Aligarh Muslim University, Aligarh. TENDER NOTICE Sealed tenders are invited on prescribed preformed from reputed catering contactors, having at least 2 years experience of running an Institutional Canteen, to run the Canteens and reputed contractor for running Kiosks of Aligarh Muslim University, Aligarh on or before 08.11.2010 upto 05:00 p.m. Interested parties may obtain the tender documents from the office of the undersigned on payment of Rs. 500/-, the interested party can also downloaded the documents from the web site www.amu.ac.in. The complete documents should be submitted along with a Demand Draft of Rs. 15000/- as Earnest Money payable at Aligarh drawn in favour of Finance Officer, Aligarh Muslim University, Aligarh. Tenders will be opened on 15.11.2010 at 05:00 p.m. Tenders received without Earnest Money will not be considered. The Earnest Money deposited will be refunded without interest if the tender is not accepted. The parties applying on the proforma/ document down loaded shall send their application alongwith Demand Draft of Rs. 500/- as process charge in addition to earnest money. (Member-in-Charge) Properties & Waqfs
DEPARTMENT OF PROPERTIES & WAQFS ALIGARH MUSLIM UNIVERSITY, ALIGARH. To, Member-in-Charge Properties & Waqfs Department Aligarh Muslim University In compliance of your notice dated. I hereby tender services as contractor of the (Canteen/ Kiosk), Aligarh Muslim University, Aligarh. I have carefully gone through all the terms and conditions as contained in the tender specifications and the Draft Agreement Deed which has to be executed between the parties after acceptance of my tender specific and the Draft Agreement Deed. I have further disclosed my lowest rate for the food items as mentioned in Annexure A to this application which shall remain enforce during the period of my contact unless revised, under peculiar circumstances, with the specific permission and approval of the same by the Committee. A Demand Draft No... dated.. for Rs. 15000/- as Earnest Money drawn in favour of Finance Officer, Aligarh Muslim University, Aligarh payable at Aligarh is enclosed herewith. I, specifically submit that I am willing to make a security deposit of Rs. 30,000/- for Canteen and Rs. 5000/- for Kiosks in the shape of a fixed deposit receipt duly pledged in favour of the Finance Officer of the University to the satisfaction of the committee of the University as per terms & conditions. I further hereby declare that I possess capacity to run the Canteen/ Kiosk efficiently and I fully understand that the running of the Canteen/ Kiosk will initially need huge amount to spend on purchase of crockery, cutlery, pans, cookers, trays etc. which I am prepared to invest. I shall pay a sum of Rs. per month as license fee to the University for running Canteen during the contract period.
My necessary Bio-Data is as under: 1. Name : 2. Father s Name : 3. Mother s Name : 4. Age: Place of Birth:... 5. Nationality: Marital Status:... 6. Language known : 7. Qualification : 8. Have you been a students of AMU? : Yes/ No 9. If Yes a) Class : b) Enrolment No. : c) Duration : d) Hall : 10. Address for Correspondence : 11. Permanent Address : 12. Phone No. : 13. Past experience in the running canteen/ kiosks : If any, (A list of canteen/ hotel contract run successfully may please attach) 14. Any other matter the tenderer want to : Bring to the notice of the authority Yours faithfully..
