Second Quarter Management Reports Office of Budget and Fiscal Planning
Second Quarter Management Reports TABLE OF CONTENTS Introduction... 1 All Operating Funds Summary... 2 Selected Operating Funds Summary... 3 Education & General Funds & SWPS Reports Commentary on Education and General Funds... 4 Education and General and SWPS Summary... 5 Education and General Funds Report... 6 Commentary on Statewide Public Services... 7 Agriculture Experiment Station... 8 Extension... 9 Forestry Research Laboratory... 10 Auxiliary Operating Funds Reports Commentary on Auxiliary Funds... 11 Summary of Auxiliary Funds... 12 Housing... 13 Student Centers & Activities... 14 Athletics... 15 Health Services... 16 Parking... 17 Miscellaneous... 18 Service Center Operations Reports Commentary on Service Centers... 19 Summary of Service Center Funds... 20 Telecom... 21 Enterprise Services... 22 Network Services... 23 Printing and Mailing... 24 Motor Pool... 25 Surplus Property... 26 Miscellaneous Service Centers... 27
OREGON STATE UNIVERSITY QUARTERLY MANAGEMENT REPORT The following interim financial reports have been prepared for internal management purposes, providing a summary of all operating funds and detailed information on revenues, expenses, transfers, and fund balances for the Education and General Program, Statewide Public Services, Auxiliary Enterprises, and Service Departments. The reports include the FY 2007 budget, projected actual revenues and expenses, comparisons with FY 2006 actual, and second quarter results. The FY 2007 budget has been adjusted as of September 2006 and will be used for internal reporting through out the remainder of the fiscal year as well as in external reporting to the State Board of Higher Education. Adjusted revenue budgets include the initial budget, which is based on the Legislatively Adopted Budget from the end of the 2005 session plus salary funding and updated departmental revenue projections. The adjusted budget reflects the current operating plan as of the date of these reports. Departmental estimates were prepared with a combination of trend analysis, current year encumbrances, and adjustments for anticipated changes in revenue and expenditures. 1
All Operating Funds Summary 1 Budget & Fiscal Year 2006 Education & Statewide Auxiliary Service Center Designated Research FY2007 Budget General Public Services Enterprises 2 Departments Operations Gift Funds 3 Funds 4 Total $ 247,691,615 $ 71,936,269 $ 79,148,821 $ 20,209,837 $ 12,632,055 $ 54,415,952 $ 162,485,148 $ 648,519,697 Expenditures 247,691,615 71,936,269 85,997,061 21,049,233 13,296,452 51,636,808 162,195,859 653,803,296 Net Increase (Decrease in Fund Balance) - - (6,848,240) (839,396) (664,397) 2,779,144 289,290 (5,283,599) Beginning Fund Balance 19,833,775 7,277,169 93,114,724 5,730,127 2,259,457 23,179,734 878,805 152,273,791 Ending Fund Balance $ 19,833,775 $ 7,277,169 $ 86,266,484 $ 4,890,731 $ 1,595,060 $ 25,958,879 $ 1,168,095 $ 146,990,192 FY2006 $ 240,977,565 $ 68,680,121 $ 77,906,626 $ 20,456,525 $ 14,041,645 $ 49,517,576 153,979,197 $ 625,559,254 Expenditures 251,096,924 69,165,976 83,134,628 20,883,914 14,100,933 45,999,143 152,454,921 636,836,439 Net Increase (Decrease in Fund Balance) (10,119,359) (485,855) (5,228,002) (427,389) (59,288) 3,518,432 1,524,276 (11,277,185) Beginning Fund Balance 29,953,134 7,763,024 76,748,619 6,075,682 2,318,745 19,661,302 (645,471) 141,875,035 Fund Additions (Deductions) 21,594,107 81,834-21,675,941 Ending Fund Balance $ 19,833,775 $ 7,277,169 $ 93,114,724 $ 5,730,127 $ 2,259,457 $ 23,179,734 $ 878,805 $ 152,273,791 1 Plant Funds not included. 2 Auxiliary Enterprises budgeted decrease in fund balance is is due mainly to depreciation expense. 3 Gift Funds Budget trended based on last five years actual revenue and expenditures. 4 Research Budget trended amount based on last five years actual expenditures. 2
Selected Operating Funds Budget & Projections (thousands of dollars) Projection to FY 2007 Initial Adjusted Year End FY 2006 Favorable Budget Budget Projection (Unfavorable) Education & General Program s $ 247,817 $ 247,692 $ 247,681 $ 240,978 $ 6,704 Expenditures 245,673 245,675 247,550 248,237 687 Net Change from Operations 2,144 2,016 131 ( 7,260) 7,391 Net Transfers In (Out) ( 2,144) ( 2,016) ( 2,224) ( 2,860) 636 Net Increase (Decrease) in Fund Balance ( 2,093) ( 10,119) 8,026 Beginning Fund Balance 19,834 19,834 19,834 29,953 ( 10,119) Fund Additions/(Deductions) to Other Funds Ending Fund Balance 19,834 19,834 17,741 19,834 ( 2,093) Statewide Public Service Programs s 70,900 71,936 71,409 68,680 2,729 Expenditures 70,900 71,278 70,654 68,776 ( 1,879) Net Change from Operations 658 755 ( 95) 4,608 Net Transfers In (Out) ( 661) ( 390) ( 270) Net Increase (Decrease) in Fund Balance 658 94 ( 486) 4,338 Beginning Fund Balance 7,277 7,277 7,277 7,763 ( 486) Fund Additions/(Deductions) to Other Funds Ending Fund Balance 7,277 7,935 7,371 7,277 94 Auxiliary Enterprises s 79,149 79,149 79,241 77,907 1,335 Expenditures 78,630 78,630 79,494 76,580 ( 2,914) Net Change from Operations 519 519 ( 253) 1,327 ( 1,580) Fixed Asset Disposal Gain (Loss) ( 550) Net Transfers In (Out) ( 7,367) ( 7,367) ( 6,999) ( 6,555) ( 444) Net Increase (Decrease) in Fund Balance ( 6,848) ( 6,848) ( 7,802) ( 5,228) ( 2,024) Beginning Fund Balance 93,115 93,115 93,115 76,749 16,366 Fund Additions/(Deductions) to Other Funds 21,594 ( 21,594) Ending Fund Balance 86,266 86,266 85,313 93,115 ( 7,252) Service Center Departments s 20,210 20,210 20,162 20,457 ( 295) Expenditures 21,199 21,199 21,159 20,713 ( 446) Net Change from Operations ( 989) ( 989) ( 997) ( 256) ( 741) Fixed Asset Disposal Gain (Loss) ( 6) Net Transfers In (Out) 150 150 300 ( 164) 464 Net Increase (Decrease) in Fund Balance ( 839) ( 839) ( 697) ( 427) ( 277) Beginning Fund Balance 5,730 5,730 5,730 6,076 ( 346) Fund Additions/(Deductions) to Other Funds 81 ( 81) Ending Fund Balance $ 4,891 $ 4,891 $ 5,033 $ 5,730 ($ 703) 23
OREGON STATE UNIVERSITY EDUCATION & GENERAL FUNDS Education & General funds support the general operations of the university and its primary missions of instruction, research, and public service. The major sources of revenue are tuition, state appropriations, and indirect cost recovery from federal grants. Overall revenue is expected to be up $6.7 million or 2.8% higher than Fiscal Year 2006. s from enrollment fees are anticipated to exceed last year actual by $5.4 million or 4.2% primarily due to tuition rate increases and expected enrollment growth. Fee remissions, accounted for as negative revenue, are anticipated to increase by 3.2% or $0.4 million over last year. State appropriations will be $2.9 million higher than last year due mainly to increased salary funding of $2.5 million and increased tuition buydown of $0.4 million. Expenditures and net transfers are anticipated to be $1.3 million or.5% less than Fiscal Year 2006 and a $2.1 million spend down of fund balance is anticipated at this time. Strategies for reducing expenses over last year include moving some salaries to foundation gift funds and cutting back spending in Services & Supplies and Capital Outlay categories. Based on the current plan, Salaries & OPE are anticipated to increase $3.8 million or 2% over Fiscal Year 2006. Services & Supplies are expected to be down 6.6% or $3.4 million and Capital Outlay expense is anticipated to be reduced by 17.9% or $1.1 million. 4
Education & General and Statewide Public Service Programs (thousands of dollars Projection to FY07 Education & General Adjusted Year End FY06 Favorable % Budget * Projection (Unfavorable) Variance Enrollment Fees $ 133,875 $ 134,516 $ 129,062 $ 5,455 4.2% Fee Remissions ( 11,693) ( 11,521) ( 11,159) ( 362) -3.2% State Appropriations 91,293 91,293 88,371 2,922 3.3% Gifts, Grants, and Contracts 25,440 24,000 25,105 ( 1,105) -4.4% Other 8,776 9,393 9,599 ( 207) -2.2% Total 247,692 247,681 240,978 6,704 2.8% Total Salaries and OPE 194,320 194,298 190,533 ( 3,765) -2.0% Service and Supplies 46,563 48,141 51,516 3,375 6.6% Capital Outlay 4,623 4,942 6,021 1,080 17.9% Student Aid 170 170 168 ( 2) -1.4% Total 245,675 247,550 248,237 687 0.3% Net Change From Operations 2,016 131 ( 7,260) 7,391-101.8% Net Transfers In/(Out) ( 2,016) ( 2,224) ( 2,860) 636 22.2% Net Increase (Decrease) in Fund Balance ( 2,093) ( 10,119) 8,026 79.3% Beginning Fund Balance 19,834 19,834 29,953 ( 10,119) -33.8% Ending Fund Balance $ 19,834 $ 17,741 $ 19,834 ($ 2,093) -10.6% Statewide Public Service State Appropriation $ 50,693 $ 50,693 $ 48,925 $ 1,768 3.6% Other Government Appropriations 17,039 13,765 15,385 ( 1,620) -10.5% Other 4,204 6,951 4,370 2,581 59.0% Total 71,936 71,409 68,680 2,729 4.0% Total Salaries and OPE 59,686 58,414 55,894 ( 2,520) -4.5% Service and Supplies 10,993 11,748 12,261 513 4.2% Capital Outlay 599 492 620 128 20.7% Total 71,278 70,654 68,776 ( 1,879) -2.7% Net Change From Operations 658 755 ( 95) 850 891.4% Net Transfers In/(Out) ( 658) ( 661) ( 390) ( 270) -69.2% Net Increase (Decrease) in Fund Balance 94 ( 486) 580 119.4% Beginning Fund Balance 7,371 7,277 7,763 ( 486) -6.3% Ending Fund Balance $ 7,371 $ 7,371 $ 7,277 $ 94 1.3% Unaudited - For Management 5 Purposes Only
