PRE-BID MEETING HELD AT COPORATION BANK, BOARD ROOM, FIRST FLOOR, MITTAL CHAMBERS, NARIMAN POINT, MUMBAI ON 17.09.014 AT 11:00 A.M. The Whole Time Director and Company Secretary welcomed the intending bidders for the Meeting and requested General Manager Shri V S Karthikeyan to preside over the meeting. Shri Karthikeyan consented and chaired the meeting. He gave a brief description about the Company and the background for floating the RFQ. The representatives of the intending bidders introduced themselves. Thereafter, queries raised by intending bidders present in the meeting were taken up. The queries raised and replies furnished are appended below: QUERIES 1). Para 4.3. schedule of bid collection and submission in the RFQ document, it is mentioned that the last date for receipt of bids is 7.09.014 and the date and time of opening technical bids is 9.09.014 at 11 A.M. Para 19.6.6. of the above document, it is mentioned that in case the Company does not function on the last date of receipt of RFQ due to unforeseen circumstances or holiday then the bid will be accepted up to :00 P.M. on the next working day and bids will be opened at 4:00 P.M. at the same venue on that day. ). Para 9.: Technical Evaluation: Please specify how many marks will be allotted to each evaluation criteria. 3). Para 36.4 : Request you to relax the criteria to The bidder should have experience and expertise in setting up stock broking business for scheduled commercial banks/ broking houses (Public / PRIVATE Limited Companies) 4). Para 36.5 : Request you to relax the criteria to The bidder should have already been awarded contract and performed such consultancy work for at least one Scheduled Commercial Bank in India or foreign Banks (for their offices in India) or broking house (Public / PRIVATE Limited Companies) for setting up stock broking business in India. 5). Annexure : Point 4: Request you to relax the criteria to The bidder should have experience and expertise in providing end to end assistance for setting up an stock broking business for scheduled REPLIES 1). The last date of receipt of bids fixed on 7.09.014 at :00 P.M. as mentioned in Para 4.3 (Schedule of bid collection and submission of RFQ document) will stand final. In case 7.09.014 is declared a holiday, then the next working day will be the last date for receipt of bids till :00 P.M. Consequently, the date and time of opening technical bids will be postponed to next working day at 11: 00 AM. -DO- ). Evaluation Matrix is given separately as Annexure A. 3). Para 36.4 is modified and can be read as follows : The bidder should have experience and expertise in setting up stock broking business for scheduled commercial banks/ broking houses (Public/ PRIVATE Limited Companies). 4). Para 36.5 is modified and can be read as follows : The bidder should have already been awarded contract and performed such consultancy work for at least one Scheduled Commercial Bank in India or foreign Banks (for their offices in India) or broking house (Public / PRIVATE Limited Companies) for setting up stock broking business in India. 5). Annexure : Point 4 is modified and can be read as follows : The bidder should have experience and expertise in providing end to end assistance for setting up an stock broking business
commercial banks/ Public / PRIVATE Limited Companies (Broking Houses) 6). Annexure : Point 5: Request you to relax the criteria from The bidder should have already performed and been awarded contract for validation/ execution for at least one Scheduled Commercial Banks or broking house (Public / PRIVATE Limited Companies) in India or foreign Banks (for their offices in India) for setting up stock broking business. 7). Para 9..3. Bidder s experience of implementing similar framework in other Banksdomestic & international or Broking houses (Public Limited Companies). 8). Annexure 5: Point 0 : The Consultant should furnish the details of at least one public / private sector Bank / Public Limited Company (Broking House) in India where similar projects have been implemented / under implementation, indicating the type of assignment, date of commencement and date of operationalisation must be enclosed. 9). Annexure 1: first line : to be obtained in the letter head of each of the Bank/subsidiary/Public Limited company where the consultant has provided consultancy services for setting up stock broking arm 10). Annexure 1: Format letter body: The consultant was assigned the task of following consultancy in our Bank / Public Limited Company. The said consultant has completed / is undertaking the consultancy according to the needs of the Bank / Company. 11). Whether the membership of BSE and MCX-SX is to be procured by CBSL? for scheduled commercial banks/ Public / PRIVATE Limited Companies (Broking Houses). 