List of Canteens/ Kiosks 1. Canteen, Jawaharlal Nehru Medical College Canteen. 2. Canteen, Jawaharlal Nehru Hospital Canteen 3. Kiosk, University Polytechnic 4. Kiosk, Begum Sultan Jahan Hall 5. Kiosk, A.K. Tibbiya College Hospital 6. Kiosk, Behind Arts Faculty 7. Kiosk, Faculty of Law
TERMS AND CONDITIONS FOR AWARD OF CONTRACT FOR RUNNING THE CANTEEN/ KIOSK, AMU, ALIGARH. 1. License fee: The minimum license fee is Rs. per month. However, tenders quoting a higher license fee may be preferred. A low license fee is being proposed with the sole intention of keeping the food cost to a minimum in the interest of the students and staff Aligarh Muslim University. The contractor shall regularly deposit license fee every month before 15 th of the month. 2. Earnest Money: The tender document must be accompanied by an account payee, Demand Draft for Rs. 15,000/- only payable to The Finance officer AMU, Aligarh. Tenders without Earnest Money will not be considered and will be summarily rejected. The Earnest Money deposited will be refunded without interest, if the tender is not accepted. 3. Period of Contract: The contract will be awarded initially for a period of 11 months and may be renewed for a further period of 11 months on mutual consent in writing provided services of licencee ate to the satisfaction of University without any default in payment of licence fee. 4. Deposits: a. The bidder who is finally awarded the contract (Subject to character verification from the AMU Proctor) will have to make a security deposit of Rs. 30,000/- (Rupees Thirty Thousand only) for Canteen and Rs. 5,000/- (Rupees Five Thousand only) for Kiosk in the form of F.D.R. pledged in favour of the Finance Officer, AMU, Aligarh. The interest of the deposit will continue to accrue to the Contractor as per Bank rules. b. The contractor shall also deposit six months rent in advance which would adjustable/refundable at the end of contract. c. The contractor shall submit the account number of nationalize Bank with the Property Office. 5. Maintenance of Equipment, Building & Garden: a. The Contractor will be responsible for repairs and replacement of any breakage and will be responsible for handing over back in the same good working condition in which it were handed over to him. b. The contractor will take the necessary steps to ensure all equipment, furniture, building etc. against commercial risks, fire, riot, theft etc. The insurance policy will be made out in favour of the University in consultation with member-in-charge, Property of University. The amount of premium will however, be paid by the contractor. The contractor will deposit the copy of Insurance policy with Property Department within 3 days of the award of contract to run the canteen c. The contractor will not make any, alternations or modification or additions to the equipment, building and gardens without the prior written consent of the University. d. The University will be responsible for the routine maintenance of the building and ground e.g. white washing, structural repairs, lawns and removal of garbage.
6. Termination of Contract: In case of breach of any terms of agreement or on the complaint if after verification it found unsatisfactory standards of food, cleanliness and hygiene, the University reserves the right to terminate the contract after giving one month notice. In that event the Contractor shall vacate the Canteen/ Kiosks premises within specified period, failing which the security deposit will be forfeited and steps will be taken for eviction by the University. The University keep reserve its right to close the Canteen/ Kiosk at any time even without prior notice to the Contractor. If the Vice-Chancellor of the University, on the recommendation of University Proctor is satisfied that there is any law & order problem in the University Campus due to mismanagement of the Canteen/ Kiosks or the on expiry of this period of contract/ license. The contractor will also have a right to terminate the contract from his own side but in that event the contractor will have to give a notice at least two months prior to the date from which he proposes to determine or terminate the contract to enable the University to make interim arrangement for running the Canteen. In such case the contractor will have no right to claim damages from the University. 7. Recovery of Arrears The University shall have the right to recover the arrears of all dues and other outstanding against the contractor from the Security Money deposited by the Contractor as well as from the amount due to the contractor and lying with any authority of the University which are not paid to the Contractor. The University shall also be at liberty to confiscate the material and any other goods of the contractor in the Canteen in the events of arrear of licence fee or nonpayment of electricity consumption charges and damage to the equipments supplied by the University. 8. Employees: The appointment of all Canteen employees by the Contractor shall be own risk. But the Contractor shall not employee or engage any person in Canteen/ kiosk who is involved in any criminal or unsocial activity or is suffering from any disease which is dangerous to others. 9. Labour Regulations The contractor shall be solely responsible for compliance of the provisions of all state and Central Labour and Welfare Laws in relation to his employees employed in the Canteen including their insurance against accidents, if any. The contractor shall submit compliance report of the payment of Wage Act 1936, minimum Wage Act 1948, the workman s compensation Act 1923 and E.P.F. and Misc. Provision Act 1952 & E.S.I. Act 1948 etc, or report on non applicability of such act in the second week of each month otherwise the contract may be cancelled. In case of any breach, in this regards the contractor shall be personally responsible for the payment or penalty or punishment if any University will have no concern in this regard. 10. Responsibility of Contractor The Contractor shall report to the Proctor without any delay in case of Canteen/ Kiosks visited by any person or group of persons whose entry is banned or who is otherwise undesirable in the University campus. The Proctor shall immediately take action on the complaint/ information by the Contractor.