Education and General Funds Adjusted Year End Favorable % Enrollment Fees $ 92,999,421 $ 88,509,603 $ 133,874,589 $ 134,516,482 $ 641,893 0.5% Fee Remissions (4,104,715) (3,809,441) (11,692,519) (11,520,955) 171,564-1.5% Government Appropriations 49,951,999 44,039,542 91,293,244 91,293,244 - - Indirect Cost Recovery 12,238,614 12,951,228 25,440,000 24,000,000 (1,440,000) -5.7% Interest Income 634,517 605,275 1,125,000 1,200,000 75,000 6.7% Sales & Services 4,624,407 3,159,278 7,081,427 7,697,997 616,570 8.7% Other 256,321 205,678 569,874 494,571 (75,303) -13.2% Total 156,600,565 145,661,164 247,691,615 247,681,339 (10,276) 0.0% Total Salaries and OPE 89,933,332 88,083,042 194,320,045 194,297,876 22,169 0.0% Service and Supplies 24,923,356 24,603,310 46,562,558 48,140,984 (1,578,426) -3.4% Capital Outlay 2,128,946 3,333,089 4,622,812 4,941,584 (318,772) -6.9% Student Aid 98,659 68,057 170,000 170,000 - - Total 117,084,293 116,087,497 245,675,415 247,550,444 (1,875,029) -0.8% Net Change From Operations 39,516,272 29,573,667 2,016,200 130,895 (1,885,305) -93.5% Net Transfers In/(Out) (1,210,470) (1,581,447) (2,016,200) (2,224,100) (207,900) 10.3% Net Increase (Decrease) in Fund Balance 38,305,802 27,992,220 - (2,093,205) (2,093,205) - Beginning Fund Balance 19,833,775 19,833,775 - - Ending Fund Balance $ 19,833,775 $ 17,740,570 $ (2,093,205) -10.6% 6
OREGON STATE UNIVERSITY STATEWIDE PUBLIC SERVICE PROGRAMS Agricultural Experiment Stations AES: Agricultural Experiment Station is the research arm of Oregon State University s College of Agricultural Sciences. It has more than 400 scientists in 28 academic units in four OSU colleges --- Agricultural Sciences, Health and Human Sciences, Science, and Veterinary Medicine. s for AES are projected to be $32.5 million, up $0.6 million, or 2.0% over Fiscal Year 2006 due primarily to an increase in state support. s are expected to stay close to Fiscal Year 2006 level, decreasing slightly by $175 thousand or 0.5% Extension Service EXT: Oregon State University's Extension Service provides education and information based on research to help Oregonians solve problems and develop skills related to youth, family, community, farm, forest, energy, and marine resources. The OSU Extension Service arm reaches across several colleges and 37 county offices throughout the State of Oregon. Extension funding sources include state appropriations, federal formula funds, county appropriations, and federal grants. Extension revenues are projected to be $32.4 million, up $2.1 million, or 6.8% over Fiscal Year 2006 due to an increase in both state and federal support, as well as a small increase in Sales & Services income. s are expected to increase by 7.6%, or $2.3 million, due to increases in salary and benefits costs. Forest Research Lab FRL: The Forest Research Laboratory (FRL) conducts research leading to sustainable forest yields, innovative and efficient use of forest products, and responsible stewardship of Oregon's resources. The primary source of revenues for FRL is state and federal appropriations and Oregon Harvest Tax. The 2005 Oregon Legislature (HB 2122) renewed the taxation rate of $0.67 per thousand board feet of commercial timber harvested in Oregon. s for FRL are projected to be $6.5 million, roughly the same as in Fiscal Year 2006. s are anticipated to be $6.5 million approximately the same as last and fund balance is expected to remain unchanged. 7
Statewide Operations - Agricultural Experiment Station Adjusted Year End Favorable % State Appropriation $ 15,096,544 $ 13,263,452 $ 27,802,337 $ 27,802,337 - - Other Government Appropriations 666,468 944,401 2,698,093 2,698,093 - - Gifts, Grants & Contracts - 5,000 - - - - Interest Income 360 20,992 40,000 355 (39,645) -99.1% Sales & Services 629,335 1,293,416 1,750,000 1,750,000 - - Other 40,653 48,637 236,444 236,000 (444) -0.2% Total 16,433,360 15,575,898 32,526,874 32,486,785 (40,089) -0.1% Total Salaries and OPE 13,446,850 12,467,212 25,735,636 25,930,450 (194,814) -0.8% Service and Supplies 2,809,855 2,902,450 5,551,092 5,546,687 4,405 0.1% Capital Outlay 205,889 277,722 581,746 428,935 152,811 26.3% Total 16,462,594 15,647,384 31,868,474 31,906,072 (37,598) -0.1% Net Change From Operations (29,234) (71,486) 658,400 580,713 (77,687) -11.8% Net Transfers In/(Out) (653,968) - (658,400) (658,000) - Net Increase (Decrease) in Fund Balance (683,202) (71,486) - (77,287) (77,287) - Beginning Fund Balance 2,368,727 2,368,727 - - Ending Fund Balance $ 2,368,727 $ 2,291,440 $ (77,287) -3.3% 68
