RFQ 2016-11 McMinnville School District REQUEST FOR QUALIFICATIONS FOR GENERAL CONTRACTORS FOR SCHOOL DISTRICT CONSTRUCTION PROJECTS 279C.430 Prequalification of general contractors Closing Date: November 3, 2016, 2:00 p.m. PST Deliver to: McMinnville School District 1500 NE Baker Street McMinnville, OR 97128 Attn: Susan Escure, Finance Director Email: sescure@msd.k12.or.us SCHOOLS 1. Columbus ES 2. Grandhaven ES 3. Memorial ES 4. Patton MS 5. Wascher ES 6. Facility Department Building SCHEDULE Request for Qualifications ("RFQ") Advertised October 14, 2016 RFQ Non-mandatory Informational Meeting 3:00 p.m. October 25, 2016 Request for Clarifications/Protest of RFQ Due 5:00 p.m. October 25, 2016 Qualification Submittals Due 2:00 p.m. November 3, 2016 Prequalified Bidder List Released November 15, 2016 RFQ 2016-11 Request For Qualifications for General Contractors Page 1
PREQUALIFICATION PROCESS To accomplish the objectives of McMinnville School District (the District ) of efficient and effective utilization of resources, the District is conducting a mandatory prequalification process (ORS 279C.430) to procure general contractor construction services for the public school projects above and other projects to be determined. The prequalification process consists of the following basic steps: 1. District advertises RFQ. 2. Eligible bona fide general contractors respond with Statement(s) of Qualifications based on solicitation ( Participating Contractors ). 3. District evaluation team grades all applicants. 4. Successful general contractors are named and formally notified of prequalification ( Bidders ). 5. Prequalified Bidders will be invited to participate in the formal public lump-sum construction contract bid process described in this RFQ. No Participating Contractor may submit a bid for the above-noted projects or other projects that are identified in 2017 without having been prequalified in accordance with this RFQ. A contract may be awarded only to the prequalified Bidder that submits the lowest responsive and responsible bid pursuant to the District's Public Contracting Rules and the State of Oregon Public Contracting Code. PURPOSE OF THE RFQ Participating Contractors that meet the selection criteria will be invited to participate in bidding on the following construction projects with Construction size approximations (the scope will vary as construction documents are currently in development): Projects Overview: 1. Columbus ES Repair and Renovation Summer 2017 (approx: $200,000) Replace Cooling Tower Replace Flooring Repair Exterior Soffits Replace Downspouts Exterior Paint 2. Grandhaven ES Repair and Renovation Summer 2017 (approx: $250,000) New Flooring Replace wainscot Repair/replace gutters and downspouts Replace Water heaters Add Sound panels in Gym 3. Memorial ES Repair and Renovation Summer 2017 (approx: $1,000,000) Lighting / Electrical Panels Roofing RFQ 2016-11 Request For Qualifications for General Contractors Page 2
Mechanical Plumbing pipe replacement Interior Paint 4. Patton MS Repair and Renovation Summer 2017 (approx: $2,500,000) Electrical Power and lighting Chiller Replacement Kitchen Equipment Replacement Roofing Windows 5. Wascher ES Repair and Renovation Summer 2017 (approx: $600,000) Roofing Flooring Operable Partition Repairs Exterior Paint 6. Facility Department Building Repair and Renovation March 2017 to July 2017 (approx: $1,500,000) New work rooms/ Office/Restrooms New Freezer New Garage New Equipment shed Siding Repair and Paint Site work/landscape Other Projects on Existing Buildings in MSD: TBD CONTRACTOR RESPONSIBILITES The selected contractor will have the following responsibilities related to these projects, including but not limited to: coordination with all members of the project team; creation and monitoring of the projects schedule; management and oversight of all subcontractors; coordination with third-party test and inspection services; documentation of the existing conditions, including photo documentation and reports; including the production of as-built drawings, implementation of a safety program; and compliance with applicable laws, codes, regulations, and required jurisdictional inspections. The Projects plans and specifications are in the final stages and will be complete and included in the bid packages for prequalified Bidders. Prequalified Bidders will be notified before release of the bid documents. The projects are funded through District 2016 Capital Improvement Project Bond Funds, Grant Funds and District General Funds. State prevailing wage requirements will apply. RFQ 2016-11 Request For Qualifications for General Contractors Page 3
INSTRUCTIONS TO PARTICIPATING CONTRACTORS Contact with the District During RFQ Process: All communication, questions, clarifications, and/or protests of the RFQ process, terms, conditions, or specifications must be directed SOLELY to the District s Procurement Staff identified below. Contact with any member(s) of the District School Board, capital projects team, operations staff, administration, and/or general staff regarding this process may, at the District s sole discretion, be considered grounds for disqualification from the process. Any clarification, amendment, addendum, or other change to the solicitation is not binding on the District unless issued in writing by the Finance Director or designee. Please email Patty Durfee with any questions and/or clarification regarding this qualification process. Addendums will be posted on the District website www.msd.k12.or.us, Bond Construction, Bids and RFPs. Link to web page: http://bit.ly/2dpaktz Patty Durfee, Facilities and Operations Assistant E-Mail: pdurfee@msd.k12.or.us McMinnville School District 1500 NE Baker St McMinnville, Oregon 97233 Phone: (503) 565-4006 Submittal Format/Page Limit: Responses must be submitted in the following format: Submit four (4) hard copy plus one electronic submittal, including whatever photographs, divider sections, charts, graphs, tables, and text are appropriate to the review of the Participating Contractor s qualifications. All electronic files must be submitted as portable