11. Utilities: The Electricity and gas bills will be paid by the Contractor regularly within the stipulated dates. Water will be supplied by University free of charge. 12. Guarantee/ Security: That on award of contract to run the canteen/ Kiosk the contractor to assure the payment of license fee, electricity consumption charges and recovery of damages etc to the equipment etc the contractor to the satisfaction of the Member-in-Charge, Properties & Waqfs shall submit two surety/ guarantee of Rs. 1,00,000 (Rupees One Lack only) each for Canteen and Rs. 50,000/- (Rupees Fifty Thousand only) each for kiosk. 13. Cost of Food The sole objective of establishing the Canteen is to provide affordable, nutritious, tasty, hygienically prepared food and other eatable items to the students of the University on payment. 14. Items to be provided by the Contractor: The contractor will have to provide the suitable number of following items of daily use which are deemed essential for the proper running of the Canteen. i. All crockery and cutlery, ii. Vacuum cleaner and other consumable items for cleaning/hygiene, iii. Cassette player, audio cassettes and 200 watt R.M.S. amplifier, iv. Large size plastic bins for storage of atta, sugar etc., v. Garbage cans, vi. Stock pots, pressure cookers, vii. Plastic mounded trays for handling vegetable etc. 15. Award of Contract: i. The Canteen Committee reserve the right to reject any or all of the tender applications without assigning any reason and the decision of the Canteen Committee shall be final and binding. ii. Tenders will be opened in the Chamber of the Member-in-Charge, Properties & Waqfs on 14.10.2010 at 05:00 p.m. in the presence of tenderers or their authorized nominees. iii. iv. The sub-licensing of the Canteen by the Contractor shall not be permissible. There shall be no exemption relating to payment of electricity charges and the licence fee in situation. v. The contractor shall be awarded contract to run the Central Student s Canteen an execution of Deed of Agreement, separately and after completing the conditions mentioned therein. 16. Arbitration: Any dispute arising out of this agreement between the University and the Contractor or between the Contractor and the customer or about any matter concerning the Canteen and its administration shall be referred to the Canteen Committee for its decision. Any person agreed against the decision of the Canteen Committee may prefer appeal with in one week form the date of order to the Vice-Chancellor against aforesaid decision of Canteen Committee whose decision shall be final and binding on all concerned. Associate Member-in-Charge (Properties & Waqfs)
Annexure A Department of Properties & Waqfs Aligarh Muslim University Aligarh. C.R. No.. Dated:... Recommendation for menu item to be served in the Jawaharlal Nehru Medical College/ Hospital Canteen and Kiosks (used for snacks) at the rate quoted against each. Name of Food Items Rate Remark Rs. Ps. Breakfast Item 1. 4 Slice with Butter & Jam 2. Boiled Egg 3. One Egg Omelet with 4 Plain Slices 4. Stuffed Paratha (125 gm) 5. 2 Pcs Vada (25 gms each) with 125 gms Sambar 6. 6 Puris (20 gms. Each) 125 gms Subzi Lunch/ Dinner Items 7. Thal: 400 gms Rice, 150 gms Dal, Subzi 8. Puri Thal: 6 Puri (20 gms each) 125 gms Dal, 125 gms subzi and raita 50 gms each. 9. Non-Veg Thal: Beef 75 gms, Dal 60 gms, Sibzi 70 gms, choice of chapatti or 400 gms rice 10. Chicken Thal with Chapati 11. Mutton Thal with Chapati 12. Plain Chapati Beverages and Snacks 13. Tea: 150 ml 14. Coffee: 150 ml 15. Flavoured Milk: Kewra, Strawberry Eliechi etc 200 ml. 16. Cold Milk: Coffee 200 ml 17. Chocolate Milk 200 ml 18. Fruit flavoured 200 ml 19. Masala Dosa 140 gms, 125 gms Samber 20. Gulab Jamun per piece 21. Bread Pakora 65 gms 22. Veg Burger
23. Non Veg Burger 24. Samosa 35 gms 25. Lassi Any Other Items: Pastry, Patty Veg., Non Veg., Chholey, Dahi Vara, Ice Cream, Cold Drinks, Chinese item complete range, Sweets, Chicken etc. 1. Veg. Pizza 2. Veg. Patty 3. Non. Veg. Patty 4. Seekh Kabab 5. Mutton Biryani 6. Plain Dosa with Sambar & Chatni 7. Idli with Sambar & Chatni 8. Vada with Chatni 9. Rice with Sambar & Pickle 10. Cold Drink 11. Ice Cream 12. Biscuits 13. Namakpara 14. Fruit Juice 15. Sweets 16. Bread Pakora 17. Samosa All the above items to be segregated under different counters (Chinese, South Indian, North Indian, House specialties and Beverages and rate quoted accordingly. Additional quotations/ proposals, if any.