Statewide Operations - Extension Adjusted Year End Favorable % State Appropriation $ 10,963,468 $ 9,459,509 $ 20,076,088 $ 20,076,088 $ - - Other Government Appropriations 2,329,729 2,934,200 10,842,788 10,369,074 (473,714) -4.4% Gifts, Grants & Contracts 366,723 760 - - - - Sales & Services 626,212 411,797 1,787,309 1,708,198 (79,111) -4.4% Other 107,788 177,331 63,504 256,402 192,898 303.8% Total 14,393,920 12,983,597 32,769,689 32,409,762 (359,927) -1.1% Total Salaries and OPE 12,757,274 12,136,578 27,964,006 26,428,784 1,535,222 5.5% Service and Supplies 2,780,739 2,502,252 4,788,683 5,775,732 (987,049) -20.6% Capital Outlay 34,001 80,434 17,000 62,622 (45,622) -268.4% Total 15,572,014 14,719,264 32,769,689 32,267,138 502,551 1.5% Net Change From Operations (1,178,094) (1,735,667) - 142,624 142,624 - Net Transfers In/(Out) - (50,867) (2,612) 2,612 - Net Increase (Decrease) in Fund Balance (1,178,094) (1,786,534) - 140,012 140,012 - Beginning Fund Balance 3,229,633 3,229,633 - - Ending Fund Balance $ 3,229,633 $ 3,369,645 $ 140,012 4.3% 79
Statewide Operations - Forestry Research Laboratory Adjusted Year End Favorable % State Appropriation $ 1,526,407 $ 1,323,212 $ 2,814,706 2,814,706 $ - Other Government Appropriations 174,828 246,970 698,000 $ 698,000 - - Transfer from State Agency 1,480,411 1,376,973 2,800,000 2,800,000 - - Sales & Services 10,898 98,290 200,000 200,000 - - Other - 6,500 - - - Total 3,192,544 3,051,945 6,512,706 6,512,706 - - Total Salaries and OPE 3,010,539 2,998,872 5,986,000 6,055,200 (69,200) -1.2% Service and Supplies 206,411 374,599 653,706 426,000 227,706 34.8% Total 3,216,950 3,373,471 6,639,706 6,481,200 158,506 2.4% Net Change From Operations (24,406) (321,526) (127,000) 31,506 158,506 124.8% Net Transfers In/(Out) - - Net Increase (Decrease) in Fund Balance (24,406) (321,526) (127,000) 31,506 158,506 124.8% Beginning Fund Balance 1,678,809 1,678,809 - - Ending Fund Balance $ 1,551,809 $ 1,710,315 $ 158,506 10.2% 810
OREGON STATE UNIVERSITY AUXILIARY ENTERPRISES The Auxiliary funds are considered self-sustaining operations and primarily serve OSU students, faculty and staff. Initial budgets which are reported in the following pages were compiled in July, 2006 and reflected the operating plans of these units at that time. Overall the auxiliaries are anticipating a small loss of $0.3 million from operations and $7.5 million in net transfers-out to other funds and loss on disposal of assets, resulting in a $7.8 million reduction in fund balance. Net Transfers-out consist of payments to other funds for debt service and plant construction. Included in projected operating expenditures are non-cash estimates of depreciation totaling $10.1 million. All units are including the cost of salary and benefit increases in this coming year. Housing: Static occupancy and rates are resulting in a very slight anticipated increase in revenue over Fiscal Year 2006. Salaries and other payroll expenses are expected to increase $0.45 million or 4.8%, while food costs are projected to increase this year by 4.3% due to menu repricing and increased conference and catering business. Fund balance is anticipated to decrease by $1.2 million. Student Centers & Activities: Total revenues are anticipated to be $0.6 million or 4.3% higher than the previous year due to general price increases. Salaries and OPE are projected to increase 5.6% over Fiscal Year 2006 due to wage and benefit increases. Fund balance is projected to decrease by $0.3 million. Athletics: Athletics total revenue is anticipated to be $0.9 million or 4.2% less than Fiscal Year 2006 due to a decrease in the estimated lottery proceeds and sales & service categories. s are projected to stay at the Fiscal Year 2006 levels. Depreciation expense is expected to increase $0.4 million or 9.1% due to the Reser Stadium Phase 1 expansion. While the net change in operations is anticipated to a $5.6 million loss, depreciation expense, a non-cash item, is $5 million. Health Services: Total revenues are anticipated to increase by $0.5 million or 7% over Fiscal Year 2006 because of the health fee increase and rate increase for general services. Salaries & OPE are projected to increase $0.5 million or 10.2 % because of wage and benefit increases. Service and Supplies expense is projected to be higher than last year due to increases in both state and OSU assessments. A slight increase to fund balance is anticipated. Parking: is projected to increase by $0.1 million or 5.7% due to the parking fee rate increase. s are also anticipated to increase by $0.1 million or 5.2% due to salary and benefit increases. The transfer-out is to cover the bond payment. 11
