1 SOUTHERN TELECOM REGION O/o GENERAL MANAGER MAINTAINANCE (STR) 9 th Floor, BSNL Bhavan, 5-9-25, Hill Fort Road, Adarshnagar, Hyderabad- 500 063 (Tel: 040-23302345) Tender Form No.. Issued to:. Cost of form fee paid details: DD No. /Date : Issued by: SDE (ES) O/o GMM STR, Hyderabad supply and installation of new 12V/130AH Tubular Batteries (8 nos.) of Exide /Amara Raja make for 2KVA UPS with buy-back of 8 nos. of existing old and outlived 12V/130 AH Tubular batteries of Exide make. Price: Rs. 115/-
O/o General Manager (Mtce.) Southern Telecom Region, 5-9-25, 9 th Floor, BSNL Bhavan, Adarshanagar, Hyderabad 500 063 Ph.: 040-2330 2345 Fax: 040-2330 2525 BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) GMM HD/L-41/KW-9/2014-15/1 DATE: 01-08-2014 2 Notice Inviting Tender Sealed tenders are invited from Original Equipment Manufacturers / Reputed Dealers/Firms on behalf of BSNL, by the Divisional Engineer (Engg), O/o General Manager, Maintenance, Southern Telecom Region, 5-9-25, 9 th Floor, BSNL Bhavan, Adarshanagar, Hyderabad 500 063, for supply and installation of new 12V/130AH Tubular Batteries (8 nos.) of Exide /Amara Raja make for 2KVA UPS with buy-back of 8 nos. of existing old and outlived 12V/130 AH Tubular batteries of Exide make. The Batteries are to be supplied and installed. 1 Nature of Work Supply and installation of new 12V/130AH Tubular Batteries (8 nos.) of Exide /Amara Raja make for 2KVA UPS with buy-back of 8 nos. of existing old and outlived 12V/130 AH Tubular batteries of Exide make 2 Approximate quantity of Batteries 8 Nos. 3 Cost of Tender Document to be paid by Demand Draft from any nationalized bank drawn in favour of Accounts Officer (C&C), O/o GMM STR Hyderabad and payable at Hyderabad. 1. DD for Rs. 115/- (Rupees One Hundred and fifteen only) (i.e. Rs.100.00 + 14.5% VAT comes to Rs. 115/-).in person. 2. The Bid Document should accompany a DD for Rs. 115/- towards the cost of Tender Document, if downloaded from www.str.bsnl.co.in website. 4 Availability of Tender Document 1.To be downloaded from website: www.str.bsnl.co.in 5 Date & time for issue / downloading of Tender Document from website. 6 Last Date & Time for submission of Tender Quotation. 7 Date, Time & Venue for Opening of Tender. 8 Amount of Earnest Money Deposit 2. Sub-Divisional Engineer (ES), O/o General Manager,Maintenance, Southern Telecom Region, Room : 805, 8 th Floor, 5-9-25, BSNL Bhavan, Hill Fort Road, Adarsh Nagar,Hyderabad-500 063. From 1100 Hrs of 04-08-2014 up to 1600 Hrs of 18-08-2014 on all working days. 1400 Hrs on 19-08-2014 1500 Hrs on 20-08-2014 in the office of General Manager, Maintenance, Southern Telecom Region, Room : 901, 9 th Floor, 5-9-25, BSNL Bhavan, Hill Fort Road, Adarsh Nagar,Hyderabad-500 063. Rs.2000/-(Rupees Two thousand only) in the form of DD favouring Accounts Officer (C&C), O/o GMM STR, Hyderabad from any nationalized bank payable at Hyderabad. 9 Validity of Tender (Tender Bid) 180 days from the date of opening of tenders. 10 Amount of Security Deposit 10% of Tendered value in the form of DD favouring Accounts Officer (C&C), 11 Warranty 5 Years from the date of installation. 12 Contact Telephone Nos. 040-23243244 O/o GMM STR, Hyderabad from any nationalized bank payable at Hyderabad. Sd/- Divisional Engineer(Engg) O/o General Manager, Maintenance, STR, Hyderabad-63
3 SECTION 2 INSTRUCTIONS TO TENDERERS 1. The Tenderer must carefully read all the terms, conditions and specifications and the instructions to the Tenderer as detailed below before filling up the tender form. 2. Tenders received in unsealed covers will not be opened or considered. Such Tenders will only be recorded. 3. Closing the cover with gum or stapling the cover or pasting adhesive tape etc. will not be considered as sealed cover. 4. Tender should be submitted in the specified form obtained from this office/downloaded from www.str.bsnl.co.in only. Tender submitted in any other form will be rejected. 