REGULAR MEETING #06-20 FAIRFIELD COUNTY COMMISSIONERS' OFFICE MAY 9, 2006 PUBLIC VIEWING - BRIDGE VIO-18 REPLACEMENT/PICKERINGTON ROAD The Fairfield County Board of Commissioners attended a viewing at the site of the proposed replacement of Bridge VIO on Pickerington Road at 8:45 a.m. Present at this viewing were Mike Kiger, Jon Myers, Fairfield County Deputy Engineer Jeff Baird, Violet Township Director of Operations William Yaple and area residents. PUBLIC VIEWING - PETITION TO VACATE STREETS IN LOCKVILLE/VIOLET TOWNSHIP The Fairfield County Board of Commissioners attended a viewing at the site of the proposed vacation of streets in the unincorporated Village of Lockville in Violet Township at 9:15 a.m. Present at this viewing were Mike Kiger, Jon Myers, Jeff Baird and Jeff Camechis from the Fairfield County Engineer s Office, Violet Township Director of Operations William Yaple, and area residents. REVIEW SESSION The Board of Commissioners met at 10:30 a.m. to review correspondence and pending and future agenda items. Present at this review session were Mike Kiger, Jon Myers and Jackie Long. Family, Adult & Children First Council Executive Director Rebecca Edwards joined the review session regarding a pending request before the Board to allocate $100,000 to the Youth Cluster. Commissioner Myers explained that the Board had spoken with Job and Family Services Director Michael Orlando regarding the agency s ability to allocate at least some of the $100,000 it had committed in the past and Mr. Orlando had indicated the agency did not have the funds. He asked what the effects of the county not being able to provide funding would be. Ms. Edwards explained that the funds being requested would be used primarily for out-of-home, therapeutic treatment placements for the high end problem youth. Fairfield County is currently working with two such youths who cost about $62,000 for placement. There are typically eight to ten of these individuals annually, she added. Commissioner Myers stated the Commissioners would continue to consider the request. FOR THE RECORD - PETITION FOR ANNEXATION OF 24.524 ACRES GREENFIELD TOWNSHIP INTO CITY OF LANCASTER - EXPEDITED TYPE 2 A petition for annexation of 24.524 acres of Greenfield Township into the City of Lancaster, filed with the Fairfield County Board of Commissioners on May 8, 2006, under the special procedures of ORC 709.023, an Expedited Type 2" petition, was presented to the Commissioners and is hereby entered into the journal. PUBLIC HEARING - BRIDGE VIO-18 REPLACEMENT/PICKERINGTON ROAD The Board of Commissioners convened a public hearing on the proposed replacement of Bridge VIO-18 on PIckerington Road at 11:00 a.m. Present at this hearing were Mike Kiger, Jon Myers, Jeff Camechis, Jeff Baird, William Snider, Don Grohoske, William Yaple and Jackie Long. Mr. Baird stated that the bridge is in advanced state of deterioration and needs to be replaced before it becomes dangerous to the public. Additional right-of-way must be acquired in order to bring the bridge up to today s standards, he added. Commissioner Myers asked when the work would be done. Mr. Baird stated that he hopes the work can be done late summer; if not, it would be early in the 2007 construction season, with an estimated six- to nine-week closure time. Commissioner Kiger asked if any school bus routes would be impacted. Mr. Baird responded that he hopes to work around the school calendar, but any necessary PAGE 2 - MINUTES - MAY 9, 2006
detours wouldn t be too bad. Commissioner Myers asked if any farmers would be inconvenienced. Mr. Baird stated he has been in contact with the affected land owners and will continue to work with them. Mr. Yaple expressed concern that ODOT s plan to close the Pickerington Road/Route 33 median, in conjunction with the bridge replacement, will cause problems for emergency services, schools and motorists in the area, as vehicles will have to traverse Waterloo-Eastern Road to Diley Road to go north on Route 33. He added that there is no question the bridge needs replaced, but is concerned that ODOT s plans will make it even more difficult for motorists. Mr. Camechis added that he had brought up those concerns to ODOT