Statement of s, s, and Other Changes Auxiliary Enterprises For the Six Months Ending December 31, 2006 and 2005 Student Cntrs Health Miscellaneous Increase Housing & Activities Athletics Services Parking Auxiliaries 2007 2006 (Decrease) % Change Enrollment Fees $ 7,046,690 $ 498,328 $ 3,976,133 $ 97,097 $ 11,618,248 $ 10,711,852 $ 906,396 8.46% Gifts, Grants, and Contracts 8,660 438,700 132 447,492 67,279 380,213 565.13% Lottery Proceeds 41,803 41,803 240,319 (198,516) 82.61% Interest Income 93 120,567 66,116 133,553 16,168 336,497 187,592 148,905 79.38% Sales & Services 9,271,659 1,982,670 9,789,321 1,289,528 1,104,823 1,402,050 24,840,051 34,168,577 (9,328,526) -27.30% Other 16,898 24,414 206,836 14 3,497 251,659 1,452,437 (1,200,778) -82.67% Internal Sales 879,010 202,434 10,493 2,593 100,775 512,432 1,707,737 1,622,927 84,810 5.23% Total 10,167,660 9,385,435 11,051,597 5,401,953 1,205,598 2,031,244 39,243,487 48,450,983 (9,207,496) -19.00% Total Salaries and OPE 4,749,389 3,545,168 5,905,295 2,146,544 294,028 697,887 17,338,311 14,659,489 2,678,822 18.27% Service and Supplies 4,881,084 2,585,723 7,562,860 1,189,523 260,637 1,372,683 17,852,510 14,978,532 2,873,978 19.19% Depreciation 1,503,552 548,014 2,465,651 34,541 392,274 44,396 4,988,428 2,848,356 2,140,072 75.13% Student Aid 1,974,748 1,974,748 3,310,041 (1,335,293) -40.34% Total 11,134,025 6,678,905 17,908,554 3,370,608 946,939 2,114,966 42,153,997 35,796,418 6,357,579 17.76% Net Change From Operations (966,365) 2,706,530 (6,856,957) 2,031,345 258,659 (83,722) (2,910,510) 12,654,565 (15,565,075) -123.00% Fixed Asset Disposal Gain/(Loss) - #VALUE! Net Transfers In/(Out) (2,407,172) (498,328) (574,372) 1 (3,479,871) (2,934,598) (545,273) 18.58% Net Increase (Decrease) in Fund Balance (3,373,537) 2,208,202 (7,431,329) 2,031,346 258,659 (83,722) (6,390,381) 9,719,967 (16,110,348) -165.74% Beginning Operations Fund Balance 11,572,165 31,261,008 32,987,370 5,570,387 8,749,900 2,973,894 93,114,724 76,748,619 16,366,105 21.32% Fund Additions/Deductions (2,240,841) (110,001) (58,537) 1 (25,130) (2,434,508) (307,987) (2,126,521) -690.46% Ending Fund Balance from Operations 5,957,787 33,359,209 25,497,504 7,601,734 9,008,559 2,865,042 84,289,835 86,160,599 (1,870,766) -2.17% Beginning Plant Fund Balance 2,876,122 1,402,421 681,507 661,560 1,538,277 187,533 7,347,420 17,578,337 (10,230,917) -58.20% Plant s 91,127 38,854 2,077,633 16,696 23,234 4,810 2,252,354 4,838,430 (2,586,076) -53.45% Plant Expenditures (2,308,636) 64,097 (7,882,008) 17,152 63,227 - (10,046,168) 11,409,313 (21,455,481) -188.05% Net Increase (Decrease) in Plant Fund Bala 2,399,763 (25,243) 9,959,641 (456) (39,993) 4,810 12,298,522 (6,570,883) (24,041,557) 365.88% Fund Additions/Deductions 2,240,841 110,000 - - - - 2,350,841 14,976 Ending Plant Fund Balance 7,516,726 1,487,178 10,641,148 661,104 1,498,284 192,343 21,996,783 11,022,430 (34,272,474) -310.93% Total Operations & Plant Fund Balance $ 13,474,513 $ 34,846,387 $ 36,138,652 $ 8,262,838 $ 10,506,843 $ 3,057,385 $ 106,286,618 $ 97,183,029 $ (36,143,240) -37.19% 12
Auxiliary Operations - Housing Initial Year End Favorable % Interest Income $ 93 $ 92 $ - $ 1,800 $ 1,800 - Sales & Services 9,271,659 16,677,549 25,568,348 24,884,200 (684,148) -2.7% Other 16,898 91,272-14,000 14,000 - Internal Sales 879,010 973,146 1,842,320 2,450,000 607,680 33.0% Total 10,167,660 17,742,059 27,410,668 27,350,000 (60,668) -0.2% Total Salaries and OPE 4,749,389 4,563,831 10,117,116 9,900,000 217,116 2.1% Service and Supplies 4,881,084 4,918,751 12,552,520 10,929,000 1,623,520 12.9% Depreciation 1,503,552 1,339,523 2,686,712 3,007,000 (320,288) -11.9% Total 11,134,025 10,822,105 25,356,348 23,836,000 1,520,348 6.0% Net Change From Operations (966,365) 6,919,954 2,054,320 3,514,000 1,459,680 71.1% Net Transfers In/(Out) (2,407,172) (2,433,267) (4,741,032) (4,739,123) 1,909 0.0% Net Increase (Decrease) in Fund Balance (3,373,537) 4,486,687 (2,686,712) (1,225,123) 1,461,589 54.4% Beginning Fund Balance 11,572,165 11,572,165 - - Ending Fund Balance $ 8,885,453 $ 10,347,042 $ 1,461,589 16.4% 13
Auxiliary Operations - Student Centers & Activities Initial Year End Favorable % Enrollment Fees $ 7,046,690 $ 6,429,394 $ 10,265,142 $ 10,266,538 $ 1,396 0.0% Gifts, Grants & Contracts 8,660 - - - - - Interest Income 120,567 74,014 120,500 220,000 99,500 82.6% Sales & Services 1,982,670 1,714,356 4,344,679 4,374,679 30,000 0.7% Other 24,414 23,281 42,000 44,000 2,000 4.8% Internal Sales 202,434 254,627 460,007 456,207 (3,800) -0.8% Total 9,385,435 8,495,672 15,232,328 15,361,424 129,096 0.8% Total Salaries and OPE 3,545,168 3,348,072 7,558,167 7,605,180 (47,013) -0.6% Service and Supplies 2,585,723 2,369,167 5,587,058 5,473,324 113,734 2.0% Depreciation 548,014 553,840 349,000 1,113,632 (764,632) -219.1% Total 6,678,905 6,271,079 13,494,225 14,192,136 (697,911) -5.2% Net Change From Operations 2,706,530 2,224,593 1,738,103 1,169,288 (568,815) -32.7% Net Transfers In/(Out) (498,328) (498,328) (1,717,861) (1,492,061) 225,800 13.1% Net Increase (Decrease) in Fund Balance 2,208,202 1,726,265 20,242 (322,773) (343,015) -1694.6% Beginning Fund Balance 31,261,008 31,261,008 - - Ending Fund Balance $ 31,281,250 $ 30,938,235 $ (343,015) -1.1% 14
