Santa Clara County Cal ID Program 2013 Annual Report
Cal ID Program Mission The mission of the Santa Clara County Cal ID Program is to provide timely, efficient and quality fingerprint identification services in support of local criminal investigations, through a countywide system linked to state and national fingerprint and criminal history databases. 1
Sheriff s Identification Unit (SIU) The responsibility for the Santa Clara County Cal ID Program was transferred by the Santa Clara County Random Access Network Board (RAN) to the Office of the Sheriff, culminating with the physical move, re installation and complete implementation of all Cal ID program operations in the Office of the Sheriff on July 1, 2013. The transfer of this program to the Sheriff s Office resulted in the creation of the Sheriff s Identification Unit (SIU), consisting of a Fingerprint Identification Director and a team of trained and certified fingerprint identification professionals and support staff. Together, they are responsible for providing accurate, timely and complete fingerprint identifications and services to law enforcement agencies. This report is a summary of the first six months of the Sheriff s Identification Unit operation. It includes several program successes and accomplishments, the status of technology resources employed by the program, statistical information describing the work completed in the unit, the program s financial sources and expenses and historical Cal ID data. 2
Background The California Identification System (Cal ID) is an automated system maintained by the California Department of Justice for retaining fingerprint files and identifying latent fingerprints. Under State law, passed in 1985, (Penal Code 11112.1 et. Seq.), local law enforcement agencies were allowed to access this system through direct access to the State fingerprint data base. The State also appropriated funds, with a 30% required match, to local governments (that met the population threshold defined in the statute) for the acquisition of the equipment required to deliver these services. All other costs for implementing and operating local systems became the responsibility of local governments. Historically and until 1987, the Sheriff s Office provided fingerprint identification services for the criminal justice agencies within the County. However, beginning in 1987 the San Jose Police Department began providing those services. To be eligible to participate in the statewide program, counties were required to form a local policy board and in Santa Clara County, this became the Random Access Network or RAN Board. The role of the RAN Board is to determine the placement of RAN equipment, develop procedures to regulate use and maintenance for the equipment, subject to the guidelines and procedures of the California State Department of Justice. Penal Code 11112.1 specifies that Each local board shall be composed of seven members as follows: RAN Board Committee A member of the Board of Supervisors (currently County Supervisor Mike Wasserman) The Sheriff The District Attorney The Chief of Police of the Department having the largest number of sworn personnel A second Chief of Police (currently Los Altos PD Chief Tuck Younis) A mayor (currently Gilroy Mayor Don Gage) and, a member at large (currently Los Altos Hills City Manager Carl Cahill) 3
SJPD Transfer of Cal ID to the Sheriff s Office Following extensive planning and preparation, on July 1, 2013 at 04:00 AM the Sheriff s Office Transition Team began the move of all CAL ID technology infrastructure including network devices, Automated Fingerprint Identification System AFIS servers, Latent Fingerprint processing devices and computer peripheral equipment from the City of San Jose Police Department to the Santa Clara County Sheriff s Office. The Transition Team consisted of Sheriff s Office staff, City of San Jose Information Systems staff and technicians from third party service providers MorphoTrak and DataWorks. The physical equipment move was completed and the system was re installed and fully functioning by 1:00 PM the same day. This could not have been accomplished without the support and cooperation of the SJPD Command Staff. Sheriff s Office Information Systems staff upgraded the Sheriff s Office data center, provisioned and tested the new Cal ID network infrastructure and configuration and built a parallel Mugshot system that was successfully brought online later on the same day. This transition was completed entirely seamlessly. The transition was fully completed with no unanticipated downtime or major issues. 4