and ODOT advised that the county should deal with this on a local level. He added that Waterloo-Eastern Road still floods, and this matter was brought to ODOT s attention as well. With no further comment to come before the Board, the hearing was adjourned at 11:12 a.m. PUBLIC HEARING - PETITION TO VACATE STREETS IN LOCKVILLE/VIOLET TOWNSHIP The Board of Commissioners convened a public hearing on the petition to vacate portions of certain streets in the unincorporated Village of Lockville in Violet Township at 11:30 a.m. Present at this hearing were Mike Kiger, Jon Myers, Jeff Baird, Jeff Camechis, Don Grohoske, Darrell Camp, Betty Camp, Wayne Cuccio, William Yaple and Jackie Long. Commissioner Kiger opened the hearing and invited representatives from the County Engineer s Office to make comments regarding the petition. Mr. Camechis stated that the Engineer s Office has no objection to the vacation of 7 th Alley; however, the County Engineer has some concerns with the proposed vacation of Pickerington Street, which runs east-west and enters Pickerington Road south of Bridge VIO-19. A portion of this 66-foot right of way was used in 1985 for the approach for Bridge VIO-19, he stated, and this street may be important in the Chestnut Ridge TIF plans as a north-south access road option. With bridges out on Amanda-Northern and Diley roads, this street may be the option selected to provide the access from the development to Route 33. Mr. Anderson has suggested that the County Commissioners keep this option open until further discussions regarding the Chestnut Ridge development can be held, Mr. Camechis concluded. Violet Township Director of Operations William Yaple stated he understands the County Engineer s concerns. Knowing that the petitioners intent with the vacation is to create a buildable parcel, he asked if construction could proceed without the vacation. Mr. Grohoske, an attorney representing Petitioners Richard and Betty Camp, approached the Commissioners bench with a larger map showing the area. Because of the proximity of the flood plain, there would not be enough room for construction of a house and septic system without the vacation of Pickerington Street, he explained. He added that approval of the vacation would relieve county mowing crews from maintaining a triangle of right-of-way adjacent to the parcel. Mr. Camechis expressed concern as to whether the lot, even with vacation, would meet Health Department septic and set-back requirements. A similar situation in the same area occurred in which the Health Department gave verbal approval for septic but later would not approve the permit. Darrell Camp, son of the petitioners, stated that the Health Department had told him that there would be no problem with septic installation because of the soil types and the fact that he would be tapping into county water. Mr. Grohoske agreed it would be advisable to double check with the Health Department, but this is a situation in which a father wants his children to build homes on property he owns adjacent to his own. He added that Walnut Street would be a better alternative for the county to consider for TIF access, as Pickerington Street was placed on non-maintained status by Violet Township last year. Commissioner Myers asked for an explanation of non-maintained status. Mr. Yaple explained that non-maintained status is not the same as vacation, as the right-of-way remains open for public use; however, the county and township are not responsible for bringing the road up to standard for anyone wishing to build on the road in the future. The township would only be responsible for safety issues such as tree trimming. Mr. Grohoske stated that Walnut Street is still maintained by the township. The fact that the PAGE 3 - MINUTES - MAY 9, 2006 township selected several other streets for non-maintained status indicates the township has given thought to which streets should be maintained for future access, and Pickerington Street is not one of them. Mr. Camechis indicated the Engineer s Office
