Nancy Harris, Mayor Marsha Anderson Bomar, Post 1 Kirkland Carden, Post 2 Billy Jones, Post 3 Kelly Kelkenberg, Post 4 Greg Whitlock, Post 5 WORK SESSION AGENDA MAYOR AND COUNCIL CITY OF DULUTH, GA 3167 Main Street Duluth, GA 30096 SEPTEMBER 24, 2018 CITY HALL COMMUNITY ROOM 5:30 pm The leaders and staff of the City of Duluth are dedicated to ensuring that Duluth is: an Attractive Destination, a Quality Community, a World Class Government, and promotes a Sustainable Economic Environment. 5:30 - PM CALL TO ORDER I. PUBLIC COMMENTS Five minutes per person, maximum 6 speakers. Sign-up sheet available. II. PRESENTATIONS/UPDATES 1. PUBLIC WORKS DEPARTMENT PRESENTATIONS Director, Deputy Director, and two supervisors will give the annual update on Public Works. A presentation showing the accomplishments of the department will be given. 2. STORMWATER DIVISION ACCOMPLISHMENTS The Planning Director will present an overview of all recent accomplishments of the Stormwater Program as well as outlining future challenges. A presentation will be given. III. DISCUSSION ITEMS 1. SR 120 SIDEWALKS (PHASE IIA) COST SCENARIOS SUMMARY: SR 120 Sidewalks are part of the 2014 SPLOST. Through an IGA with Gwinnett County, the City is paying 19% and the County 81% of the cost to develop and construct this sidewalk. This stretch is proposed to go from Hill PLEASE NOTE: This and other city meetings may be audio and/or videotaped for broadcast, transcription and/or archival purposes. As set forth in the Americans with Disabilities act (ADA) of 1992, the City of Duluth government does not discriminate on the basis of disability in the admission or access to or treatment of employment in its programs or activities, and complies with the requirements contained in section 35.107 of the Department of Justice regulations. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program, or activity of the City of Duluth government should be made seven days prior to the event. Inquiries should be directed to the ADA Coordinator in the Planning Department, located at 3167 Main Street, Duluth, GA. 30096, telephone (770) 476-1790.
M&C Work Session Agenda September 24, 2018 Page 2 of 3 Street to George Rogers Ave/DHS. At their last work session, Council was presented with an option to implement a 10' wide sidewalk (trail) rather than a 5' sidewalk. Council requested additional options and costs for implementing a variety of sidewalk widths. Staff will present those findings and Council to confirm preferred option. IMPACT TO BUDGET: Design fee, including a 10% contingency, is $222,750. 2. PINE NEEDLE DR/SR 120 INTERSECTION SUMMARY: As part of our 2017 SPLOST program and IGA with Gwinnett County, the intersection of Pine Needle Drive and SR 120 is proposed to be improved. Staff has engaged the services of Pond and Company to design the improvements and has negotiated a scope and fee at this time. IMPACT TO BUDGET: Per our IGA, Gwinnett County will cover 81% of this cost, and the City will cover 19%. Our 19% share comes to $33,440. The design fee is $160,000 plus a 10% contingency of $16,000 for a total of $176,000. 3. GEORGE ROGERS LANDSCAPING PLAN CONCEPT SUMMARY: The George Rogers Avenue new location road has finally closed out with Georgia DOT, allowing the City to move forward with lighting and landscaping opportunities along the corridor. Lighting was previously discussed and determined by Council. Staff is now prepared to present a concept landscape plan for discussion. When last this was discussed, Council's direction included: Simple Low to no maintenance Nothing that will distract from Ascension (artwork in the roundabout) Roadside trees are fine as long as the future growth does not obstruct the light from the light poles. No trees in the median Buffer restoration for McIntyre and Marshman properties required (these are the two properties at the roundabout end of the project). The fine grading along the McIntyre property still needs to be completed. No plantings in GDOT right of way this includes the two corners on the SR 120 end of the project. Based on this list, the designer developed a concept with an associated cost estimate of approximately $75,000 as shown in the plan. Based on current estimates, the project had a budget of about $160,000 remaining after construction. $24,000 will go to the capital cost for lighting; $3,000 will go to the designer for plan development, leaving approximately $133,000 remaining. Comments received tonight will be incorporated in the concept plan. Upon plan approval, staff can start procurement with the goal of meeting this planting season (October 15, 2018 - March 15, 2019). Project timeline start advertisement on October 5 with anticipated bids due November 2. Bid award proposed for November 12 council meeting, which would lead to ground breaking in early December and project completion first quarter of 2019. IMPACT TO BUDGET: N/A 2
