Information Technology and GIS 1 P a g e
Information Technology Department 2018 2021 Operating Budget Roll-up 2018 2018 2019 2019 2020 2021 2017 Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Other Revenue $1,331 $850 $2,261 $900 $900 $950 $900 TOTAL REVENUES 1,331 850 2,261 900 900 950 900 EXPENDITURES FTE Count 4.00 5.00 4.33 5.00 5.55 5.55 5.55 Wages & Benefits 343,615 389,259 377,663 428,568 477,708 494,918 511,668 Contracted & General Services 205,126 236,372 236,381 267,382 268,182 240,362 244,719 Materials, Goods & Supplies 90,045 99,800 99,800 179,350 180,300 86,350 88,062 Internal Charges 14,100 15,600 15,600 15,600 15,300 15,700 16,100 TOTAL EXPENDITURES 652,886 741,031 729,444 890,900 941,490 837,330 860,549 REVENUES LESS EXPENDITURES (651,555) (740,181) (727,183) (890,000) (940,590) (836,380) (859,649) Associated Amortization 16,959 12,520 12,520 12,520 12,520 12,520 12,770 Transfers to Reserves (32,955) (33,055) (34,455) (28,555) (30,500) (36,500) (36,530) Transfers from Reserves 101,047 112,000 112,000 212,200 212,200 97,200 99,144 Tax Funding Required (583,463) (661,236) (649,638) (706,355) (758,890) (775,680) (797,035) 2 P a g e
Service Area: IT Planning/Administering/ Configuring/ (1 of 2) The Department of Information Technology provides leadership and guidance to Town of Banff departments in the introduction and use of new technologies to enhance Town services to citizens. The staff provides an array of technical services and products for Town management, staff, elected officials and citizens. Among these services are development and implementation of technology related projects, centralized computer support for municipal functions, software and database administration, security of electronically-stored information, computer, telephone and mobile device support, and local and wide-area network communication design and implementation. IT Planning, Admin & Configuration 2018 2021 Operating Budget 2018 2018 2019 2019 2020 2021 2017 Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Other Revenue $778 $1,400 TOTAL REVENUES 778 1,400 EXPENDITURES FTE Count 2.75 3.75 3.08 3.75 3.75 3.75 3.75 Wages & Benefits 244,540 289,968 279,991 334,531 339,232 349,547 360,185 Contracted & General Services 173,482 199,222 199,231 212,422 212,422 202,422 206,471 Materials, Goods & Supplies 88,960 98,900 98,900 178,400 178,400 85,400 87,108 Internal Charges 11,300 12,500 12,500 12,500 12,200 12,600 12,900 TOTAL EXPENDITURES 518,282 600,590 590,622 737,853 742,254 649,969 666,664 REVENUES LESS EXPENDITURES (517,504) (600,590) (589,222) (737,853) (742,254) (649,969) (666,664) Associated Amortization 16,012 11,772 11,772 11,772 11,772 11,772 12,007 Transfers to Reserves (22,955) (23,055) (24,455) (24,555) (26,900) (26,900) (26,930) Transfers from Reserves 101,047 112,000 112,000 200,200 200,200 97,200 99,144 Tax Funding Required (439,412) (511,645) (501,677) (562,208) (568,954) (579,669) (594,450) 3 P a g e
Service Area: IT Planning/Administering/ Configuring/ (1 of 2) COUNCIL EXPECTATIONS 1) Seamless service. 2) Data integrity. 3) Protection of data. 4) Utilize the benefits of technology for efficiency and effectiveness. Service Level Maintained Successes o In-house installation of wireless network links to support traffic signals and data collection. o In-house installation of travel time monitors, pedestrian counters, traffic webcams and a web based Dashboard to display data. o E-forms improved with database connectivity. o Internet and internal network connectivity. o Migration to new Email server Challenges/Opportunities o Delays on internal IT projects/policies 2018 Priorities: Priority Status IT Disaster Recovery Plan Start development of cyber security policies 2019 Priorities: Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) Review and Update Internet Use Policy Policy Set up infrastructure for Infrastructure Governance pilot Service Review 4 P a g e
Service Area: Geographical Information System (2 of 2) GIS is a system of computer databases and software that enables the creation and management of town data, as well as the ability to perform analysis and reporting through maps and reports. For example, detailed location and attributes about data sets such as Civic Address, Property Lines, Permits, Utilities are all collected and maintained inside GIS using desktop software. GIS technology allows for the analysis and sharing of these datasets with Town of Banff staff and the public through interactive mapping applications, web pages and mobile services from anywhere at any time. GIS also administers Civic Addressing, and helps out users with general data visualisation. GIS 2018 2021 Operating Budget 2018 2018 2019 2019 2020 2021 2017 Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Other Revenue $554 $850 $861 $900 $900 $950 $900 TOTAL REVENUES 554 850 861 900 900 950 900 EXPENDITURES FTE Count 1.25 1.25 1.25 1.25 1.80 1.80 1.80 Wages & Benefits 99,076 99,290 97,672 94,037 138,475 145,371 151,483 Contracted & General Services 31,644 37,150 37,150 54,960 55,760 37,940 38,248 Materials, Goods & Supplies 1,085 900 900 950 1,900 950 954 Internal Charges 2,800 3,100 3,100 3,100 3,100 3,100 3,200 TOTAL EXPENDITURES 134,605 140,440 138,822 153,047 199,235 187,361 193,885 REVENUES LESS EXPENDITURES (134,051) (139,590) (137,961) (152,147) (198,335) (186,411) (192,985) Associated Amortization 947 748 748 748 748 748 763 Transfers to Reserves (10,000) (10,000) (10,000) (4,000) (3,600) (9,600) (9,600) Transfers from Reserves 12,000 12,000 Tax Funding Required (144,051) (149,590) (147,961) (144,147) (189,935) (196,011) (202,585) 5 P a g e
Service Area: Geographical Information System (2 of 2) COUNCIL EXPECTATIONS 1) Educate all town staff on its use and potential effectiveness 2) Provide public access 3) Sustain corporate memory 4) Innovative and forward looking use of technology to help staff, visitors and residents 5) Support open data approach Service Level Maintained Successes o New Internal GIS Platform o On-trail Mapping o Street Use Permits o Traffic Cams > 70,000 views Challenges/Opportunities o Need to further upgrade GIS architecture o Automation of data updates o Enhance public apps Heritage, Biking o Define GIS strategic vision 2018 Priorities: Priority Status Rewrite Addressing Bylaw Completed 2019 Strategic Plan Priorities: Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) 6 P a g e