operating Funds, 1.5000 mills for Local Capital Improvement, 0.0460 mills for Discretionary Capital Improvement Funds, and 0.2500 mills for Additional Operating Funds. A breakdown of the proposed millage rate as compared to the rolled back rate is as follows: Proposed Rolled Back % Increase Millage Rate (Decrease) Required Local Effort (RLE) 5.2570 5.6753 (7.37%) Prior Period RLE Adj 0.0230 0.0000 Discretionary Operating 0.7020 0.6872 2.15% Local Capital Improvement 1.5000 1.4982 0.12% Discretionary Capital Improvement 0.0460 0.0599 (23.21%) Additional Operating 0.2500 0.2497 0.12% Total Mills 7.7780 8.1703 (4.80%) BOARD GOAL: #6 KEY RESULT: #10 PRESENTER: Michael J. Burke and Shirley Knox TIME OF PRESENTATION: 30 Minutes FINANCIAL IMPACT The financial impact to the school district's budget is $993,364,688 of revenue from local taxes during FY 2013. A C T I O N A G E N D A I T E M 3-11
Board Meeting Date: July 25, 2012 Agenda Item # 2 SCHOOL DISTRICT OF PALM BEACH COUNTY BOARD AGENDA ITEM SUMMARY DIVISION OF FINANCIAL MANAGEMENT RESOLUTION ADOPTING TENTATIVE BUDGET I recommend the School Board adopt the tentative district summary budget in the amount of $2,362,209,637 for FY 2013. The recapitulation of this budget is scheduled below. General Fund $1,524,919,021 Special Revenue - Food Service 95,061,000 Special Revenue - Other * 113,022,299 Special Revenue - ARRA Stimulus 1,927,230 Debt Service 343,297,663 Capital Projects 514,828,067 Sub-Total $2,593,055,280 Less Transfers: (230,845,643) Total Funds $2,362,209,637 *Not all Federal and State funds have been received, it is anticipated the FY 2013 revenue will be similar to FY 2012. BOARD GOAL: #6 KEY RESULT: #10 PRESENTER: Michael J. Burke and Shirley Knox TIME OF PRESENTATION: 30 Minutes FINANCIAL IMPACT The financial impact to the school district is a budget of $2,362,209,637 in all funds for FY 2013. A C T I O N A G E N D A I T E M 3-12
SCHOOL DISTRICT OF PALM BEACH COUNTY Board Meeting Date: September 5, 2012 Final Budget Adoption DIVISION: Budget Resolution Certifying Millage to Be Levied Description: Chapter 200.065(2)(f)3 of the Florida Statutes requires that the school district hold a public hearing to adopt a millage rate within 80 days of certification of value, but not earlier than 65 days after certification. The total millage rate being levied is 7.7780 which raises $993,364,692 in local revenues. Item Type: Action Recommendation: I recommend the School Board adopt the Resolution determining revenues and millage levied for FY2013. Legal Review Required: No Contact: Michael J. Burke (Mike.Burke@palmbeachschools.org) Shirley M. Knox (Shirley.Knox@palmbeachschools.org) Financial Impact: The financial impact to the district is $993,364,692 in local tax revenues for FY 2013. Full Review Required: Yes 3-13
Resolution Number B1 2012-9-5 Please return completed form to: Florida Department of Education Office of Funding and Financial Reporting 325 W. Gaines St., Room 824 Tallahassee, FL 32399-0400 FLORIDA DEPARTMENT OF EDUCATION RESOLUTION DETERMINING REVENUES AND MILLAGES LEVIED RESOLUTION OF THE DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA, DETERMINING THE AMOUNT OF REVENUES TO BE PRODUCED AND THE MILLAGE TO BE LEVIED FOR THE GENERAL FUND, FOR THE DISTRICT LOCAL CAPITAL IMPROVEMENT FUND, AND FOR DISTRICT DEBT SERVICE FUNDS FOR THE FISCAL YEAR BEGINNING JULY 1, 2012, AND ENDING JUNE 30, 2013. WHEREAS, Section 1011.04, Florida Statutes, requires that upon receipt of the certificate of the property appraiser giving the assessed valuation of the county and of each of the special tax school districts, the school board shall determine, by resolution, the amounts necessary to be raised for current operating purposes and for debt service funds and the millage to be levied for each such fund, including the voted millage; and WHEREAS, Section 1011.71, Florida Statutes, provides for the amounts necessary to be raised for local capital improvement outlay and the millage to be levied; and WHEREAS, the certificate of the property appraiser has been received; THEREFORE, BE IT RESOLVED by the District School Board that the amounts necessary to be raised as shown by the officially adopted budget and the millages necessary to be levied for each school fund of the district for the fiscal year are as follows: DISTRICT SCHOOL TAX (non-voted levy) a) Certified taxable value b) Description of levy c) Amount to be raised d) Millage levy $ 133,036,112,620 Required Local Effort $ 671,396,011 5.2570 mills s. 1011.62(4), F.S. Prior Period Funding Adjustment Millage $ 2,937,438 0.0230 mills s. 1011.62(4)(e), F.S. Total Required Millage $ 674,333,449 5.2800 mills DISTRICT SCHOOL TAX DISCRETIONARY MILLAGE (non-voted levy) a) Certified taxable value b) Description of levy c) Amount to be raised d) Millage levy $ 133,036,112,620 Discretionary Operating $ 89,655,698 0.7020 mills DISTRICT SCHOOL TAX ADDITIONAL MILLAGE (voted levy) s. 1011.71(1), F.S. a) Certified taxable value b) Description of levy c) Amount to be raised d) Millage levy $ 133,036,112,620 Additional Operating $ 31,928,668 0.2500 mills ss. 1011.71(9) and 1011.73(2), F.S. Additional Capital Improvement $ 0 mills s. 1011.73(1), F.S. ESE 524 Page 1 Exp 6/30/2013 3-14
Resolution Number B1 2012-9-5 4. DISTRICT LOCAL CAPITAL IMPROVEMENT TAX (non-voted levy) a) Certified taxable value b) Description of levy c) Amount to be raised d) Millage levy $ 133,036,112,620 Local Capital Improvement $ 191,572,002 1.5000 mills s. 1011.71(2), F.S. Discretionary Capital Improvement $ 5,874,875 0.0460 mills s. 1011.71(3)(a), F.S. 5. DISTRICT DEBT SERVICE TAX (voted levy) a) Certified taxable value b) Description of levy c) Amount to be raised d) Millage levy $ $ mills s. 1010.40, F.S. $ mills s. 1011.74, F.S. $ mills 6. THE TOTAL MILLAGE RATE TO BE LEVIED EXCEEDS IS LESS THAN THE ROLL-BACK RATE COMPUTED PURSUANT TO SECTION 200.065(1), F.S., BY 4.80 PERCENT. STATE OF FLORIDA COUNTY OF PALM BEACH I, E. Wayne Gent, Superintendent of Schools and ex-officio Secretary of the District School Board of Palm Beach County, Florida, do hereby certify that the above is a true and complete copy of a resolution passed and adopted by the District School Board of Palm Beach County, Florida, September 5, 2012. Signature of Superintendent of Schools September 5, 2012 Date of Signature Note: Copies of this resolution shall be sent to the Florida Department of Education, School Business Services, Office of Funding and Financial Reporting, 325 W. Gaines Street, Room 824, Tallahassee, Florida 32399-0400; county tax collector; and county property appraiser. ESE 524 Page 2 Exp 6/30/2013 3-15
SCHOOL DISTRICT OF PALM BEACH COUNTY Board Meeting Date: September 5, 2012 Final Budget Adoption DIVISION: Budget Approval of 2012-2013 District Summary Budget Description: The recapitulation of this budget is scheduled below. General Fund $1,530,076,976 Special Revenue - Food Service 96,418,182 Special Revenue - Other * 115,493,118 Special Revenue - ARRA Stimulus 1,932,059 Debt Service 342,910,067 Capital Projects 513,091,830 Sub-Total $2,599,922,232 Less Transfers: (230,926,143) Total Funds $2,368,996,089 Item Type: Action Recommendation: I recommend the School Board approve the resolution and adopt the final district summary budget in the amount of $2,368,996,089 for FY 2013; and approve the District s FY 2013 organizational chart included within the budget; and authorize the Chairman and Superintendent to sign all necessary documents. Legal Review Required: No Contact: Michael J. Burke (Mike.Burke@palmbeachschools.org) Shirley M. Knox (Shirley.Knox@palmbeachschools.org) Financial Impact: The financial impact to the school district is a budget of $2,368,996,089 in all funds for FY 2013. Full Review Required: Yes 3-16
RESOLUTION ADOPTING FINAL BUDGET Resolution Number B2 2012-9-5 RESOLUTION OF THE SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA ADOPTING THE FINAL BUDGET FOR FISCAL YEAR JULY 1, 2012 TO JUNE 30, 2013. WHEREAS, the School Board of Palm Beach County, Florida, pursuant to Chapters 200 and 1011, Florida Statutes, did approve millage rates and a budget for the fiscal year July 1, 2012 to June 30, 2013; and WHEREAS, the School Board of Palm Beach County, Florida, set forth the appropriations and revenue estimate for the budget for fiscal year July 1, 2012 to June 30, 2013; and WHEREAS, at the public hearing and in full compliance with Chapter 200, Florida Statutes, the School Board of Palm Beach County, Florida adopted the millage rates and the budget in the amount of $2,368,996,089 for fiscal year July 1, 2012 to June 30, 2013. NOW THEREFORE, BE IT RESOLVED: That the budget of the School Board of Palm Beach County, Florida, including the millage rates as set forth therein, is hereby adopted by the School Board of Palm Beach County, Florida, as a budget for the categories indicated for the fiscal year July 1, 2012 to June 30, 2013. The School Board of Palm Beach County, Florida Attest Frank A. Barbieri, Jr., Esq., Chairman E. Wayne Gent Superintendent 3-17
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET Fiscal Year 2012-2013 BUDGET SECTION I. ASSESSMENT AND MILLAGE LEVIES Page 1 A. Certification of Taxable Value of Property in County by Property Appraiser 133,036,112,620.00 B. Millage Levies on Nonexempt Property: DISTRICT MILLAGE LEVIES Nonvoted Voted Total 1. Required Local Effort 5.2570 5.2570 2. Prior Period Funding Adjustment Millage 0.0230 0.0230 3. Discretionary Operating 0.7020 0.7020 4. Critical Operating Needs 5. Additional Operating 0.2500 0.2500 6. Additional Capital Improvement 7. Local Capital Improvement 1.5000 1.5000 8. Discretionary Capital Improvement 0.0460 0.0460 9. Critical Capital Outlay Needs 10. Debt Service TOTAL MILLS 7.5280 0.2500 7.7780 ESE 139 EXP. 06/30/2013 3-18
For Fiscal Year Ending June 30, 2013 SECTION II. GENERAL FUND - FUND 100 Page 2 Account ESTIMATED REVENUES Number FEDERAL: Federal Impact, Current Operations 3121 6,000.00 Reserve Officers Training Corps (ROTC) 3191 660,000.00 Miscellaneous Federal Direct 3199 Total Federal Direct 3100 666,000.00 FEDERAL THROUGH STATE AND LOCAL: Medicaid 3202 5,700,000.00 National Forest Funds 3255 Federal Through Local 3280 Miscellaneous Federal through State 3299 Total Federal Through State And Local 3200 5,700,000.00 STATE: Florida Education Finance Program (FEFP) 3310 188,759,226.00 Workforce Development 3315 18,633,199.00 Workforce Development Capitalization Incentive Grant 3316 Workforce Education Performance Incentive 3317 162,569.00 Adults With Disabilities 3318 760,481.00 CO & DS Withheld for Administrative Expense 3323 102,000.00 Diagnostic and Learning Resources Centers 3335 Racing Commission Funds 3341 State Forest Funds 3342 State License Tax 3343 270,000.00 District Discretionary Lottery Funds 3344 Class Size Reduction Operating Funds 3355 205,099,101.00 School Recognition Funds 3361 8,888,725.00 Excellent Teaching Program 3363 Voluntary Prekindergarten Program 3371 2,832,891.00 Preschool Projects 3372 Reading Programs 3373 Full Service Schools 3378 Other Miscellaneous State Revenue 3399 420,000.00 Total State 3300 425,928,192.00 LOCAL: District School Taxes 3411 795,917,815.00 Tax Redemptions 3421 Payment in Lieu of Taxes 3422 40,000.00 Excess Fees 3423 Tuition (Non-Resident) 3424 Rent 3425 984,880.00 Interest, Including Profit On Investment 3430 640,000.00 Gifts, Grants and Bequests 3440 1,650,000.00 Adult General Education Course Fees 3461 550,000.00 Postsecondary Vocational Course Fees 3462 Continuing Workforce Education Course Fees 3463 Capital Improvement Fees 3464 Postsecondary Lab Fees 3465 Lifelong Learning Fees 3466 General Education Development (GED) Testing Fees 3467 150,000.00 Financial Aid Fees 3468 Other Student Fees 3469 1,660,000.00 Preschool Program Fees 3471 350,000.00 Prekindergarten Early Intervention Fees 3472 School Age Child Care Fees 3473 24,000,000.00 Other School, Course, and Class Fees 3479 Miscellaneous Local Sources 3490 22,327,614.00 Total Local 3400 848,270,309.00 TOTAL ESTIMATED REVENUES 1,280,564,501.00 OTHER FINANCING SOURCES Loans 3720 Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From Debt Service Funds 3620 From Capital Projects Funds 3630 82,845,643.00 From Special Revenue Funds 3640 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 82,845,643.00 TOTAL OTHER FINANCING SOURCES 82,845,643.00 Fund Balance, July 1, 2012 2800 166,666,832.45 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE 1,530,076,976.45 ESE 139 3-19
3-20 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION II. GENERAL FUND - FUND 100 (Continued) Page 3 Account Totals Salaries Employee Benefits Purchased Services Energy Services Materials & Supplies Capital Outlay Other Expenses APPROPRIATIONS Number 100 200 300 400 500 600 700 Instruction 5000 963,383,884.34 598,618,979.65 187,218,227.37 105,894,215.03 59,911,858.03 773,867.56 10,966,736.70 Pupil Personnel Services 6100 41,546,303.00 29,201,828.00 9,002,587.00 3,204,060.00 2,000.00 133,543.00 2,285.00 Instructional Media Services 6200 18,930,488.24 12,931,384.00 4,383,690.00 231,478.00 13,945.00 224,799.74 1,128,914.50 16,277.00 Instruction and Curriculum Development Services 6300 28,488,761.00 21,407,201.00 6,375,792.50 394,855.00 256,011.50 38,538.00 16,363.00 Instructional Staff Training Services 6400 12,385,103.79 6,771,807.62 1,968,146.38 427,417.79 1,107,079.00 40,007.00 2,070,646.00 Instructional Related Technology 6500 5,780,510.00 3,080,009.00 1,347,505.00 1,338,258.00 11,351.00 3,287.00 100.00 Board 7100 6,782,251.00 3,490,473.00 922,971.00 770,805.00 1,500.00 35,684.00 5,511.00 1,555,307.00 General Administration 7200 5,234,085.00 3,644,266.00 875,040.00 546,589.00 26,443.00 100,865.00 5,471.00 35,411.00 School Administration 7300 92,128,540.78 70,029,926.26 21,115,791.74 314,756.10 639,239.71 8,245.97 20,581.00 Facilities Acquisition and Construction 7400 298,711.00 240,872.00 57,539.00 300.00 Fiscal Services 7500 5,515,910.00 3,774,576.00 1,132,986.00 552,648.00 32,803.00 1.00 22,896.00 Food Service 7600 Central Services 7700 14,882,896.00 9,556,533.00 2,815,663.00 666,302.00 64,948.00 1,594,085.00 40,746.00 144,619.00 Pupil Transportation Services 7800 43,394,293.00 22,621,568.00 10,436,928.00 562,397.00 9,165,650.00 179,448.00 40,300.00 388,002.00 Operation of Plant 7900 126,658,023.96 41,182,209.00 17,550,959.20 27,151,562.00 34,578,331.00 3,180,030.20 85,928.56 2,929,004.00 Maintenance of Plant 8100 67,789,497.00 29,177,933.00 9,252,309.00 17,217,951.37 1,148,105.00 10,552,108.00 303,996.63 137,094.00 Administrative Technology Services 8200 8,158,176.00 3,854,660.00 1,137,279.25 3,053,402.00 48,600.75 27,413.00 36,821.00 Community Services 9100 37,376,092.92 9,362,323.88 5,784,543.27 473,987.00 320,200.00 12,688,267.65 533,579.20 8,213,191.92 Debt Service 9200 150,000.00 150,000.00 Other Capital Outlay 9300 TOTAL APPROPRIATIONS 1,478,883,527.03 868,946,549.41 281,377,957.71 162,800,983.29 45,321,122.00 90,695,773.58 3,038,091.42 26,703,049.62 OTHER FINANCING USES: Transfers Out: (Function 9700) To Debt Service Funds 920 To Capital Projects Funds 930 80,500.00 To Special Revenue Funds 940 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 80,500.00 TOTAL OTHER FINANCING USES 80,500.00 Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 51,112,949.42 TOTAL ENDING FUND BALANCE 2700 51,112,949.42 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE 1,530,076,976.45 ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION III. SPECIAL REVENUE FUNDS - FOOD SERVICES - FUND 410 ESTIMATED REVENUES FEDERAL THROUGH STATE AND LOCAL: Account Number Page 4 National School Lunch Act 3260 52,090,000.00 USDA Donated Commodities 3265 3,500,000.00 Federal Through Local 3280 Miscellaneous Federal Through State 3299 Total Federal Through State And Local 3200 55,590,000.00 STATE: School Breakfast Supplement 3337 450,000.00 School Lunch Supplement 3338 485,000.00 Other Miscellaneous State Revenue 3399 Total State 3300 935,000.00 LOCAL: Interest, Including Profit on Investment 3430 100,000.00 Gifts, Grants and Bequests 3440 Food Service 3450 16,310,000.00 Other Miscellaneous Local Sources 3495 176,000.00 Total Local 3400 16,586,000.00 TOTAL ESTIMATED REVENUES 73,111,000.00 OTHER FINANCING SOURCES: Loans 3720 Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund Transfer 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 23,307,181.67 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE 96,418,181.67 ESE 139 3-21
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION III. SPECIAL REVENUE FUNDS - FOOD SERVICES - FUND 410 (CONTINUED) Page 5 Account APPROPRIATIONS Number Food Services: (Function 7600) Salaries 100 18,196,376.00 Employee Benefits 200 9,855,074.00 Purchased Services 300 10,455,855.00 Energy Services 400 3,006,000.00 Materials and Supplies 500 31,124,000.00 Capital Outlay 600 4,119,200.00 Other Expenses 700 1,359,500.00 Capital Outlay (Function 9300) 600 TOTAL APPROPRIATIONS 7600 78,116,005.00 OTHER FINANCING USES: Transfers Out (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 18,302,176.67 TOTAL ENDING FUND BALANCE 2700 18,302,176.67 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE 96,418,181.67 ESE 139 3-22