2013 Sheriff s Identification Unit Highlights Following the completion of the transfer of the Cal ID program, the SIU worked closely with all participating law enforcement agencies to develop a prioritized list of required action items. SIU also provided training to law enforcement agencies to increase accuracy, improve response times and heighten quality control at the Livescan stations in an effort to reduce the number of duplicate PFN/Fingerprint records. Below are some of the more significant proactive steps taken by SIU to improve the Cal ID program. System Clean up of Duplicate Records SIU identified early on that a significant number of duplicate records existed in the fingerprint database. Duplicate records can be the source of significant operational and identification issues and as a result, SIU determined that removal of the duplicates would increase the efficiency of searches within the database. SIU met with third party provider MorphoTrak and worked with them to ensure completion of a comprehensive database check of more than 870,000 records in the database in order to identify all of the duplicate records. The check resulted in the identification of 1,973 duplicate PFN/Fingerprint records. SIU staff consolidated, corrected and manually re scanned many of the duplicate records and worked with MorphoTrak to be certain all duplicates were systematically removed from the database. SIU received a letter of absolute assurance from the supplier that the check had been completed and all duplicates removed. Removal of these duplicate PFNs resulted in the immediate and direct result of improved accuracy of the identification process, increased efficiency and particularly the speed with which these identifications are now completed. 5
Known Offenders One To One Search Capability SIU implemented a one to one rapid response comparison when a PFN is entered into the demographic page of a booking from any Livescan station. This one to one search capability enhancement allows AFIS to complete a self system check for print matching accuracy. Further, it allows a rapid response report to the Livescan operator of the criminal booking. Based on an analysis completed by the supplier, the outcome of this program enhancement is that it now takes, on average, only one hundred seconds to receive a response from the system when a PFN is entered. Previous AFIS engineering required a total system search of approximately 870,000 individuals which often resulted in a much longer standby time at the booking station. This program enhancement has been especially helpful with identification of individuals that have imperfect or damaged skin as a result of pulling each individual record to the front and comparing all 10 fingers for a conclusive match. 6
Quality Control Training Prior to the transition of the Cal ID Program to the Sheriff s Office, SIU met with all law enforcement agencies, county wide, to provide training targeted at improving the quality of prints submitted by agencies when they book arrested persons. Improving the quality of prints obtained during the booking process has the direct and immediate effect of reducing the amount of time required for a Livescan operator to book a person. Additionally, SIU created and distributed quality control posters for use at Livescan booking stations. The posters included several images of Livescan prints that illustrate good quality prints, contrasted with prints of lesser quality. The intent of the posters is to elevate visually the importance of quality control as well as to provide clear examples for Livescan operators to follow. The posters have been distributed for posting at or near the booking stations and Livescan stations at all law enforcement agencies and each of the County Jail facility Livescan stations. Before After 7