5. Rate should be quoted both in figures and words. If there is a discrepancy or ambiguity in the rates, the rates quoted in words will be taken as correct for purpose of evaluation. 6. Any Tender not accompanied by the receipt for the payment of prescribed earnest money (EMD) is liable for rejection. 7. The supply should confirm to the specifications of the equipment given in this document. 8. No modification by the Tenderer in any part of the Tender submitted by him will be permitted when the Tender is opened. 9. Documents are to be submitted with the Tender: a. EMD for an amount of Rs.2000/-(Two thousand only) in the form of DD favouring Accounts Officer (C&C), O/o GMM STR, Hyderabad from any nationalized bank payable at Hyderabad. b. Cost of the Tender document in the form of DD for an amount of Rs.115/-, favouring Accounts Officer (C&C), O/o GMM STR, Hyderabad from any nationalized bank payable at Hyderabad, if the tender document is downloaded from www.str.bsnl.co.in c. Information about the Tenderer. 10. The quantities mentioned in this document are only approximate and the purchaser reserves the right to alter or modify the quantities without assigning any reason and the rate as quoted by the Tenderer will remain binding on both the parties till the quantity notified is supplied by the Tenderer. 11. The Tender document is NOT TRANSFERABLE. 12. The tender document dully filled in all respects and accompanied by requisite documents and sealed in the proper manner should be dropped in the tender box kept in the office of General Manager, Maintenance, Southern Telecom Region, Room : 901, 9 th Floor, 5-9-25, BSNL Bhavan, Hill Fort Road, Adarsh Nagar,Hyderabad-500 063, on or before due date. The tenders received after due date and time will not be considered for opening and will be recorded only.
4 GENERAL TERMS AND CONDITIONS SECTION 3 1. Submission of the Tender will bind the Tenderer to accept all the conditions specified in the Tender document. 2. EARNEST MONEY DEPOSIT: 2.1 Earnest Money Deposit of unsuccessful Tenderers shall be returned after final acceptance of Tender and within a reasonable time, but not later than two months from the date of opening of the Tender 2.2 The EMD will not carry any interest for any period what so ever. 2.3 EMD will be forfeited to the BSNL in the event of the Tenderer withdrawing his offer before final acceptance of the Tender. 2.4 EMD of the successful Tender shall be forfeited in the event of the successful tenderer failing to supply the items after issue of purchase order. 2.5 The Tender document should be accompanied with an EMD for an amount of Rs. 2000/- (Rupees Two thousand only) drawn in favour of Accounts Officer (C&C),O/o General Manager, Maintenance, Southern Telecom Region, Hyderabad. in the form of DD drawn in any Nationalized Banks payable at Hyderabad. 2.6 The near relatives of all BSNL employees either directly recruited or on deputation are prohibited from participation in this tender. A declaration to this effect is to be submitted in the prescribed pro-forma enclosed with this tender document. The near relatives for this purpose is defined as a. Members of Hindu undivided family. b. They are Husband and Wife, the one is related to other in the manner as Father, Mother, Son, Daughter-in-law, Son-in-law, Brother-in-law, Brother, Brother s wife, Sister-in-law. 3. SECURITY DEPOSIT: 3.1 Security Deposit at the rate of 10% of the tendered value is to be remitted by the successful Tenderer, when require to do so in any one of the forms as detailed below. The deposit will be for a period of Five years. a. DEMAND DRAFT drawn on any of the Nationalized or Scheduled Bank at Hyderabad in favour of the Accounts Officer (C&C),O/o General Manager, Maintenance, Southern Telecom Region, Hyderabad. b. BANK GUARANTEE from any Nationalized Bank for a period of 5 years in the name of BSNL. 3.2 Security deposit will not bare any interest for any period.