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION IV. SPECIAL REVENUE FUNDS - OTHER FEDERAL PROGRAMS - FUND 420 Page 6 Account ESTIMATED REVENUES Number FEDERAL DIRECT: Workforce Investment Act 3170 Community Action Programs 3180 Reserve Officers Training Corps (ROTC) 3191 Miscellaneous Federal Direct 3199 446,535.60 Total Federal Direct 3100 446,535.60 FEDERAL THROUGH STATE AND LOCAL: Vocational Education Acts 3201 1,688,740.00 Medicaid 3202 Workforce Investment Act 3220 Math & Science Partnerships - Title II, Part B 3226 Drug Free Schools 3227 Individuals with Disabilities Education Act (IDEA) 3230 38,282,100.00 Elementary and Secondary Education Act, Title I 3240 58,958,593.00 Adult General Education 3251 2,398,869.00 Vocational Rehabilitation 3253 Federal Through Local 3280 33,169.00 Miscellaneous Federal Through State 3299 11,260,742.60 Total Federal Through State And Local 3200 112,622,213.60 STATE: Other Miscellaneous State Revenue 3399 292,500.00 Total State 3300 292,500.00 LOCAL: Interest, Including Profit on Investment 3430 Gifts, Grants & Bequests 3440 841,827.52 Adult General Education Course Fees 3461 Other Miscellaneous Local Sources 3495 Total Local 3400 841,827.52 TOTAL ESTIMATED REVENUES 114,203,076.72 OTHER FINANCING SOURCES: Loans 3720 Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 1,290,041.33 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE 115,493,118.05 ESE 139 3-23
3-24 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION IV. SPECIAL REVENUE FUNDS - OTHER FEDERAL PROGRAMS - FUND 420 (Continued) Page 7 Account Salaries Employee Benefits Purchased Services Energy Services Materials & Supplies Capital Outlay Other Expenses APPROPRIATIONS Number Totals 100 200 300 400 500 600 700 Instruction 5000 48,850,106.66 22,999,748.08 7,635,570.46 9,703,925.83 6,152,835.19 1,656,657.65 701,369.45 Pupil Personnel Services 6100 10,085,433.38 6,573,693.32 2,378,453.51 439,621.45 551,312.10 93,007.00 49,346.00 Instructional Media Services 6200 21,775.00 500.00 21,275.00 Instruction and Curriculum Development Services 6300 19,970,428.64 14,057,080.39 4,770,486.80 720,152.12 265,100.33 148,200.00 9,409.00 Instructional Staff Training Services 6400 24,413,153.48 15,668,014.49 4,620,297.83 1,780,900.24 1,859,918.69 80,581.23 403,441.00 Instructional Related Technology 6500 26,756.00 16,600.00 10,156.00 Board 7100 50,037.91 50,037.91 General Administration 7200 4,335,278.34 100.00 4,335,178.34 School Administration 7300 40,924.22 38,016.00 2,908.22 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Food Services 7600 Central Services 7700 1,480,590.43 141,080.00 45,074.00 135,415.00 4,355.00 1,154,666.43 Pupil Transportation Services 7800 2,195,352.00 1,500.00 375.00 115,870.00 10,500.00 2,900.00 2,064,207.00 Operation of Plant 7900 4,230.00 1,578.39 2,651.61 Maintenance of Plant 8100 2,636.99 2,636.99 Administrative Technology Services 8200 Community Services 9100 56,503.00 35,510.00 19,490.00 1,503.00 Debt Service 9200 Other Capital Outlay 9300 TOTAL APPROPRIATIONS 111,533,206.05 59,495,732.28 19,463,321.82 12,985,747.93 10,500.00 8,859,062.92 3,155,890.31 7,562,950.79 OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 3,959,912.00 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 TOTAL ENDING FUND BALANCE 2700 3,959,912.00 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE 115,493,118.05 ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION V. SPECIAL REVENUE FUNDS - TARGETED ARRA STIMULUS FUNDS - FUND 432 Page 8 FEDERAL DIRECT: ESTIMATED REVENUES Account Number Miscellaneous Federal Direct 3199 Total Federal Direct 3100 FEDERAL THROUGH STATE AND LOCAL: Individuals with Disabilities Education Act (IDEA) 3230 Elementary and Secondary Education Act, Title I 3240 1,927,230.00 Miscellaneous Federal Through State 3299 Total Federal Through State And Local 3200 1,927,230.00 STATE: Other Miscellaneous State Revenue 3399 Total State 3300 LOCAL: Interest, Including Profit on Investment 3430 Gifts, Grants & Bequests 3440 Other Miscellaneous Local Sources 3495 Total Local 3400 TOTAL ESTIMATED REVENUES 1,927,230.00 OTHER FINANCING SOURCES: Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE 1,927,230.00 ESE 139 3-25
3-26 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION V. SPECIAL REVENUE FUNDS - TARGETED ARRA STIMULUS FUNDS - FUND 432 Page 9 Account Salaries Employee Benefits Purchased Services Energy Services Materials & Supplies Capital Outlay Other Expenses APPROPRIATIONS Number Totals 100 200 300 400 500 600 700 Instruction 5000 1,680,155.66 1,473,173.86 112,697.80 94,284.00 Pupil Personnel Services 6100 Instructional Media Services 6200 Instruction and Curriculum Development Services 6300 Instructional Staff Training Services 6400 96,875.00 77,500.00 19,375.00 Instructional Related Technology 6500 Board 7100 General Administration 7200 77,858.54 77,858.54 School Administration 7300 72,340.80 67,200.00 5,140.80 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Food Services 7600 Central Services 7700 Pupil Transportation Services 7800 Operation of Plant 7900 Maintenance of Plant 8100 Administrative Technology Services 8200 Community Services 9100 Debt Service 9200 Other Capital Outlay 9300 TOTAL APPROPRIATIONS 1,927,230.00 1,617,873.86 137,213.60 94,284.00 77,858.54 OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 TOTAL ENDING FUND BALANCE 2700 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE 1,927,230.00 ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION V. SPECIAL REVENUE FUNDS - OTHER ARRA STIMULUS GRANTS - FUND 433 Page 10 FEDERAL DIRECT: ESTIMATED REVENUES Account Number Miscellaneous Federal Direct 3199 Total Federal Direct 3100 FEDERAL THROUGH STATE AND LOCAL: Other Food Services 3269 Miscellaneous Federal Through State 3299 4,829.08 Total Federal Through State And Local 3200 4,829.08 STATE: Other Miscellaneous State Revenue 3399 Total State 3300 LOCAL: Interest, Including Profit on Investment 3430 Gifts, Grants & Bequests 3440 Other Miscellaneous Local Sources 3495 Total Local 3400 TOTAL ESTIMATED REVENUES 4,829.08 OTHER FINANCING SOURCES: Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE 4,829.08 ESE 139 3-27
3-28 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION V. SPECIAL REVENUE FUNDS - OTHER ARRA STIMULUS GRANTS - FUND 433 Page 11 Account Salaries Employee Benefits Purchased Services Energy Services Materials & Supplies Capital Outlay Other Expenses APPROPRIATIONS Number Totals 100 200 300 400 500 600 700 Instruction 5000 Pupil Personnel Services 6100 Instructional Media Services 6200 Instruction and Curriculum Development Services 6300 Instructional Staff Training Services 6400 4,829.08 4,829.08 Instructional Related Technology 6500 Board 7100 General Administration 7200 School Administration 7300 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Food Services 7600 Central Services 7700 Pupil Transportation Services 7800 Operation of Plant 7900 Maintenance of Plant 8100 Administrative Technology Services 8200 Community Services 9100 Debt Service 9200 Other Capital Outlay 9300 TOTAL APPROPRIATIONS 4,829.08 4,829.08 OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 TOTAL ENDING FUND BALANCE 2700 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE 4,829.08 ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION V. SPECIAL REVENUE FUNDS - RACE TO THE TOP - FUND 434 Page 12 FEDERAL DIRECT: ESTIMATED REVENUES Account Number Miscellaneous Federal Direct 3199 Total Federal Direct 3100 FEDERAL THROUGH STATE AND LOCAL: Race to the Top 3214 Miscellaneous Federal Through State 3299 Total Federal Through State And Local 3200 STATE: Other Miscellaneous State Revenue 3399 Total State 3300 LOCAL: Interest, Including Profit on Investment 3430 Gifts, Grants & Bequests 3440 Other Miscellaneous Local Sources 3495 Total Local 3400 TOTAL ESTIMATED REVENUES OTHER FINANCING SOURCES: Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE ESE 139 3-29
3-30 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION V. SPECIAL REVENUE FUNDS - RACE TO THE TOP - FUND 434 Page 13 Account Salaries Employee Benefits Purchased Services Energy Services Materials & Supplies Capital Outlay Other Expenses APPROPRIATIONS Number Totals 100 200 300 400 500 600 700 Instruction 5000 Pupil Personnel Services 6100 Instructional Media Services 6200 Instruction and Curriculum Development Services 6300 Instructional Staff Training Services 6400 Instructional Related Technology 6500 Board 7100 General Administration 7200 School Administration 7300 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Food Services 7600 Central Services 7700 Pupil Transportation Services 7800 Operation of Plant 7900 Maintenance of Plant 8100 Administrative Technology Services 8200 Community Services 9100 Debt Service 9200 Other Capital Outlay 9300 TOTAL APPROPRIATIONS OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 TOTAL ENDING FUND BALANCE 2700 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION V. SPECIAL REVENUE FUNDS - EDUCATION JOBS ACT - FUND 435 Page 14 FEDERAL DIRECT: ESTIMATED REVENUES Account Number Miscellaneous Federal Direct 3199 Total Federal Direct 3100 FEDERAL THROUGH STATE AND LOCAL: Education Jobs Act 3215 Miscellaneous Federal Through State 3299 Total Federal Through State And Local 3200 STATE: Other Miscellaneous State Revenue 3399 Total State 3300 LOCAL: Interest, Including Profit on Investment 3430 Gifts, Grants & Bequests 3440 Other Miscellaneous Local Sources 3495 Total Local 3400 TOTAL ESTIMATED REVENUES OTHER FINANCING SOURCES: Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE ESE 139 3-31
3-32 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION V. SPECIAL REVENUE FUNDS - EDUCATION JOBS ACT - FUND 435 Page 15 Account Salaries Employee Benefits Purchased Services Energy Services Materials & Supplies Capital Outlay Other Expenses APPROPRIATIONS Number Totals 100 200 300 400 500 600 700 Instruction 5000 Pupil Personnel Services 6100 Instructional Media Services 6200 Instruction and Curriculum Development Services 6300 Instructional Staff Training Services 6400 Instructional Related Technology 6500 Board 7100 General Administration 7200 School Administration 7300 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Food Services 7600 Central Services 7700 Pupil Transportation Services 7800 Operation of Plant 7900 Maintenance of Plant 8100 Administrative Technology Services 8200 Community Services 9100 Debt Service 9200 Other Capital Outlay 9300 TOTAL APPROPRIATIONS OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2012 2720 Committed Fund Balance, June 30, 2012 2730 Assigned Fund Balance, June 30, 2012 2740 Unassigned Fund Balance, June 30, 2012 2750 TOTAL ENDING FUND BALANCE 2700 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION VI. SPECIAL REVENUE FUND - MISCELLANEOUS - FUND 490 ESTIMATED REVENUES Account Number Federal Through Local 3280 Interest, Including Profit on Investment 3430 Gifts, Grants and Bequests 3440 Other Miscellaneous Local Sources 3495 TOTAL ESTIMATED REVENUES 3000 OTHER FINANCING SOURCES Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 Interfund 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Page 16 Fund Balance, July 1, 2012 2800 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES AND FUND BALANCE APPROPRIATIONS Instruction 5000 Pupil Personnel Services 6100 Instructional Media Services 6200 Instruction and Curriculum Development Services 6300 Instructional Staff Training Services 6400 Instructional Related Technology 6500 Board 7100 General Administration 7200 School Administration 7300 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Central Services 7700 Pupil Transportation Services 7800 Operation of Plant 7900 Maintenance of Plant 8100 Administrative Technology Services 8200 Community Services 9100 Other Capital Outlay 9300 TOTAL APPROPRIATIONS OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 Interfund 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 TOTAL ENDING FUND BALANCE 2700 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE ESE 139 3-33
3-34 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION VII. DEBT SERVICE FUNDS Page 17 210 220 230 240 250 290 299 ESTIMATED REVENUES Account Totals SBE & COBI Special Act Bonds Section 1011.14-15 Motor Vehicle District Other ARRA Economic Number Bonds (Race Track) F.S. Loans Revenue Bonds Bonds Debt Service Stim. Debt Svc. FEDERAL DIRECT SOURCES: Other Federal Direct 3190 3,511,813.50 3,511,813.50 Total Federal Direct Sources 3100 3,511,813.50 3,511,813.50 FEDERAL THROUGH STATE SOURCES: Other Federal Through State 3290 Total Federal Through State Sources 3200 STATE SOURCES: CO & DS Distributed 3321 CO & DS Withheld for SBE/COBI Bonds 3322 5,730,861.69 5,730,861.69 Cost of Issuing SBE/COBI Bonds 3324 Interest on Undistributed CO & DS 3325 SBE/COBI Bond Interest 3326 Racing Commission Funds 3341 Total State Sources 3300 5,730,861.69 5,730,861.69 LOCAL SOURCES: District Debt Service Taxes 3412 Local Sales Tax 3418 Tax Redemptions 3421 Excess Fees 3423 Rent 3425 Interest, Including Profit on Investment 3430 Gifts, Grants, and Bequests 3440 Total Local Sources 3400 TOTAL ESTIMATED REVENUES 9,242,675.19 5,730,861.69 3,511,813.50 OTHER FINANCING SOURCES: Issuance of Bonds 3710 Loans 3720 Proceeds of Certificates of Participation 3750 78,135,043.75 78,135,043.75 Transfers In: From General Fund 3610 From Capital Projects Funds 3630 148,000,000.00 147,853,128.50 146,871.50 From Special Revenue Funds 3640 Interfund (Debt Service Only) 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 148,000,000.00 147,853,128.50 146,871.50 TOTAL OTHER FINANCING SOURCES 226,135,043.75 225,988,172.25 146,871.50 Fund Balances, July 1, 2012 2800 107,532,347.91 792,134.80 106,044,611.23 695,601.88 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCES 342,910,066.85 6,522,996.49 332,032,783.48 4,354,286.88 ESE139 The School District of Palm Beach County, Florida
3-35 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION VII. DEBT SERVICE FUNDS (Continued) Page 18 210 220 230 240 250 290 299 APPROPRIATIONS Account Totals SBE & COBI Special Act Bonds Section 1011.14-15 Motor Vehicle District Other ARRA Economic Number Bonds (Race Track) F.S. Loans Revenue Bonds Bonds Debt Service Stim. Debt Svc. Debt Service: (Function 9200) Redemption of Principal 710 138,783,549.98 4,280,000.00 134,503,549.98 Interest 720 90,824,272.19 1,538,319.52 85,632,042.67 3,653,910.00 Dues and Fees 730 3,968,835.89 3,938,793.61 30,042.28 Miscellaneous Expenses 790 TOTAL APPROPRIATIONS 9200 233,576,658.06 5,818,319.52 224,074,386.26 3,683,952.28 OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 To Capital Projects Funds 930 To Special Revenue Funds 940 Interfund (Debt Service Only) 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balances, June 30, 2013 2710 Restricted Fund Balances, June 30, 2013 2720 109,333,408.79 704,676.97 107,958,397.22 670,334.60 Committed Fund Balances, June 30, 2013 2730 Assigned Fund Balances, June 30, 2013 2740 Unassigned Fund Balances, June 30, 2013 2750 TOTAL ENDING FUND BALANCES 2700 109,333,408.79 704,676.97 107,958,397.22 670,334.60 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCES 342,910,066.85 6,522,996.49 332,032,783.48 4,354,286.88 ESE 139 The School District of Palm Beach County, Florida
3-36 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION VIII. CAPITAL PROJECTS FUNDS Page 19 310 320 330 340 350 360 370 380 390 399 ESTIMATED REVENUES Account Capital Outlay Special Act Bonds Section 1011.14-15 Public Education District Capital Outlay & Cap. Improvements Voted Capital Other ARRA Economic Number Totals Bond Issues (COBI) (Racetrack) F.S. Loans Cap Outlay (PECO) Bonds Debt Service Funds Section 1011.71(2) Improvements Capital Projects Stimulus Projects FEDERAL DIRECT SOURCES: Other Federal Direct 3190 Total Federal Direct Sources 3100 FEDERAL THROUGH STATE SOURCES: Other Federal Through State 3290 Total Federal Through State Sources 3200 STATE SOURCES: CO & DS Distributed 3321 1,048,308.00 1,048,308.00 Interest on Undistributed CO & DS 3325 70,740.00 70,740.00 Racing Commission Funds 3341 Public Education Capital Outlay (PECO) 3391 Classrooms First Program 3392 School Infrastructure Thrift Program 3393 Effort Index Grants 3394 Smart Schools Small County Asst. Program 3395 Class Size Reduction/Capital Funds 3396 Charter School Capital Outlay Funding 3397 3,458,547.00 3,458,547.00 Other Miscellaneous State Revenue 3399 Total State Sources 3300 4,577,595.00 1,119,048.00 3,458,547.00 LOCAL SOURCES: District Local Capital Improvement Tax 3413 197,446,877.00 197,446,877.00 Local Sales Tax 3418 Tax Redemptions 3421 Interest, Including Profit on Investment 3430 200,000.00 200,000.00 Gifts, Grants, and Bequests 3440 Miscellaneous Local Sources 3490 9,000.00 9,000.00 Impact Fees 3496 5,000,000.00 5,000,000.00 Refunds of Prior Year Expenditures 3497 Total Local Sources 3400 202,655,877.00 197,646,877.00 5,009,000.00 TOTAL ESTIMATED REVENUES 207,233,472.00 1,119,048.00 197,646,877.00 8,467,547.00 OTHER FINANCING SOURCES Issuance of Bonds 3710 Loans 3720 Sale of Capital Assets 3730 Loss Recoveries 3740 Proceeds of Certificates of Participation 3750 Transfers In: From General Fund 3610 80,500.00 80,500.00 From Debt Service Funds 3620 From Special Revenue Funds 3640 Interfund (Capital Projects Only) 3650 From Permanent Funds 3660 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 80,500.00 80,500.00 TOTAL OTHER FINANCING SOURCES 80,500.00 80,500.00 Fund Balances, July 1, 2012 2800 305,777,857.93 4,096,244.51 2,258,059.99 76,452,676.23 166,835,594.07 56,135,283.13 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCES 513,091,829.93 4,096,244.51 3,377,107.99 274,099,553.23 175,383,641.07 56,135,283.13 ESE 139 The School District of Palm Beach County, Florida
