Website : www.gbu.ac.in BID FORM Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 1
Tender Comprehensive Annual Maintenance Contract of APC Make 60 KVA UPS -03 Nos. Opening Date of Bid 08 th October 2013 Closing Date & Time of Bid 28 th October 2013 upto 3.00 p.m. Last Date & Time of Bid Submission 28 th October 2013 upto 5.00 p.m. Technical Bid Opening Date, Time & Place Earnest Money Deposit Tender Fee 29 th October 2013 at 12.00 Noon Venue : Conference Room of the Registrar Office, 1st Floor, Administrative Building, G.B.U., Gr. Noida. (Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time). Rs.7,500.00 (Refundable) Rs.1050.00 incl. of VAT (Non-refundable) Bid System Two Bid System : 1) Technical Bid and 2) Financial Bid Technical Bid Shall Contain i. Bidders Performa. ii. All documents in support of commercial terms & conditions and eligibility criteria. iii. Tender Fee by way of demand drafts / pay orders only. iv. EMD by way of F.D.R./B.G. Financial Bid The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers. Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 2
TECHNICAL BID (BIDDERS PROFORMA) (To be submitted in separate envelope) 1. Name of the firm/company: 2. Date of incorporation/registration.. 3. Name of the firm/company Government Company/Public Ltd./Private Ltd/Partnership/ Proprietorship:... 4. Specify the number of years in this line of activity by the firm/company:... 5. Sales Tax/VAT registration No. (Please enclose certificate) :... 6. Experience (in year) of AMC of similar items with IITs, NIT s or Central/State Universities or any Academic Institute of National Repute (please attach certificate/p.o.):......... 7. Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please enclose the audited copies of financial statement) : (if the figures for 12-13 are not available then balance sheet of year 09-10 may be enclosed) 2010-11 2011-12 2012-13 8. Provide the postal address, telephone & fax numbers, and email address of the nearest service centre:. 9. Enclose the list of customers to whom you have rendered the services during the last 3 years ending 31/03/2013 with full postal address and name of the contact person with phone, FAX numbers, and E-mail-id, billing amount etc. Certificate regarding satisfactory performance from the minimum three end users should be furnished. 10. Whether your firm have been blacklisted by any Government Organization including Universities, Institutions and Colleges during last three years (Yes/No) Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 3
DECLARATION I/We hereby declare that the information given in the technical bid by the undersigned is correct. (SIGNATURE OF THE BIDDER) WITH SEAL NAME: ADDRESS:... :... :... Tel./Mobile No. :... Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 4
(Technical Specifications) S. No. Item Make/Model UPS Serial No. KVA Nos. 1. APC make GWTUPS60 94JJ29003 60 01 2. APC make GWTUPS60 94JJ2900L 60 01 3. APC make GWTUPS60 94JJ47003 60 01 Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 5
GENERAL TERMS AND CONDITIONS 1. Detailed information about the items, specifications are available in tender document which can be downloaded from the University website www.gbu.ac.in. 2. Offer should be submitted in two parts, in two separate envelops; 1) Technical Bid and 2) Financial Bid. These two envelops shall be sealed in a common cover and addressed/sent to The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar -201312 (U.P.) super scribing Tender against Tender Advt. GBU/S&P/21/2013, Name of work : Comprehensive AMC of APC make 60 KVA UPS - 03 Nos. at GBU so as to reach us on or before last day of submission. 3. The Technical Bid and Financial Bid should be duly filled up. 4. The technical bid of the bidders will be opened first and the financial bid will be opened only of technically qualified. 5. The Technical Bid shall contain all documents in support of offered items specifications, commercial terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item. 6. The Financial Bid shall contain rate schedule only. The price shall be in words and numeric numbers both. 7. Eligibility Criteria: All the participating firms should meet the following qualifying criteria. The firm should be a registered supplier for such items. Following documents are required to be submitted with Technical Bid, to qualify eligibility criteria: (a) Sales Tax/VAT registration certificate. (b) (c) (d) (e) (f) (g) (h) PAN and TIN number should be mentioned. The firm/company should have experience of similar work with institute of National repute. The company should also furnish a list of clients of last 3 years (certificates obtained from these institutions regarding satisfactory work may also be required from the bidders). Audited balance sheet for previous three financial years should be submitted. Name of branch offices & service centers. Earnest Money Deposit (EMD) is required to be submitted in the form of FDR/BG and Tender Fee in form of DD/Pay Order in favour of Gautam Buddha University payable at Delhi/Noida/Greater Noida along with the Technical Bid. If supply is not made within the prescribed period EMD would be forfeited. An Authorization Letter from APC as authorized service partner is must for the participating firms. Authorized signatory should sign on all pages. Bids without authorized signature will be rejected. Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 6
(i) The vendor shall submit an affidavit to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges. 8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E-mails or FAX will not be considered. 9. The technical bids will be opened on scheduled date and time in the presence of the bidders/authorized representatives of bidders. Suppliers intending to attend the tender opening should intimate in advance. 10. The cost of the tender is Rs.1050/- (Rupees One Thousand plus 5% tax) (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order, drawn in favour of Gautam Buddha University payable at Noida/Greater Noida/Delhi and should be attached with technical bid envelope. 11. The EMD of the successful bidder will be retained with the Gautam Buddha University. The EMD of the unsuccessful bidders will be returned to the concerned immediately after finalization of the tenders. No interest will be paid on EMD in any case. 12. Financial Bid should be valid for one year from the last date of receipt of the tenders. 13. No revision of price bid will be allowed once the price bids are opened. 14. No increase in price will be allowed after our work order(s) are placed. 15. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 16. Vendors are informed that once the companies are shortlisted based on the eligibility criteria and technical specification, only then the financial bids of the firms that meet the eligibility criteria, technical specification / requirements would be opened. 17. Conditional tenders will not be accepted. 18. Any cutting and overwriting in the financial bid will not be accepted. 19. GBU reserves the right to change the order quantity or split the orders among multiple vendors without assigning any reason (s) whatsoever. 20. GBU reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 21. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh Nagar and not elsewhere. Special Terms & Conditions The AMC will be governed by the following Special terms & conditions: 1) The prices quoted should be inclusive of all taxes. 2) No advance payment shall be made. 3) The payment shall be made on quarterly basis on receipt of necessary bills and after getting satisfactory performance report received from the department concerned. 4) Support: Labour + Original Spare Parts. (Batteries excluded). 5) Four preventive maintenance visits per year in normal business hour (10x6). Battery Checkup included. Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 7
6) Complaints, if any pertaining to above item should be attended as defined in quotation at University only. In exceptional cases when the UPS cannot be repaired in the University, a written permission must be taken from the Incharge (computer center) to get repaired outside the University. The University will not make any payment towards the to and fro transportation of the UPS. 7) If the services rendered by the firm appears to be poor/unsatisfactory at any time and also if any of the aforesaid conditions is violated, the contract will be terminated immediately. Registrar Gautam Buddha University ACCEPTANCE by the Bidder for I/We accept the above terms and conditions and shall comply with them strictly. SIGNATURE OF THE AUTHORISED SIGNATORY with SEAL: NAME OF THE BIDDER : ADDRESS : Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 8
FINANCIAL BID S. No. Item, Make/Model Nos. Unit Price (Rs.) for AMC 1. APC make GWTUPS60, 60 03 KVA UPS Serial Nos. 94JJ29003 94JJ2900L 94JJ47003 Total (Rs.) Tax @.. Grand Total Total cost of the offer is Rs. in words (Rupees. ACCEPTANCE I/We accept the above terms and conditions and shall comply with them strictly. DECLARATION The rates quoted are inclusive of all taxes and F.O.R University Stores. The information given in the financial bid by the undersigned is correct. SIGNATURE OF THE AUTHORISED SIGNATORY with SEAL: NAME OF THE BIDDER : ADDRESS : Comprehensive AMC for APC make 60 KVA UPS - 03 Nos. Page 9