9.B.3 Update Strategic Planning BACKGROUND Council held a one-day strategic planning session on December 7, 2015. At that time, a long-term vision of population retention and attraction was confirmed and various action plans considered. This report attempts to bring the December 7 th discussion and previous Council decisions on strategic planning together to compose a workable strategic plan for the Municipality for the next several years. ANALYSIS In 2008 Council adopted the following vision, mission and value statements. Vision Statement: Mission Statement: Growing Communities We attract growth by delivering first class quality municipal services in a rural setting. Values: Competitiveness: Municipal services, property taxes and user fees are attractive compared to other municipalities. Sustainable Growth: We embrace population and economic growth. Wellness: We promote a healthy and safe environment. At the December 2015 meeting, Councillor Aranha proposed the following vision and commitment statements: Vision: Southwest Middlesex is a strong community of country villages and agricultural lands that exemplifies both entrepreneurial accomplishments and neighbourly co-operation Commitments: Southwest Middlesex is committed to attracting and retaining citizens by: 1. Promoting and continuing to develop communities that are appealing places to live, work and play. 2. Supporting business and agricultural growth to build sustainable communities Submitted By: Janneke Newitt for Council Meeting on May 25, 2016 C11/Admin-Planning/2016/05_May25_2016_StrategicPlanUpdate
It s interesting to note that the 2008 statements are still very much aligned with the 2015 vision and goals that Council has discussed. I suggest that they all be incorporated into the final strategic planning document that Council approves in 2016 as they add clarity and would be a useful reference for subsequent councils moving through this process. On December 7 th it was noted that the long-term vision of population retention and attraction needed a measurable target. Council agreed that the target would be the addition of 320 new homes in the Municipality over the next sixteen years four terms of Council. Action plans: The action plans that were developed for each of the four Council terms at the December 7 th meeting are listed below. Some included in Councillor Aranha s presentation have been added (in red italics). Staff has added some further ones (in black italics). The Communities in Bloom committee s evaluation of judges comments has been considered as well as the information gathered in the Re-Generation Centre s community needs survey. All of these should be factored into the details of various action plans. -Establish comprehensive library -First Term of Council-2014 to 2018 - Develop an over-all marketing plan to promote SWM -Look into options to help entice developers - i.e. life lease options, etc. for both new subdivisions and infilling (actively seek out developers, discuss their needs, what the Municipality can do to facilitate development) -Create and begin to implement a work plan to improve urban storm water management - Create a budget for and begin to carry out condition ratings for all utilities in the urban areas -Assess the size of council are 8 members still appropriate? - Continue to investigate the Glencoe sanitary extraneous flow issues - Maintain, update and raise awareness of the web based municipal business directory. Add pictures to enhance the business directory Submitted By: Janneke Newitt for Council Meeting on May 25, 2016 C11/Admin-Planning/2016/05_May25_2016_StrategicPlanUpdate
- Liaise with the Communities in Bloom committee to discuss support and implementation of various cultural, heritage, business support & natural landscaping enhancement recommendations as brought forward by CiB judges. - Augment the municipal web site to share what life is like in Southwest Middlesex. i.e. include residential promotion (i.e. feature page on each urban area, affordability of residential housing) Second Term of Council-2018 to 2022 -Continue to work on storm water management -Continue condition ratings for all utilities in urban areas - Investigate alternative sanitary disposal collection system(s) for Appin and Melbourne -Evaluate recreational programs/facilities and develop a long term recreation/parks plan -Explore ways to support the business communities - Review and update the Official Plan and Zoning By-law to ensure policies and planning provisions encourage both residential growth and thriving businesses, including homebased businesses which would result in sustainable jobs - Continued implementation of terms of agreement with CiB - Resolve the Glencoe sanitary extraneous flow issues - Evaluate the community itself in terms of public safety, arts & culture, provision of activities for all ages, etc. as a response to the community needs survey taken by the Re-Generation Centre in 2015. Third Term of Council-2022 to 2026 - Evaluate actions taken in first two terms of Council how close are we to our goal of 320 new homes, what s completed, what needs more attention, what was successful and what was not. Develop action plans from that analysis for this term of Council Submitted By: Janneke Newitt for Council Meeting on May 25, 2016 C11/Admin-Planning/2016/05_May25_2016_StrategicPlanUpdate
- Consider other things that attract people to a community, such as: - Developing & implementing an energy conservation program (including an assessment of the Municipality s carbon footprint can it be reduced?) - Review and update of the waste diversion strategy to maximize landfill capacity Fourth Term of Council-2026 to 2030 - Follow up on action plans as amended and/or developed in the previous term of Council. - Evaluate where we are. Have we reached our target in terms of new homes? Are we close? A strategic plan that incorporates the above summary and discussion is attached to this report for Council s consideration. RECOMMENDATION That the Southwest Middlesex Strategic Plan be approved as presented. Submitted By: Janneke Newitt for Council Meeting on May 25, 2016 C11/Admin-Planning/2016/05_May25_2016_StrategicPlanUpdate
picture i.e. train station, or something related to residential development? MUNICIPALITY OF SOUTHWEST MIDDLESEX STRATEGIC PLAN 2016 1 D02/StrategicPlanning 2015