3-37 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION VIII. CAPITAL PROJECTS FUNDS (Continued) Page 20 310 320 330 340 350 360 370 380 390 399 APPROPRIATIONS Account Totals Capital Outlay Special Act Bonds Section 1011.14-15 Public Education District Capital Outlay & Cap. Improvements Voted Capital Other ARRA Economic Number Bond Issues (COBI) (Racetrack) F.S. Loans Cap Outlay (PECO) Bonds Debt Service Funds Section 1011.71(2) Improvements Capital Projects Stimulus Projects Appropriations: (Functions 7400/9200) Library Books (New Libraries) 610 Audio-Visual Materials (Non-Consumable) 620 46.82 46.82 Buildings and Fixed Equipment 630 176,684,747.53 14,875,834.36 105,673,630.04 56,135,283.13 Furniture, Fixtures, and Equipment 640 22,167,067.79 20,724,518.25 1,442,549.54 Motor Vehicles (Including Buses) 650 498,002.49 382,490.17 115,512.32 Land 660 938,116.31 125,000.00 813,116.31 Improvements Other Than Buildings 670 1,224,612.97 256,401.80 968,211.17 Remodeling and Renovations 680 24,020,249.44 4,096,244.51 83,487.56 19,479,403.77 361,113.60 Computer Software 690 1,940,341.58 1,940,341.58 Redemption of Principal 710 Interest 720 Dues and Fees 730 TOTAL APPROPRIATIONS 227,473,184.93 4,096,244.51 83,487.56 57,784,036.75 109,374,132.98 56,135,283.13 OTHER FINANCING USES: Transfers Out: (Function 9700) To General Fund 910 82,845,643.00 3,293,620.43 76,093,475.57 3,458,547.00 To Debt Service Funds 920 148,000,000.00 124,360,973.78 23,639,026.22 To Special Revenue Funds 940 Interfund (Capital Projects Only) 950 To Permanent Funds 960 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 230,845,643.00 3,293,620.43 200,454,449.35 27,097,573.22 TOTAL OTHER FINANCING USES 230,845,643.00 3,293,620.43 200,454,449.35 27,097,573.22 Nonspendable Fund Balances, June 30, 2013 2710 Restricted Fund Balances, June 30, 2013 2720 15,861,067.13 15,861,067.13 Committed Fund Balances, June 30, 2013 2730 Assigned Fund Balances, June 30, 2013 2740 38,911,934.87 38,911,934.87 Unassigned Fund Balances, June 30, 2013 2750 TOTAL ENDING FUND BALANCES 2700 54,773,002.00 15,861,067.13 38,911,934.87 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCES 513,091,829.93 4,096,244.51 3,377,107.99 274,099,553.23 175,383,641.07 56,135,283.13 ESE 139 The School District of Palm Beach County, Florida
DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 SECTION IX. PERMANENT FUND - FUND 000 Page 21 Account ESTIMATED REVENUES Number Federal Direct 3100 Federal Through State 3200 State Sources 3300 Local Sources 3400 TOTAL ESTIMATED REVENUES OTHER FINANCING SOURCES: Sale of Capital Assets 3730 Loss Recoveries 3740 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 From Special Revenue Funds 3640 From Internal Service Funds 3670 From Enterprise Funds 3690 Total Transfers In 3600 TOTAL OTHER FINANCING SOURCES Fund Balance, July 1, 2012 2800 TOTAL ESTIMATED REVENUES, OTHER FINANCING SOURCES, AND FUND BALANCE APPROPRIATIONS Instruction 5000 Pupil Personnel Services 6100 Instructional Media Services 6200 Instruction and Curriculum Development Services 6300 Instructional Staff Training Services 6400 Instructional Related Technology 6500 Board 7100 General Administration 7200 School Administration 7300 Facilities Acquisition and Construction 7400 Fiscal Services 7500 Central Services 7700 Pupil Transportation Services 7800 Operation of Plant 7900 Maintenance of Plant 8100 Administrative Technology Services 8200 Community Services 9100 Debt Service 9200 Other Capital Outlay 9300 TOTAL APPROPRIATIONS OTHER FINANCING USES Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 To Special Revenue Funds 940 To Internal Service Funds 970 To Enterprise Funds 990 Total Transfers Out 9700 TOTAL OTHER FINANCING USES Nonspendable Fund Balance, June 30, 2013 2710 Restricted Fund Balance, June 30, 2013 2720 Committed Fund Balance, June 30, 2013 2730 Assigned Fund Balance, June 30, 2013 2740 Unassigned Fund Balance, June 30, 2013 2750 TOTAL ENDING FUND BALANCE 2700 TOTAL APPROPRIATIONS, OTHER FINANCING USES, AND FUND BALANCE ESE 139 3-38
3-39 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION X. ENTERPRISE FUNDS Page 22 911 912 913 914 915 921 922 ESTIMATED REVENUES Account Self-Insurance Self-Insurance Self-Insurance Self-Insurance ARRA Other Enterprise Other Enterprise Number Totals Consortium Consortium Consortium Consortium Consortium Programs Programs OPERATING REVENUES: Charges for Services 3481 Charges for Sales 3482 Premium Revenue 3484 Other Operating Revenue 3489 Total Operating Revenues NONOPERATING REVENUES: Interest, Including Profit on Investment 3430 Gifts, Grants, and Bequests 3440 Other Miscellaneous Local Sources 3495 Loss Recoveries 3740 Gain on Disposition of Assets 3780 Total Nonoperating Revenues Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 From Special Revenue Funds 3640 Interfund Transfers (Enterprise Funds Only) 3650 From Permanent Funds 3660 From Internal Service Funds 3670 Total Transfers In 3600 Net Assets, July 1, 2012 2880 TOTAL OPERATING REVENUES, NONOPERATING REVENUES, TRANSFERS IN, AND NET ASSETS ESTIMATED EXPENSES Object OPERATING EXPENSES: (Function 9900) Salaries 100 Employee Benefits 200 Purchased Services 300 Energy Services 400 Materials and Supplies 500 Capital Outlay 600 Other Expenses (including depreciation) 700 Total Operating Expenses NONOPERATING EXPENSES: (Function 9900) Interest 720 Loss on Disposition of Assets 810 Total Nonoperating Expenses Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 To Special Revenue Funds 940 Interfund Transfers (Enterprise Funds Only) 950 To Permanent Funds 960 To Internal Service Funds 970 Total Transfers Out 9700 Net Assets, June 30, 2013 2780 TOTAL OPERATING EXPENSES, NONOPERATING EXPENSES, TRANSFERS OUT, AND NET ASSETS ESE 139 The School District of Palm Beach County, Florida
3-40 DISTRICT SCHOOL BOARD OF PALM BEACH COUNTY DISTRICT SUMMARY BUDGET For Fiscal Year Ending June 30, 2013 BUDGET SECTION XI. INTERNAL SERVICE FUNDS Page 23 711 712 713 714 715 731 791 ESTIMATED REVENUES Account Consortium Other Internal Number Totals Self-Insurance Self-Insurance Self-Insurance Self-Insurance Self-Insurance Programs Service OPERATING REVENUES: Charges for Services 3481 Charges for Sales 3482 Premium Revenue 3484 190,230,000.00 190,230,000.00 Other Operating Revenue 3489 5,000,000.00 5,000,000.00 Total Operating Revenues 195,230,000.00 195,230,000.00 NONOPERATING REVENUES: Interest, Including Profit on Investment 3430 Gifts, Grants, and Bequests 3440 Other Miscellaneous Local Sources 3495 400,000.00 400,000.00 Loss Recoveries 3740 Gain on Disposition of Assets 3780 Total Nonoperating Revenues 400,000.00 400,000.00 Transfers In: From General Fund 3610 From Debt Service Funds 3620 From Capital Projects Funds 3630 From Special Revenue Funds 3640 Interfund Transfers (Internal Service Funds Only) 3650 From Permanent Funds 3660 From Enterprise Funds 3690 Total Transfers In 3600 Net Assets, July 1, 2012 2880 35,457,607.43 35,457,607.43 TOTAL OPERATING REVENUES, NONOPERATING REVENUES, TRANSFERS IN, AND NET ASSETS 231,087,607.43 231,087,607.43 ESTIMATED EXPENSES Object OPERATING EXPENSES: (Function 9900) Salaries 100 603,028.00 603,028.00 Employee Benefits 200 193,992.00 193,992.00 Purchased Services 300 450,000.00 450,000.00 Energy Services 400 Materials and Supplies 500 Capital Outlay 600 Other Expenses (including depreciation) 700 185,419,818.00 185,419,818.00 Total Operating Expenses 186,666,838.00 186,666,838.00 NONOPERATING EXPENSES: (Function 9900) Interest 720 Loss on Disposition of Assets 810 Total Nonoperating Expenses Transfers Out: (Function 9700) To General Fund 910 To Debt Service Funds 920 To Capital Projects Funds 930 To Special Revenue Funds 940 Interfund Transfers (Internal Service Funds Only) 950 To Permanent Funds 960 To Enterprise Funds 990 Total Transfers Out 9700 Net Assets, June 30, 2013 2780 44,420,769.43 44,420,769.43 TOTAL OPERATING EXPENSES, NONOPERATING EXPENSES, TRANSFERS OUT, AND NET ASSETS 231,087,607.43 231,087,607.43 ESE 139 The School District of Palm Beach County, Florida
Section 4 2012-13 Millage and Property Taxes
Millage and Property Taxes Tax Authority By state law, the School District is a separate taxing authority. School district millage rates are comprised of two components: state law and local board. The state law portion is the millage rate imposed by the legislature, also called the Required Local Effort (RLE). Local board property taxes are maximum millage rates set by law that school boards are allowed to levy. Millage Rates and Education Funding The State of Florida funds K-12 education using a combination of state sales tax revenues and local property taxes. Since Palm Beach County has a large real estate tax base, property taxpayers shoulder much of the cost of K-12 education in Palm Beach County. As a result, school taxes are a significant portion of the real estate tax bill for County residents. Of the total $1.2 billion of funding provided to Palm Beach County Schools via the Florida Education Funding Program (FEFP) for 2011-2012, local real estate taxes will contribute $796 million, or 66%. Statewide, the average local contribution is 45%. Property Value Trend The taxable value of property in Palm Beach County experienced double digit growth from 2001 through 2006. In 2007, however, the growth rate was only 5.57% and in 2008, 2009 and 2010 the taxable value fell by 1.17%, 11.17% and 9.87%, respectively. For 2011, the decline slowed to 1.81% or $(2.4) billion, from $134.7 billion in 2010 to $132.3 billion in 2011. In 2012, the taxable value increased slightly by $800 million, or 0.59%, to $133.0 billion. Millage Revenue: Assessed by State Law The RLE millage is decreasing from 5.682 in 2011 to 5.257 for 2012. With this decrease, revenues generated by the RLE are dropping by an estimated $44.6 million. The RLE millage rate is the only component of the District millage rate that is decreasing. Beginning with tax year 2009, the state added a prior year adjustment component to required local effort millage. The purpose of the prior year millage is to replace prior year unrealized tax revenues due to declining property values as a result of the value adjustment process during the tax year. For 2009 and 2010, the district was required to assess 0.044 and 0.053 mills, respectively, for prior year required local effort. For 2011, the value adjustment process was not completed by June 30, 2011, and therefore no prior year RLE could be assessed. Palm Beach County was not alone in not making the June 30, 2011 cutoff date to submit a final taxable value for prior year RLE purposes. Increased tax appeal volume and new legislative rules slowed down the appeal process. Many counties were not finished with the process by June 30 th. This year, Palm Beach County did meet the June 30, 2012 deadline and as a result, the district prior year RLE adjustment millage rate of 0.023 mills is being assessed for both the 2011 and 2012 tax collection shortfalls. 4-1
Millage and Property Taxes Millage Revenue (continued) Assessed by Local Board The local board millage rate structure has changed significantly since 2007. From 1992 through 2007, districts were allowed to assess 2.0 mills for capital expenditures. The district assessed the full 2.0 mills during those years, building facilities to serve a growing student population as well as replace older facilities. In 2008, the legislature lowered the capital millage rate from 2.0 mills to 1.75 mills and again in 2009 from 1.75 mills to 1.5 mills. To offset the second decrease in capital millage, the legislature provided local boards with the flexibility to levy a discretionary tax and a critical needs tax, to be used for operating or capital needs. The composition of local board operating millage has also changed. The 0.25 mills for critical needs was allowed by law for FY 2010 and FY 2011 only. Faced with the loss of this operating revenue for the 2011-2012 budget year, the District placed a millage referendum on the November 2010 ballot. Voters approved 0.25 mills for four years, from FY 2012 through FY 2015, with the stipulation that the funding be utilized for teachers of arts, music and physical education and choice programs. Approval of this millage avoided additional reductions to the operating budget. For FY 2013, total discretionary millage assessed by the board is 2.498 mills, which is the same as FY 2012. The millage is split as follows: 1.546 mills for capital and.952 mills for operating, generating $197.4 million and $121.6 million, respectively. Total Millage As a result of the decrease in the state law portion, total millage for FY 2013 is 7.778 mills, down from 8.180 mills in FY 2012. This decrease, assessed on a slightly larger tax base, will generate $45.2 million less in revenues than FY 2012. The rolled back rate, which is the millage rate that would generate the same tax proceeds as FY 2012, is 8.1703 mills. The proposed millage of 7.778 mills is 4.80% less than the rolled back rate. The current millage rate of 7.778 mills will generate taxes of $777.80 per $100,000 of taxable property value. A homeowner with an unchanged taxable value of $225,000, who is eligible for the homestead exemption of $25,000, will pay $80.40 less in school taxes than last year. 4-2
Comparison Of Palm Beach County Gross Taxable Value Comparison of Taxable Value $170 $160 $150 $140 Billions $130 $120 $110 $100 $90 $80 2008 2009 2010 2011 2012 Year % Gross Incr/(Decr) Incr/(Decr) Tax Taxable As Compared to As Compared to Year Value * Prior Year Prior Year 2008 168,237,902,004 (1,991,234,340) -1.17% 2009 149,448,533,249 (18,789,368,755) -11.17% 2010 134,698,183,829 (14,750,349,420) -9.87% 2011 132,258,526,057 (2,439,657,772) -1.81% 2012 133,036,112,620 777,586,563 0.59% * Gross Taxable Value as of budget adoption. 4-3
Comparison of 2011-2012 to 2012-2013 Millage Rates Comparison of Millage Rates 8.0000 7.0000 6.0000 5.0000 4.0000 Additional Operating Disc. Capital Improvement Local Capital Improvement Discretionary Operating Prior Period RLE Adj. Required Local Effort 3.0000 2.0000 1.0000 0.0000 2011-2012 2012-2013 2011-2012 2012-2013 Millage Millage Increase/ Rate Rate (Decrease) Non-Voted Millage: Required Local Effort (RLE) 5.6820 5.2570 (0.4250) Prior Period RLE Adj. 0.0000 0.0230 0.0230 Discretionary Operating 0.6880 0.7020 0.0140 Local Capital Improvement 1.5000 1.5000 0.0000 Discretionary Capital Improvement 0.0600 0.0460 (0.0140) Sub-Total Non-Voted 7.9300 7.5280 (0.4020) Voted Millage: Additional Operating* 0.2500 0.2500 0.0000 Total Voted & Non-Voted Millage 8.1800 7.7780 (0.4020) *Voter approved November 2010, for Fiscal Years 2012 through 2015. 4-4
Comparison of 2011-2012 to 2012-2013 Millage and Rolled Back Rate 6.0 Millage Comparison 5.0 4.0 3.0 2.0 1.0 0.0 Required Local Effort Prior Period RLE Adj Discretionary Operating Local Capital Improvement Discretionary Capital Improvmt Additional Operating 2011-12 2012-13 2012-13 % Incr/(Decr) 2011-12 Rolled Back As Compared Millage Millage Millage To Rolled Back Rate Rate Rate Millage Rate Taxable Value $132,048,705,669 * $133,036,112,620 ** Non-Voted Millage: Required Local Effort (RLE) 5.6820 5.6753 5.2570 (7.37%) Prior Period RLE Adj 0.0000 0.0000 0.0230 Discretionary Operating 0.6880 0.6872 0.7020 2.15% Local Capital Improvement 1.5000 1.4982 1.5000 0.12% Discretionary Capital Improvement 0.0600 0.0599 0.0460 (23.21%) Sub-Total Non-Voted 7.9300 7.9206 7.5280 (4.96%) Voted Millage: Additional Operating 0.2500 0.2497 0.2500 0.12% Total Voted & Non-Voted Millage 8.1800 8.1703 7.7780 (4.80%) * Final Certification of Taxable Value for 2011. ** Certification of School Taxable Value 7/1/12. 4-5
Comparison of Homeowner Property Taxes Tax Year 2011 to 2012 2011 Tax Year 2012 Tax Year Sample Home Sample (With No Increase Home in Taxable Value) Assessed Value $225,000 $225,000 Homestead Exemption 25,000 25,000 Taxable Value $200,000 $200,000 Millage Taxes Millage Taxes Required Local Effort (RLE) 5.6820 $1,136.40 5.2570 $1,051.40 Prior Period RLE Adj. 0.0000 0.00 0.0230 4.60 Discretionary Operating 0.6880 137.60 0.7020 140.40 Critical Operating Needs 0.0000 0.00 0.0000 0.00 Local Capital Improvement 1.5000 300.00 1.5000 300.00 Discretionary Capital Improvement 0.0600 12.00 0.0460 9.20 NON-VOTED 7.9300 $1,586.00 7.5280 $1,505.60 Additional Operating 0.2500 50.00 0.2500 50.00 NON-VOTED & VOTED 8.1800 $1,636.00 7.7780 $1,555.60 Decrease from prior year due to decrease in millage rates: -$80.40 4-6
Millage Rates and Homeowner Property Taxes Five Year History Sample Homeowner Property Taxes Based on an Assessed Value of $225,000 with a $25,000 Homestead Exemption: Assessed Value $225,000 Homestead Exemption 25,000 Taxable Value $200,000 2008 2009 2010 2011 2012 Millage Taxes Millage Taxes Millage Taxes Millage Taxes Millage Taxes Required Local Effort (RLE) 4.8980 $979.60 5.4410 $1,088.20 5.6030 $1,120.60 5.6820 $1,136.40 5.2570 $1,051.40 Prior Period RLE Adjustment 0.0440 8.80 0.0530 10.60 0.0230 4.60 Discretionary Operating 0.4980 99.60 0.6500 130.00 0.6780 135.60 0.6880 137.60 0.7020 140.40 Additional Discretionary 0.1050 21.00 Critical Operating Needs 0.2500 50.00 Local Capital Improvement 1.7500 350.00 1.5000 300.00 1.5000 300.00 1.5000 300.00 1.5000 300.00 Discretionary Capital Improvmt 0.0980 19.60 0.0700 14.00 0.0600 12.00 0.0460 9.20 Critical Capital Outlay Needs 0.2500 50.00 NON-VOTED 7.2510 $1,450.20 7.9830 $1,596.60 8.1540 $1,630.80 7.9300 $1,586.00 7.5280 $1,505.60 Additional Operating 0.2500 50.00 0.2500 50.00 NON-VOTED & VOTED 7.2510 $1,450.20 7.9830 $1,596.60 8.1540 $1,630.80 8.1800 $1,636.00 7.7780 $1,555.60 Note: The Millage Rate reflects the amount of Taxes per $1,000 of Taxable Value. ESTIMATED PROPERTY TAX LEVIES AND COLLECTIONS Total Palm Beach County Gross Taxable Value * 2008 2009 2010 2011 2012 $168,237,902,004 $149,448,533,249 $134,698,183,829 $132,258,526,057 $133,036,112,620 Property Taxes Levied $1,219,893,027 $1,193,047,641 $1,098,328,991 $1,081,874,743 $1,034,754,884 Tax Collections ** Required Local Effort (RLE) Prior Period RLE Adjustment Discretionary Operating Additional Discretionary Critical Operating Needs Local Capital Improvement Discretionary Capital Improvm Critical Capital Outlay Needs Additional Operating Total Collections $782,827,782 $772,491,996 6,246,949 79,593,351 92,284,469 16,781,731 279,695,512 212,964,160 13,913,658 35,494,027 $1,158,898,376 $1,133,395,259 $724,525,367 6,853,444 87,672,354 32,327,564 193,965,385 9,051,718 $1,054,395,832 $721,433,227 87,354,111 190,452,278 7,618,091 31,742,046 $1,038,599,753 $671,396,011 2,937,438 89,655,698 191,572,002 5,874,875 31,928,668 $993,364,692 * Gross Taxable Value as of budget adoption. ** Based upon 95% collectability of Palm Beach County's Gross Taxable Value for 2008 & 2009 and 96% for 2010 through 2012. 4-7