document format (.pdf) files. Files are to be submitted on CD or flash drive, which will become the property of the District. It is the responsibility of the respondent to ensure that the documents are readable and not corrupt or otherwise inaccessible. Any submission with inaccessible documents may, at the District s sole discretion, be deemed nonresponsive, or the District may take whatever alternative action it deems appropriate. The hard-copy responses are not to exceed 20 pages in length. Transmittal letter, onepage cover, section dividers, résumés, one-page table of contents, letters from insurance and bond providers, and litigation history are not included in the 20-page limit. Page/Font Requirement: Page size is limited to 8½ 11 inches, with basic text information no smaller than 11-point font. Form of submission: Each Participating Contractor s submittal must include one letter of interest, and the Participating Contractor Information Form signed by a corporate officer, partner or owner who is authorized to make such commitments on behalf of the Participating Contractor. The proposal is to be submitted in a sealed, opaque envelope or box addressed with the Participating Contractor s name, address, and title of the RFQ, with closing date and time on the outside of the envelope or box. Submissions must be delivered to the District no later than the closing date and time, to the attention of the Finance Director at the address listed on the first page of this RFQ. RFQ 2016-11 Request For Qualifications for General Contractors Page 4
PREQUALIFICATION CRITERIA Ref. ORS 279C.375(3)(b) (Standards of Responsibility); 279C.430 (Prequalification of Bidders). Tab 1: Participating Contractor Information Sheet (3 points). Each Participating Contractor must provide the following information: full business name, address, phone number(s), e-mail address(es), Web site (if any), date formed, CCB license number, and any other information deemed appropriate to fully describe the business. The Participating Contractor information form must be signed by an officer of the company with the authority to financially commit the Participating Contractor. Tab 2: Satisfactory Record of Performance Similar Projects (30 points). Describe similar projects (school renovation, public or private projects) that the Participating Contractor has completed in the last five years. Information is to include contract type, client, construction budget, amount of change orders, claims, number of total requests for information, time between substantial completion and final closeout, and warranty action. Include reference contact information for each projects listed. Finally, include all past work/projects (regardless of type of project) specifically for McMinnville School District, including details of construction process, change order history, and warranty activity. Tab 3: Staff & Resources to Meet Contractual Responsibilities (25 points). List the key individuals who will make up the team for the Project, identify their roles, and describe their relevant qualifications/experience with similar renovation projects (see Tab 10). Also describe the overall resources that the Participating Contractor has available to complete the project. Please list all duties and trades that the Participating Contractor will self-perform for the Project scope identified above. Tab 4: Satisfactory Record of Performance Schedule (15 points). Describe the Participating Contractor s planning, scheduling, phasing, and projectmonitoring skills and processes. Describe how the Participating Contractor will proactively manage the sequence and progress of the work, manage subcontractors and suppliers, and coordinate work with consultants and concurrent activities on site. Also describe how the Participating Contractor will manage its schedule to accommodate owner and third-party observations during construction. Tab 5: Appropriate Expertise Project Safety (5 points). Provide a detailed overview of the Participating Contractor s safety program. Include evidence of an Oregon Experience Modification Rating (EMR) at.8 or less. Tab 6: Satisfactory Record of Performance References (15 points). Provide references for the last five projects completed by the Participating Contractor. Provide additional references to show a minimum of five comparable projects to the one s in this RFQ. References should include, at a minimum, one architect/engineer, one subcontractor/supplier, and three owners. RFQ 2016-11 Request For Qualifications for General Contractors Page 5
Tab 7: Satisfactory Record of Performance Claim History (7 points). Describe any and all dispute-resolution proceedings (mediation, arbitration, or litigation) in the Pacific Northwest (Oregon, Washington, Northern California, and Idaho) involving an owner, owner s representative, or architect that the Participating Contractor has been involved with over the past ten years, as either plaintiff or defendant. Include a brief synopsis of the case (optional: include the Participating Contractor s position on the case), role the Participating Contractor has/had in the case, current disposition of the case, and final judgment or outcome (if applicable), including for or against the Participating Contractor (if known at this time). This portion of the submission should be included as a separate file. Note: No disclosure of financial amounts is required; simple disclosure of course of settlement will suffice. Selective phrasing in order to avoid disclosing dispute-resolution history may, at the District s sole discretion, be grounds for disqualification or other action, as the District deems appropriate. Determination of whether a response contains selective phrasing is at the District's sole discretion. Examples of such selective phrasing: No firm has been successful in a litigation action against... To date,... has never instigated dispute-resolution proceedings against an owner... The team is not aware of any litigation...... is not currently engaged in any dispute-resolution proceedings... Tab 8: Adequate Financial Capability Bonding (Prerequisite). Describe the