Frequently asked questions 1) When did HCL Technologies have its Initial Public Offer (IPO)? HCL Technologies made an initial public offering in December 1999 and trading in the stock commenced on 11 th January, 2000. 2) What is the ISIN Code of the Company? INE860A01027 3) In which stock exchanges the shares of HCL Technologies are listed and traded? The equity shares of HCL Technologies are listed and traded on The National Stock Exchange of India Ltd. ( NSE ) and Bombay Stock Exchange Ltd. ( BSE ) Stock Exchange Codes NSE HCLTECH BSE 532281 4) Whom should I contact relating to avail various services (transfer or transmission of shares, change of address or bank details, updation of NECS details, etc.) in respect of shares held by me in the Company? Please send formal requests duly signed by the registered shareholders to the following: In case of shares held in Physical form Registrar and Share Transfer Agent ( RTA ): Alankit Assignments Limited (Unit: HCL Technologies Limited) 205-208, Anarkali Market Jhandewalan Extension New Delhi-110055 Tel: +91-11-42541234, Fax: +91-11-23541967 Email: rta@alankit.com or write to: Manish Anand Company Secretary HCL Technologies Limited A-10/11, Sector- 3 Noida 210301, Uttar Pradesh, India Tel: +91-120-4013000, Fax: +91-120-2526907 Email: investosr@hcl.com In case of shares held in Dematerialized form The transfer/ transmission of shares, Change of address or bank details or updation of NECS details etc. in respect of shares held in electronic form is effected through your depository participant with whom you are maintaining your demat account. Further, general correspondence or queries regarding non- receipt of dividends etc. may be addressed to the Company s registrar or directly to the Company.
5) How do I transfer shares of the Company? In case of shares held in physical form, you would need to submit the original share certificates, PAN card of the transferee along with the duly completed and stamped share transfer form to our Registrar and Shares Transfer agent. The resent rate of stamp duty to be paid on transfer of shares is 25 paise per hundred Rupees or part thereof, of the value of shares. For this purpose, the value of shares may be ascertained on the basis of the rate of the share on the stock Exchange on the date of execution of the transfer deed or the sum agreed, whichever is higher. In case, Power of Attorney holder signs on behalf of the transfer, he should quote PoA registration number as registered with RTA on the transfer deed or else, the transfer should request the transfer, before approaching for transfer, to have the PoA register with the RTA. In case of shares held in electronic form, you are requested to approach your Depository participant ( DP ) with whom you are maintain your demat account for transfer of shares. 6) What is the procedure for Transmission of shares. In case of joint holding or where a Nominee is registered, the surviving shareholders are required to submit a request letter supported by the duly Notarized copy of the death certificate and original share certificates to the Company or its RTA. In case there exists no joint holder or nominee, the legal heirs are required to submit the following documents to the Company or its RTA. I. Formal request letter II. Duly notarized death certificate. III. Duly notarized copy of the Probate/Succession Certificate issued by the Court. IV. Original Share certificates. V. Self attested copies of the PAN Cards of the legal heirs In case, the shares are held in electronic form, in a demat account, you are requested to approach the Depository Participant with whom you are maintaining your demat account. 7) What is the procedure for Transposition of shares? In order to change the order of names on the physical share certificates, the registered shareholder should make an application to the Company or its RTA along with the original share certificates. 8) What is the procedure for Dematerialization of shares? For converting the shares held in physical form to electronic form (i.e. Dematerialize), you would require to open a demat account with any one of the Depository Participant ( DP ) and surrender the original share certificates to them along with the duly completed Dematerialization Request form ( DRF ). Your DP will send this request to our RTA. Our RTA will verify the documents and if found in order, the dematerialization request will be confirmed and the shares, in turn, will be credited to your demat account. Kindly note that the names of the shareholders in the Demat account should be in order with the shares held in physical form.
9) How do I exchange my old shares of Face value of Rs.4/- each with Rs.2/- each. In order to exchange the old shares of face value of Rs.4/- each with new shares of face value of Rs.2/- each, you would need to submit a formal request duly signed by the registered shareholders along with the original share certificates of face value of Rs.4/- each to the Company or its RTA. 10) How do I change my details like (Registered address, Bank details, e-mail id, Nomination etc.)? In case, you are holding shares in physical form, a formal request duly signed by the registered shareholders stating the new/ updated details should be sent to the Company or its RTA. In case, you are holding shares in electronic form in a demat account, the above such request should be sent to your Depository Participant with whom you are maintaining your demat account. 11) How do I get the dividends directly to my Bank account electronically through NECS? In case, you are holding shares in physical form, a formal request duly signed by the registered shareholders along with a copy of the cancelled cheque of your bank should be sent to the Company or its RTA. In case, you are holding shares in electronic form in a demat account, the above such request should be sent to your Depository Participant with whom you are maintaining your demat account. 12) How do I get the duplicate share certificate in lieu of lost one? In order to get the duplicate share certificate in lieu of the lost share certificate, you would need to submit the following documents to the Company or its RTA. a) Copy of FIR reporting loss of share certificate, duly attested by a Notary public or in original (original shall be returned after verification). b) An Indemnity Bond duly executed on a non-judicial stamp paper of Rs.100/- and duly signed and notarized by 1 st class magistrate or Notary public. c) An affidavit duly executed on a non-judicial stamp paper of Rs.20/- duly signed and notarized by 1st class magistrate or notary public. 13) How do I get the duplicate dividend warrant in lieu of the lost dividend warrant? In order to get the duplicate dividend warrant which has been lost, the duplicate dividend warrant can be issued on submission of a formal request letter and an indemnity bond to the Company or its RTA. The Company on receipt of the request, shall verify the paid-unpaid status from its banker, and in case the same is unpaid, the duplicate warrant shall be issued to the shareholder. Kindly note that the duplicate warrant can be issued only after expiry of the validity period of the lost warrant, in the meantime, you can submit a request to the Company for marking stop payment on the said warrant.