Notice of Proposed Property Taxes Sample Tax Bill Legal Description of Property The taxing authorities which levy property taxes against your property will soon hold PUBLIC HEARINGS to adopt budgets and tax rates for the next year. The purpose of these PUBLIC HEARINGS is to receive opinions from the general public and to answer questions on the proposed tax change and budget PRIOR TO TAKING FINAL ACTION. Each Taxing authority may AMEND or ALTER its proposals at the hearing. NOTICE OF PROPOSED PROPERTY TAXES DO NOT PAY. THIS IS NOT A BILL Taxing Authority Last Year's Adjusted Tax Rate (Millage) Your Property Taxes Last Year Your Tax Rate This Year IF PROPOSED Budget is Adopted (Millage) Your Taxes This Year IF PROPOSED Budget Change is Adopted Your Tax Rate This Year IF NO Budget Change is Adopted (Millage) Your Taxes This Year IF NO Budget Change is Adopted County 9.0587 1,692.55 9.0549 1,584.61 9.0454 1,582.95 Public Schools: By State Law By Local Board 5.6820 1,203.69 5.2800 1,056.00 5.6753 1,135.06 2.4980 529.18 2.4980 499.60 2.4950 499.00 A Public Hearing on the Proposed Taxes and Budget Will Be Held: 9/6 5:00 PM (561) 355-3996 301 N Olive Ave 6th Fl WPB 33401 9/5 5:05 PM (561) 434-8837 3300 Forest Hill Blvd WPB 33406 Municipality Water Management 0.4708 87.97 0.4634 81.10 0.4630 81.03 Independent Districts 1.8725 349.86 1.8600 325.50 1.8685 326.99 Voted Levies for Debt Service Total Property Taxes 19.5820 3,863.25 19.1563 3,546.80 19.5472 3,625.03 Column 1* Column 2* Column 3* *SEE REVERSE SIDE FOR EXPLANATION 4-8
Sample Tax Bill DR-474 R 6/10 PROPERTY VALUATION Last Year This Year Market Value 236,842 225,000 Taxing Authority* County Public Schools By State Law By Local Law Assessed Value Exemptions Taxable Value Last Year This Year Last Year This Year Last Year This Year 236,842 225,000 50,000 50,000 186,842 175,000 236,842 225,000 25,000 25,000 211,842 200,000 Municipality 236,842 225,000 50,000 50,000 186,842 175,000 Water Management 236,842 225,000 50,000 50,000 186,842 175,000 Independent Districts 236,842 225,000 50,000 50,000 186,842 175,000 Voted Levies for Debt Service Assessment Reductions Save our Homes Assessment Cap-3.0 percent in 2012 Applies to All Taxing Authorities Value Exemptions Homestead Additional Homestead Applies to All Taxing Authorities Non-School Taxing Authorities Value 25,000 25,000 If you feel that the market value of your property is inaccurate or does not reflect fair market value, or if you are entitled to an exemption or classification that is not reflected above, contact your County Property Appraiser at the numbers listed on the reverse side of this page. If the property appraiser's office is unable to resolve the matter as to market value, classification, or an exemption, you may file a petition for adjustment with the Value Adjustment Board. Petition forms are available from the County Property Appraiser's office. Your petition must be filed with the Clerk of Value Adjustment Board ON OR BEFORE 5:00 PM September 17, 2012 at 301 N. Olive Ave., West Palm Beach, FL 33401. 4-9
CERTIFICATION OF SCHOOL TAXABLE VALUE DR-420S R. 5/11 Rule 12DER11-10 Florida Administrative Code Eff. 05/11 Year : 2012 County : Name of School District : PALM BEACH CO SCHOOL DIST PALM BEACH SECTION I : COMPLETED BY PROPERTY APPRAISER. SEND TO SCHOOL DISTRICT 1. Current year taxable value of real property for operating purposes $ 125,248,393,113 (1) 2. Current year taxable value of personal property for operating purposes $ 7,694,958,463 (2) 3. Current year taxable value of centrally assessed property for operating purposes $ 92,761,044 (3) 4. Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $ 133,036,112,620 (4) 5. Current year net new taxable value (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.) $ 830,609,506 (5) 6. Current year adjusted taxable value (Line 4 minus Line 5) $ 132,205,503,114 (6) 7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 Series $ 132,048,705,669 (7) 8. Does the taxing authority levy a voted debt service millage or a millage voted for 2 years or less under s. 9(b), Article VII, State Constitution? (If yes, complete and attach form DR-420DEBT, Certification of Voted Debt Millage.) Yes No (8) SIGN HERE Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. Signature of Property Appraiser : Date : Electronically Certified by Property Appraiser on 6/28/2012 11:15 AM SECTION II : COMPLETED BY SCHOOL DISTRICTS. RETURN TO PROPERTY APPRAISER Local board millage includes discretionary and capital outlay. 9. Prior year state law millage levy: Required Local Effort (RLE) (Sum of previous year's RLE and prior period funding adjustment) 5.6820 per $1,000 (9) 10. Prior year local board millage levy (All discretionary millages) 2.4980 per $1,000 (10) 11. Prior year state law proceeds (Line 9 multiplied by Line 7, divided by 1,000) $ 750,300,746 (11) 12. Prior year local board proceeds (Line 10 multiplied by Line 7, divided by 1,000) $ 329,857,667 (12) 13. Prior year total state law and local board proceeds (Line 11 plus Line 12) $ 1,080,158,413 (13) 14. Current year state law rolled-back rate (Line 11 divided by Line 6, multiplied by 1,000) 5.6753 per $1,000 (14) 15. Current year local board rolled-back rate (Line 12 divided by Line 6, multiplied by 1,000) 2.4950 per $1,000 (15) 16. Current year proposed state law millage rate (Sum of RLE and prior period funding adjustment) 5.2800 per $1,000 (16) 17. A.Capital Outlay B. Discretionary Operating 1.5000 0.7020 C. Discretionary Capital Improvement 0.0460 D. Critical Capital Outlay or Critical Operating 0.0000 E. Additional Voted Millage 0.2500 (17) Current year proposed local board millage rate (17A plus 17B, plus 17C, plus 17D, plus 17E) 2.4980 per $1,000 Continued on page 2 4-10
Name of School District : DR-420S R. 5/11 Page 2 18. Current year state law proceeds (Line 16 multiplied by Line 4, divided by 1,000) $ 702,430,675 (18) 19. Current year local board proceeds (Line 17 multiplied by Line 4, divided by 1,000) $ 332,324,209 (19) 20. Current year total state law and local board proceeds (Line 18 plus Line 19) $ 1,034,754,884 (20) Current year proposed state law rate as percent change of state law rolled-back rate 21. (Line 16 divided by Line 14, minus 1, multiplied by 100) -6.97 % (21) Current year total proposed rate as a percent change of rolled-back rate 22. ((Line 16 plus Line 17) divided by (Line 14 plus Line 15), minus 1, multiplied by 100) -4.80 % (22) Final public budget hearing The School District of Palm Beach County, Florida Date : Time : Place : Winona Webb Jordan Board Chambers, 3300 Forest Hill Blvd, 9/5/2012 5:05 PM West Palm Beach, FL 33406 Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065, F.S. S I G N H E R E Signature of Chief Administrative Officer : Date : Electronically Certified by Taxing Authority on 7/26/2012 1:03 PM Title : Contact Name And Contact Title : Shirley Knox, Budget Director Superintendent Mailing Address : Physical Address : 3300 Forest Hill Blvd. A306 3300 Forest Hill Blvd. A306 City, State, Zip : Phone Number : Fax Number : West Palm Beach, Florida 33406 561-434-8837 561-434-8568 Continued on page 3 4-11
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Section 5 General Fund
General Fund General Fund Overview The General Fund is used to account for all financial activities not required to be reported in another designated fund. By law, schools are required to report grants, food service, debt service, capital projects, and internal service operations in separate funds. The day-to-day operation of school centers, area offices and central offices is accounted for in the General Fund. Included are costs for employee salaries and benefits, textbooks, supplies, equipment, utilities, transportation, security and other expenses for the direct operation of schools and departments. The General Fund budget for FY 2013 is $1,530,076,976, up $9.4 million over the FY 2012 budget. The budget is allocated to the following functions: Instructional, Instructional Support Services, Central Support Services, Administrative Support Services, Community Services, and Reserves and Transfers. FEFP Funding The Florida Education Finance Program (FEFP) provides the funding for General Fund expenditures. The funding formula utilizes a combination of state and local funds to fund education. For FY 2013, FEFP funds provided to Palm Beach County total $1,205,982,366. Of that amount, the state funds $410,064,551, and local real estate taxes fund $795,917,815. Under the terms of the FY 2013 FEFP, Palm Beach County property taxpayers fund 66.0% of the district s education costs. Total funding is $46.9 million more than FY 2012. Funding Earmarks The state designates a large portion of FEFP funds for specific purposes, restricting the District s discretionary use of the funds. For FY 2013, $364,747,822, or 30% of the district s total operating budget, is earmarked for class size reduction, Exceptional Student Education, Supplemental Academic Instruction, instructional materials, transportation, reading and other specified uses. Revenue Forecasting Revenue forecasting focuses on student enrollment projections and funding sources. Student Enrollment The Florida Education Finance Program bases financial support for education upon individual student participation in a particular educational program. FEFP funds are generated by multiplying the number of full-time equivalent (FTE) students in each of the educational programs by cost factors to obtain weighted FTEs. Weighted FTEs are then multiplied by the base student allocation plus the district cost differential to determine the state and local FEFP funds. Program cost factors are determined by the Legislature and represent relative cost differences among the FEFP programs. 5-1
General Fund Revenue Forecasting (continued) State Sales Tax Revenue Even though Palm Beach schools receives only 34% of FEFP funding from the state s sales tax proceeds, statewide, education funding depends on state sales tax revenues for 55% of its funding. The recent recession has impacted state revenues and funding available for K-12 education. The state revenue estimating conference held on August 9, 2012 indicates sales tax revenues may be recovering and on the upswing for FY 2013 and FY 2014. Property Tax Revenue The other 45% of FEFP funding statewide is derived from local property taxes. The taxable value of property in Palm Beach County increased by 0.59% over last year. This compares to declines in tax years 2010 and 2011 of 9.87% and 1.81% respectively. Consequently, there is some hope the trend of declining values may have begun to turn around. While the average property tax rate statewide declined from 5.446 mills to 5.295 mills in FY 2013, the legislature is hesitant to raise taxes, particularly during this time of economic stress. A rebound in property values, along with state sales tax revenues, is dependent on an economic recovery. As education funding in Florida is solely dependent on these revenues, so is it dependent on an economic recovery. 5-2
General Fund Budget Proposed FY 2013 Revenue and Appropriations The General Fund Operating Budget accounts for the day-to-day operation of school centers, area offices and central offices. Included are costs for employee salaries, fringe benefits, textbooks, supplies, equipment, utilities, and other expenses for the direct operation of schools and departments for the fiscal year. REVENUE ($ MILLIONS) Federal Sources $ 6.4 State Sources 425.9 Local Sources 848.3 Transfer from Capital 82.8 Beginning Fund Balance 166.7 TOTAL REVENUE $1,530.1 2012-2013 Estimated Revenue Federal Sources <1% Transfer from Capital 5% Beginning Fund Balance 11% State Sources 28% Local Sources 56% APPROPRIATIONS ($ MILLIONS) Salaries and Benefits $1,150.4 Purchased Services 162.8 Energy Services 45.3 Materials & Supplies 90.7 Capital 3.0 Other Expenses 26.7 Sub-Total $1,478.9 Transfers Out 0.1 Reserves 51.1 TOTAL BUDGET $1,530.1 Capital <1% Materials & Supplies 6% Energy 3% 2012-2013 Proposed Appropriations Purchased Services 11% Other 2% Transfers Out <1% Reserves 3% Salaries and Benefits 75% 5-3
General Fund Appropriations Comparison of FY 2012 to FY 2013 Fiscal Year 2012 Contingency 3% Community Services 3% Administrative Support 7% Reserve for Future Years 1% Central Support 18% Instructional 61% Instructional Support 7% Fiscal Year 2013 Contingency 3% Community Services 3% Administrative Support 7% Reserve for Future Years <1% Central Support 17% Instructional Support 7% Instructional 63% 5-4
General Fund Appropriations Comparison of FY 2012 to FY 2013 FY 2012 FY 2013 State Year-end Proposed Increase/ Category * Function Appropriations Appropriations (Decrease) Instruction Instruction 5000 $ 934,740,700 $963,383,884 $28,643,185 * Total Instruction: $934,740,700 $963,383,884 $28,643,185 Instructional Support Services Pupil Personnel Services 6100 39,453,881 $41,546,303 $2,092,422 * Instructional Media Services 6200 19,607,516 18,930,488 (677,028) Instruction & Curriculum Dev. Serv. 6300 31,907,307 28,488,761 (3,418,546) * Instructional Staff Training Services 6400 13,675,594 12,385,104 (1,290,491) Instruction Related Technology 6500 5,961,311 5,780,510 (180,801) Total Instructional Support Services: $110,605,609 $107,131,166 ($3,474,443) Central Support Services Facilities Acquisition & Construction 7400 1,338,927 $298,711 ($1,040,216) Fiscal Services 7500 5,503,054 5,515,910 12,856 Food Services 7600 45,302 0 (45,302) Central Services 7700 13,183,673 14,882,896 1,699,223 * Pupil Transportation Services 7800 45,886,836 43,394,293 (2,492,543) * Operation of Plant 7900 126,754,411 126,658,024 (96,387) Maintenance of Plant 8100 66,022,460 67,789,497 1,767,037 * Admin Technology Services 8200 8,656,292 8,158,176 (498,116) Debt Service 9200 150,000 150,000 0 Total Central Support Services: $267,540,955 $266,847,507 ($693,448) Administrative Support Services Board 7100 6,640,036 $6,782,251 $142,215 General Administration 7200 5,945,877 5,234,085 (711,792) School Administration 7300 91,904,919 92,128,541 223,622 Total Administrative Support Services: $104,490,832 $104,144,877 ($345,955) Community Services Community Services 9100 40,826,731 37,376,093 (3,450,638) * Total Community Services: 40,826,731 37,376,093 (3,450,638) Countywide Reserves/Transfers Board Contingency Fund 2700 $ 44,369,164 $44,400,000 $30,836 Reserve for Future Years 2700 18,107,686 6,712,949 (11,394,737) * Transfers Out 9700 25,939 80,500 54,561 Total Countywide Reserves/Transfers: $ 62,502,790 $ 51,193,449 $ (11,309,340) GRAND TOTAL $1,520,707,616 $1,530,076,976 $9,369,361 * Descriptions of these functional areas as defined by the State Department of Education's Financial and Program Cost Accounting manual ("Red Book") are on the following pages. Variations greater than one tenth of one percent of the total budget (0.1% * $1,530,076,976 = $1,530,077), are also explained. 5-5
General Fund Appropriations The School District of Palm Beach County, Florida Definition of Functions and Explanation of Variances Between Fiscal Years 2012 and 2013 The following pages explain the different functional areas in which the school district accounts for its operations. The descriptions are from the Florida Department of Education s Redbook. These descriptions should provide insight into the preceding appropriation comparison pages. The bold face type indicates explanations of variances greater than one tenth of one percent ($1,530,077) when comparing the FY 2012 budget to FY 2013 tentative budget. The overall increase from the FY2012 budget to the FY2013 tentative budget is $9,369,361. 5000 Instruction. Instruction includes the activities dealing directly with the teaching of pupils, or the interaction between teacher and pupils. Included here are the activities of aides or assistants of any type which assist in the instructional process. Instruction encompasses the following: 5100 Basic (FEFP K-12), 5200 Exceptional, 5300 Vocational-Technical, 5400 Adult General, 5500 Pre-kindergarten and 5900 Other Instruction. The $28.6 million increase to instruction is a result of the following changes: enrollment increase of 2,224 students, additional instructional class size resources for middle schools, an additional hour of reading instruction at 16 elementary schools, the opening of 7 charter schools, an increase in FRS employer contribution rates, an increase in health benefit costs, and a reduction in average teacher salaries. 6000 Instructional Support Services. Provides administrative, technical (such as guidance and health), and logistical support to facilitate and enhance instruction. Instructional Support Services encompasses the following: 6100 Pupil Personnel Services. Those activities which are designed to assess and improve the well being of pupils and to supplement the teaching process. Pupil Personnel Services encompasses the following: Attendance and Social Work; Guidance Services; Health Services; Psychological Services; Parental Involvement; and Other Pupil Personnel Services The shift of school psychologist positions, previously funded from the IDEA grant, account for the increase in this category. 6200 Instructional Media Services. Consists of those activities concerned with the use of all teaching and learning resources, including hardware and content materials. 6300 Instruction and Curriculum Development Services. Activities designated to aid teachers in developing the curriculum, preparing and utilizing special curriculum materials, and understanding and appreciating the various techniques which stimulate and motivate pupils. Included in this function are the following instructional support specialists: primary, technology, learning resource, and behavioral. 5-6