4. BUNTEN ROAD SIDEWALKS M&C Work Session Agenda September 24, 2018 Page 3 of 3 SUMMARY: The Bunten Road Sidewalk Project is one of five SPLOST projects in our current IGA with Gwinnett County where the City pays 19% of project costs and the County pays 81%. At our last work session, Council requested breaking the project into two phases, such that Phase I could be funded now and Phase II could be funded closer to the end of the SPLOST revenue collection period (or beyond) when we know for certain that piece is fully funded. Phase I will include the sidewalk on the west side of Bunten Road from Old Peachtree Road to the Bunten Road Park entrance. Phase II will include the sidewalk on the west side of the road from the Bunten Road Park entrance to Mason Elementary School. In the interim, pedestrians can utilize the existing sidewalk on the east side of the road and the recently installed rapid flashing beacon crosswalks at both the park entrance and the elementary school until sidewalk is available on both sides of the road. Staff would like approval for this scope change and has already negotiated design fees for each phase. Staff is requesting funding to cover the design of Phase I only at this time. Designer fees for Phase I construction plans are $140,793. A 10% contingency of $14,079 is requested, for a total budget of $154,872. Should council approve the scope change, a budget amendment will be needed on the next agenda to move the project forward. Funding for the design phase will include $29,426 in City SPLOST 2017 and $125,446 in Gwinnett County SPLOST. IMPACT TO BUDGET: requires budget amendment 5. ORDINANCE TO AMEND THE DULUTH CODE CHAPTER 7 PEDDLERS SUMMARY: A request has been made for a Peddlers Permit to set up a vending cart in Parsons Alley on an ongoing basis. Staff will present the current regulations. IMPACT TO BUDGET: N/A IV. MATTERS FROM COUNCIL/CITY MANAGER 1. PROPERTY TRANSFER GWINNETT COUNTY PUBLIC LIBRARY As part of our IGA with Gwinnett County, the city will be transferring 1.778 acres of property to Gwinnett County for construction of the new downtown library. Part of the 1.778 acre properties includes a.311 acre portion of Old Peachtree Road. Accordingly, a resolution closing this section of Old Peachtree Road will also be on the next Council agenda. 2. DOWNTOWN TEMPORARY PARKING PLAN As we approach the commencement of construction on the downtown hotel/parking deck, staff has been developing a temporary parking strategy for impacted businesses. Staff will provide a presentation detailing the parking strategy for Council discussion and comment. V. ADJOURNMENT The next scheduled meeting of the Mayor and Council is October 8, 2018 at 7:00 p.m. 3
CITY OF DULUTH SR 120 SIDEWALKS, PHASE II A FROM HILL ST TO DHS S E P T E M B E R 1 0, 2 0 1 8 SR120 SW PHASE IIA - HILL TO DHS $3,452,190 IGA less $1,513,510 for Phase I = $1,938,680. A 5 sidewalk is ESTIMATED to cost about $1.5M. This includes design, ROW, and construction. Doesn t include contingency. A 10 Trail would be about $2.5M. Remaining options were prorated based on a linear relationship between cost and width. This is NOT really how the cost of retaining walls is measured, but for purposes of this estimate, should be close. Options for additional concrete and stamped concrete were included in the following chart. IF $1,900,000 (approx) remains in the budget, and IF you want to set aside $200,000 for contingency, you d have about $1,700,000 to work with. Additional budget would come from local funds only, and would not be shared with the County. 1
SR120 SW PHASE IIA - HILL TO DHS $1,938,680 (19% of which is $368,350; 81% of which is $1,570,330) A 5 SW base price estimate $1.5M. (Design, ROW, Construction). A 10 Trail would be about $2.5M. Stamped concrete cost is 100% on the City as it is an upgrade. SW Grass Strip Total Estimated Base Width Price (Add $27/SY) For Conc. SW (Add $125,000 per ft of add'l width) For Walls Base Price + Extras County Cost 81% to max budget City Base Cost 19% (unless > IGA budget) (Add $100/SY) Stamped Conc Total Cost to City incl. stamped conc 5 2 7 $ 1,500,000.00 $ 1,500,000.00 $ 1,215,000.00 $ 285,000.00 $ 46,666.67 $ 331,666.67 5 * 7 $ 1,608,150.00 $ 1,608,150.00 $ 1,302,601.50 $ 305,548.50 N/A 5 3 8 $ 125,000.00 $ 1,625,000.00 $ 1,316,250.00 $ 308,750.00 $ 70,000.00 $ 378,750.00 5 4 9 $ 250,000.00 $ 1,750,000.00 $ 1,417,500.00 $ 332,500.00 $ 93,333.33 $ 425,833.33 5 5 10 $ 375,000.00 $ 1,875,000.00 $ 1,518,750.00 $ 356,250.00 $ 116,666.67 $ 472,916.67 6 * 8 $ 1,608,150.00 $ 6,300.00 $ 125,000.00 $ 1,739,450.00 $ 1,408,954.50 $ 330,495.50 N/A 6 5 11 $ 6,300.00 $ 500,000.00 $ 2,006,300.00 $ 1,570,330.80 $ 435,969.20 $ 116,666.67 $ 552,635.87 8 5 13 $ 18,900.00 $ 750,000.00 $ 2,268,900.00 $ 1,570,330.80 $ 698,569.20 $ 116,666.67 $ 815,235.87 10 5 15 $ 31,500.00 $ 1,000,000.00 $ 2,531,500.00 $ 1,570,330.80 $ 961,169.20 $ 116,666.67 $ 1,077,835.87 * Denotes the use of T-beam guardrail (if approved by GDOT). If permitted by GDOT, staff recommends 6 SW behind T-beam guardrail. If T-Beam not permitted, staff recommends 5 SW behind 5 grass strip. QUESTIONS SR 120 SI DEWAL K S 2