3.3 Security deposit shall be liable for appropriation/ adjustment against any liquidated damages for delay in supply and installation or against cost of defective components or spares within the warranty period, which the Contractor does not meet otherwise. If the Contractor fails or neglects to perform any of his obligations under the contract, it shall be lawful for the BSNL to forfeit either whole or any part of the security deposit furnished by the Contractor. 3.4 If the Contractor duly performs and completes the contracts in all respects satisfactorily, the BSNL shall, after the expiry of the warranty period, refund the security deposit to the Contractor after deduction of all costs and other expenses that the Government might have incurred in making good any loss due to any action attributable to the Contractor which the BSNL is entitled to recover from the Contractor. 4. PRICE VALIDITY: Whereas the tender offer will remain open for acceptance up to 180 days from the date of opening of the tender, the price quoted should remain firm and valid for any work order which the Corporation may place within a period of six moths form the date of acceptance of the tender and until its complete execution. No variation in price will be allowed within this period for whatever reason. 5. DELIVERY SCHEDULE: The items are to be supplied and installed within 30 days from the date of issue of firm purchase order. 6. LIQUIDATED DAMAGES: 6.1 For delay in execution of the supply order, liquidated damages at the rate of 0.5%(half percent) of the cost of products involved in the delay per day, for every day of delay shall become realizable subject to a maximum of 10% (ten percent) of the accepted tender rate. The number of days of delay will be reckoned with reference to the due date for completion of installation in respect of each unit as indicated in the supply order. 6.2 If on any occasion, the liquidated damages recoverable exceed 10% (ten percent), it shall be open to the BSNL to cancel the supply order in respect of the portion of the supply remaining incomplete. 6.3 However, the BSNL may have discretion to grant extension of time limit for completion of the said supply, if it is considered to be in the interest of BSNL to do so, and in such an event, the liquidated damages that have already become due and realizable shall be recoverable from the Contractor. If the request for extension of time limit is received prior to the due date and if it is accepted by the competent authority, no liquidated damages will be realizable. 6.4 But, if the request is after the due date, liquidated damages are liable to be recovered for the period between the due date and the date of acceptance of request for extension of time limit. 6.5 In case, the supply in whole or part of it as required is not completed even in the extended time limit, further liquidated damages become liable and when the total liquidated damages realizable amount to 10%(ten percent), the BSNL may at its option to cancel the supply order for the portion of the supply still remaining incomplete. In such cases, the full amount of security Deposit shall be forfeited to the BSNL, in addition to the realization of whatever liquidated damages become due. 5
6.6 Any amount which become due and recoverable from the Contractor on account of liquidated damages or on account of any matter relating to this contract, shall also be recoverable form any sum that is due or any sum that may become due to the Contractor out of this contract or any other contract with the Government. 7. GUARANTEE: 7.1 The Contractor shall guarantee that the entire supply and the installation work will be done in a satisfactory manner from any defects in workmanship and finish and in conformity with the specifications given for that particular item in the Tender. 7.2 In the event of any stores or part thereof being broken or damaged undelivered during transit or during the test and trials at purchasers premises before commissioning in services, the supplier/contractor shall replace the part or parts at free of cost. 8. WARRANTY: The supplier should provide warranty for a minimum period of 5 years from the date of installation for the materials supplied. 9. PRICE VARIATION: The Corporation shall not be responsible for any escalation in prices of labour or materials, machinery, equipment etc or any increase in duties, levies or taxes, the tendered rates shall remain unaffected by such escalation and / or increases. 10. PAYMENT: 100% payment shall be payable on completion of installation and commissioning and satisfactory performance of the equipment supplied. 11. The approved tenderer should enter into an agreement on stamp papers of Rs. 100/- (Rupees one hundred only) in the form prescribed (specimen enclosed) and the cost of bond is to be borne by the approved Tenderer. 12. ARBITRATION: Any dispute arising in regard to the contract under this notice shall be decided by the General Manager, Maintenance, Southern Telecom Region, Hyderabad or any other officer nominated by him on his behalf. The Jurisdiction for such cases shall fall within judicial area of the Honourable High Court of Hyderabad. 6