14) What is the dividend history of the Company and the dates on which the unclaimed amount shall be transferred to Investor Education and Protection Fund ( IEPF )? The details of its past dividends and their respective record date/ book close dates and the dates on which the unclaimed dividend amount shall be transferred to IEPF is as under: YEA R T ype R eco rd D ate/ B o o k C lo sure D ates payment dates F ace Value/ per share (R s.) R ate A mo unt/ per share (R s.) D ue D ate fo r transfer to IEP F 1999-2000 Final October 10-20, 2000 * November 23, 2000 4 5% 0.20 transferred to IEPF 2000-2001 Final October 9-20, 2001 * October 25, 2001 2 50% 1.00 transferred to IEPF 2001-2002 Final Octoober 22- November 7, 2002 * November 12, 2002 2 75% 1.50 transferred to IEPF 2002-2003 Interim May 19, 2003 May 24, 2003 2 100% 2.00 transferred to IEPF Final December 19-20, 2003 * December 30, 2003 2 100% 2.00 transferred to IEPF Interim November 19, 2003 November 28, 2003 2 100% 2.00 transferred to IEPF 2003-2004 Interim February 5, 2004 February 13, 2004 2 100% 2.00 transferred to IEPF Interim May 3, 2004 May 12, 2004 2 100% 2.00 transferred to IEPF Final December 10-17, 2004 * December 23, 2004 2 200% 4.00 transferred to IEPF Interim November 1, 2004 November 10, 2004 2 200% 4.00 transferred to IEPF 2004-2005 Interim February 2, 2005 February 11, 2005 2 200% 4.00 transferred to IEPF Interim May 2, 2005 May 12, 2005 2 200% 4.00 transferred to IEPF Final December 8-16, 2005 * December 23, 2005 2 200% 4.00 January 15, 2013 Interim November 3, 2005 November 14, 2005 2 200% 4.00 November 24, 2012 Interim January 25, 2006 February 3, 2006 2 200% 4.00 February 17, 2013 2005-2006 Interim April 26, 2006 May 5, 2006 2 200% 4.00 May 19, 2013 Final December 6-14, 2006 * December 21, 2006 2 200% 4.00 January 13, 2014 Interim October 26, 2006 November 2, 2006 2 200% 4.00 November 15, 2013 Interim January 22, 2007 February 2, 2007 2 200% 4.00 February 14, 2014 2006-2007 Interim April 24, 2007 May 7, 2007 2 100% 2.00 May 17, 2014 Final December 4-13, 2007 * December 20, 2007 2 100% 2.00 January 12, 2015 Interim October 24, 2007 November 5, 2007 2 100% 2.00 November 15, 2014 Interim January 24, 2008 February 5, 2008 2 100% 2.00 February 16, 2015 2007-2008 Interim April 22, 2008 May 2, 2008 2 100% 2.00 May 15, 2015 Final October 24- October 24, 2008 * November 6, 2008 2 150% 3.00 November 21, 2015 Interim October 24- October 24, 2008 * November 6, 2008 2 150% 3.00 November 14, 2015 2008-09 Interim January 29, 2009 February 9, 2009 2 100% 2.00 February 22, 2016 Interim April 27, 2009 May 7, 2009 2 50% 1.00 May 22, 2016 Final December 3, 2009 December 15, 2009 2 50% 1.00 January 7, 2017 Interim November 3, 2009 November 12, 2009 2 50% 1.00 November 27, 2016 2009-10 Interim February 1, 2010 February 9, 2010 2 50% 1.00 February 24, 2017 Interim April 27, 2010 May 5, 2010 2 50% 1.00 May 21, 2017 Final October 26-28, 2010 * November 4, 2010 2 50% 1.00 November 27, 2017 Interim October 26-28, 2010 * November 4, 2010 2 75% 1.50 November 19, 2017 2010-11 Interim January 25, 2011 February 4, 2011 2 100% 2.00 February 18, 2018 Interim April 26, 2011 May 4, 2011 2 100% 2.00 May 20, 2018 Final October 25- November 2, 2011 * November 8, 2011 2 100% 2.00 December 1, 2018 Interim October 25- November 2, 2011 * November 8, 2011 2 200% 4.00 November 16, 2018 2011-12 Interim January 23, 2012 February 1, 2012 2 100% 2.00 February 15, 2019 Interim April 24, 2012 May 2, 2012 2 100% 2.00 May 15, 2019 * Book closure dates
15) When and where were the last three AGMs held? Year Date Venue Time Special Resolution Annual General Meetings 2008-2009 December 8, FICCI Auditorium, 2009 Federation House, Tansen Marg, New Delhi. 11.00 A.M. Approval u/s 198, 269, 309, and all other applicable provisions of the Companies Act, 1956, (Act) read with Schedule XIII to the said Act, to re-appoint Mr. Shiv Nadar, Chairman & Chief Strategy Officer as Managing Director of the Company for a period of 5 years w.e.f. September 13, 2009 with the designation of Chairman & Chief Strategy officer or such other designation as the Board/Compensation Committee may decide from time to time. 2009-2010 October 28,2010 2010-2011 November 02, 2011 FICCI Auditorium, Federation House, Tansen Marg, New Delhi. Air Force Auditorium, Subroto Park, New Delhi 11.00 A.M - 3.00 P.M - 16) Whether the Company has designated any e-mail ID of the grievance redressel division/ compliance officer exclusively for the purpose of registering complaints by the investors? Yes. The designated E-mail ID for investor grievances is investors@hcl.com.