Staff Psitin Management: Prmtin/Transfer Requisitin E l e c t r n i c A p p l i c a t i n S y s t e m ( E A S Y ) P e p l e A d m i n T h i s g u i d e i s i n t e n d e d t a s s i s t h i r i n g m a n a g e r s i n m a n a g i n g p s i t i n s.
Table f Cntents Lgin Instructins 3-5 What are yu trying t d? 6 Understanding the hmepage links 7 Prmtin/transfer Requisitin 8-13 Cntact Fr Assistance 14 2
Lgin Instructins T lg int the system: g t: jbs.hr.txstate.edu/hr Firefx is recmmended but Chrme, Explrer, and Safari can be used click n Lgin with yur Texas State ID here. r SSO Authenticatin D nt input username and passwrd. 3
Lgin Instructins cnt The system is single sign n. Enter the Texas State NetID and passwrd that yu use daily t lg int yur cmputer. 4
Lgin Instructins cnt This will bring yu t yur hme page where yu decide what yu are trying t accmplish with the requisitin. The staff system is brken int tw sectins: Psitin Management (range header) Applicant Tracking (blue header) 5
What are yu trying t d? When t use the Psitin Management: t request audit fr a new psitin (withut an SAP psitin number) fr reclassificatin f an existing psitin (title change n psitin that exists in SAP) fr the prmtin/transfer f an emplyee t a different psitin (a prmtin mves emplyee t higher pay grade and a transfer is a lateral mve t the same pay grade) When t use the Applicant Tracking: t create a jb psting frm previus psting t create a jb psting frm jb descriptin after an audit is cmpleted and apprved yu must create a jb psting in Applicant Tracking s the jb can be psted. Imprtant: Make sure yur Current Grup is in HIRING MANAGER status. 6
U nderstanding the hmepage links The Inbx gives a brief verview f any requests that require actin by the user. The Watch List displays any items yu have flagged t fllw. The Shrtcuts are quick links t assist starting yur requisitin. The Useful Links are links that are available t be used thrughut the hiring prcess. 7
The fllwing slides walk yu thrugh hw t cmplete the prmtin/transfer f an emplyee t a different psitin. Imprtant: Yu will need t knw the psitin number f the psitin the emplyee is being prmted/transferred t, yu will start with the psitin they are mving t and wrk backwards. Yu cannt d a requisitin n yurself, it must be created by smene else 8
Prmtin/Transfer Requisitin G t Psitin Management (range header) Psitin Descriptins Click n Staff. This will pen up all f the psitins assigned t yu. G t the psitin the emplyee is mving t and click n the Psitin Descriptin Number t pen it. Once it pens, yu will have the ptin fr a Regular Staff Prmtin and Transfer. If yu are part f VPAA then yu chse Academic Staff Prmtin and Transfer. 9
Prmtin/Transfer R equisitin cnt Click n Start t begin the prcess. If there is smene seated in that psitin it will ppulate that persn. If nt it will say the psitin is vacant. Find the persn yu are prmting r transferring and click n the radi buttn in frnt f the name and click n Select User, this will seat the persn in that psitin. Then, click n Next 10
Prmtin/Transfer R equisitin cnt As yu see n the left hand menu everything has a green check mark n it except Budget inf. In this instance, yu wuld g back t the Budget sectin t crrect any errrs. 11
Prmtin/Transfer R equisitin cnt Click n Next fr each page t review the requisitin. Fill in the Cntact Infrmatin fr this sectin s if there are questins we knw wh t cntact. 12
Prmtin/Transfer R equisitin cnt The Psitin Dcuments sectin is where yu will attach all supprting dcuments. Once yu have cmpleted everything and have all green check marks yu can mve the requisitin thrugh the nrmal apprval flw. Be sure t send the signed Backgrund Frm as it is required befre the prmtin/transfer can be cmpleted. Yu will be ntified by HR Emplyment nce everything is dne. 13
Cntacts Applicant Tracking Bbbie Brandenburg, HR Representative: 512.245.7614 bb27@txstate.edu LynnAnn Brewer, Emplyment Manager: 512.245.6583 lb64@txstate.edu Psitin Management: Blake Bissing, HR Analyst: 512.245.4359 bsb106@txstate.edu Jeff Lund, Cmpensatin Manager: 512.245.2557 jl21@txstate.edu 14