General Fund Appropriations The School District of Palm Beach County, Florida Definition of Functions and Explanation of Variances Between Fiscal Years 2012 and 2013 The transfer of salaries & benefits in FY2012 from the IDEA grant for select ESE coordinator positions account for the decrease in this category. Services required to serve disabled students exceeded funding provided by the grant. 6400 Instructional Staff Training Services. Activities designed to contribute to the professional or occupational growth and competence of members of the instructional staff during the time of their service to the school board or school. Among these activities are workshops, demonstrations, school visits, courses for college credits, sabbatical leaves, and travel leaves. 6500 Instruction Related Technology. Technology activities and services for the purpose of supporting instruction. These activities include expenditures for internal technology support as well as support provided by external vendors using operating funds. These activities include costs associated with the administration and supervision of technology personnel, systems planning and analysis, systems application development, systems operations, network support services, hardware maintenance and support services, and other technologyrelated costs that are related to the support of instructional activities. Specifically, costs associated with the operation and support of computer learning labs, media center computer labs, instructional technology centers, instructional networks, and similar operations should be captured in this code. 7000 General Support Services. Consist of those activities concerned with establishing policy, operating schools and the school system, and providing the essential facilities and services for the staff and pupils. 7100 Board. Consists of the activities of the elected or appointed body which has been created according to state law and vested with responsibilities for educational activities in a given administrative unit. Also included here are expenses of Board Attorney and other legal services, independent auditors, internal auditors that report directly to the Board, negotiators, lobbyists, etc. 7200 General Administration (Superintendent s Office). Consists of those activities performed by the superintendent and assistant superintendents in general direction and management of all affairs of the school system. This includes all personnel and materials in the office of the superintendent. 7300 School Administration (Office of the Principal). Consists of those activities concerned with directing and managing the operation of a particular school. It includes the activities performed by the principal, assistant principal, and other assistants in general supervision of all operations of the school, evaluations of staff. 7500 Fiscal Services. Consists of those activities concerned with fiscal operation of the school system. This function includes budgeting, receiving and disbursing cash, financial accounting, payroll, inventory control, and internal auditing. 5-7
General Fund Appropriations The School District of Palm Beach County, Florida Definition of Functions and Explanation of Variances Between Fiscal Years 2012 and 2013 7700 Central Services. Activities, other than general administration, which support each of the other instructional and supporting services programs. These activities are defined in the following sub-functions: 7710 Planning, Research, Development, and Evaluation Services; 7720 Information Services; 7730 Staff Services; 7740 Statistical Services; 7760 Internal Services; and 7790 Other Central Services. A reserve for carryover balances account for the increase to this category. 7800 Pupil Transportation Services. Consists of those activities which have as their purpose the conveyance of pupils to and from school activities, either between home and school, school and school, or on trips for curricular or co-curricular activities. School bus repair costs were shifted to the capital maintenance budget, function 8100. 7900 Operation of Plant. Consists of activities concerned with keeping the physical plant open and ready for use. Major components of this function are utilities, including telephone service, custodial costs, and insurance costs associated with the school buildings. Includes cleaning, disinfecting, heating, moving furniture, caring for grounds, security and other such activities that are performed on a daily, weekly, monthly or seasonal basis. 8100 Maintenance of Plant. Consists of activities that are concerned with keeping the grounds, buildings, and equipment at an acceptable level of efficiency through repairs or preventative maintenance. School bus repair costs of $2.6 million were transferred from function 7800 to the capital maintenance budget. The increase is partially offset by other reductions to the maintenance budget. 8200 Administrative Technology Services. Technology activities that support the school district s information technology systems, including support of the administrative networks, maintenance of administrative information systems, and administrative and managerial data processing. These activities include expenditures for internal technology support, as well as support provided by external vendors using operating funds. These activities include costs associated with the administration and supervision of technology personnel, systems planning and analysis, systems application development, systems operations, network support services, hardware maintenance and support services, and other technology-related administrative costs. 5-8
General Fund Appropriations The School District of Palm Beach County, Florida Definition of Functions and Explanation of Variances Between Fiscal Years 2012 and 2013 9100 Community Services. Community Services consist of those activities that are not related to providing education for pupils in a school system. These include services provided by the school system for the community as a whole or some segment of the community, such as community recreation programs, civic activities, public libraries, programs of custody and care of children, and community welfare activities. An increase in overhead charges to the After School Program lowered budgeted appropriations by $1.7 million. The internal accounts billing budget has also been lowered by $0.5 million to reflect FY2012 activity. 9200 Debt Service. Expenditures for the retirement of debt and expenditures for interest on debt including interest on current loans. 9700 Transfer of Funds. These are budgeted transactions which withdraw money from one fund and place it in another fund within the same government reporting entity. 2700 Ending Fund Balance. The excess of total projected revenue and beginning fund balance over the total appropriations. This ending fund balance may be designated or designated. In FY2012, the District set aside $18.1 million to assist with balancing the FY2013 budget. For FY2013, $6.7 million is currently set aside for the possible financial impact related to the FRS lawsuit, or to assist with balancing the FY2014 budget. 5-9
General Fund FY 2009 to FY 2013 REVENUE FY 2013 Estimated FY 2009 FY 2010 FY 2011 FY 2012 Revenue Total Federal Revenue $6,406,783 $5,935,374 $6,325,203 $6,533,834 $6,366,000 Total State Revenue 327,884,224 284,919,035 351,646,994 332,062,294 425,928,192 Total Local Revenue 949,598,025 929,515,102 922,888,181 905,959,464 848,270,309 Total Other Revenue 2,802,742 4,072,584 9,272,471 3,428,868 Total Transfers In 61,325,216 79,692,945 80,571,069 85,785,347 82,845,643 Beginning Fund Balance 120,719,670 92,411,299 97,031,967 186,937,809 166,666,832 TOTAL REVENUE, TRANSFERS, & FUND BALANCE $1,468,736,660 $1,396,546,338 $1,467,735,884 $1,520,707,616 $1,530,076,976 EXPENDITURES FY 2013 Proposed Function FY 2009 FY 2010 FY 2011 FY 2012 Appropriations Instructional Services 5000 $879,909,609 $839,310,935 $822,054,397 $860,220,268 $963,383,884 Support Services: Pupil Personnel 6100 41,612,018 33,397,576 33,741,538 38,029,355 41,546,303 Media Services 6200 18,695,327 16,109,452 16,505,930 18,353,011 18,930,488 Curriculum Development 6300 32,169,121 23,996,550 23,519,413 31,622,005 28,488,761 Instructional Staff Training 6400 14,002,550 12,513,310 12,565,044 12,039,719 12,385,104 Instr. Related Technology 6500 4,557,557 2,895,298 6,864,294 5,255,187 5,780,510 Board of Education 7100 5,169,247 5,578,853 4,694,351 4,783,800 6,782,251 General Administration 7200 7,274,960 7,363,524 6,610,700 5,770,036 5,234,085 School Administration 7300 96,097,062 93,237,725 95,847,238 90,412,650 92,128,541 Fac. Acquisition & Constr. 7400 1,379,333 2,536,359 1,885,812 1,061,943 298,711 Fiscal Services 7500 5,828,120 6,192,292 5,917,856 5,282,818 5,515,910 Food Services 7600 38,107 39,393 Central Services 7700 14,068,826 15,363,023 14,656,828 12,370,807 14,882,896 Pupil Transportation 7800 44,210,090 39,332,418 32,926,256 45,867,815 43,394,293 Operations of Plant 7900 128,427,541 97,614,679 101,102,226 124,144,293 126,658,024 Maintenance of Plant 8100 46,190,284 60,702,315 62,588,260 59,047,757 67,789,497 Administrative Tech Svcs 8200 5,450,668 9,533,172 9,697,126 8,238,788 8,158,176 Community Services 9100 29,148,357 26,741,817 29,500,474 30,800,876 37,376,093 Debt Service 9200 2,132,792 486,167 82,225 674,325 150,000 Total Instructional & Support Serv. $1,376,323,461 $1,292,905,466 $1,280,798,074 $1,354,014,844 $1,478,883,527 Transfers to Capital Reserves & Ending Fund Balance 1,899 25,939 80,500 92,411,299 103,640,873 186,937,809 166,666,832 51,112,949 TOTAL EXPENDITURES, TRANSFERS & FUND BALANCE $1,468,736,660 $1,396,546,338 $1,467,735,884 $1,520,707,616 $1,530,076,976 5-10
General Fund Budget Fund Balance and Contingency Reserve Fund Balance $200,000,000 $150,000,000 $100,000,000 $50,000,000 $0 2009 2010 2011 2012 2013 Fiscal Year Nonspendable Restricted Committed Assigned Unassigned Projected Ending Fund Balance FY2009 FY2010 FY2011 FY2012 FY2013 Nonspendable $ 6,038,614 $ 14,813,714 $ 12,497,674 $ 5,658,057 $ 9,752,015 Restricted 12,049,485 13,193,446 17,098,056 23,335,485 20,035,485 Committed - - - - - Assigned 34,923,200 24,655,642 102,701,871 86,560,341 53,786,104 Unassigned Contingency Fund 39,400,000 44,369,164 44,369,164 44,400,000 44,400,000 Reserve for Next Yr - - 10,271,044 6,712,949 - Total Fund Balance $ 92,411,299 $ 97,031,966 $ 186,937,809 $ 166,666,832 $ 127,973,604 Adopted General Fund Appropriations $ 1,424,671,918 $ 1,332,556,632 $ 1,406,125,170 $ 1,442,102,812 $ 1,478,964,027 Contingency as % of appropriations 2.77% 3.33% 3.16% 3.08% 3.00% To enhance the financial integrity of the District, adequate funds for contingency reserves are maintained to meet the unexpected or emergency need for funds. It is critical for any organization to have the ability to provide for unanticipated financial needs and avoid a budget deficit. School Board policy P-2.55 requires a contingency reserve within the General Fund equal to three percent of the total General Fund appropriations and outgoing transfers. The contingency reserve is controlled solely by the School Board and requires a super majority vote to access these funds. 5-11
Florida Education Finance Program (FEFP) Detail * Year-end Year-end FY 2011 FY 2012 FY 2012 FY 2013 Variance 2010-11 2011-12 2011-12 2012-13 Increase/ Fourth Calc. Second Fourth Calc. Second Decrease 4/21/2011 Calculation 5/7/2012 Calculation FY13 vs. FY12 1 K-12 Unweighted FTE's 172,829.03 174,217.35 175,082.64 177,306.99 2,224.35 2 K-12 Weighted FTE's (Funded) 186,993.35 188,610.44 190,227.61 193,548.70 3,321.09 Prevalence 1.082 1.083 1.087 1.092 0.005 3 State Base Student Alloc (BSA) $3,623.76 $3,479.22 $3,479.22 $3,582.98 103.76 4 District Cost Differential (DCD) 1.0406 1.0380 1.0380 1.0335 (0.0045) 5 Palm Beach County Schools BSA $3,770.88 $3,611.43 $3,611.43 $3,703.01 $91.58 6 WTD FTE x BSA x DCD $705,130,354 $681,153,469 $686,993,766 $716,712,739 $29,718,973 7 ESE BLOCK GRANT 65,435,583 63,319,216 63,319,216 64,223,028 903,812 8 SAI 33,651,291 32,634,321 32,634,321 33,967,290 1,332,969 9 Reading Instruction 6,586,164 6,326,863 6,349,064 8,416,754 2,067,690 10 Safe Schools 4,464,344 4,140,559 4,141,522 4,145,926 4,404 11 Merit Award Allocation 89,199 154,123 153,626 0 (153,626) 12 DJJ Supplemental Funding 296,967 277,827 298,198 274,597 (23,601) 13 Instructional Materials 14,007,562 13,619,493 13,698,865 13,894,024 195,159 14 Transportation 25,815,998 24,812,740 23,984,810 24,277,596 292,786 15 Teacher Lead 2,203,706 2,113,767 2,113,767 2,122,431 8,664 16 Federal Stabilization 59,572,306 0 0 0 0 17 Proration to Available State Funds 0 (107,907) (3,241,156) (805,284) 2,435,872 18 Virtual Education Contribution 0 86,479 84,466 243,634 159,168 19 Gross State and Local FEFP $917,253,474 $828,530,950 $830,530,465 $867,472,735 $36,942,270 20 Less: Required Local Effort Taxes (724,525,367) (721,433,233) (721,433,227) (671,396,011) 50,037,216 21 Total State FEFP $192,728,107 $107,097,717 $109,097,238 $196,076,724 $86,979,486 District Lottery/School Recognition 22 Lottery - Discretionary 686,216 527,913 600,592 0 (600,592) 23 Lottery - School Recog. $ 9,291,778 8,672,326 7,320,126 8,888,725 1,568,599 24 Total Lottery/School Recognition 9,977,994 9,200,239 7,920,718 8,888,725 968,007 Categorical Allocations 25 Class Size Reduction 200,258,799 201,031,843 201,570,583 205,099,101 3,528,518 26 Total State Categorical Funding $200,258,799 $201,031,843 $201,570,583 $205,099,101 $3,528,518 Local Funding 27 Palm Beach County Tax Roll $134,698,183,829 $132,258,527,057 $132,258,526,057 $133,036,112,620 $777,586,563 28 Required Local Effort (RLE) 724,525,367 721,433,233 721,433,227 671,396,011 (50,037,216) 29 Prior Year Required Local Effort 6,853,444 0 0 2,937,438 2,937,438 30 Discretionary Funds (Basic) 87,672,354 87,354,112 87,354,111 89,655,698 2,301,587 31 Discretionary Funds - Critical Operating 32,327,564 31,742,046 0 0 0 32 Voted Funds - Operating 0 0 31,742,046 31,928,668 186,622 33 Total Local Funding $851,378,729 $840,529,391 $840,529,384 $795,917,815 ($44,611,569) 34 TOTAL FUNDING $1,254,343,629 $1,157,859,190 $1,159,117,923 $1,205,982,366 $46,864,442 Millage Rates 35 RLE Mills 5.6030 5.6820 5.6820 5.2570 (0.4250) 36 Prior Year RLE 0.0530 0.0000 0.0000 0.0230 0.0230 37 DM Mills-Base 0.6780 0.6880 0.6880 0.7020 0.0140 38 DM Mills - Critical Operating 0.2500 0.2500 0.0000 0.0000 0.0000 39 Voted Mills - Operating 0.0000 0.0000 0.2500 0.2500 0.0000 40 Total 6.5840 6.6200 6.6200 6.2320 (0.3880) Education Jobs funding $0 $36,029,594 $36,029,594 $0 Total funding including Edu Jobs funds $1,254,343,629 $1,193,888,784 $1,195,147,517 $1,205,982,366 Change from previous year including EduJobs $49,917,902 ($60,454,845) ($59,196,112) $10,834,849 Total Funds per Unweighted FTE $7,257.71 $6,852.87 $6,826.19 $6,801.66 ($24.53) * Excludes McKay Scholarships and prior year adjustments. -0.36% 5-12