VISION Growing communities through population retention and attraction.... picture... TARGET An increase of 320 homes in the municipality over a sixteen-year period (four terms of Council). VALUES & COMMITMENTS Promoting and continuing to develop communities that are appealing places to live, work and play. Sponsoring attractive municipal services in a rural setting. Offering property taxes and user fees that are competitive. Embracing economic growth and sustainable communities by supporting business and agriculture. Upholding a healthy and safe environment. 2 D02/StrategicPlanning 2015
ACTION PLANS COUNCIL TERM 2014 to 2018 1. Establish comprehensive library 2. Develop an over-all marketing plan to promote SWM 3. Look into options to help entice developers - i.e. life lease options, etc. for both new subdivisions and infilling (actively seek out developers, discuss their needs, what the Municipality can do to facilitate development) 4. Create a work plan to improve urban storm water management 5. Create a budget for and begin to carry out condition ratings for all utilities in the urban areas 6. Assess the size of council are 8 members still appropriate? 7. Continue to investigate the Glencoe sanitary extraneous flow issues 8. Maintain, update and raise awareness of the web based municipal business directory. Add pictures to enhance the business directory 9. Liaise with the Communities in Bloom committee to discuss support and implementation of various cultural, heritage, business support & natural landscaping enhancement recommendations as brought forward by CiB judges. 10.Augment the municipal web site to share what life is like in Southwest Middlesex. i.e. include residential promotion (i.e. feature page on each urban area, affordability of residential housing) 3 D02/StrategicPlanning 2015
Action 1. Establish comprehensive library 2. Develop marketing plan to promote SWM - Budget & RFP developed - Plan completed 3. Options to entice developers 4. Work plan to improve urban storm water management - Draft plan incl. budget - Final plan to incorporate into general budget 5. Utility condition ratings - Create budget & time table for condition rating - Begin to implement Lead & F/R Target completion 2016 2017 2018 Measurement Library built and open to the public & Mayor PW & Fin PW & Fin Marketing plan approved by Council Report to Council with valid options Work plan approved by Council Budget & work plan for condition ratings approved by Council. Implementation begun if budget permits 6. Assess size of Council Decision in timely way to implement in 2018 election if desired 7. Glencoe sanitary extraneous flow assessment PW Report to Council with sources, proposed solutions & draft budget 8. Update web based business directory Clerk All improvements made as offered through Yfactor & budget allows 9. Liaise with CiB F/R Creation of an implementation agreement 10.Residential promotion through web site Clerk Promo materials on the site 4 D02/StrategicPlanning 2015
ACTION PLANS COUNCIL TERM 2019 to 2022 1. Implement the work plan to improve storm water management 2. Continue condition ratings for all utilities in urban areas 3. Investigate alternative sanitary disposal collection system(s) for Appin and Melbourne 4. Evaluate recreational programs/facilities and develop a long term recreation/parks plan 5. Explore ways to support the business communities 6. Review and update the Official Plan and Zoning By-law to ensure policies and planning provisions encourage both residential growth and thriving businesses, including homebased businesses which would result in sustainable jobs 7. Resolve the Glencoe sanitary extraneous flow issues 8. Implementation of marketing plan 9. Continued implementation of terms of agreement with CiB 10.Evaluate the value of creating an Economic Development Committee or employee position 11.Evaluate the community in terms of public safety, arts & culture, provision of activities for all ages, etc. as a follow up to the community needs survey taken by the Re-Generation Centre in 2015 and develop a response plan. 5 D02/StrategicPlanning 2015
Action Lead Target completion 2019 2020 2021 2022 Measurement 1. Implementation of storm water management plan PW 2. Utility condition ratings PW On-going implementation as annual budget permits On-going implementation as annual budget permits 3. Alternative sanitary collection for Appin and Melbourne 4. - Evaluate recreational programs/facilities - Develop long term recreation/parks plan 5. - Explore ways to support business community - Implementation 6. Update Official Plan - Update Zoning By-law 7. Implement plan for Glencoe sanitary extraneous flow resolution PW Study completed to determine alternatives & cost of same F/R Clerk PW 8. Implement marketing plan 9. Implement CiB agreement F/R Evaluation completed & approved by Council Long term plan approved by Council On-going process. To be discussed by Council annually at a minimum. Complete a ten-year O.P. review. ZBL updated as per new O.P. On-going implementation as annual budget permits On-going implementation as annual budget permits On-going implementation as annual budget permits 10. Determine need for Econ. Dev t Cttee or staff member 11. Evaluation of SWM response to community needs - Develop action plan Council decision made on the matter Report to Council presented Action plan approved by Council 6 D02/StrategicPlanning 2015
ACTION PLANS COUNCIL TERM 2023 to 2026 1. Evaluate actions taken in first two terms of Council how close are we to our goal of 320 new homes, what s completed, what needs more attention, what was successful and what was not. Develop action plans from that analysis for this term and the next term of Council 2. Consider other things that attract people to a community, such as: a) Developing & implementing an energy conservation program (including an assessment of the Municipality s carbon footprint can it be reduced?) b) Review and update the waste diversion strategy to maximize landfill capacity Action Lead Target completion 2023 2024 2025 2026 Measurement 1. Evaluation of the Plan to date 2. Consideration of additions to the Plan Report to Council on the status of the Plan Amended or new strategic plan in place 7 D02/StrategicPlanning 2015
ACTION PLANS COUNCIL TERM 2027 to 2030 1. Follow up on action plans as developed in the previous term of Council. Action Lead Target completion 2027 2028 2028 2030 Measurement 8 D02/StrategicPlanning 2015