7 SECTION 4 1. SPECIFICATIONS Descriptions & Specifications Approx. Qty Required -------------------------------------------------------------------------------------------------------------------- 1. 12V /130AH of Exide/ Amara Raja make 8 Nos Tubular Batteries ------------------------------------------------------------------------------------------------------------------------
8 SECTION 5 TENDER FORM 1. Name of Firm : 2. Registration address : 3. Permanent Income TAX No. : 4. Receipt details of payment of EMD : (If exemption from payment of EMD is sought for supporting documents are to be enclosed) Sl. No. Descriptions & Specifications Rate per One battery Taxes -------------------------------------------------------------------------------------------------------------------- 1. New 12V/130 AH Tubular battery of Exide/ Amara Raja make. 2. Buy-back price for old/outlived 12V/130 AH Tubular battery of Exide make (Attach additional sheet if necessary) Signature Company seal Encl: 1. EMD. 2. ITCC 3. Information about Tenderer
9 CERTIFICATE We M/s..hereby certify that we have fully gone through the Tender document and that we abide by the terms and conditions given therein. We also certify that, in the event of our Tender offer being accepted, the materials that will be supplied as per the supply order and will be in total conformity with the specification given in the Tender document against that particular material. Date Signature Company seal
10 AGREEMENT An agreement made this of two thousand and..between the CMD of BSNL herein after called the BSNL (which shall unless excluded by or repugnant to the context include the successors and the assignees in the part and..having its registered office at (acting through its constituted attorney) herein after called the Contractor (which term shall include their heirs, executors, successors and WHEREAS the BSNL, is desirous of getting executed certain works namely: And whereas the Contractor is ready and willing to execute the said works in accordance with the contract. Now this agreement witnessed and it is hereby agreed and declined as follows: 1. The Tender notice, instructions to Tenderers, conditions of contract, construction specifications, guidelines to Contractor schedule, letter of indent no..date.. (along with its enclosures) Annexed hereto and such other additional particulars, instructions, drawings as may be found requisite to be given during execution of the work shall be deemed and taken to be an internal part of the contract and shall be deemed to be included in the expression Contract or Contract documents where ever herein used. 2. In consideration of the payments to be made to the Contractor for the works to be executed by him the Contractor hereby covenants with the BSNL that the Contractor shall in accordance with the contract documents duly provide, execute and complete the said works and shall perform all other acts, deeds, matters and things in the contract mentioned are described or which are to be implied there from or may be reasonably necessary for the completion of the said works and at the time and in the manner and subject to the conditions of the stipulation mentioned in the contract. Signature of the Tenderer With seal
11 Signed and delivered for and on behalf of BSNL. In the presence of : 1. Signature: Name & Designation. 2. Signature: Name & Designation Signed and delivered for and on behalf of BSNL. In the presence of : 1. Signature: Name & Designation. 2. Signature: Name & Designation
12 ADVANCE STAMPED RECEIPT FOR REFUND OF EMD/SD PRE-RECEIPT Received with thanks from Accounts Officer (C & C) O/o. GMM (STR) Hyderabad the sum of Rs. (in figures) (in words) Rupees.......... towards refund of EMD/SD for the Tender for supply and installation of new 12V/130AH Tubular Batteries (8 nos.) of Exide /Amara Raja make for 2KVA UPS with buy-back of 8 nos. of existing old and outlived 12V/130 AH Tubular batteries of Exide make, vide NITNo. Vide our DD No... dated.. on RTGS / NEFT details : Signature: Name : Address.
(Certificate on Non-Participation of near Relatives in the tender called for supply and installation of new 12V/130AH Tubular Batteries (8 nos.) of Exide /Amara Raja make for 2KVA UPS with buy-back of 8 nos. of existing old and outlived 12V/130 AH Tubular batteries of Exide make, vide Tender No. Dated as required under Section 3, clause 2.6 of Bid Documents. 13 CERTIFICATE I, Son of, Resident of hereby certify that none of my relative(s) as defined in Section III, clause 2.6 of Bid document is / are employed in BSNL unit as per details given in Bid Document. In case at any stage, it is found that the information given by me is false/ incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me. Signed For and on behalf of the Service Provider / Bidder Name (caps) Position Date