was not aware of Pickerington Street s non-maintained status. He suggested that the process by which streets are placed on non-maintained status by townships needs to be discussed, as the county map room is not transferring information regarding nonmaintained status to plats and it is becoming increasingly difficult for the County Engineer s Office to know which roads have been so designated. Mr. Grohoske stated that if Pickerington Street is not vacated to allow Darrell Camp to build, it could almost be considered a taking, as there would then be no viable use for abutting properties. Wayne Cuccio addressed the Board, stating that vacations in the area are a touchy situation. He expressed concern that maps of the area do not indicate the depth of the alleys, just the width, and that surveyors have a difficult time surveying the area accurately. He expressed opposition to any consideration to vacate 10 th Alley, which abuts his property. Commissioner Myers asked if Mr. Cuccio has opposition to the vacations of either Pickerington Street or 7 th Alley. Mr. Cuccio indicated he is in favor of these vacations, but is concerned about 10 th Alley because it was added to a petition a few years ago after many residents had already signed the petition. Commissioner Kiger suggested that, as there are still some questions regarding the vacation, the Commissioners would allow all parties two weeks to provide written briefs to the Commissioners Office. Commissioner Myers added that this does not mean the Board will be making a decision at that time, but would like to allow more time to gather more information. Mr. Grohoske asked if this timeframe would allow the Chestnut Ridge development meeting to be convened. The Commissioners indicated that it would. Commissioner Myers added that, while the meeting itself may not result in final decisions regarding access, it will give the Commissioners more direction in making a decision on this vacation petition. With no further comment to come before the Board, the hearing was adjourned at 12:00 p.m. REGULAR MEETING A regular meeting of the Fairfield County Board of Commissioners was held on Tuesday, May 9 2006, at 1:30 p.m. with the following members present: Judith K. Shupe, Mike Kiger and Jon D. Myers. Also present were Reverend Dick Carson, Michael Orlando, David Zak and Jackie Long. PUBLIC COMMENT Reverend Dick Carson addressed the Board regarding the conveyance fee being applied to the sale of the old Methodist church on Marquette Road, which his church had purchased, rehabilitated and is now selling to another church. He questioned the Auditor s Office requiring payment of $900 in conveyance fees on the transaction and referenced a line on the conveyance form that indicates that tax exempt entities and 501.c3 are exempt from these fees. Rev. Carson stated that the Auditor s Office had suggested he ask the Commissioners, since the Commissioners imposed the conveyance fee. The Commissioners stated they would need to get a legal opinion on whether these exemptions apply to churches, since the form does not specifically mention churches. Commissioner Myers added that the conveyance fee is state law and the Board of Commissioners had raised the fee last year; the state Department of Taxation determines what transactions are responsible for conveyance fees. Michael Orlando telephoned Assistant Prosecuting Attorney Julia Hilty during the meeting. Ms. Hilty indicated that this was a private matter between two parties and her office could not offer assistance unless a question is asked by the Auditor s Office. Economic Development Director David Zak offered to review the ORC applicable to property conveyance for further clarification. PAGE 4 - MINUTES - MAY 9, 2006 APPROVAL OF MINUTES FOR TUESDAY, MAY 2, 2006 approve the minutes as presented for Tuesday, May 2, 2006.