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General Fund - All Revenue Fiscal Years 2009 to 2013 June 30, 2009 June 30, 2010 June 30, 2011 June 30, 2012 Second Calc. Increase/ Year-End Year-End Year-End Year-End Projected (Decrease) Func. Description FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY12 to FY13 Federal Revenue 3121 Impact Fees $ 3,272 $ 7,002 $ 8,879 $ 5,370 $ 6,000 $ 630 3191 ROTC 915,436 747,929 809,850 814,344 660,000 (154,344) 3202 Medicaid Reimbursement 5,488,075 5,180,443 5,506,473 5,714,119 5,700,000 (14,119) Subtotal 6,406,783 5,935,374 6,325,203 6,533,834 6,366,000 (167,834) State Revenue 3310 FEFP-FTE Generated (50,528,763) 30,635,790 (20,271,986) (39,853,630) 44,755,079 84,608,709 3310 ESE Block Grant 70,298,550 0 65,435,583 63,319,216 64,223,028 903,812 3310 Supplemental Academic Instr. 35,733,476 33,165,989 33,651,291 32,634,321 33,967,290 1,332,969 3310 ESE McKay Scholarships (6,088,613) (6,157,721) (6,790,536) (7,317,499) (7,317,499) 0 3310 Safe Schools 4,871,239 4,397,934 4,464,344 4,141,522 4,145,926 4,404 3310 Reading Allocation 6,955,264 0 6,586,164 6,349,064 8,416,754 2,067,690 3310 Merit Award Program 118,133 84,850 78,424 153,626 0 (153,626) 3310 DJJ Supplement 375,384 0 296,967 298,198 274,597 (23,601) 3310 Instr Materials (moved from state categoricals) 0 0 13,926,771 13,609,594 13,894,024 284,430 3310 Transporation (moved from state categoricals) 0 0 24,413,989 23,984,810 24,277,596 292,786 3310 Teacher Lead (moved from state categoricals) 0 0 2,203,706 2,113,767 2,122,431 8,664 3323 CO & DS 98,101 99,271 100,443 101,731 102,000 269 3343 State License Tax 288,934 269,163 277,357 272,940 270,000 (2,940) 3344 Discretionary Lottery 4,390,903 505,578 686,216 600,592 0 (600,592) 3361 School Recognition Funds 10,169,946 9,146,725 9,291,778 7,320,126 8,888,725 1,568,599 3371 Voluntary Pre-K Program 1,695,068 1,865,876 2,309,874 2,490,348 2,832,891 342,543 3399 Other State Sources 405,762 401,523 490,128 416,617 420,000 3,383 Subtotal 78,783,384 74,414,978 137,150,513 110,635,343 201,272,842 90,637,499 State Categoricals 3334 Teacher Lead Program (moved to base FEFP) 2,348,548 0 0 0 0 0 3336 Instructional Materials (mvd to base FEFP) 15,845,380 0 0 0 0 0 3354 Transportation (moved to Base FEFP) 27,280,332 0 0 0 0 0 3363 Excellent Teacher Program 3,601,306 33,829 1,301,942 0 0 0 3355 Class Size Reduction 182,628,451 194,661,445 196,254,961 202,703,933 205,099,101 2,395,168 Subtotal 231,704,017 194,695,274 197,556,903 202,703,933 205,099,101 2,395,168 Adult Education 3315 Workforce Development 15,888,063 14,597,921 15,415,994 17,653,059 18,633,199 980,140 3317 Workforce Development Incent Prog 267,703 201,315 233,323 175,275 162,569 (12,706) 3318 Adults With Disabilities 1,241,057 1,009,546 1,290,260 894,684 760,481 (134,203) Subtotal 17,396,823 15,808,782 16,939,577 18,723,018 19,556,249 833,231 5-14
General Fund - All Revenue Fiscal Years 2009 to 2013 June 30, 2009 June 30, 2010 June 30, 2011 June 30, 2012 Second Calc. Increase/ Year-End Year-End Year-End Year-End Projected (Decrease) Func. Description FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY12 to FY13 Local Revenue 3410 Taxes, Required Local Effort (RLE) $ 790,738,237 $ 774,827,266 $ 732,337,222 $ 727,641,760 $ 671,396,011 $ (56,245,749) 3409 Taxes, Prior Year RLE 0 6,246,949 6,853,444 0 2,937,438 2,937,438 3410 Taxes, Discretionary - Basic 79,718,419 92,284,469 87,672,354 87,354,111 89,655,698 2,301,587 3410 Taxes, Discretionary - Supplemental 16,808,100 0 0 0 0 0 3410 Taxes, Discretionary - Critical Operating Needs (.25) 0 0 32,327,564 0 0 0 3410 Taxes, Voter Approved - Operating (.25) 0 0 0 31,742,046 31,928,668 186,622 3422 Payment in Lieu of Taxes 37,481 40,370 42,672 43,667 40,000 (3,667) 3425 Rent 944,155 966,734 897,368 787,381 984,880 197,499 3431 Interest Income & Gain on Sale of Investments 5,881,600 1,509,904 8,778,067 2,874,275 640,000 (2,234,275) 3440 Gifts, Grants, Bequests 1,637,684 1,557,686 2,017,858 1,476,868 1,650,000 173,132 3450 Food Services 319,290 0 0 0 0 0 3490 Miscellaneous Local Sources 18,969,437 16,454,453 16,727,623 18,082,250 15,327,614 (2,754,636) 3490 Erate 2,805,670 3,579,417 2,741,399 4,445,474 3,000,000 (1,445,474) 3490 Microsoft settlement 4,511,811 0 0 0 0 0 3494 Federal Indirect Costs 2,653,015 5,820,210 4,677,567 2,941,102 3,000,000 58,898 3499 Food Service Indirect Costs 1,078,809 1,253,578 1,081,891 1,348,445 1,000,000 (348,445) 3630 Transfer From Capital 61,325,216 79,692,945 80,571,069 79,072,398 82,845,643 3,773,245 3670 Transfer From Internal Service Fund - Maintenance 0 0 0 6,712,949 0 (6,712,949) 3700 Loss Recoveries 2,802,742 4,072,584 9,272,471 3,428,868 0 (3,428,868) 3066 Beginning Fund Balance 120,719,671 92,411,299 97,031,967 186,937,809 166,666,832 (20,270,977) Subtotal 1,110,951,337 1,080,717,863 1,083,030,536 1,154,889,404 1,071,072,784 (83,816,619) Fee Revenue 3461 Adult General Ed. Fees 0 0 0 559,877 550,000 (9,877) 3467 GED Testing Fees 195,530 179,335 172,080 153,669 150,000 (3,669) 3469 Other Student Fees 1,528,908 1,778,837 1,931,391 1,747,830 1,660,000 (87,830) 3471 Preschool Program Fees 231,794 310,853 305,079 411,867 350,000 (61,867) 3473 School Age Child Care Fees 21,538,085 22,705,043 24,324,601 24,348,842 24,000,000 (348,842) Subtotal 23,494,316 24,974,067 26,733,152 27,222,084 26,710,000 (512,084) TOTAL GENERAL FUND REVENUE $ 1,468,736,661 $ 1,396,546,338 $ 1,467,735,884 $ 1,520,707,616 $ 1,530,076,976 $ 9,369,361 5-15
General Fund Appropriations Five Year History Run-Time: 08/24/2012 at 07:25 PM FY 2009 FY 2010 FY 2011 Expend. FTE Budget Expend. % Chg. FTE Budget % Chg. Expend. FTE SCHOOLS: Elementary Schools $486,662,413 7,890.5 $455,788,155 $442,633,121 6,910.6 $432,850,558 $412,399,119 7,017.1 Middle Schools 201,310,784 3,194.7 193,167,425 183,932,518 2,852.9 196,812,027 184,484,006 2,867.3 High Schools 262,203,253 3,859.5 247,761,821 246,251,054 3,551.9 255,525,315 248,178,881 3,603.0 Virtual Schools 427,664 5.0 2,407,731 1,873,830 12.5 3,263,870 1,909,367 18.5 Alternative Education 18,869,102 246.0 18,386,221 17,026,517 201.9 15,772,138 14,326,718 196.8 ESE Centers 11,352,448 191.3 10,914,412 10,530,696 178.0 10,788,190 10,881,161 185.5 Charter Schools 51,377,442 55,249,258 54,942,758 65,682,955 64,671,083 Charter School - Capital Outlay (Fund 1600) 3,337,069 3,683,185 3,671,711 3,118,141 3,111,041 Adult Education 12,259,812 91.4 16,981,636 11,161,147 70.4 18,249,132 11,688,949 87.9 Fee Based - School Age Child Care (SACC) 19,650,113 195.2 25,441,220 18,342,606 185.1 28,956,672 20,236,192 188.8 Fee Based - Community Schools 793,173 1,525,607 905,034 1,203,968 888,980 School Recognition and Adults w/ Disabilities 10,295,442 10,002,840 9,226,838 10,064,070 9,392,128 Sub-total Schools 1,078,538,717 15,673.6 1,041,309,508 1,000,497,830-7% 13,963.2 1,042,287,036 0% 982,167,626 14,164.8 DEPARTMENTS: Governance 6,710,521 64.9 7,247,537 6,924,786 66.3 7,095,063 6,241,019 65.3 Chief Officer of Administration 53,293 2.0 366,074 325,290 2.0-1,727 Chief Academic Officer 65,128,524 652.1 69,435,798 62,807,319 588.1 68,204,398 60,320,695 549.9 Chief Operating Officer 25,284,906 334.8 23,442,247 21,586,438 266.5 22,656,439 20,907,834 265.6 Support Operations 52,325,009 967.3 52,350,405 48,349,664 812.5 43,318,123 40,212,862 792.3 Sub-total Departments 149,502,254 2,021.0 152,842,061 139,993,496-6% 1,735.3 141,274,023-8% 127,684,137 1,673.1 DISTRICT WIDE ITEMS / RESERVES: Countywide Telephone 3,936,059 5,013,313 5,009,313 5,007,648 5,028,841 District Earmarks 3,141,402 14.4-3,146,209 14.5 65,331,955 9,455,474 13.0 E.R.&D. Pilot - - - - - Early Retirement 342,410 316,876 289,864 - - Employees on Leave 3,671 114.8-10,151 107.0-674 80.0 Hurricane Prep & Recovery 12,177 - - - - Instructional Materials 14,047,742 7,542,369 6,341,055 13,355,988 12,973,097 Insurance 10,615,661 12,817,423 10,828,934 13,769,645 12,820,038 Internal Accounts Reimbursement 6,907,929 6,771,546 6,689,561 7,202,770 7,013,973 Inventory Reserve 521,421 500,000 (335,925) 500,000 322,101 Merit Award Program (MAP) Reserve 69,009 84,850 84,850 78,424 78,424 Performance Pay Reserve 95,197 83,422 97,469 123,714 125,346 TANS Issue 2,132,792 486,167 486,167 279,921 152,692 Teacher Lead 2,332,193 2,210,263 2,190,084 2,223,885 2,205,001 Terminal Leave / Annual Leave Payoff 11,951,694 11,101,705 13,131,116 15,624,292 16,374,067 Utilities 45,328,857 42,547,828 42,178,489 45,440,342 41,121,329 Water Control District 447,518 444,840 461,263 473,196 603,820 Worker's Compensation Sub-total District Wide 101,885,731 129.2 89,920,603 90,608,600-11% 121.5 169,411,779 88% 108,274,879 93.0 Contingency Fund - 44,369,164-44,369,164 0% - Capital Maintenance 46,390,814 143.5 68,105,002 61,801,805 33% 270.0 70,393,882 3% 62,671,433 248.0 Transfers Out - Capital Projects - - - Grand Total $1,376,317,516 17,967.2 $1,396,546,338 $1,292,901,731-6% 16,090.1 $1,467,735,884 $1,280,798,074 16,178.8 5-16
General Fund Appropriations Five Year History Run-Time: 08/24/2012 at 07:25 PM SCHOOLS: Elementary Schools Middle Schools High Schools Virtual Schools Alternative Education ESE Centers Charter Schools Charter School - Capital Outlay (Fund 1600) Adult Education Fee Based - School Age Child Care (SACC) Fee Based - Community Schools School Recognition and Adults w/ Disabilities Sub-total Schools FY 2012 Proposed 2013 Increase/(Decrease) Budget % Chg. Expend. FTE Budget % Chg. FTE Budget FTE $489,363,065 $465,218,478 7,893.3 $473,401,022 7,784.2 ($15,962,043) (109.1) 202,297,979 191,344,371 3,101.6 200,951,157 3,151.7 (1,346,822) 50.1 261,242,191 250,180,862 3,839.5 250,229,529 3,845.6 (11,012,662) 6.1 3,007,451 1,820,090 17.5 3,120,429 20.0 112,978 2.5 15,656,222 14,377,015 217.3 14,305,479 207.3 (1,350,743) (10.0) 11,593,068 11,452,318 211.6 10,391,900 201.3 (1,201,168) (10.4) 66,946,784 65,939,523 82,765,291 15,818,507 2,745,499 2,745,499 3,458,547 713,049 21,213,021 10,795,131 97.9 16,274,869 94.9 (4,938,152) (3.0) 30,078,361 21,462,281 188.9 20,455,375 211.6 (9,622,986) 22.7 1,264,654 749,316 859,800 (404,854) 7,992,511 7,390,772 8,916,102 923,592 1,113,400,805 7% 1,043,475,656 15,567.6 1,085,129,500-3% 15,516.4 (28,271,305) (51.2) * DEPARTMENTS: Governance Chief Officer of Administration Chief Academic Officer Chief Operating Officer Support Operations Sub-total Departments 6,850,717 6,148,993 66.8 6,966,363 67.8 115,646 1.0 196,765 161,689 - (196,765) 72,063,646 65,189,851 622.4 87,217,845 921.1 15,154,199 298.8 * 22,775,755 22,059,552 292.1 23,483,045 297.6 707,290 5.5 55,098,962 54,680,734 1,096.3 53,666,918 1,071.4 (1,432,043) (24.9) 156,985,844 11% 148,240,821 2,077.6 171,334,172 9% 2,357.9 14,348,327 280.3 DISTRICT WIDE ITEMS / RESERVES: Countywide Telephone District Earmarks E.R.&D. Pilot Early Retirement Employees on Leave Hurricane Prep & Recovery Instructional Materials Insurance Internal Accounts Reimbursement Inventory Reserve Merit Award Program (MAP) Reserve Performance Pay Reserve TANS Issue Teacher Lead Terminal Leave / Annual Leave Payoff Utilities Water Control District Worker's Compensation Sub-total District Wide 5,709,000 5,807,801 5,880,000 171,000 32,542,871 4,731,112 21.5 61,641,843 43.8 29,098,971 22.3 - - - - 23,303 54,863 40,000 16,697 2,463 2,463 67.9-52.1 (2,463) (15.8) - - - - 12,712,116 12,449,759 12,381,163 (330,953) 13,294,714 12,933,139 4,918,028 (8,376,686) 6,953,244 6,926,385 6,402,505 (550,739) 500,000 78,133 500,000-153,626 135,786 - (153,626) 116,294 120,622 120,200 3,907 229,921 128,358 229,921-2,132,651 2,112,017 2,122,431 (10,220) 13,798,785 13,780,431 13,798,791 6 40,988,097 40,242,694 41,405,006 416,909 600,000 545,064 300 (599,700) - 129,757,085-23% 100,048,627 89.4 149,440,188 15% 95.9 19,683,102 6.5 Contingency Fund 44,369,164 0% - 44,400,000 0% 30,836 Capital Maintenance 76,168,777 8% 62,249,740 610.5 79,692,617 5% 609.1 3,523,840 (1.4) Transfers Out - Capital Projects 25,939 80,500 54,561 Grand Total $1,520,707,616 4% $1,354,014,844 18,345.1 $1,530,076,976 1% 18,579.3 $9,369,361 234.2 * Speech Language Pathologists were moved from school centers to the Exceptional Student Education department for FY 2013. 5-17
General Fund Appropriations FY 2013 School Budgets Itemization by Function and Program REGULAR BUDGETS BY FUNCTION Function Function Descr Elementary Middle High Adult Alt. Ed ESE Ctr. Total 5101 Basic K-3 $ 178,051,530 $ 178,051,530 5102 Basic 4-8 71,234,793 $ 107,605,504 $ 1,341,041 $ 1,750,510 $ 382,644 182,314,492 5103 Basic 9-12 461,367 (63,644) 122,424,379 2,754,365 125,576,467 5108 Jr. ROTC 1,522,061 1,522,061 5114 Fine Arts-Art 7,213,625 7,213,625 5117 Fine Arts-Music 6,904,108 6,904,108 5118 Fine Arts-PE 8,841,500 8,841,500 5130 ESOL 13,093,294 4,824,683 6,438,142 112,947 57,475 24,526,541 5150 General K-12 Classroom 13,690 719 81,892 96,301 5160 Substitutes 3,963,763 1,462,490 2,004,138 637 50,475 66,073 7,547,576 5161 Substitute for ESE Para's 210,164 69,829 84,179 72,269 436,441 5170 Year Round Supplements 2,641,889 2,344,324 2,275,724 12,500 53,626 42,125 7,370,188 5206 Hearing Impaired 509,152 254,576 190,932 63,644 1,018,304 5207 Vision 63,644 63,644 5213 Gifted 20,264,770 3,627,708 23,892,478 5220 Low Incidence 7,078,104 2,882,880 3,059,562 1,112,473 14,133,019 5221 Varying Exceptionalities 17,098,919 11,764,696 11,767,696 970,009 424,160 42,025,480 5223 Emotional/Behavior Disabled 2,446,752 2,522,520 2,038,806 1,801,806 8,809,884 5224 Intellectually Disabled 2,733,656 1,966,286 3,669,484 1,997,681 10,367,107 5225 Pre-K ESE 9,091,976 175,168 1,727,568 10,994,712 5310 Vocational 6-12 13,196,440 381,864 350,942 13,929,246 5410 Adult Education 7,627,788 7,627,788 5970 Seasonal Supplements 711,251 1,345,819 5,148,217 47,644 5,019 7,257,950 6112 Attendance and Social Work 2,165,637 632,658 2,798,295 6122 Guidance Counselors 7,631,298 4,972,244 7,971,397 161,747 510,618 70,952 21,318,256 6123 ESOL Guidance Counselors 2,412,368 638,568 1,064,280 4,115,216 6132 Health Services 15,000 502,500 70,952 69,588 658,040 6142 Psychological Services 183,664 183,664 6152 Parental Involvement 31,518 31,518 6192 Other Pupil Personnel Services 221,440 221,440 6202 Instructional Media Services 9,364,328 3,156,712 2,681,046 60,704 100,212 15,363,002 6303 ESE Contacts 3,601,323 1,050,126 1,103,842 135,823 95,577 5,986,691 6304 ESOL Contacts 2,615,554 765,528 701,734 4,082,816 6312 Crisis Intervention 575,340 575,340 6402 Instructional Staff Training 1,051,399 395,549 557,278 15,271 82,523 2,102,020 7310 School Administration 37,663,614 20,632,363 17,497,104 4,192,188 1,974,967 789,915 82,750,151 7802 Student Transportation 1,650 1,650 7803 Field/Activity Trips 69,000 1,108 70,108 7902 Operation Of Plant 20,291,671 8,913,348 12,076,032 294,177 797,550 415,495 42,788,273 7922 Security 68,716 2,102,628 2,333,060 118,116 455,480 125,432 5,203,432 9110 Community Services 33,020 33,020 0 Subtotal Regular Budgets $ 439,445,211 $ 183,868,114 $ 221,893,242 $ 12,520,100 $ 10,940,048 $ 10,136,659 $ 878,803,374 5-18
General Fund Appropriations FY 2013 School Budgets Itemization by Function and Program SCHOOL ITEMIZATION CONTINUED RESTRICTED CATEGORICALS Program Program Descr Elementary Middle High Adult Alt. Ed ESE Ctr. Total 3006 Extended Day 1/2 Hr $ 378,383 $ 378,383 3012 Instructional Tech Sprt Asst 3,747,240 $ 35,688 3,782,928 3016 School Year Voluntary Pre-K 3,221,051 3,221,051 3017 Summer Voluntary Pre-K 151,695 151,695 3018 Dual Language Teachers 8,420,808 765,528 63,794 9,250,130 3020 In School Suspension 15,958 515,537 425,787 89,363 1,046,645 3025 SAI Categorical 6,937,196 6,937,196 3026 Middle School Course Recovery 20,000 1,010,000 20,000 29,500 1,079,500 3029 Credit Recovery Program 15,863 777,276 793,139 3030 Magnet Program 3,913,095 2,947,166 6,995,172 13,855,433 3031 Montessori 47,480 47,480 3035 Gender Equity 5,000 66,000 230,000 10,000 311,000 3040 School Improvement 15,210 9,142 5,450 475 30,277 3060 Before/After School Program 500 500 3062 K-12 Reading Initiative CRRP 2,027,725 506,910 337,940 2,872,575 3065 Advanced Placement/IB 6,880 12,000 7,505,216 7,524,096 3078 Vocational-Middle Sch 64,619 5,435,780 5,500,399 3079 Above Formula 458,296 191,256 1,173,381 1,822,933 3080 Trade Offs 3,690,270 3,845,013 10,651,271 63,644 18,250,198 3086 Juvenile Justice (DJJ) 1,580,479 1,580,479 3418 Milestone Program 433,668 433,668 3434 Tower Rental 30,042 7,500 37,542 3450 Safe Schools 17,772 1,537,769 48,750 1,222,421 2,826,712 6212 PTA_PTO 47,158 47,158 6214 Internal Accounts 7,277 7,277 6617 Continue to Care Program 98,783 98,783 6692 Prime Time QIS 4,000 4,000 6711 FAU Donations to Pine Jog 1,400 1,400 6712 BAK Foundation Grant 305 305 9034 ESE OTS 151,184 151,184 9045 Adult Ed Technology Upgrade 559,506 559,506 9264 Staff Development 231,625 90,750 94,750 4,250 421,375 9571 Americans W/Disabilities Act 233,506 54,249 287,755 9904 504 Accommodations 44,772 26,446 71,218 9922 Sabbatical Leave 73,105 34,650 107,755 9923 Union President 63,644 63,644 9938 Adult General Ed Reserve 2,624,263 2,624,263 9939 Adult General Ed Fees 550,000 550,000 Subtotal Restricted Categoricals $ 33,955,811 $ 17,083,043 $ 28,336,287 $ 3,733,769 $ 3,365,431 $ 255,241 $ 86,729,582 Total Budgets by Level $ 473,401,022 $ 200,951,157 $ 250,229,529 $ 16,253,869 $ 14,305,479 $ 10,391,900 $ 965,532,956 Virtual Schools 3,120,429 Charter Schools 86,223,838 School Recognition & Adults w/disabilities 8,916,102 Adult Education Overhead 21,000 Fee Based - Community Schools 859,800 Fee Based - After School Program 20,455,375 $ 119,596,544 TOTAL GENERAL FUND SCHOOL BUDGETS (including Fee Based programs) $ 1,085,129,500 5-19