Participating Contractor s current bonding capacity. Include a letter from the Participating Contractor's bonding surety to confirm its capacity. Tab 9: Adequate Insurance (Prerequisite). Provide evidence of the liability insurance currently in place for the Participating Contractor that will be maintained throughout the duration of the Project. Include information on all liability insurance. Coverage must be provided with the following terms and limits: Commercial General Liability ("CGL") with a combined single limit of not less than $1 million per occurrence, with an annual aggregate limit of $2 million. Provide a copy of the declarations pages for available insurance. Commercial Automobile Liability with a combined single limit, or the equivalent, of not less than $1,000,000 each accident for bodily injury and property damage, including coverage for owned, hired, or non-owned vehicles, as applicable. As required by ORS 656.017, workers' compensation coverage in accordance with ORS Chapter 656 for all subject workers. A Participating Contractor must have this insurance unless exempt under ORS 656.027 or 656.126. Participating Contractors that are statutory subject employers must submit a certificate of insurance showing proof of coverage, and must carry limits of $1 million for employer's liability under the workers' compensation policy form. If a Participating Contractor is not a RFQ 2016-11 Request For Qualifications for General Contractors Page 6
subject employer, does not have coverage, and claims to be exempt, the Participating Contractor must complete a Workers Compensation Exemption Certificate in lieu of providing the certificate of insurance mentioned above. Tab 10: Sub Contractor Management (10 Points). Describe the participating contractors approach to resolve issues with non-performing subcontractors on Public projects in Oregon. SELECTION PROCESS The following process will be used to determine each Participating Contractor's eligibility to bid on the Projects: A review committee will screen and rank each Participating Contractor based on the criteria described in this RFQ. The District will select up to seven (7) general contractors. The District reserves the right to reject any or all submittals, to cancel or amend the solicitation, and to waive any informality if there is good cause or if doing so would be in the public interest. The District reserves the right to seek clarifications of each submittal from Participating Contractors and other relevant sources. The cost of preparation of the qualifications and any related expenses, including travel, are entirely the responsibility of the Participating Contractor. The District reserves the right to seek new contractors annually, if selecting additional contractors, is in the best interest of the District. The District will review the list of selected contractors annually. The District reserves the right to publicly bid any project as the District deems to be in the public interest. Request for Clarification/Protest of RFQ: Any person may request clarification of or protest the terms and conditions of this RFQ. Such a request or protest must be in writing setting forth the specific request or ground for protest, and must be filed with the District no less than five business days before the deadline for qualification submittal. An issue that could have been, but was not, raised by a request for clarification or protest of solicitation is not grounds for protest of the decision on prequalification. Notice of Prequalification List: The District will mail a written notice of Participating Contractors selected to participate in the bid ("Notice") to all Participating Contractors as required under OAR 137-049-0450 upon recommendation by the District at the conclusion of the prequalification process. The Notice constitutes the District's final decision to use the selected Bidders. RFQ 2016-11 Request For Qualifications for General Contractors Page 7
Right to Protest Prequalification List: Any Participating Contractor that is adversely affected or aggrieved by the Notice will have three business days after the Notice is received to submit a written protest to the District. The protest must be in accordance with, and proceed as described in, ORS 279C.445 and ORS 279C.450. Tentative District Public Bid Schedule for 2017 Projects (Selected Bidders Only): Invitation to Bid January-February 2017 Prebid Walk-Through January February 2017 Request for Clarifications/Questions February March 2017 Open Bids February March 2017 School Board Contract Award March 2017 Construction Period June 20, 2017 August 18, 2017 (except for Facility Building) RFQ 2016-11 Request For Qualifications for General Contractors Page 8
PARTICIPATING CONTRACTOR INFORMATION FORM REQUEST FOR QUALIFICATIONS FOR GENERAL CONTRACTOR ADVERTISED 10/14/16 Acknowledgement of Addendum: None 1. 2. 3. Contractor further certifies as follows: 1. All contents of the Statement of Qualifications [including any other forms or documentation, if required under the RFQ and this Information Form], are truthful and accurate. 2. The Proposer does not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, marital status, age or disability or other non-job-related factors as per ORS chapter 659 and 42 U.S.C. 2000e. 3. If awarded a contract, Participating Contractor understands that this projects is governed by state prevailing-wage requirements in accordance with ORS 279C.800 to.870, and agrees to pay the applicable prevailing wages for the projects awarded. Company Name [DBA]: Legal Name: Oregon Contractors License Number: Type of Organization [Circle One]: Sole Proprietor / Partnership / Corporation If Corporation, State of Incorporation: If Partnership, attach a list of the general and limited partners. Is the Proposer an Oregon Resident Bidder as provided in ORS 279A.120 [i.e., paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the proposal, and has a business address in Oregon]?: YES NO BY: Authorized Signature Print Name and Title CONTACT PERSON: Name: Telephone: Email: Fax: RFQ 2016-11 Request For Qualifications for General Contractors Page 9