Auxiliary Operations Funds - Athletics Initial Year End Favorable % Enrollment Fees 498,328 498,328 1,500,000 1,500,000 - - Gifts, Grants & Contracts 438,700 67,279 - - - - Lottery Proceeds 41,803 240,319 300,000 100,000 (200,000) -66.7% Interest Income 66,116 29,583 215,000 215,000 - - Sales & Services 9,789,321 13,050,322 20,035,000 19,383,274 (651,726) -3.3% Other 206,836 912,170-400,000 400,000 - Internal Sales 10,493 5,950 - - - - Total 11,051,597 14,803,951 22,050,000 21,598,274 (451,726) -2.0% Total Salaries and OPE 5,905,295 3,793,881 12,087,600 9,937,600 2,150,000 17.8% Service and Supplies 7,562,860 5,598,055 10,362,400 11,675,888 (1,313,488) -12.7% Student Aid 1,974,748 3,310,041 100,000 100,000 - - Depreciation 2,465,651 755,494 3,000,000 5,000,000 (2,000,000) -66.7% Total 17,908,554 13,457,471 25,550,000 26,713,488 (1,163,488) -4.6% Net Change From Operations (6,856,957) 1,346,480 (3,500,000) (5,115,214) (1,615,214) -46.1% Fixed Asset Disposal Gain/(Loss) (574,372) - (550,000) (550,000) - Net Transfers In/(Out) (3,425) - - - - Net Increase (Decrease) in Fund Balance (7,431,329) 1,343,055 (3,500,000) (5,665,214) (2,165,214) -61.9% Beginning Fund Balance 32,987,370 32,987,370 - - Ending Fund Balance $ 29,487,370 $ 27,322,156 $ (2,165,214) -7.3% 15
Auxiliary Operations - Health Services Initial Year End Favorable % Enrollment Fees $ 3,976,133 $ 3,694,505 $ 5,664,726 $ 5,707,479 $ 42,753 0.8% Gifts, Grants & Contracts 132 - - - - - Interest Income 133,553 72,477 60,000 245,388 185,388 309.0% Sales & Services 1,289,528 857,245 2,909,357 2,677,017 (232,340) -8.0% Other 14 135,417-92,667 92,667 - Internal Sales 2,593 6,777 27,480 20,264 (7,216) - Total 5,401,953 4,766,421 8,661,563 8,742,815 81,252 0.9% Total Salaries and OPE 2,146,544 2,091,831 5,007,949 5,147,908 (139,959) -2.8% Service and Supplies 1,189,523 825,634 3,292,016 3,145,121 146,895 4.5% Depreciation 34,541 32,873 128,652 126,495 2,157 1.7% Total 3,370,608 2,950,338 8,428,617 8,419,524 9,093 0.1% Net Change From Operations 2,031,345 1,816,083 232,946 323,291 90,345 38.8% Net Transfers In/(Out) 1 416 (250,000) (216,584) 33,416 13.4% Net Increase (Decrease) in Fund Balance 2,031,346 1,816,499 (17,054) 106,707 123,761 725.7% Beginning Fund Balance 5,570,387 5,570,387 - - Ending Fund Balance $ 5,553,333 $ 5,677,094 $ 123,761 2.2% 16
Auxiliary Operations - Parking Initial Year End Favorable % Sales & Services $ 1,104,823 $ 1,089,854 $ 1,926,450 $ 1,856,040 $ (70,410) -3.7% Internal Sales 100,775 73,485 178,490 48,900 (129,590) -72.6% Total 1,205,598 1,163,339 2,104,940 1,904,940 (200,000) -9.5% Total Salaries and OPE 294,028 305,644 793,728 644,873 148,855 18.8% Service and Supplies 260,637 208,692 619,075 619,075 - - Depreciation 392,274 127,194 731,607 731,607 - - Total 946,939 641,530 2,144,410 1,995,555 148,855 6.9% Net Change From Operations 258,659 521,809 (39,470) (90,615) (51,145) -129.6% Net Transfers In/(Out) - - (659,600) (559,600) - - Net Increase (Decrease) in Fund Balance 258,659 521,809 (699,070) (650,215) 48,855 7.0% Beginning Fund Balance 8,749,900 8,749,900 - - Ending Fund Balance $ 8,050,830 $ 8,099,685 $ 48,855 0.6% 17
Auxiliary Operations - Miscellaneous Initial Year End Favorable % Enrollment Fees $ 97,097 $ 89,625 $ 150,000 $ 150,000 $ - - Interest Income 16,168 11,426 13,200 21,700 8,500 64.4% Sales & Services 1,402,050 779,251 2,764,501 2,933,628 169,127 6.1% Other 3,497 284,347 88,000 3,610 (84,390) -95.9% Internal Sales 512,432 314,892 673,621 1,174,851 501,230 74.4% Total 2,031,244 1,479,541 3,689,322 4,283,789 594,467 16.1% Total Salaries and OPE 697,887 556,230 1,319,386 1,409,856 (90,470) -6.9% Service and Supplies 1,372,683 1,058,233 2,296,960 2,837,864 (540,904) -23.5% Depreciation 44,396 39,432 39,645 89,581 (49,936) -126.0% Total 2,114,966 1,653,895 3,655,991 4,337,301 (681,310) -18.6% Net Change From Operations (83,722) (174,354) 33,331 (53,512) (86,843) -260.5% Net Transfers In/(Out) 6 1,023 8,538 7,515-734.6% Net Increase (Decrease) in Fund Balance (83,722) (174,348) 34,354 (44,974) (79,328) -230.9% Beginning Fund Balance 2,973,894 2,973,894 - - Ending Fund Balance $ 3,008,248 $ 2,928,920 $ (79,328) -2.6% 18