General Fund Appropriations Five Year History Run-Time: 08/24/2012 at 07:25 PM 1 FY 2009 FY 2010 FY 2011 Dept Expend. FTE* Budget Expend. % Chg. FTE* Budget % Chg. Expend. FTE* GOVERNANCE: School Board 9000 838,776 11.0 813,133 791,622 11.0 823,547 765,678 10.0 Office of District Auditor 9104 1,191,876 11.0 1,325,744 1,219,425 12.0 1,412,925 1,280,664 12.0 Chief Counsel to the Board 9720 2,960,321 23.0 3,128,466 3,009,648 21.0 2,902,322 2,265,246 22.0 Subtotal Board 4,990,974 45.0 5,267,343 5,020,695 44.0 5,138,794 4,311,588 44.0 Superintendent 9001 600,939 3.0 617,012 596,223 3.0 621,277 638,522 3.0 P.B.C. Education Foundation 9071 233,912 2.8 281,977 247,731 2.8 273,134 264,235 2.8 Public Affairs 9080 884,696 14.1 1,081,205 1,060,138 16.5 1,061,857 1,026,674 15.5 Subtotal Governance 6,710,521 64.9 7,247,537 6,924,786 3% 66.3 7,095,063-2% 6,241,019 65.3 ADMINISTRATION: Chief Officer of Administration 9052 53,293 2.0 366,074 325,290 510% 2.0-1,727 - ACADEMICS: Chief Academic Officer Chief Academic Officer 9016 624,565 3.0 554,491 631,362 4.0 354,409 308,213 2.0 Compliance & Special Projects 9057 293,525 3.0 257,919 256,319 2.0 55,177 57,362 - Capacity Dev & Sch Ref Acct 9020 419 - - 3,529 - - 3,375 - Transformation 9030 - - - - - - - - Subtotal for Chief academic Officer 918,509 6.0 812,410 891,210-3% 6.0 409,586-50% 368,950 2.0 Human Resources: Human Resources 9003 388,309 2.0 284,798 286,641 2.0 614,932 606,534 3.0 Recruitment and Retention 9267 1,889,427 26.0 1,833,122 1,823,594 26.0 1,698,938 1,682,121 24.0 Employee Relations 9263 742,139 9.0 598,557 526,045 7.0 598,879 522,102 7.0 HR Customer Relations 9266 1,891,399 27.0 2,100,881 2,124,462 28.0 2,001,664 1,985,114 26.0 Compensation & HR Planning 9268 1,143,473 18.0 1,168,331 1,081,646 18.0 1,090,517 1,062,481 17.0 Professional Growth 9265 - - - - - - - - Professional Development 9264 1,137,532 13.0 1,387,772 1,099,840 13.0 1,612,042 1,537,738 13.0 Subtotal Human Resources 7,192,278 95.0 7,373,460 6,942,228-3% 94.0 7,616,972 3% 7,396,090 90.0 Area Superintendents: Area 1 9201 919,000 9.0 884,427 884,271 9.0 890,026 862,572 9.0 Area 2 9202 862,903 10.0 873,396 869,909 10.0 879,367 860,154 10.0 Area 3 9203 830,257 8.0 892,713 906,882 9.0 930,153 927,776 9.0 Area 4 9204 920,843 9.0 908,612 870,799 9.0 859,601 847,078 9.0 Area 5 9205 - - - - - 130 - - Subtotal Area Superintendents 3,533,004 36.0 3,559,148 3,531,861 0% 37.0 3,559,276 0% 3,497,581 37.0 Quality Assurance Quality Assurance 9072 242,060 3.0 496,528 458,662 4.0 481,463 461,944 4.0 Educational Data Warehouse 9055 - - 85,464 86,815 1.0 - - - Research and Evaluation 9054 981,448 10.0 890,451 861,979 8.5 896,911 815,407 8.5 Educational Technology 9228 1,186,218 7.0 3,951,108 3,216,076 18.0 4,213,438 3,660,009 18.0 Performance Accountability 9045 296,911 3.0 306,504 295,318 3.0 301,478 290,349 3.0 Assessment 9053 1,169,177 11.5 3,057,284 2,594,546 12.0 2,896,261 2,148,687 1.0 Subtotal Quality Assurance 3,875,814 34.5 8,787,339 7,513,396 94% 46.5 8,789,551 0% 7,376,396 34.5 Curriculum and Learning Support Curriculum and Learning Support 9048 381,869 3.0 249,311 241,523 2.0 293,289 287,393 3.0 Early Childhood Education 9033 541,337 6.0 826,315 561,664 4.8 656,759 531,020 5.3 Elementary Education 9029 - - - - - - - - K-12 Curriculum 9088 6,534,453 43.5 - - - - - - Elementary Curriculum 9051 9,606 1.0 3,216,779 2,992,451 22.5 3,703,142 2,823,846 22.8 Secondary Curriculum 9056 17,594 2.0 6,621,679 6,597,940 34.0 5,262,624 4,482,353 28.6 Instructional Materials 9036 1,276,167 19.0 1,344,756 1,288,663 19.0 1,168,043 1,107,981 17.0 Federal and State Programs 9031 33,876-19,199 8,265-483,432 251,790 - Migrant 9021 - - 13,047 4,951-53,144 5,227 - Supplemental Educational Services 9011 1,168,272 12.0-2,336 - - 1,804 - Multicultural Education 9083 5,985,501 84.0 3,530,924 3,106,529 42.0 3,271,816 3,154,321 40.0 Grants Adm & Sch Ref Acct 9084 224,221 2.0 782,598 686,996 9.0 585,318 536,087 3.0 School Improvement 9058 592,525 5.0 607,002 580,117 5.0-3,508 - Exceptional Student Education 9032 3,653,169 43.6 2,660,129 2,484,527 25.0 2,418,628 2,252,317 23.2 Exceptional Student Ed OTS 9034 6,378,653 21.0 7,826,963 6,610,596 28.3 8,233,004 7,822,978 29.9 ESE Area 1 9211 2,040,658 24.5 971,399 981,888 12.5 983,077 968,724 12.5 ESE Area 2 9212 1,934,389 25.0 1,462,838 1,450,936 19.5 1,506,338 1,476,084 20.5 ESE Area 3 9213 1,980,427 25.0 1,498,494 1,504,195 18.0 1,493,128 1,434,642 18.0 ESE Area 4 9214 2,246,399 28.0 1,466,313 1,393,867 17.5 1,325,634 1,222,212 17.5 ESE Area 5 9215 - - - - - - - - The Education Network 9037 - - 91,148 - - 2,908,882 2,241,135 29.0 Safety, Culture and Learning Environment 9010 3,045,989 29.0 2,782,463 2,460,142 27.0 3,835,561 2,701,278 30.0 Subtotal Curriculum & Learning Support 38,045,106 373.6 35,971,357 32,957,586-13% 286.0 38,181,818 6% 33,304,698 300.3 5-20
General Fund Appropriations Five Year History Run-Time: 08/24/2012 at 07:25 PM 1 Dept GOVERNANCE: School Board 9000 Office of District Auditor 9104 Chief Counsel to the Board 9720 Subtotal Board FY 2012 Proposed FY 2013 Increase/(Decrease) Budget % Chg. Expend. FTE* Budget % Chg. FTE* Budget FTE* 755,694 703,933 10.0 724,839 10.0 (30,855) - 1,681,512 1,463,153 16.0 1,776,765 16.0 95,253-2,749,038 2,320,078 22.0 2,765,126 22.0 16,088-5,186,244 4,487,163 48.0 5,266,730 48.0 80,486 - Superintendent 9001 P.B.C. Education Foundation 9071 Public Affairs 9080 Subtotal Governance 395,610 412,739 2.0 437,564 3.0 41,954 1.0 254,058 220,856 2.8 239,782 2.8 (14,276) - 1,014,805 1,028,235 14.0 1,022,287 14.0 7,482-6,850,717-3% 6,148,993 66.8 6,966,363 2% 67.8 115,646 1.0 ADMINISTRATION: Chief Officer of Administration 9052 196,765 161,689 - - -100% - (196,765) - ACADEMICS: Chief Academic Officer Chief Academic Officer 9016 Compliance & Special Projects 9057 Capacity Dev & Sch Ref Acct 9020 Transformation 9030 Subtotal for Chief academic Officer Human Resources: Human Resources 9003 Recruitment and Retention 9267 Employee Relations 9263 HR Customer Relations 9266 Compensation & HR Planning 9268 Professional Growth 9265 Professional Development 9264 Subtotal Human Resources Area Superintendents: Area 1 9201 Area 2 9202 Area 3 9203 Area 4 9204 Area 5 9205 Subtotal Area Superintendents Quality Assurance Quality Assurance 9072 Educational Data Warehouse 9055 Research and Evaluation 9054 Educational Technology 9228 Performance Accountability 9045 Assessment 9053 Subtotal Quality Assurance Curriculum and Learning Support Curriculum and Learning Support 9048 Early Childhood Education 9033 Elementary Education 9029 K-12 Curriculum 9088 Elementary Curriculum 9051 Secondary Curriculum 9056 Instructional Materials 9036 Federal and State Programs 9031 Migrant 9021 Supplemental Educational Services 9011 Multicultural Education 9083 Grants Adm & Sch Ref Acct 9084 School Improvement 9058 Exceptional Student Education 9032 Exceptional Student Ed OTS 9034 ESE Area 1 9211 ESE Area 2 9212 ESE Area 3 9213 ESE Area 4 9214 ESE Area 5 9215 The Education Network 9037 Safety, Culture and Learning Environment 9010 Subtotal Curriculum & Learning Support 374,924 381,716 3.0 382,718 3.0 7,794 - - - - - - - - - - - - - - - - - - - - - - 374,924-8% 381,716 3.0 382,718 2% 3.0 7,794-242,780 260,616 2.0 241,132 2.0 (1,648) - 1,343,638 1,362,896 20.0 1,350,756 20.0 7,118-986,306 750,097 11.0 1,650,848 18.0 664,542 7.0 1,234,330 1,389,668 17.0 - - (1,234,330) (17.0) 945,852 865,551 15.0 1,601,845 24.0 655,993 9.0 278,099 241,939 2.0 - - (278,099) (2.0) 821,464 762,825 11.5 1,352,883 13.5 531,419 2.0 5,852,468-23% 5,633,592 78.5 6,197,464 6% 77.5 344,996 (1.0) 750,060 667,740 7.0 598,390 6.0 (151,670) (1.0) 661,637 660,018 7.0 596,265 6.0 (65,372) (1.0) 777,358 745,557 7.0 646,878 6.0 (130,480) (1.0) 748,918 731,459 7.0 658,347 6.0 (90,571) (1.0) 231,173 224,880 2.0 569,276 6.0 338,103 4.0 3,169,147-11% 3,029,654 30.0 3,069,156-3% 30.0 (99,991) - 1,690,367 1,001,006 26.0 843,876 2.0 (846,491) (24.0) 338,723 281,192 3.0 431,749 3.0 93,026-2,971,405 2,310,225 15.0 2,922,341 16.0 (49,064) 1.0 3,583,140 3,492,444 16.0 3,476,433 16.0 (106,707) - 279,917 275,106 3.0 - - (279,917) (3.0) - - - - - - - 8,863,553 1% 7,359,972 63.0 7,674,399-13% 37.0 (1,189,154) (26.0) 300,451 283,824 3.0 284,713 3.0 (15,738) - 1,004,363 793,347 8.0 881,609 9.5 (122,754) 1.5 - - - - - - - 10,022,194 8,190,004 63.2 8,368,252 64.2 (1,653,942) 1.0 - - - - - - - - - - - - - - - - - - - - - 74,787 64,058-90 - (74,697) - 144,857 11,821-373 - (144,484) - - - - - - - - 5,159,918 5,003,059 66.0 5,146,327 66.0 (13,591) - - - - - - - - - - - - - - - 2,118,227 2,029,947 21.5 2,559,557 24.7 441,330 3.3 11,518,735 11,520,584 71.9 31,254,178 370.4 19,735,443 298.5 1,485,813 1,511,263 19.5 1,825,563 23.0 339,750 3.5 1,628,483 1,641,336 21.0 1,663,160 22.0 34,677 1.0 1,731,582 1,738,667 21.5 1,251,413 16.0 (480,169) (5.5) 1,341,092 1,337,677 17.5 1,531,947 19.0 190,855 1.5 - - - 903,377 13.0 903,377 13.0 2,221,280 1,732,932 27.0 1,952,923 26.0 (268,357) (1.0) 5,747,226 5,286,998 31.5 4,879,454 24.5 (867,772) (7.0) 44,499,008 17% 41,145,516 371.6 62,502,937 40% 681.4 18,003,929 309.8 5-21
General Fund Appropriations Five Year History Run-Time: 08/24/2012 at 07:25 PM 1 FY 2009 FY 2010 FY 2011 Dept Expend. FTE* Budget Expend. % Chg. FTE* Budget % Chg. Expend. FTE* ACADEMICS (Continued): Safety & Learning Environment Safety & Learning Environment 9015 - - - - - - - - After School Programming 9012 1,690,587 16.0 2,233,259 1,831,600 17.9 1,793,301 1,440,562 22.3 Choice 9042 - - - - - - - - Choice Programs & School Choice 9044 1,437,426 18.5 2,207,019 1,837,603 16.9 2,149,004 2,033,098 14.4 Community and Adult Education 9039 1,327,513 10.0 1,956,346 1,443,424 10.0 2,100,419 1,529,221 9.0 Charter Schools 9333 569,185 7.0 393,250 398,499 5.0 379,469 355,904 5.0 Alternative Education 9304 1,526,654 17.0 1,109,186 906,572 13.0 1,012,894 938,854 13.0 Department of Juvenile Justice 9305 - - - - - 1,885,497 1,754,777 21.0 Student Intervention Services 9018 5,012,449 38.5 5,033,022 4,553,339 55.9 326,611 324,565 1.5 Subtotal Learning Environment 11,563,813 107.0 12,932,083 10,971,037-5% 118.6 9,647,195-25% 8,376,981 86.1 Subtotal Chief Academic Officer 65,128,524 652 69,435,798 62,807,319 588 68,204,398 60,320,695 550 OPERATIONS: Chief Operating Officer 9013 328,555 2.0 346,968 326,528 2.0 313,977 286,884 2.0 Community Liaison 9017 17,069 - - - - - - - Labor Relations 9019 391,139 3.0 441,254 383,865 3.0 323,898 212,744 2.0 Legislative Liaison 9022 275,880-286,219 272,565-254,052 258,724 - School Food Service - Admin Café 9154 339,085 4.2 352,350 291,350 4.9 262,744 270,439 4.8 School Police (excludes school positions) 9004 7,743,954 100.0 3,797,157 3,027,637 30.0 4,563,416 4,083,597 39.0 Subtotal for Chief Operating Officer 9,095,682 109.2 5,223,948 4,301,945-53% 39.9 5,718,087 9% 5,112,388 47.8 Financial Management Chief Financial Officer 9025 228,364 2.0 230,062 229,073 2.0 230,078 229,031 2.0 Accounting 9100 3,804,980 59.0 4,474,297 4,390,020 67.0 4,219,710 4,054,170 62.0 Budget 9090 901,314 12.0 956,613 892,976 12.0 858,719 830,991 11.0 Treasury 9236 828,025 3.0 1,447,132 755,126 4.0 751,778 502,083 4.0 Risk & Benefits Management 9007 1,490,144 25.8 905,013 871,917 10.8 888,636 847,606 10.0 Diversity in Business Practice 9008 428,316 5.0 471,412 466,334 6.0 408,427 389,336 5.0 Purchasing 9220 2,500,723 51.0 2,210,022 2,180,103 42.0 2,452,324 2,335,124 48.0 ERP System 9028 314,202 3.0 - - - - - - FTE Reporting 9026 672,679 9.0 639,135 644,701 9.0 683,619 688,138 10.0 Subtotal Financial Management 11,168,747 169.8 11,333,685 10,430,251-7% 152.8 10,493,291-7% 9,876,478 152.0 Information Technology Chief Information Officer 9230 387,138 5.0 257,061 252,198 2.0 246,695 242,599 2.0 Application Support / Quality Assurance 9229 965,651 12.0 2,836,796 2,819,014 25.0 2,857,815 2,614,762 24.0 Infrastructure / Systems Support 9049 2,246,695 22.0 1,059,954 929,074 15.0 1,024,726 920,931 14.9 Technical Operations 9231 626,779 6.0 2,122,348 2,021,472 22.8 1,734,865 1,550,273 23.0 Printing Services 9081 365,386 5.0 4,646 239,261 4.0 (3,370) 190,422 - IT Governance 9232 428,828 5.8 219,351 222,540 2.0 212,174 203,355 1.0 Project Management 9234 - - 384,456 370,682 3.0 372,157 196,627 1.0 Subtotal Information Technology 5,020,477 55.8 6,884,614 6,854,242 37% 73.8 6,445,061-6% 5,918,968 65.9 Subtotal Chief Operating Officer 25,284,906 334.8 23,442,247 21,586,438-15% 266.5 22,656,439-3% 20,907,834 265.6 Support Operations Support Operations 9043 34,057-21,489 21,489-6,114 4,816 - Transportation 9320 43,787,311 874.3 38,800,662 38,777,127 725.0 30,989,737 31,749,456 732.8 Environmental Control 9095 296,800 11.0 831,891 852,105 11.0 852,079 819,281 10.0 Building Department 9241 - - - - - - - - Planning 9242 - - 1,663,388 1,507,424 17.0 1,508,015 1,353,277 16.0 Real Estate 9243 87-451,716 411,108 5.0 428,820 436,706 - Project Controls 9244 - - - - - - - - Program Management 9245 - - - - - - - - Facilities Services 9450 4,264,788 67.0 3,763,144 3,307,693 41.0 2,864,151 2,738,351 21.5 Facilities Services - Grounds 9456 3,420,891-6,330,564 3,001,499-6,224,295 2,694,333 - Facilities Services - Fulton Holland 9458 521,075 15.0 487,552 471,218 13.5 444,913 416,641 12.0 Subtotal Support Operations 52,325,009 967.3 52,350,405 48,349,664-8% 812.5 43,318,123-17% 40,212,862 792.3 * 1 FTE = 8.0 hours per day or 7.5 hours per day for CTA employees. 5-22
General Fund Appropriations Five Year History Run-Time: 08/24/2012 at 07:25 PM 1 Dept ACADEMICS (Continued): Safety & Learning Environment Safety & Learning Environment 9015 After School Programming 9012 Choice 9042 Choice Programs & School Choice 9044 Community and Adult Education 9039 Charter Schools 9333 Alternative Education 9304 Department of Juvenile Justice 9305 Student Intervention Services 9018 Subtotal Learning Environment Subtotal Chief Academic Officer FY 2012 Proposed FY 2013 Increase/(Decrease) Budget % Chg. Expend. FTE* Budget % Chg. FTE* Budget FTE* - 0% - 915,066.0 12.0 915,066.0 12.0 1,694,569 1,368,611 17.3 630,724 18.3 (1,063,846) 1.0 203,123 189,483 2.0 - - (203,123) (2.0) 1,929,120 1,720,235 13.0 1,835,932 12.0 (93,188) (1.0) 2,717,160 1,715,779 10.5 998,122 13.5 (1,719,038) 3.0 321,418 305,894 4.0 323,790 4.0 2,372-824,977 758,097 10.5 2,541,678 31.5 1,716,701 21.0 1,613,128 1,580,249 19.0 31,895 - (1,581,233) (19.0) 1,053 1,053-113,965 1.0 112,912 1.0 9,304,547-4% 7,639,402 76.3 7,391,172-21% 92.3 (1,913,376) 16.0 72,063,646 65,189,851 622 87,217,845 921 15,154,199 299 OPERATIONS: Chief Operating Officer 9013 Community Liaison 9017 Labor Relations 9019 Legislative Liaison 9022 School Food Service - Admin Café 9154 School Police (excludes school positions) 9004 Subtotal for Chief Operating Officer 83,400 76,438 2.0 275,565 2.0 192,165 - - - - - - - - 184,606 190,173 2.0 419,202 4.0 234,596 2.0 190,584 172,620-190,584 - - - 231,200 236,856 4.8 363,350 4.8 132,150-7,674,032 7,437,851 87.0 8,270,385 93.5 596,353 6.5 8,363,822 46% 8,113,937 95.8 9,519,086 14% 104.3 1,155,264 8.5 Financial Management Chief Financial Officer 9025 Accounting 9100 Budget 9090 Treasury 9236 Risk & Benefits Management 9007 Diversity in Business Practice 9008 Purchasing 9220 ERP System 9028 FTE Reporting 9026 Subtotal Financial Management 169,675 173,837 1.0 - - (169,675) (1.0) 3,723,465 3,655,844 55.0 3,725,654 55.0 2,189-837,236 824,994 11.0 782,436 11.0 (54,800) - 533,035 403,547 4.0 476,640 4.0 (56,395) - 702,702 665,644 8.0 683,473 8.0 (19,229) - 312,321 324,581 4.0 305,639 4.0 (6,682) - 2,035,555 2,153,517 45.5 1,981,255 44.5 (54,300) (1.0) - - - - - - - 689,365 665,581 10.0 703,629 10.0 14,264-9,003,355-14% 8,867,546 138.5 8,658,726-4% 136.5 (344,629) (2.0) Information Technology Chief Information Officer 9230 Application Support / Quality Assurance 9229 Infrastructure / Systems Support 9049 Technical Operations 9231 Printing Services 9081 IT Governance 9232 Project Management 9234 Subtotal Information Technology Subtotal Chief Operating Officer 390,152 393,010 3.0 263,422 2.0 (126,730) (1.0) 2,394,159 2,167,055 21.0 2,448,308 21.0 54,149-715,033 822,068 8.9 610,066 6.0 (104,967) (2.9) 1,909,233 1,695,936 25.0 1,983,437 27.9 74,204 2.9 - - - - - - - - - - - - - - - - - - - - - 5,408,578-16% 5,078,069 57.9 5,305,233 56.9 (103,345) (1.0) 22,775,755 1% 22,059,552 292.1 23,483,045 3% 297.6 707,290 5.5 Support Operations Support Operations 9043 Transportation 9320 Environmental Control 9095 Building Department 9241 Planning 9242 Real Estate 9243 Project Controls 9244 Program Management 9245 Facilities Services 9450 Facilities Services - Grounds 9456 Facilities Services - Fulton Holland 9458 Subtotal Support Operations 12,430 3,497-778,535 8.4 766,105 8.4 44,994,560 45,233,442 1,006.3 42,976,413 973.0 (2,018,147) (33.3) 618,054 623,293 8.0 683,652 9.0 65,598 1.0 - - - - - - - 1,553,179 1,490,010 18.0 1,534,134 18.0 (19,045) - - - - - - - - - - - - - - - - - - - - - - 2,090,348 1,940,994 8.0 1,933,464 7.0 (156,884) (1.0) 5,451,927 5,026,462 46.0 5,381,771 46.0 (70,156) - 378,464 363,035 10.0 378,949 10.0 485-55,098,962 27% 54,680,734 1,096.3 53,666,918-3% 1,071.4 (1,432,043) (24.9) * 1 FTE = 8.0 hours per day or 7.5 hours per day 5-23
Capital Maintenance by Account Two Year History and Comparison Amended FY 2012 Proposed FY 2013 Increase/(Decrease) Proposed Budget to Amended Budget Account Account Description Budget Expend. FTE Budget % Chg. FTE Budget FTE 510010 Sick Leave Payoff $ 298,035 $ 298,035 $ 150,637 $ (147,398) 510020 Annual Leave Payoff 195,352 195,352 136,433 (58,919) 510050 Furlough Savings (431) 511000 Administrator 3,204,952 3,077,041 41.5 3,595,154 46.3 390,202 4.8 512000 Classroom Teacher Salary (22) 22 516000 Other Support Personnel 24,728,449 23,956,776 569.0 24,699,934 570.8 (28,515) 1.8 518400 Part Time In System Personnel 6,500 6,500 518430 Extra Duty Days 351 519990 Overtime 389,139 363,257 589,275 200,136 521000 Fringe Benefits 8,846,838 8,535,309 9,091,674 244,836 521500 Benefits - Non Position 17,707 160,635 142,928 531010 Consultants 277,222 221,358 243,110 (34,112) 533600 Travel-Out Of County 12,062 9,637 16,776 4,714 533610 Travel-In County 28,183 7,821 21,545 (6,638) 533620 Travel-Out of State 18,007 10,242 9,963 (8,044) 535010 Repair-Maintenance-External 11,245,669 7,677,828 10,478,091 (767,578) 535020 Repair-Maintenance-Internal 22,138 11,251 10,500 (11,638) 536640 Rental-Equipment 82,601 68,296 112,520 29,919 536650 Rental-Bldgs-Rooms-Land 37,301 37,301 40,077 2,776 536670 Rental-Lease-Maint-Software 2,960,913 2,452,126 3,078,588 117,675 536680 Software Lic/subscription/rene 1,121,642 943,060 740,176 (381,466) 536685 Broadcasting Rights 24,646 24,646 24,646 537100 Postage - Freight 7,637 3,716 13,087 5,450 537400 Telephone-Base 100 100 537420 Other Communication 1,091 1,091 537430 Cell Phone Service 109,949 97,000 133,283 23,334 538440 Water 26,829 13,171 27,935 1,106 539200 Employment Services-Temps 563,500 484,818 201,542 (361,958) 539300 Printing Services-External 4,019 429 500 (3,519) 539900 Other Purchased Services 1,753,667 1,053,239 2,064,422 310,755 542000 Bottled Gas 24,155 20,110 25,400 1,245 545000 Gasoline 784,160 769,273 885,861 101,701 546000 Diesel Fuel 55,259 55,026 236,844 181,585 551100 Supplies 1,015,171 862,220 927,612 (87,559) 551130 Work Order Materials 6,801,134 6,799,116 6,727,232 (73,902) 554100 Oil-Grease 12,391 12,109 12,475 84 555010 Automotive Supply 1,749 11,587 9,838 555020 Repair Parts 162,879 159,917 2,823,792 2,660,913 556100 Tires - Tubes 4,688 49,410 44,722 562230 Av Materials-$999.99 Less 31,265 31,265 564120 Furn-Fix/Equip-$1000 Up 48,831 37,017 18,252 (30,579) 564220 Furn-Fix/Equip -$999 Less 585,944 569,899 32,648 (553,296) Various Computer Hardware 304,694 264,225 207,809 (96,885) 565200 Other Motor Vehicles+$1000.00 7,558 7,212 (7,558) 568200 Remodel and Renov-Non Cap 770 770 569120 Software - $1000 Up 6,188 1,293 (4,895) 569220 Software - $999 Less 7,413 3,113 11,960 4,547 573400 Dues & Fees 49,233 25,755 31,035 (18,198) 575100 Temp Employees 6 Months Plus 33,254 17,460 75,254 42,000 575200 Other Personnel Services 23,131 23,131 28,555 5,424 579130 Inhouse-Repair/Maint, Other 84,099 (84,099) 579250 Printing Services-In House 1,960 310 2,250 290 Total Capital Maintenance $ 66,022,460 $ 59,167,522 610.5 $ 67,789,497 3% 617.1 $ 1,767,037 6.6 5-24
