PERKINS CORRECTIONAL INSTITUTIONS GRANTS 2015 2016 RFP April 2015 GRANT APPLICATION DUE DATE: 5:00 P.M. ON MAY 1, 2015 Notice of Nondiscrimination It is the policy of the Office of the Commissioner of Higher Education that there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age, sexual orientation, or disability in any educational programs, activities, or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Office of the Commissioner of Higher Education MOA Coordinator at erose@montana.edu. Montana Office of the Commissioner of Higher Education 2500 Broadway Helena, MT 59620
TABLE OF CONTENTS Grant Information 3 Proposal Narrative & Budget Information 5 Measurement Grid 6 Budget Worksheet 8 Statement of Assurances 9 Appendix A Career Clusters 10 Appendix B Scoring 12 Appendix C Extra Measurement Grid 13 The CTE brand logo, brand-positioning, theme, and brand extensions are the property of NASDCTEc. Montana Office of the Commissioner of Higher Education April 2015 Page 2 of 13
Perkins Correctional Institutions Grants Serving Individuals in State Institutions: Carl Perkins law states that up to 1% of allocated state funds must be used for serving individuals in state institutions, such as correctional facilities or institutions serving individuals with disabilities. General Information The purpose of the Carl D. Perkins Career and Technical Education Improvement Act of 2006 is develop more fully the academic and career and technical skills of secondary and post-secondary students who elect to enroll in career and technical education programs. Funds made available under this Act for career and technical education activities are provide to supplement and supplant non-federal funds expended to carry out career and technical education activities. Purpose As outlined in the State s 2008-2012 Plan for the Administration of the Carl D. Perkins Improvement Act, up to 1% of State Leadership funds will be allocated to implement career and technical education programs to serve individuals residing at state correctional institutions or at institutions that serve individuals with disabilities. The uses of these funds will meet the requirements of the Perkins Act. Targeted Population Individuals in State correctional institutions or institutions that serve individuals with disabilities who are participating in career and technical education programs offered in the institutions. Eligibility Entities serving individuals residing at state correctional institutions or institutions that serve individuals with disabilities are eligible to apply for funds. Award: One one-year grant award of $3,500.00 will be available to entities serving individuals residing at state correctional institutions or at institutions that serve individuals with disabilities are eligible to apply for funds. Important Dates: Application deadline: May 1, 2015 Grant winners notified: May 29, 2015 Grant funds available: July 1, 2015 - June 30, 2016 Q1 Financial Report: Oct. 30 Q2 Financial Report: Jan. 30 Q3 Financial Report: April 30 Q4 Financial Report: Aug. 30 Mid-Year Narrative Report Due: Dec. 12, 2015 Final Narrative Report deadline: June 1, 2016 Final Fiscal Closeout Report Due: August 30, 2016 Use of Funds: Funds MAY be used to (list is not inclusive): Strengthen current Career & Technical Education programs at the institution Develop and implement new Career & Technical Education programs at the institution Provide professional development opportunities for CTE instructors at the institution Purchase curriculum materials or equipment for CTE programs at the institution Montana Office of the Commissioner of Higher Education April 2015 Page 3 of 13
Secure services from educational agencies which are under contract with the recipient agency to provide CTE programs to individuals who are in correctional institutions Funding Restrictions: No Perkins funding may be used for administration, outside of the 5% mandated by federal legislation. Administration consists of the following (this list is not inclusive): o Grant Management o Indirect Costs o Monitoring and Evaluating Program Effectiveness o Assuring Compliance with State and Federal Law o Administration of the Local Grant Application Perkins funding may be used for salaries for work that is directly needed to accomplish the goals and objectives of the grant. Institutions and organizations are responsible for providing the required documentation to support time and effort reporting for any employee working on Perkins activities. Commitment of Participation, Reporting and Evaluation: Full participation includes providing necessary reports, including quarterly financial reports, a written mid-year and final report that documents project activities, populations served (including # of participants), and outcomes achieved, as well as a final expenditure sheet at year end. Application Materials