OREGON STATE UNIVERSITY SERVICE CENTER DEPARTMENTS Service Centers are financially self-sustaining internal operations that primarily provide services to others within the university. They are expected to generate revenue from the services that they provide to cover the expenses incurred to deliver their services. Rates are adjusted periodically to minimize differences between revenues and expenses. Any negative fund balances are subsidized by the Education & General funds. In total, both Service Center revenues and expenses are projected to remain unchanged from Fiscal Year 2006 levels. A $700 thousand reduction in fund balance is anticipated. Telecom: This fund records the transactions related to telecommunications expenses incurred by OSU operations as well as telecommunication services provided to other OUS entities. Telecom provides and maintains a host of local and long distance phone services and equipment including cellular phones, pagers, voicemail, data network connections, wireless network, maintenance of the physical wire plant on campus, and audio and video conference capabilities. Inter-Institutional Network: These funds record transactions related to off campus network support services provided to the Capital Center and OUS central phone system. Services provided included network support and enterprise system support. ETS Network: This fund records the transactions related to off campus network support services provided to the OUS 5th site schools and the Chancellor s Office. Services provided included network support and enterprise system support. Printing & Mailing: This fund records financial transactions related to printing and mailing services provided primarily to OSU departments. Printing and Mailing also provides services to customers outside of OSU. Motor Pool: This fund records financial transactions related to vehicle rental and repair services provided primarily to OSU departments and personnel. Surplus Property: This fund records the financial transactions related to the collection and sale of OSU and other state agency property deemed ready for salvage. Surplus Property s customers are both internal and external to OSU. Sales are accomplished via auction, the OSUsed Store, as well as Labtronix and E-Bay sales. Desktop Services: This fund records financial transactions related to Desktop Support Services provided to areas of the campus. Miscellaneous Service Centers: These funds include the following operations: Campus ID System, Survey Research Center, Animal Isolation Lab, Lab Animal Services, Chemistry Stores, NDSL Skip Trace, Forestry Photogrammetry and Quantitative Science LAN, and Statistical Services. 19
Statement of s, s, and Other Changes Service Center Departments For the Six Months Ending December 31, 2006 and 2005 Enterprises Network Printing & Motor Surplus Miscellaneous Total Total Increase Telecom Services Services Mailing Pool Property Srvc Centers 2007 2006 (Decrease) % Change from Outside of OUS $ 158,151 $ (85) $ 8,694 $ 359,799 $ 39,869 $ 132,058 $ 399,854 $ 1,098,340 $ 941,263 $ 157,077 16.69% From OUS Depts 2,307,206 2,678,895 51,935 2,090,188 808,570 23,952 1,840,711 9,801,457 7,366,927 2,434,530 33.05% Total 2,465,357 2,678,810 60,629 2,449,987 848,439 156,010 2,240,565 10,899,797 8,308,190 2,591,607 31.19% Total Salaries and OPE 669,740 967,706 306,074 494,391 217,295 113,840 1,459,373 4,228,419 4,158,666 69,753 1.68% Service and Supplies 1,328,292 718,901 60,519 2,006,286 445,191 37,457 694,822 5,291,468 5,773,968 (482,500) -8.36% Deprecation 67,517 83,517 37,163 38,029 166,684 2,240 22,746 417,896 458,179 (40,283) -8.79% Total 2,065,549 1,770,124 403,756 2,538,706 829,170 153,537 2,176,941 9,937,783 10,390,813 (453,030) -4.36% Net Change From Operations 399,808 908,686 (343,127) (88,719) 19,269 2,473 63,624 962,014 (2,082,623) 3,044,637-146.19% Fixed Asset Disposal Gain/(Loss) (9,248) (9,248) (9,248) Net Transfers In/(Out) 5,551 5,551-5,551 Fund Deductions To Reserves - - - Net Increase (Decrease) in Fund Balance 405,359 899,438 (343,127) (88,719) 19,269 2,473 63,624 958,317 (2,082,623) 3,040,940-146.01% Beginning Operations Fund Balance 1,922,114 311,222 1,043,293 604,509 1,149,098 99,346 600,545 5,730,127 6,075,698 (345,571) -5.69% Fund Additions/Deductions - - (31,999) - (218) - - (32,217) (306,726) 274,509-89.50% Ending Fund Balance from Operations 2,327,473 1,210,660 668,167 515,790 1,168,149 101,819 664,169 6,656,227 3,686,349 2,969,878 80.56% 6,656,226 20
Service Center Operations - Telecom Initial Year End Favorable % 31-Dec-06 21/31/2005 Budget Projection (Unfavorable) Variance from Outside of OUS $ 158,151 $ 107,455 $ 235,000 $ 235,000 $ - - From OUS Depts 2,307,206 2,211,199 4,535,000 4,535,000 - - Total 2,465,357 2,318,654 4,770,000 4,770,000 - - Total Salaries and OPE 669,740 685,370 1,441,473 1,378,816 62,657 4.3% Service and Supplies 1,328,292 1,673,089 3,351,285 3,351,285 - - Depreciation 67,517 104,552 127,242 127,242 - - Total 2,065,549 2,463,011 4,920,000 4,857,343 62,657 1.3% - Net Change From Operations 399,808 (144,357) (150,000) (87,343) 62,657-41.8% Net Transfers In/(Out) 5,551 150,000-150,000 - Net Increase (Decrease) in Fund Balance 405,359 (144,357) - (87,343) 212,657 - Beginning Fund Balance 1,922,114 1,922,114 - Ending Fund Balance $ 1,922,114 $ 1,834,771 $ (87,343) -4.5% 21