Improved AFIS Quality Control After completing on site training with each law enforcement agency, SIU was able to change the criteria settings at all Livescan stations to contemporaneously prompt an officer during the Livescan portion of the booking process to correct a print capture which was poorly rolled or taken out of sequence. The ultimate goals of improving the Livescan print collection process are to increase the accuracy of stored 10 print IDs, thereby improving the quality of top 10 candidate returns for the un solved latent database. Increased Search Criteria AFIS internal selection and matching criteria was increased from four fingerprints to the best of six in order to increase the accuracy of matching an arrestee at time of booking to an existing fingerprint record. 8
Purged Out Of Statute Unsolved Cases For Improved Efficiency SIU reduced the database of unsolved latent fingerprints after consulting with lead detectives at all agencies to eliminate cases that have fallen outside the statute of limitations. The database was reduced by nearly one half from approximately 48,082 prints to 23,329 prints. This reduction has greatly improved the overall performance of the system, reducing search time and presenting a better top 10 candidate list. 9
Evidence Submission Standardization A universal latent evidence envelope was created and provided to all contributing law enforcement agencies for the purpose of maintaining consistency and chain of custody until the case is adjudicated or returned to the contributing agency for disposition. 10
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Sample of 240 Cases Identified By Crime Type 7/1/2013 through 12/31/2013 Agency Identifications Following is a description of several notable identifications completed by SIU during the later months of calendar year 2013: Sunnyvale Department of Public Safety (SVDPS): Homicide; 1987 Cold Case Subject identified from a resubmitted latent print taken from the victim s wallet; Robbery Subject identified; Car jack/kidnap identified suspect s fingerprints on victim s vehicle. Los Gatos Police Department (LGPD / MS) / Monte Sereno: Homicide (Monte Sereno) fifth suspect identified; one subject identified in the commercial burglary of a pharmacy. 12
Milpitas Police Department (MPD): Robbery / Kidnapping Two individuals identified. Santa Clara Police Department (SCPD): Robbery Wells Fargo Bank: Two separate robberies identifications on both cases. Gilroy Police Department (GPD): Commercial Burglary Verizon store; Two offenders for one residential burglary; Two offenders for two separate stolen autos. Mountain View Police Department (MVPD): Magic 8 ball cases; firearms case subjects provided and one identified. Palo Alto Police Department (PAPD): Commercial Burglary One subject identified in the burglary of Compass Realty (laundromat). Campbell Police Department (CPD): Residential Burglary A residential burglary was linked to a well known suspect in previous burglaries. Foothill De Anza Police (FHDA): Residential Burglary One subject identified on coin box tied to the crime on campus. Sheriff s Marijuana Eradication Team (MET): Total Identifications for year 2013: Fifteen people identified in eleven separate cases. Sheriff s Office (SCCSO): Nine Residential Burglary cases linked to a single individual. Morgan Hill Police Department (MHPD): One identified in the burglary of Central High School; One identified on a forgery case. RATTF: Total identifications for fiscal year 2013: Twenty nine individuals. San Jose State University Police Department (SJSUPD): Stolen Vehicles Three suspects identified. 13
Cases Automated Hit and Reverse Hit Activity 7/1/13 through 12/31/13 San Jose CIU 2012 Year End Stats 14