CITY OF DULUTH GEORGE ROGERS AVE LANDSCAPING CONCEPT S E P T E M B E R 2 4, 2 0 1 8 BUDGET Construction phase left approximately $160,000 of City money on the table. The capital cost of the lighting previously selected by Council is approximately $24,000. The cost to design landscaping concept is $3,000. Remaining capital budget is approximately $133,000. Can be used to further refine landscaping plans, and/or Can be used to create additional plantings beyond what is in concept, Any remaining funds after lighting/landscaping is complete can roll back into originating city fund for use elsewhere. 1
LANDSCAPING OPPORTUNITIES Two properties at the roundabout end require buffer restoration: McIntyre Home staff met with and received list of plantings Ms. McIntyre has requested. Marshman Home staff spoke to Mr. Marshman regarding his buffer and his desire to have privacy and shielding from headlights. Both requests are included in the proposed concept. Flat areas exist on this end for additional pockets of landscaping. Median is 12 wide. (9 grass, and 5 curb/gutter) Additional slope plantings are considered. (2:1 slopes are nonmowable. They were stabilized with matting and hydroseeded grass.) Simple LANDSCAPING REQUIREMENTS Low to no maintenance Nothing that will distract from Ascension Roadside trees are fine so long as the future growth does not obstruct the light from the light poles. No trees in the median Buffer restoration for McIntyre and Marshman required. Plus the fine grading along the McIntyre property still needs to be done. No plantings in GDOT right of way this includes the two corners on the SR 120 end of the project. 2
LANDSCAPING ORIGINAL DISCUSSION 3
LANDSCAPING COST ESTIMATE Concept level cost estimate for the plan shown is about $75,000 This does not include the fine grading along the McIntyre property This does not include construction oversight by a certified LA. This is a capital cost only. (Remaining budget estimated at $133,000) 4
LANDSCAPING NEXT STEPS Staff is requesting approval at the next voting meeting to move forward with procuring a landscaper to install the concept shown. If comments are to be included in the plan, staff requests input this evening or within a day or two of this meeting. Planting season is October 15 March 15. Procurement will take a few months (advertising, evaluating, approving, budgeting, contracting). QUESTIONS 5
Summary Staff received a request for Peddlers Permit to sell merchandise from a mobile push cart in Parsons Alley. 1
Section 7-356 Sec. 7-356 - Definitions Peddlers shall mean an individual carrying his or her own merchandise, article or other good and who offers to sell such merchandise, article or other goods or services to consumers at retail, and who upon such a sale delivers the merchandise then and there on the spot at any fixed location within the incorporated areas of the city. Section 7-358 Sec. 7-358. - Permits Peddlers. (a) Any peddler desiring to sell any merchandise, article or other good or service or transact any other business shall first register with the city clerk by completing a personal information questionnaire as set forth in section 7-359 of this article and obtaining a personal identification card which shall serve as the permit to engage in the proscribed activities, and shall pay any necessary fees ($15.00) required by this article. (b) All peddlers must specify the location and duration of said activity so as to determine that the preferred location is not in violation of the city's Code of Ordinances or zoning ordinance or deemed to be unsafe by the city police department. (c) No peddler shall attempt to sell any merchandise, article or other good or service or transact any other legal business on any street, sidewalk, park, parkway or any other public place unless the peddler's license specifies that peddling in such public places is permitted. 2
Sections 7-360 (b) -7-367 Section 7-360 (b)- Occupational tax or regulatory registration required for commercial solicitations (b) Following approval of the application questionnaire made in accordance with this article, and prior to the issuance of any permit granted hereunder, the applicant seeking to peddle merchandise, article or good or other services shall obtain a regulatory registration and pay a regulatory registration fee of $50.00. Section 7-367 Prohibited acts It shall be a violation of this article: (14) For any person to solicit, sell, collect contributions, donations or funds or attempt to solicit, sell collect contributions, donations or funds on the streets, highways or right of way within the incorporated areas of the city. Zoning The Planning Department does regulate zoning of temporary sales such as outdoor markets and retail sales of seasonal items (pumpkins, Christmas trees, etc.). These types of uses require a Temporary Use Permit. 3
Directive Under what circumstances would Council want to allow? 1. Inserting set times, specific locations and dates 2. Allow only thru City sanctioned events Questions & Comments 4