APPROVAL OF AMENDMENT TO LPA FEDERAL PROJECT AGREEMENT WITH ODOT - REPLACEMENT OF BRIDGE BER-20 ON SUGAR GROVE ROAD OVER RUSH CREEK - FAIRFIELD COUNTY ENGINEER approve an amendment to the LPA Federal Project Agreement with ODOT for the replacement of Bridge BER-20 on Sugar Grove Road over Rush Creek as submitted by the Fairfield County Engineer (See Resolution 06-05.09.a) APPROVAL OF DEVELOPMENT AGREEMENT FOR COMPASS POINT SUBDIVISION - FAIRFIELD COUNTY REGIONAL PLANNING approve a development agreement for Compass Point Subdivision as submitted by Fairfield County Regional Planning (See Resolution 06-05.09.b) APPROVAL OF DEVELOPMENT AGREEMENT FOR NORTH POINT SUBDIVISION - FAIRFIELD COUNTY REGIONAL PLANNING approve a development agreement for North Point Subdivision as submitted by Fairfield County Regional Planning (See Resolution 06-05.09.c attached) APPROVAL OF CORSA RENEWAL - 2006/2007 approve the 2006/2007 CORSA renewal (See Resolution 06-05.09.d attached) APPROVAL OF DISBURSAL OF FUNDS - FAIRFIELD COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT REVOLVING LOAN FUND PROGRAM - RUSHVILLE COFFEE HOUSE - CDBG/RLF approval a disbursal of funds for the Rushville Coffee House through the Fairfield County Community Development Block Grant Revolving Loan Fund CDBG/RLF Program (See Resolution 06-05.09.e attached) PAGE 5 - MINUTES - MAY 9, 2006 APPROVAL OF GRANT AGREEMENT WITH OHIO DEPARTMENT OF NATURAL RESOURCES - 2006 COMMUNITY DEVELOPMENT GRANT approve a grant agreement with the Ohio Department of Natural Resources for a 2006 Community Development Grant (See Resolution 06-05.09.f attached)
APPROVAL OF APPROPRIATION FROM UNAPPROPRIATED FUNDS - FAIRFIELD COUNTY ENGINEER approve an appropriation from unappropriated funds for the Fairfield County Engineer (See Resolution 06-05.09.g attached) APPROVAL OF APPROPRIATION FROM UNAPPROPRIATED FUNDS - FAIRFIELD COUNTY ENGINEER approve an appropriation from unappropriated funds for the Fairfield County Engineer (See Resolution 06-05.09.h attached) APPROVAL OF MEMO EXPENDITURE - FAIRFIELD COUNTY ENGINEER approve a memo expenditure for the Fairfield County Engineer (See Resolution 06-05.09.i attached) APPROVAL OF FUND TO FUND TRANSFER - FAIRFIELD COUNTY ENGINEER/BOND RETIREMENT approve a fund to fund transfer for the Fairfield County Engineer for bond retirement (See Resolution 06-05.09.j attached) APPROVAL OF MEMO EXPENDITURE - FAIRFIELD COUNTY JOB AND FAMILY SERVICES approve a memo expenditure for Fairfield County Job and Family Services (See Resolution 06-05.09.k attached) PAGE 6 - MINUTES - MAY 9, 2006 APPROVAL OF MEMO EXPENDITURE - FAIRFIELD COUNTY JOB AND FAMILY SERVICES approve a memo expenditure for Fairfield County Job and Family Services (See Resolution 06-05.09.l attached)
APPROVAL OF ACCOUNT TO ACCOUNT TRANSFER - FAIRFIELD COUNTY BOARD OF ELECTIONS approve an account to account transfer for the Fairfield County Board of Elections (See Resolution 06-05.09.m attached) APPROVAL OF AMENDED CERTIFICATE, UPDATED RECEIPT LINE ITEMS AND APPROPRIATION FROM UNAPPROPRIATED FUNDS - FAIRFIELD COUNTY COMMISSIONERS/ENTERPRISE ZONE approve fund an amended certificate, updated receipt line item and appropriation from unappropriated funds for the Fairfield County Commissioners Enterprise Zone Fund (See Resolution 06-05.09.n attached) APPROVAL OF PARTIAL REPAYMENT OF ADVANCE TO THE GENERAL FUND - FY05 CHIP accept partial repayment of an advance made from the General Fund to the FY05 CHIP (See Resolution 06-05.09.o attached) APPROVAL OF REQUEST FOR TEMPORARY ADVANCE FROM THE GENERAL FUND - FAIRFIELD COUNTY JUVENILE COURT/TITLE II approve a request for a temporary advance of funds from the General Fund to Juvenile Court for the Title II program (See Resolution 06-05.09.p attached) PAGE 7 - MINUTES - MAY 9, 2006 APPROVAL OF REQUEST FOR TEMPORARY ADVANCE FROM THE GENERAL FUND - FAIRFIELD COUNTY JUVENILE COURT/FAMILY DRUG COURT approve a request for a temporary advance of funds from the General Fund to Juvenile Court for the Family Drug Court program (See Resolution 06-05.09.q attached) APPROVAL OF ACCOUNT TO ACCOUNT TRANSFER - FAIRFIELD COUNTY COMMISSIONERS/9-1-1 CONTRACT SERVICES
approve an account to account transfer for 9-1-1 contract services (See Resolution 06-05.09.q attached) APPROVAL OF AUTHORIZATION FOR PAYMENT OF BILLS FOR MAY 9, 2006 approve authorization for payment of bills as presented for May 9, 2006 (See Resolution 06-05.09.s attached) ADJOURNMENT With no further business to come before the Board, on motion of Mike Kiger and second of Jon Myers, the meeting was adjourned at 1:50 p.m. Mike Kiger Jon D. Myers Judith K. Shupe Jacqueline D. Long, Clerk NEXT REGULAR MEETING SCHEDULED FOR TUESDAY, MAY 16, 2006, AT 10:00 A.M.