and Instructions: Complete applications must include the following: Proposal Narrative and Budget Information (Attached) Measurement Grid (Attached) Budget Worksheet (Attached) Statement of Assurances (Attached) For the criteria and scoring process that will be used to evaluate proposals (Appendix A) Application Submission Process: To be considered for funding, an electronic version of the complete application, including a scanned copy of the signed Statement of Assurances, must be received by 5:00 pm on May 1, 2015. Faxed copies will not be accepted. Electronic copies should be sent to: kspalinger@montana.edu Questions: For questions about the submission process, please contact OCHE staff at 406-444-0313 or maskelson@montana.edu. Montana Office of the Commissioner of Higher Education April 2015 Page 4 of 13
Proposal Narrative & Budget Information APPLICANT INFORMATION Name of Agency/Institution:. Date: Click here to choose a date. Street Address:. City:. State:. Name of Person Completing Application:. Title:. Email:. Phone:. Type of Organization: Click here to choose an item. PROJECT INFORMATION Title of Project:. Which Career Cluster and/or Program of Study does this Project address? (A list of Career Clusters and Pathways can be found in Appendix A) Description of Population Being Served:. Number of Participants Being Served:. Documented Need for Funding:. Start Date: Click here to choose a date. End Date: Click here to choose a date. Describe the goal of the project, the major activities included in the project, and how they meet the intent of the RFP. Montana Office of the Commissioner of Higher Education April 2015 Page 5 of 13
MEASUREMENT Complete the Measurement Grid for each major activity listed above. If more spaces are needed use grid in Appendix C MEASUREMENT GRID Description of Activity:. Who is responsible for implementation of the project?.... Description of Activity:. Who is responsible for implementation of the project?.... Description of Activity:. Who is responsible for implementation of the project?.... Description of Activity:. Who is responsible for implementation of the project?.... Montana Office of the Commissioner of Higher Education April 2015 Page 6 of 13
BUDGET List all anticipated expenses by category along with a detailed justification for each item. Please provided relative dates, locations, names and titles when necessary. BUDGET WORKSHEET Category Justification Amount Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click to choose a budget category. Click here to enter cost Click here to enter cost TOTAL Montana Office of the Commissioner of Higher Education April 2015 Page 7 of 13
Statement of Assurances Assurances form a binding agreement between the eligible recipient fiscal agent, the Montana Office of the Commissioner of Higher Education, and the U.S. Department of Education that assures all legal requirements are met in accordance with state and federal laws, regulations, and rules. These assurances apply to program activities and expenditures of funds. Compliance to general and specific program assurances is the legal responsibility of the eligible recipient. Fiscal Agent Name: Address: City: State: Zip: Phone: Email: The Eligible Recipient Fiscal Agent certifies the following statements: The Fiscal Agent understands and will comply with the provisions, regulations and rules of the Carl D. Perkins Career and Technical Education Act of 2006. The Fiscal Agent will use federal funds to supplement the eligible recipient s CTE programs of study and will not use federal funds to supplant existing funds or reduce general or other funds. The Fiscal Agent will provide, on request, complete and accurate data as required. The Fiscal Agent understands and will comply with all applicable assurances for Federal Grant Funds. These assurances can be found at: http://www.ed.gov/policiey/fund/reg/edgarreg/edgar.html. The agency agrees to provide required descriptive and statistical reports, including a written final report and final expenditure sheet at year end. Print Name of Authorized Fiscal Agent Title Signature of Authorized Fiscal Agent Date Print Name of Authorized Institutional Representative Title Signature of Authorized Institutional Representative Date Montana Office of the Commissioner of Higher Education April 2015 Page 8 of 13