Class Size Amendment Adopted November 2002 In November 2002, voters approved the following amendment to the Florida Constitution: State of Florida Constitution, Article IX, Public Education SECTION 1. Public education. (a) The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its borders. Adequate provision shall be made by law for a uniform, efficient, safe, secure, and high quality system of free public schools that allows students to obtain a high quality education and for the establishment, maintenance, and operation of institutions of higher learning and other public education programs that the needs of the people may require. To assure that children attending public schools obtain a high quality education, the legislature shall make adequate provision to ensure that, by the beginning of the 2010 school year, there are a sufficient number of classrooms so that: (1) The maximum number of students who are assigned to each teacher who is teaching in public school classrooms for prekindergarten through grade 3 does not exceed 18 students; (2) The maximum number of students who are assigned to each teacher who is teaching in public school classrooms for grades 4 through 8 does not exceed 22 students; and (3) The maximum number of students who are assigned to each teacher who is teaching in public school classrooms for grades 9 through 12 does not exceed 25 students. The class size requirements of this subsection do not apply to extracurricular classes. Payment of the costs associated with reducing class size to meet these requirements is the responsibility of the state and not of local schools districts. Beginning with the 2003-2004 fiscal year, the legislature shall provide sufficient funds to reduce the average number of students in each classroom by at least two students per year until the maximum number of students per classroom does not exceed the requirements of this subsection. Beginning with the 2003-2004 school year, school districts were required to reduce class size in each of the three categories by at least two students per year, first at the district average level, then at the school average level, with full compliance at the classroom level for the 2010-2011 school year. In 2011-2012, the district was in full compliance at the classroom level. FY 2013 State Allocation: $205,099,101 5-25
Florida Education Finance Program (FEFP) State Funding Formula Flowchart The amount of State and Local FEFP dollars for each school district is determined as follows: District Student Program Weighted Base 3 Cost BASE FTE 1 x Cost = FTE x Student x Differential = FUNDING + Factors 2 Students Allocation Factor Palm Beach Palm Bch Avg. Palm Beach State Palm Beach Palm Beach 177,306.99 1.092 193,548.70 $3,582.98 1.0335 $716,712,739 Supplemental ESE 4 Safe Reading DJJ Virtual Academic + Guaranteed + Schools + Instruction + Supplemental + Education + Instruction Allocation Allocation Allocation Funding Contribution Palm Beach Palm Beach Palm Beach Palm Beach Palm Beach Palm Beach $33,967,290 $64,223,028 $4,145,926 $8,416,754 $274,597 $243,634 Merit Proration STATE & Transportation + Instructional + Teacher + Award + to Funds = LOCAL Materials Lead Allocation Available FEFP Palm Beach Palm Beach Palm Beach Palm Beach Palm Beach Palm Beach $24,277,596 $13,894,024 $2,122,431 $0 -$805,284 $867,472,735 The State then determines the portion of the FEFP to be funded by state revenues and the portion to be funded by local real estate tax revenues. Following the apportionment, the State adds additional funds to their contribution. State Net & REQUIRED State Local - LOCAL = FEFP FEFP EFFORT 6 Dollars Dollars Palm Beach Palm Beach Palm Beach $867,472,735 $671,396,011 $196,076,724 Net Lottery/ Categorical TOTAL State + School + Program = STATE FEFP Recognition Funds ALLOCATION Allocation Funds Palm Beach Palm Beach Palm Beach Palm Beach $196,076,724 $8,888,725 $205,099,101 $410,064,550 1 FTE: Student full-time equivalent, by program, as defined by the State. 2 FY 2013 Program Cost Factors: Basic Education Grades K-3 1.117 Exceptional Students Level IV 3.524 Basic Education Grades 4-8 1.000 Exceptional Students Level V 5.044 Basic Education Grades 9-12 1.020 Vocational Grades 9-12 0.999 English for Speakers of Other Languages 1.167 3 Base Student Allocation is set by the state legislature each year. 4 ESE: Exceptional Student Education (varying exceptionalities, gifted, speech, hearing). 5 DCD: District Cost Differential provides equalization of cost of living differences between districts. 6 Required Local Effort is the amount of real estate tax revenue the legislature mandates that each district assess for education. Each district's RLE, as a percentage of total FEFP, is different. 5-26
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General Fund Revenue and Appropriations Fiscal Years 2010 to 2013 Revenue FY 2010 FY 2011 Adopted Amended Expenditures Adopted Amended Expenditures Federal Revenue $ 4,399,000 $ 5,935,374 $ 5,935,374 $ 4,706,000 $ 6,325,203 $ 6,325,203 State Revenue 274,100,166 284,919,034 284,919,034 361,721,202 351,646,994 351,646,994 Local Revenue 926,658,267 929,515,102 929,515,102 899,300,867 922,888,181 922,888,181 Incoming Transfers 79,357,064 79,692,945 79,692,945 81,125,392 80,571,069 80,571,069 Other Financing Sources 4,072,584 4,072,584 9,272,471 9,272,471 Beginning Fund Balance 92,411,299 92,411,299 92,411,299 103,640,873 97,031,967 97,031,967 Total Revenue, Transfers, and Fund Balance $ 1,376,925,796 $ 1,396,546,338 $ 1,396,546,338 $ 1,450,494,334 $ 1,467,735,884 $ 1,467,735,884 Appropriations State FY 2010 FY 2011 Function Adopted Amended Expenditures Adopted Amended Expenditures Instructional Services 5000 $ 854,471,910 $ 866,282,209 $ 839,310,935 $ 920,526,511 $ 915,878,423 $ 822,054,397 Support Services: Pupil Personnel 6100 32,868,617 34,045,198 33,397,576 34,559,550 35,379,332 33,741,538 Media Services 6200 21,513,461 17,238,306 16,109,452 17,560,680 18,204,201 16,505,930 Curr. Development 6300 25,552,405 24,857,818 23,996,550 22,366,740 23,999,247 23,519,413 Instr. Staff Training 6400 13,618,133 15,201,700 12,513,310 12,762,936 14,293,263 12,565,044 Instr. Rel. Technology 6500 3,228,583 3,275,817 2,895,298 3,557,652 7,603,217 6,864,294 Board of Education 7100 7,989,672 7,113,669 5,578,853 6,483,126 6,537,838 4,694,351 General Admin. 7200 7,288,775 7,647,130 7,363,524 6,232,654 6,905,160 6,610,700 School Admin. 7300 93,143,566 93,350,411 93,237,725 96,212,038 96,662,907 95,847,238 Facilities Acq. & Constr. 7400 923,636 1,530,465 2,536,359 845,721 1,475,055 1,245,255 Fiscal Services 7500 6,805,079 7,012,054 6,192,292 5,730,964 6,305,232 5,917,856 Food Service 7600 27,345 41,156 38,107 Central Services 7700 15,294,993 16,376,427 15,363,023 20,437,895 15,394,044 14,656,828 Pupil Transportation 7800 36,593,980 39,441,714 39,332,418 37,832,707 33,986,734 32,926,256 Operations of Plant 7900 98,993,841 103,597,407 97,614,679 104,778,006 107,692,934 101,102,226 Maintenance of Plant 8100 66,518,856 68,105,002 60,702,315 69,295,845 70,393,882 62,588,260 Admin Technology Serv 8200 9,917,911 10,001,034 9,533,172 10,493,750 10,563,082 9,697,126 Community Services 9100 35,700,424 36,614,646 26,741,817 36,141,128 41,579,970 29,500,474 Debt Service 9200 2,132,792 486,167 486,167 279,921 200,000 722,782 Total Instructional and Support Services Total Transfers 9700 $ 1,332,556,632 $ 1,352,177,174 $ 1,292,905,466 $ 1,406,125,170 $ 1,413,095,676 $ 1,280,798,074 Reserves & Ending Fund Balance 44,369,164 44,369,164 103,640,873 44,369,164 54,640,208 186,937,809 Total Expenditures, Transfers and Fund Balance $ 1,376,925,796 $ 1,396,546,338 $ 1,396,546,338 $ 1,450,494,334 $ 1,467,735,884 $ 1,467,735,884 5-28
General Fund Revenue and Appropriations Fiscal Years 2010 to 2013 Revenue FY 2013 FY 2012 Estimated Adopted Amended Expenditures Revenue Federal Revenue $ 6,158,500 $ 6,533,834 $ 6,533,834 $ 6,366,000 State Revenue 330,988,740 332,062,294 332,062,294 425,928,192 Local Revenue 891,712,548 905,959,464 905,954,920 848,270,309 Incoming Transfers 80,945,423 85,785,347 85,785,347 82,845,643 Other Financing Sources 3,428,868 3,433,411 Beginning Fund Balance 186,937,809 186,937,809 186,937,809 166,666,832 Total Revenue, Transfers, and Fund Balance $ 1,496,743,020 $ 1,520,707,616 $ 1,520,707,616 $ 1,530,076,976 Appropriations FY 2013 State FY 2012 Proposed Function Adopted Amended Expenditures Appropriations Instructional Services 5000 $ 936,151,429 $ 934,740,700 $ 860,220,268 $ 963,383,884 Support Services: Pupil Personnel 6100 38,631,144 39,453,881 38,029,355 41,546,303 Media Services 6200 19,154,594 19,607,516 18,353,011 18,930,488 Curr. Development 6300 25,202,176 31,907,307 31,622,005 28,488,761 Instr. Staff Training 6400 12,481,349 13,675,594 12,039,719 12,385,104 Instr. Rel. Technology 6500 6,776,695 5,961,311 5,255,187 5,780,510 Board of Education 7100 6,258,886 6,640,036 4,783,800 6,782,251 General Admin. 7200 5,007,187 5,945,877 5,770,036 5,234,085 School Admin. 7300 92,538,835 91,904,919 90,412,650 92,128,541 Fac. Acq. & Constr. 7400 965,931 1,338,927 1,687,393 298,711 Fiscal Services 7500 5,175,353 5,503,054 5,282,818 5,515,910 Food Service 7600 26,103 45,302 39,393 Central Services 7700 14,155,947 13,183,673 12,370,807 14,882,896 Pupil Transportation 7800 41,948,598 45,886,836 45,867,815 43,394,293 Operations of Plant 7900 123,514,157 126,754,411 124,144,293 126,658,024 Maintenance of Plant 8100 66,105,216 66,022,460 59,047,757 67,789,497 Admin Technology Serv 8200 8,375,631 8,656,292 8,238,788 8,158,176 Community Services 9100 39,483,582 40,826,731 30,800,876 37,376,093 Debt Service 9200 150,000 150,000 48,875 150,000 Total Instructional and Support Services $ 1,442,102,812 $ 1,458,204,826 $ 1,354,014,844 $ 1,478,883,527 Total Transfers 9700 25,939 25,939 80,500 Reserves & Ending Fund Balance 54,640,208 62,476,850 166,666,832 51,112,949 Total Expenditures, Transfers and Fund Balance $ 1,496,743,020 $ 1,520,707,616 $ 1,520,707,616 $ 1,530,076,976 5-29
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Section 6 Capital Projects Funds
Capital Projects Funds Capital Projects Funds are used to account for financial resources the district uses for acquisition or construction of major capital facilities and improvements to existing facilities. Other expenditures funded by capital projects funds include: land acquisition, equipment, bus and vehicle purchases, building and equipment maintenance, property and flood insurance, and capital debt service. Revenues Sources The Capital Projects Funds budget for FY2013 is $513,091,830. Of that amount, $305.8 million represents beginning fund balance, which are amounts carried over from projects in process. Total new revenue is $207.3 million. Estimated revenues are based on official state notifications, certified county tax assessments, and historical experience. Estimates are updated as new data becomes available throughout the budget process. Interest income, impact fees, and miscellaneous income are based on expected cash flow, projected interest rates and historical experience. Local Sources District local capital improvement tax millage revenues comprise 95% of the FY 2013 capital new revenue. The 2012 certified tax roll has risen 0.59%. While slight, the increase is significant when compared to the declining tax values of the past three years. In total, capital millage levied for FY 2013 is 1.546 mills, generating $197.4 million of revenue which is $0.6 million less than FY 2012 collections. State Sources Capital Outlay and Debt Service (CO&DS) and Public Education Capital Outlay (PECO) are the main sources of capital budget revenue from the state. The district will receive $1.0 million for CO&DS. PECO funds were not allocated to school districts for FY 2013. State revenue for charter school capital outlay totals $3.5 million for FY 2013. State rules require that the revenue be recorded in the Capital Projects Fund, and then transferred to the General Fund, where it is disbursed to charter schools. Appropriations Appropriations for capital projects for FY 2013 total $227.5 million. Expenditures include construction and non-construction projects. Construction projects encompass additions, remodeling, modernization and replacement of educational facilities. Non-construction projects include equipment, technology, security, bus, and maintenance and service vehicle purchases. 6-1
Capital Projects Funds Five Year Capital Plan School districts are required to submit a five year capital work plan to the State. The Five Year Plan details estimated revenues and planned expenditures for the next five years. The first year of the plan is included in the proposed FY2013 budget. A copy of the detailed Five Year Plan is shown, starting on page 6-6. Transfers Out Capital funds are transferred to the Debt Service Fund to cover repayment of principal and interest. The transfer for FY 2013 is $148.0 million. Florida school districts are allowed to issue debt instruments for capital expenditures only. Therefore, revenues raised from capital millage property tax collections are used to fund debt service payments. By state law, school districts are allowed to transfer capital funding to general fund to cover the following expenditures: Repair and maintenance: o Facilities o Equipment o Enterprise software Property and flood insurance Additionally, Charter School Capital Outlay revenues recorded in the Capital Projects Fund are transferred to the General Fund for disbursement to charter schools. The capital transfer to general fund budgeted for FY 2013 is $82.8 million. Transfers from the capital budget to the general and debt funds total $230.8 million. Impact of Capital Expenditures on Operating Budget The relationship of the capital budget to the operating budget is a critical consideration in the overall fiscal picture. The capital budget affects the operating budget most notably when new schools are opened. Typically new schools create the following additional operating costs: Elementary $ 1,313,742 Middle $ 1,806,816 High $ 2,967,907 6-2
Capital Projects Funds Impact of Capital Expenditures on Operating Budget (continued) Operating expenditures include increased utility and maintenance costs and school support administrative salaries such as the principal. The cost does not include teachers and staff allocated based on enrollment. Some of this operating budget impact is offset by a reduction in the use of portable classrooms. Each year the operating budget is projected to include increases for anticipated new school openings. Initial start-up supplies, textbooks, library books, furniture and equipment are provided by the Capital Projects Funds budget. Thereafter, funding for school staffing and supplies is generated by student enrollment through the Florida Education Finance Program (FEFP). As the district s new school program winds down, there is less impact of new schools on the operating budget. For FY 2013, the district has no new schools opening; therefore it was not necessary to budget for additional cost. 6-3
Capital Budget Proposed FY 2013 Revenue and Appropriations REVENUE ($ MILLIONS) CO & DS Distributed $ 1.0 Interest on Undistributed CO & DS 0.1 Charter School Capital Outlay 3.5 Millage 197.4 Interest 0.2 Impact Fees 5.0 Transfers In 0.1 Beginning Fund Balance 305.8 TOTAL REVENUE $ 513.1 2012-2013 Estimated Revenue CO & DS Distributed <1% Beginning Fund Balance 60% Charter School Capital Outlay 1% Millage 38% Transfers In <1% Impact Fees <1% Interest <1% APPROPRIATIONS ($ MILLIONS) Audio-Visual $ - Buildings & Fixed Equip. 176.7 Furniture, Fixtures, & Equip. 22.2 Remodeling & Renovations 24.0 Land 0.9 Motor Vehicles 0.5 Improvements 1.2 Computer Software 1.9 Transfers Out 230.9 Ending Fund Balance 54.8 TOTAL BUDGET $ 513.1 Audio-Visual 0% 2012-2013 Proposed Appropriations Transfers Out 45% Ending Fund Balance 11% Buildings & Fixed Equip. 35% Other <1% Computer Software <1% Furniture, Fixtures, & Equip. 4% Remodeling & Renovations 5% Motor Vehicles <1% Improvements <1% 6-4