Service Center Operations - Enterprise Services Initial Year End Favorable % from Outside of OUS $ (85) $ 517 $ - $ - $ - - From OUS Depts 2,678,895-3,205,300 3,419,639 214,339 6.7% Total 2,678,810 517 3,205,300 3,419,639 214,339 6.7% Total Salaries and OPE 967,706 1,093,644 2,204,121 2,073,052 131,069 5.9% Service and Supplies 718,901 1,007,806 1,128,950 1,051,800 77,150 6.8% Depreciation 83,517 89,397 86,568 86,568 - - Total 1,770,124 2,190,847 3,419,639 3,211,420 208,219 6.1% Net Change From Operations 908,686 (2,190,330) (214,339) 208,219 422,558 197.1% Loss on Disposal of Fixed Asset (9,248) - - - - Net Transfers In/(Out) - - - - - - Net Increase (Decrease) in Fund Balance 899,438 (2,190,330) (214,339) 208,219 422,558 197.1% Beginning Fund Balance 311,222 311,222 - Ending Fund Balance $ 96,883 $ 519,441 $ 422,558 436.2% 22
Service Center Operations - Network Services Initial Year End Favorable % from Outside of OUS $ 8,694 $ 78,651 $ 317,600 $ 143,548 $ (174,052) -54.8% From OUS Depts 51,935 421,454 613,350 418,354 (194,996) -31.8% Total 60,629 500,105 930,950 561,902 (369,048) -39.6% Total Salaries and OPE 306,074 233,158 658,605 634,619 23,986 3.6% Service and Supplies 60,519 65,255 868,297 868,297-0.0% Depreciation 37,163 40,466 65,600 65,600-0.0% Total 403,756 338,879 1,592,502 1,568,516 23,986 1.5% Net Change From Operations (343,127) 161,226 (661,552) (1,006,614) (345,062) -52.2% Net Transfers In/(Out) 300,000 (300,000) - Net Increase (Decrease) in Fund Balance (343,127) 161,226 (661,552) (706,614) (645,062) -97.5% Beginning Fund Balance 1,043,293 1,043,293 - Ending Fund Balance $ 381,741 $ 336,679 $ (45,062) -11.8% 23
Service Center Operating Fund - Printing & Mailing Initial Year End Favorable % from Outside of OUS $ 359,799 $ 401,330 $ 815,792 856,772 $ 40,980 5.0% From OUS Depts 2,090,188 2,080,633 4,223,471 4,185,925 (37,546) -0.9% Total 2,449,987 2,481,963 5,039,263 5,042,697 3,434 0.1% Total Salaries and OPE 494,391 474,527 1,007,972 970,282 37,690 3.7% Service and Supplies 2,006,286 1,902,948 3,825,668 3,994,737 (169,069) -4.4% Depreciation 38,029 39,126 76,944 77,030 (86) -0.1% Total 2,538,706 2,416,601 4,910,584 5,042,049 (131,465) -2.7% Net Change From Operations (88,719) 65,362 128,679 648 128,031-99.5% Net Transfers In/(Out) - - - - Net Increase (Decrease) in Fund Balance (88,719) 65,362 128,679 648 128,031-99.5% Beginning Fund Balance 604,509 604,509 - - - - Ending Fund Balance $ 604,509 $ 605,157 $ 648 0.1% 24
Service Center Operations - Motor Pool Initial Year End Favorable % from Outside of OUS $ 39,869 $ 22,283 $ 50,000 $ 64,274 $ 14,274 28.5% From OUS Depts 808,570 893,434 1,605,000 1,578,021 (26,979) -1.7% Total 848,439 915,717 1,655,000 1,642,295 (12,705) -0.8% Total Salaries and OPE 217,295 228,377 501,480 457,349 44,131 8.8% Service and Supplies 445,191 418,441 777,158 847,457 (70,299) -9.0% Depreciation 166,684 154,310 345,904 337,489 8,415 2.4% Total 829,170 801,128 1,624,542 1,642,295 (17,753) -1.1% Net Change From Operations 19,269 114,589 30,458 - (30,458) - Net Transfers In/(Out) - - Net Increase (Decrease) in Fund Balance 19,269 114,589 30,458 - (30,458) - Beginning Fund Balance 1,149,098 1,149,098 - - Ending Fund Balance $ 1,179,556 $ 1,149,098 $ (30,458) -2.6% 25
Service Center Operations - Surplus Property Initial Year End Favorable % from Outside of OUS $ 132,058 $ 120,494 $ 230,270 $ 240,341 $ 10,071 4.4% From OUS Depts 23,952 21,876 56,379 54,630 (1,749) -3.1% Total 156,010 142,370 286,649 294,971 8,322 2.9% Total Salaries and OPE 113,840 111,176 208,827 223,519 (14,692) -7.0% Service and Supplies 37,457 26,023 70,000 62,509 7,491 10.7% Depreciation 2,240 790 7,464 4,476 2,988 40.0% Total 153,537 137,989 286,291 290,504 (4,213) -1.5% Net Change From Operations 2,473 4,381 358 4,467 4,109 1147.8% Net Transfers In/(Out) - - Net Increase (Decrease) in Fund Balance 2,473 4,381 358 4,467 4,109 1147.8% Beginning Fund Balance 99,346 99,346 - - Ending Fund Balance $ 99,704 $ 103,813 $ 4,109 4.1% 26
Service Center Operations - Miscellaneous Service Centers Initial Year End Favorable % from Outside of OUS $ 399,854 $ 210,534 $ 379,700 $ 670,042 $ 290,342 76.5% From OUS Depts 1,840,711 1,738,331 3,942,975 3,760,833 (182,142) -4.6% Total 2,240,565 1,948,865 4,322,675 4,430,875 108,200 2.5% Total Salaries and OPE 1,459,373 1,332,414 3,015,005 3,066,483 (51,478) -1.7% Service and Supplies 694,822 680,407 1,415,670 1,439,700 (24,030) -1.7% Depreciation 22,746 29,539 15,000 41,071 (26,071) -173.8% Total 2,176,941 2,042,360 4,445,675 4,547,254 (101,579) -2.3% - Net Change From Operations 63,624 (93,495) (123,000) (116,379) 6,621 5.4% Net Transfers In/(Out) - - - - - Net Increase (Decrease) in Fund Balance 63,624 (93,495) (123,000) (116,379) 6,621-5.4% Beginning Fund Balance 600,545 600,545 - - Ending Fund Balance $ 477,545 $ 484,166 $ 6,621 1.4% 27