6). Annexure : Point 5 is modified and can be read as follows : The bidder should have already performed and been awarded contract for validation/ execution for at least one Scheduled Commercial Banks or broking house (Public / PRIVATE Limited Companies) in India or foreign Banks (for their offices in India) for setting up stock broking business. 7). Para 9..3 is modified and can be read as : Bidder s experience of implementing similar framework in other Banks- domestic & international or Broking houses (Public /PRIVATE Limited Companies). 8). Annexure 0: Point 0 is modified and can be read as The Consultant should furnish the details of at least one public / private sector Bank / Public or PRIVATE Limited Company (Broking House) in India where similar projects have been implemented / under implementation, indicating the type of assignment, date of commencement and date of operationalisation must be enclosed. 9). Annexure 1 : first line is modified and can be read as follows : to be obtained in the letter head of each of the Bank/subsidiary/Public Limited company/private Limited Company where the consultant has provided consultancy services for setting up stock broking arm. 10). Annexure 1: Format letter body is modified and can be read as The consultant was assigned the task of following consultancy in our Bank / Public Limited Company/ PRIVATE Limited Company. The said consultant has completed / is undertaking the consultancy according to the needs of the Bank / Company. 11). The Company has obtained membership for Cash, F&O and Currency segments of NSE. The consultant will guide the Company for obtaining membership of BSE Cash & Currency segment, if required, in the opinion of the Company during the course of assignment as mentioned under Clause
1). In case the answer is yes then whether the time for procurement of memberships of BSE and MCX-SX is factored in the 9 months period of contract. 13). Seeking BSE membership takes a long time, whether that is factored in the time frame given? 14). Whether preparation of roadmap means only preparing a chart of activities and milestones for setting up of institutional broking business or it also covers other areas like estimates of future revenues and profitability and breakeven analysis etc? 15). Whether CBSL intends to set up other businesses like retail, HNI, Distribution etc. in the near future? 16). Whether the current selection of software vendors, will have to factor such future plans so that the requirement of having selection, multiple times and maintaining different software for different kind of business may be avoided? 17). One company is having the experience of setting up of brokerage houses but the consultancy business is now shifted to other group company (prospective bidder in the RFQ). Will the experience of setting up brokerage houses in group company be treated as an experience of the bidder for the RFQ in light of the fact that the founder key partners of the group Company are the directors of bidding Company? 18). Both, the other Group company and the bidding Company are entities under same management and hence can we provide the financials on a consolidated basis or standalone basis? You may note that both entities individually also meet the criteria. 19). Whether the penalty be levied upon the consultant for the delays caused by 3 rd parties or CBSL? 0). In case of extension of contract beyond a cutoff date (say 1 year from the date of allotment) due to the delays other than the delays on the part of Consultant, how will the Consultant be 1 of Annexure 9. 1). -Do- This aspect shall be included in the milestones but the contract period is 9 months. 13). -Do- 14). The consultant is expected to prepare the estimated project cost, business plan of the company for next 3 years along with breakeven analysis pertaining to the institutional broking business as required in Point no. 13 of Annexure 9. 15). The Company does not envisage entering into retail segment etc during the next three years period. 16). Not Applicable 17). Please refer to Annexure of the RFQ document pertaining to eligibility criteria of the bidders. The intending bidder should satisfy all the criteria independently. Alternatively, for the purpose of experience, in the case of Public ltd Companies, the bidder Company can furnish a copy of agreement from the old company that all intellectual Property right (IPR) and credentials of all management consultancy and related assignments are transferred to the bidder Company. In all other cases, there shall be common management in majority in old company and bidder company. 18). The financials of the biding Company on stand alone basis needs to be submitted. 19). Please refer Para 9.11 pertaining to Penalty. 0). The Company expects the stock broking activity to commence at the earliest opportunity. The Company strives to avoid any delay on its part. The Company is also not expecting any undue