Sheriff s Identification Unit FQS/ISO 17020 Accreditation SIU has made significant progress toward achieving FQS/ISO 172020 Accreditation. The controlling documents are being completed or are in draft/review process for the following: Latent print Analysis SOP s Ten Print Analysis SOP s Quality Control Manual o AFIS lights out ten print and latent print QC Latent print and ten Print training manual o Individual lectures, exercises and test FQS is a member of the ANSI ASQ National Accreditation Board family of brands (ANSI ASQ National Accreditation Board, http://fqsforensics.org). FQS provides accreditation for ISO/IEC 17025 forensic test laboratories and ISO/IEC 17020 forensic inspection agencies. FQS launched its ISO/IEC17020 program for police forensic units in 2011. Previously, accrediting bodies in the United States accredited crime scene units to ISO/IEC 17025, the international standard for analytical testing laboratories. ISO/IEC 17020 is more appropriate for the forensic work performed by crime scene investigation units. Accreditation is based on assessment of technical qualifications and competence for conducting specific activities within the scope of ISO/IEC 17020 and any relevant field specific standards. A certificate of accreditation is issued only when any nonconformities are resolved, assuring customers that youʹre truly in compliance. 15
Mobile ID In the spring of 2013, all Mobile ID devices were updated to accommodate the new, more stringent Department Of Justice (DOJ) advanced authentication requirements. After the change was implemented, it required nearly every mobile ID user to have their credentials updated. Since taking on the program on July 1, 2013, the Sheriff s Office has updated 489 Mobile ID accounts in order to allow officers to once again use Mobile ID devices. Approximately 736 existing Mobile ID accounts remain to be updated. In FY 2014, we will be working to upgrade the current Mobile ID infrastructure to a more streamlined architecture within a virtual machine environment and will commence an outreach phase to connect with County agencies. The objective will be to gain a better understanding of their mobile ID needs in light of the rapidly changing landscape of technology. 16
Cal ID Program FY 2015 PROPOSED BUDGET Cal ID CC 3960 Cost per FTE FTE FY15 Budget EXPENSE Salaries and Benefits Fingerprint Identification Director $ 161,237 1.0 $ 161,237 Info Svcs Mgr I/Info Svcs Analyst II/I $ 149,518 1.0 $ 149,518 LEC/Law Enf Rec Tech $ 107,298 1.0 $ 107,298 Latent FP Examiner III/II/I $ 146,513 3.0 $ 439,539 Latent FP Examiner II/I $ 137,913 8.0 $ 1,103,304 Swing Shift Differential $ 22,048 Midnight Shift Differential $ 27,456 Holiday Overtime $ 76,056 14.0 $ 2,086,456 Services and Supplies FY15 Budget AFIS Maintenance Morphotrak $ 255,041 FORAY Crime lab $ 7,725 AFIS 21 Maintenance NEC $ 9,866 Copier rental, supplies, maint $ 750 Supplies Copier $ 750 AMFAX Maintenance $ 850 Data/phone lines $ 4,100 Supplies/film $ 14,000 Training $ 25,000 Mileage $ 850 Professional Dues/Certification $ 2,100 SO Overhead at 11% $ 215,699 $ 536,731 $ 2,623,187 REVENUE FY15 Budget AB 109 $ 1,279,143 Charges to Cities and Agencies $ 1,061,594 Fund Balance - 1x Rebate $ 500,000 Fund Balance - Reserve $ 540,168 $ 3,380,905 SB 720 Expense FY15 Budget Mugshot Maintenance Dataworks $ 218,711 Maintenance of Remote Livescans Morphotrak $ 152,922 Mobile ID Maintenance Mobizent $ 41,021 DNA Livescan Safran $ 16,470 Sprint broadband $ - $ 429,124 Revenue $1 vehicle registration fee - SB720 Proj. Fund balance on 7/1/14: $ 2,169,067 FY15 Expenses $ (429,124) Diffrerence: $ 1,739,943
Santa Clara County Cal ID Program 2/10/2014 PROPOSED ALLOCATION FY 2014/2015 Cal ID Operating Budget: $2,623,187 1 2 3 4 5 Col 3- Col 5 = 6 7 8 10 Prints Cal ID Onetime Latents Cal ID Onetime FY15 FY14 FY14 Cost if $1,311,594 Rebate 10 Prints $1,311,594 Total Rebate based on Agy Total Agy Total function 50% County Contribution $250,000 50% Cost Latent % $250,000 with Rebate w/rebate remained at SJPD Charges to Cities/Sheriff Campbell $ 37,073 2.83% $ 40,969 3.12% $ 78,042 $ 7,809 3.12% $ 33,160 $ 11,313 $ 63,519 Gilroy $ 50,967 3.89% $ 108,458 8.27% $ 159,425 $ 20,673 8.27% $ 87,785 $ 32,054 $ 132,140 Los Altos $ 6,101 0.47% $ 28,818 2.20% $ 34,919 $ 5,493 2.20% $ 23,325 $ 6,159 $ 25,788 Los Gatos $ 12,894 0.98% $ 42,694 3.26% $ 55,587 $ 8,138 3.26% $ 34,556 $ 12,118 $ 38,082 Milpitas $ 37,790 2.88% $ 65,847 5.02% $ 103,636 $ 12,551 5.02% $ 53,296 $ 16,316 $ 78,088 Monte Sereno $ 783 0.06% $ - 0.00% $ 783 $ - 0.00% $ - $ - $ 834 Morgan Hill $ 30,047 2.29% $ 30,542 2.33% $ 60,589 $ 5,822 2.33% $ 24,721 $ 4,198 $ 44,297 Mountain View $ 62,094 4.73% $ 80,050 6.10% $ 142,144 $ 15,258 6.10% $ 64,792 $ 20,540 $ 115,196 Palo Alto $ 34,164 2.60% $ 64,369 4.91% $ 98,533 $ 12,269 4.91% $ 52,099 $ 18,252 $ 89,893 SJPD $ 413,636 31.54% $ - 0.00% $ 413,636 $ - 0.00% $ - $ - $ 1,217,456 Santa Clara $ 88,540 6.75% $ 71,265 5.43% $ 159,805 $ 13,584 5.43% $ 57,682 $ 19,308 $ 152,771 Sunnyvale $ 64,636 4.93% $ 328,904 25.08% $ 393,540 $ 62,692 25.08% $ 266,212 $ 80,977 $ 248,479 Cupertino $ 6,576 0.50% $ - $ 6,576 $ - 0.00% $ - $ - $ 8,132 Los Altos Hills $ 250 0.02% $ - $ 250 $ - 0.00% $ - $ - $ 329 Saratoga $ 2,942 0.22% $ - $ 2,942 $ - 0.00% $ - $ - $ 3,327 Unincorp Sheriff's Office* $ 273,854 20.88% $ 347,295 26.48% $ 621,149 $ 66,197 26.48% $ 281,098 $ 427 $ 300,169 Subtotal: $ 1,122,345 85.57% $ 1,209,211 92.19% $ 2,331,557 $ 230,485 92.19% $ 978,726 $ 2,518,500 Charges to County SC Co Other $ 37,284 2.82% $ 70,280 5.36% $ 107,563 $ 13,396 5.36% $ 56,884 Charges to SB 720: Stanford $ 4,534 0.35% $ - 0.00% $ 4,534 $ - 0.00% $ - SC Co Task Forces $ 4,251 0.32% $ 5,008 0.38% $ 9,259 $ 955 0.38% $ 4,054 Mugshot Maintenance $ 218,711 Federal bookings $ 6,526 0.50% $ 3,777 0.29% $ 10,303 $ 720 0.29% $ 3,057 Maint - Remote Livescans $ 152,922 State bookings $ 103,876 7.92% $ 1,642 0.13% $ 105,518 $ 313 0.13% $ 1,329 Mobile ID Maintenance $ 41,021 SJSU bookings $ 12,535 0.96% $ 20,936 1.60% $ 33,472 $ 3,991 1.60% $ 16,946 DNA Livescan $ 16,470 Community Colleges $ 1,375 0.10% $ 739 0.06% $ 2,114 $ 141 0.06% $ 598 $ 429,124 Misc Agencies $ 18,870 1.44% $ - 0.00% $ 18,870 $ - 0.00% $ - Subtotal: $ 189,251 14.41% $ 102,382 7.81% $ 291,632 $ 19,515 7.81% $ 82,867 Total: $ 1,311,597 100% $ 1,311,594 100% $ 2,623,189 $ 250,000 100.00% $ 1,061,594 * Latents: Cal ID transferred to SO on 7/1/2013. Percentage of latents is annualized for CY 2013. Includes C'tino, S'toga, and LAH Total Operating Cost: $3,052,311
Cal ID Program FY 2014 Budget and Actuals FY 2014 Budget FY 2014 Actuals (Proj.) Salaries and Benefits Salaries/Benefits/Differentials $ 1,737,475 $ 835,626 Overtime $ 76,056 $ 34,083 Subtotal Salaries/Benefits: $ 1,813,531 $ 869,709 Overhead $ 185,677 $ 91,919 Services and Supplies Supplies/Materials $ 17,854 $ 4,000 Communication $ 4,100 $ 2,000 Training $ 25,000 $ 1,000 Mileage Reimbursement $ 850 $ - Dues/Subscriptions $ 2,100 $ 200 Computer Data Processing $ 214,012 $ 264,692 Professional/Consulting Svcs $ 12,065 $ 1,500 Subtotal Services/Supplies: $ 275,981 $ 273,392 Total Cal ID Program: $ 2,275,189 $ 1,235,020 Surplus/(Deficit): $ 1,040,168
Santa Clara County SB 720 Trust Fund Vehicle Code Section 9250.19 Fiscal Year 2014 Spending Plan Approved by RAN Board 03/04/2013 FY 2014 Budget Projected Actuals Revenue Encumbered/Reserved from Prior FY $ 1,085,692 $ 1,085,692 Revenue Receipts $ 1,500,000 $ 1,500,000 Total Revenue $ 2,585,692 $ 2,585,692 Expenses Mugshot System - Ongoing Maintenance $ (182,621) $ (212,341) Livescan - Ongoing Maintenance $ (250,693) $ (148,468) DNA Livescan - Ongoing Maintenance $ (15,264) $ (15,990) Mobile ID Maintenance $ (32,000) $ (39,826) Sprint Broadband $ (33,294) $ - Administrative Support $ - Duplicate PFN Records Correction $ - Fingerprint Director (25%) $ - 10 Print/Booking Cost Offset $ - Total Expenditures $ (513,872) $ (416,625) Balance Reserved / Encumbered $ 2,071,820 $ 2,169,067 *Note: Unspent balance reserved / encumbered for future system upgrades pursuant to 5-Year Technology plan.
10 Print Data 3 Year Averages 21
Latent Prints 3 Year Averages 22
Technology Project Plan 23
Santa Clara County Cal ID Program 2013 Annual Report Contact Information Rich Reneau, Fingerprint Identification Director rich.reneau@sheriff.sccogov.org 408 808 4705 Nuno Ribeiro Captain, Sheriff s Identification Unit nuno.ribeiro@sheriff.sccgov.org 408 808 4610 Juan Gallardo Director, Sheriff s Information Services juan.gallardo@sheriff.sccgov.org 408 808 4650 24
Attachments 25
CIU Reports (provided by SJPD CIU) Historical SJPD CIU Cal ID Program Statistics 26
Santa Clara County Cal ID Program 2013 Annual Report 27
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