LZS BUDGET TRANSFER PORTAL USER MANUAL 1 P a g e
REQUESTOR GUIDE 1. Open URL https://portalgp.zakatselangor.com.my/gpdbtportal/login.aspx 2. Choose Company and Login to portal using Email Id and given password 3. Budget Transfer Menu New/Save Draft Inbox Returned List Description To create/save new Budget Transfer list of incomplete Budget Transfer or Budget Transfer that are not yet submitted list of submitted Budget Transfer and status tracking for submitted Budget Transfer To view all the Budget Transfer that is returned by approver. 2 P a g e
3.1 Create New Budget Transfer 3.1.1 Click New / Save menu button 3.1.2 Fill up the new Budget Transfer form. Make sure all mandatory fields (*) are completely filled. 3.1.3 The Required Date MUST BE more than today days or else there will be error prompted. 3.1.4 Justification for unavailability of budget field is to specify any additional Instruction. 3.1.5 Click Save button to create Budget Transfer. 3 P a g e
3.1.6 Upload button at the bottom is for you to upload supporting documents. 3.1.7 In Budget Account section, there are few line item selections to choose from. Transfer Nature Category Type - Agihan(Same/Different Asnaf) - Amil (No Option) Office Type - Same or Different Location/Office Workflow - Budget Requestor(Penambahan) Budget Code (Penambahan) Click on Select Account hyperlink for Choose those accounts is no enough Budget 4 P a g e
Budget Source (Pengurangan) Budget Code (Pengurangan) Click on Select Account hyperlink for Choose those accounts is need transfer to Destination accounts. Request Amount - Key in the Request Amount field accordingly. Remark(Optional for requester to justify by line item) 5 P a g e
3.1.8 Then, click Add Item button to add item in line 3.1.9 In Budget Line Item, you can click on the View hyperlink for Check the current balance. *Note: Green color is Source Account. Orange color is Destination Account. 6 P a g e
3.1.10 Click Print to print out physical Budget Transfer Form 3.1.11 Then, click Submit buton to submit the completed Budget Transfer. Click OK the window messages that appear. 3.2 Draft 3.2.1 All Budget Transfer that has been created but yet to be submitted will be kept as Draft. 3.2.2 Click Draft submenu to view list of drafted Budget Transfer and you may view its detail and continue to process the pending Budget Transfer. 3.2.3 Click Draft. No to view the details. 3.2.4 Click Delete if you want to delete the Budget Transfer. 7 P a g e
3.3 Check status of Budget Transfer (Inbox) 3.3.1 Click Inbox 3.3.2 Choose from View Status drop down menu your desired Budget Transfer status. (i.e. All, Approved, Pending, Rejected, Returned) 3.3.3 You may also search based on Budget Transfer No or by choosing Start Date and End Date of Budget Transfer submitted. 3.3.4 Click at the Budget Transfer. No link to view Budget Transfer item detail 3.3.5 Click Copy if you want to create new Budget Transfer with same detail item 3.3.6 Click at Status link to view Budget Transfer approval status 8 P a g e
3.3.7 The Approval Status will appear showing the list of approver and its approval status. Approval Status Approved Rejected Pending Description The Budget Transfer has been approved by the respective approver The Budget Transfer has been rejected by the respective approver The Budget Transfer is yet to be approved by the respective approver 3.4 Email Notification Email notification will send to Requestor Email inbox after; 1. Application Form submitted 2. Application approved 3. Application rejected 9 P a g e
4.0 REPORT BUDGET TRANSFER (ACCOUNT AMIL) 4.1 Click on BT Report menu to open submenu BT Report Summary 4.2 Click BT Report Summary menu to open BT Summary report page 10 P a g e
4.3 Choose office type to display summary report on Budget Transfer record for particular department 4.4 Click on any of Budget Code to see details transaction of Budget Transfer record for particular code 11 P a g e
4.5 You can click Excel to extract report to MS Excel format. 5.0 REPORT BUDGET TRANSFER (AKAUN AGIHAN) 5.1 Click on BT Report menu to open submenu BT Report Summary 12 P a g e
5.2 Click BT Report Summary menu to open BT Summary report page 5.3 Choose Asnaf and Office type to display summary report on Budget Transfer record for particular department. You may download the list of budget codes under selected department/office to Excel 13 P a g e
5.4 Click on any of Budget Code to see details transaction of Budget Transfer record for particular code 5.5 You can click Excel to extract report to MS Excel format. 14 P a g e
APPROVER GUIDE 1. Open URL https://portalgp.zakatselangor.com.my/gpdbtportal/login.aspx 2. Choose company and Login to portal using Email Id and given password 3. Approval On Budget Transfer Menu Pending Approval Approver Inquiry Description List of pending Budget Transfer to approved List of Budget Transfer approved by the user 15 P a g e
3.1 Pending Budget Transfer to Approved 3.1.1 Click on Budget Transfer No to view the Budget Transfer Info 16 P a g e
3.1.2 Click on Budget Account Details tab to view the Budget Account Detail *Note: Green color is Source Account. Orange color is Destination Account. 3.1.3 You can click on the View hyperlink for check the current balance. 3.1.4 To approve the Budget Transfer, click on Submit button. 17 P a g e
3.2 Approver Inquiry 3.2.1 You can click on the Budget Transfer No to view the details and Status to view the status of the Budget Transfer. 18 P a g e
3.3 Email Notification Email notification will send to Approver Email inbox after; 1. Application Form submitted 2. First / second/ third and other approver approved the application 3. Application rejected 19 P a g e
4.0 REPORT BUDGET TRANSFER (ACCOUNT AMIL) 4.1 Click on BT Report menu to open submenu BT Report Summary 4.2 Click BT Report Summary menu to open BT Summary report page 20 P a g e
4.3 Choose office type to display summary report on Budget Transfer record for particular department 4.4 Click on any of Budget Code to see details transaction of Budget Transfer record for particular code 21 P a g e
4.5 You can click Excel to extract report to MS Excel format. 5.0 REPORT BUDGET TRANSFER (AKAUN AGIHAN) 5.1 Click on BT Report menu to open submenu BT Report Summary 22 P a g e
5.2 Click BT Report Summary menu to open BT Summary report page 5.3 Choose Asnaf and Office type to display summary report on Budget Transfer record for particular department. You may download the list of budget codes under selected department/office to Excel 23 P a g e
5.4 Click on any of Budget Code to see details transaction of Budget Transfer record for particular code 5.5 You can click Excel to extract report to MS Excel format. 24 P a g e