Appendix A Agriculture, Food & Natural Resources Agribusiness Systems Animal Systems Environmental Service Systems Food Products & Processing Systems Natural Resources Systems Plant Systems Power, Structural & Technical Systems Architecture & Construction Architecture & Construction Construction Design/Pre-Construction Maintenance/Operations Arts, A/V Technology & Communications A/V Technology & Film Journalism & Broadcasting Performing Arts Printing Technology Telecommunications Visual Arts Business Management & Administration Administrative Support Business Information Management General Management Human Resources Management Operations Management Education & Training Administration & Administrative Support Professional Support Services Teaching/Training Finance Accounting Banking Services Business Finance Insurance Securities & Investments Government & Public Administration Foreign Service Governance National Security Planning Public Management & Administration Regulation Revenue & Taxation Health Sciences Biotechnology Research & Development Diagnostic Services Health Informatics Support Services Therapeutic Services Hospitality & Tourism Lodging Recreation, Amusements & Attractions Restaurants & Food/Beverage Services Travel & Tourism Human Services Consumer Services Counseling & Mental Health Services Early Childhood Development & Services Family & Community Services Personal Care Services Information Technology Information Support & Services Network Systems Programming & Software Development Web & Digital Communications Law, Public Safety, Corrections & Security Correction Services Emergency & Fire Management Services Law Enforcement Services Legal Services Security & Protective Services Manufacturing Health, Safety & Environmental Assurance Logistics & Inventory Control Maintenance, Installation & Repair Manufacturing Production Process Dev. Production Quality Assurance Montana Office of the Commissioner of Higher Education April 2015 Page 9 of 13
Marketing Marketing Communications Marketing Management Marketing Research Merchandising Professional Sales Science, Technology, Engineering & Mathematics Engineering & Technology Science & Mathematics Transportation, Distribution & Logistics Facility & Mobile Equipment Maintenance Health, Safety & Environmental Management Logistics Planning & Management Services Sales & Service Transportation Operations Transportation Systems/Infrastructure Planning, Management & Regulation Warehousing & Distribution Center Operations www.careertech.org/career-clusters Montana Office of the Commissioner of Higher Education April 2015 Page 10 of 13
Strongly Disagree Disagree Uncertain Agree Strongly Agree Points SCORING Each proposal must contain the following information which will be weighted as shown. Appendix B Project Information 30 points A. Proposal identifies a CTE Program and/or Programs of 1 2 3 4 5 Study B. The project will serve individuals who are disabled or 1 2 3 4 5 reside in state correctional facilities C. Population served is clearly defined, and the # of 1 2 3 4 5 participants that will be served is included D. Documentation of the need for funding is clearly 1 2 3 4 5 identified E. Project goal is stated clearly and is appropriate for target 1 2 3 4 5 population F. Major activities are described and meet the intent of the RFP 1 2 3 4 5 Measurement 25 points A. Responsible parties for implementation of the activities 1 2 3 4 5 are identified B. Responsible parties for evaluation activities (data 1 2 3 4 5 collection, final report) are identified C. Project activities and anticipated outcomes are clear 1 2 3 4 5 D. Plan for evaluation/outcome measurement is identified 1 2 3 4 5 E. Targeted population is sufficient to meet project goals/outcomes 1 2 3 4 5 Budget 20 points A. Budget narrative matches budget items 1 2 3 4 5 B. Budget narrative explains what budget items are and 1 2 3 4 5 their purpose C. Proposed budget is reasonable 1 2 3 4 5 D. Budget items are allowable pursuant to RFP guidelines 1 2 3 4 5 Additional Elements & Criteria 15 points A. Narrative easy to follow and is well written 1 2 3 4 5 B. Spelling and Grammar is accurate 1 2 3 4 5 C. Additional detail is provided 1 2 3 4 5 * A proposal will be considered for funding ONLY if the application package is properly signed and completed. Montana Office of the Commissioner of Higher Education April 2015 Page 11 of 13
Appendix C MEASUREMENT GRID Description of Activity: Who is responsible for implementation of the project? Description of Activity: Who is responsible for implementation of the project? Description of Activity: Who is responsible for implementation of the project? Description of Activity: Who is responsible for implementation of the project? Montana Office of the Commissioner of Higher Education April 2015 Page 12 of 13
PERKINS CORRECTIONAL INSTITUTIONS GRANTS 2015-2016 CHECKLIST Required Proposal Narrative & Budget Information Measurement Grid Budget Statement of Assurances (Signed) Optional Letters of Support Other Application Submission Process: To be considered for funding, an electronic version of the complete application, including a scanned copy of the signed Statement of Assurances, must be received by 5:00 pm on May 1, 2015. Faxed copies will not be accepted. Electronic copies should be sent to: kspalinger@montana.edu Montana Office of the Commissioner of Higher Education April 2015 Page 13 of 13