compensated for the services? We suggest monthly payment of fee in proportion to the contract value divided by 9 months (period of contract as per RFQ). delay from the regulatory authorities. However, any delay on account of the above factors upto a period of 3 months from the expiry of contract will be considered as normal and the consultant will not be compensated under the above circumstances. 1). Whether CBSL wants portal development to be one of the deliverables of the contract of the current RFQ? ). If the answer to the above is yes then whether the consultant will be allowed to take assistance of specialized entities who develop portals for stock brokers? 3). If the portal is developed by the consultant then will the consultant not become a software vendor also and thus violate the condition of RFQ? 4). Whether the entity offering bid security by way of a DD is also required to offer performance guarantee of 50000/- or 5% of contract amount? 5). Can this performance guarantee be given in the form of a fixed deposit with your parent bank with a lien in favour of CBSL instead of a bank guarantee? Any delay beyond 3 months from the expiry of the contract will be compensated as follows: (bid amount/contract period i.e. 70 days)*no. of additional days required to complete the work. The same calculation will hold good in case of Para 7.9 also. The decision of the Company will be final with regard to determination of the reasons attributable to the consultant, regulatory authorities, company etc. for delay in the execution of the project for the purpose of the above.. 1). The consultant would only advise the Company on the design of the web portal and selection of the web portal developer. ). Not applicable 3). Not applicable 4). As per 4.5.1, the bidder is required to furnish either a DD for Rs.50,000/- or a Bank Guarantee for Rs.50,000/- as per the format given in Annexure 11 at the time of submitting the bids. The bidder, if selected, will have to submit a FRESH Bank Guarantee for Rs.50,000/- or 5% of the contract amount whichever is higher as per the format provided by and acceptable to the Company. 5). The Performance Bank Guarantee should necessarily be in the form of a Bank Guarantee only as per format provided by and acceptable to the Company. 6). Para 4 : AMENDMENT OF RFQ 6). Para 4 : AMENDMENT OF RFQ is modified and can be read as CONSEQUENCES OF MISREPRESENTATION OF RFQ 7). Annexure : Point 5 : Client references for 7). In case, Annexure 1 as client references in
successfully completed assignments in Annexure 1 need to be submitted. 8). Annexure 9 : Point 7: Designing web portal for enabling the clients for downloading various 9). Annexure 10: Point 7: Designing web portal 30). Annexure 1 : Point 7 : Designing web portal Company s letterhead is not available, a self declaration by the bidder on his execution of the similar projects along with copies of agreements / contracts as a proof of execution is also acceptable as client reference. 8). Annexure 9 : Point 7 is modified and can be read as : CONSULTANCY on designing web portal 9). Annexure 10: Point 7 is modified and can be read as : CONSULTANCY on designing web portal 30). Annexure 1 : Point 7 is modified and can be read as : CONSULTANCY on designing web portal 31). As clearly pointed out in Point 5 of Annexure 9, UAT is an integral part of the Scope of Work. 31). Annexure 9 : Point 5: Whether UAT is included in the Consulting scope of work. 3). Place of meeting and opening of Bids 3). All meetings and bid openings in respect of the RFQ will be held at 1 st Floor, Corporation Bank, Mittal Chambers, Nariman Point, Mumbai, on the dates specified.
ANNEXURE- A Evaluation Matrix: Evaluation of Technical Bid Marks scored Name of the Bidder:.. Sl no. Major Areas Marks Marks scored 1 Past Experience of consultant in other Banks/Public Ltd companies 45 TOTAL MARKS allotted for the Number of banks/subsidiary companies/public ltd Companies in India for which consultant has already performed/been awarded the contract for validation/execution for setting up stock broking business in the last 5 years 1.1 At least 1 scheduled Commercial banks in India or foreign banks/ subsidiary companies/public ltd Companies (for their office in India) 1. Additional marks for nd or more scheduled Commercial banks in India or foreign banks/ subsidiary companies/public ltd Companies (for their office in India) 30 15 The Consultant should be having net profit for the year ended 31/3/014 15 3 Experience and Professional Qualification of Team 5 4 Reference site visit (site as mentioned in Annexure 3) 10 4.1 - Objectives of consultancy services are fully met 4. - Adherence to time line for consultancy 4.3 - Coverage of the Consultancy 4.4 - Team support during consultancy / post consultancy including training 4.5 - Overall consultancy achievement 5 Consultant s response to scope of Work 5 Note : Bidders who achieve overall score of 75% & above in Technical Evaluation will qualify for the next stage of evaluation (i.e. commercial bid evaluation). The eligible commercial bid would be evaluated on the basis of lowest quote only.