Date: 15/02/ 2014 Reference Number: IITRAM/PUR/WORKSHOP/2014/543 BID FORM for Procurement of Various Instruments/Equipments/Machines for Workshops Important Information: Date of issue 15/02/2014 e-tender fees Rs. 1000.00 EMD As per item (Annexure I) Last date of submission 12/03/2014 till 16:00 hrs Opening of technical bid 14/03/2014 at 16.00 hrs Date of bid opening (online) 18/03/2014 at 12:00 hrs e-tender inviting Authority and address Registrar, IITRAM Khokhara Circle Maninagar East Ahmedabad- 380026 Phone- 079 29292910, 29292920 1
Invitation of quotations for Various Instruments/Equipments/Machines for Workshop To, Dear Madam/Sir, The Institute of Infrastructure, Technology, Research and Management (IITRAM) invites quotations for procurement of Instruments/Equipments/Machines for Workshop from manufacturer or authorized distributor under two bid systems. Interested parties who wish to participate in tenders may obtain the tender documents from IITRAM website www.iitram.ac.in or https://education.nprocure.com. Bidders have to submit the technical documents through RPAD or in person till the last date & time prescribed for submission. Tender sent by other means will not be accepted in any case. EMD, Tender Fee, and other essential documents should be submitted for each quoted items on or before 12/03/2014(16:00) hrs in the office of the IITRAM, Khokhara Circle, Maninagar (East), Ahmedabad. Ph. No.(079) 29292910, 29292920. Financial bid is to be submitted in electronic form only on n-procure site (https://education.nprocure.com). Last Date of Submission of Bid: 12/03/2014 (16.00 hrs.) Date of Opening of Technical Bid: 14/03/2014(16:00 hrs.) Tender shall be valid up to: 90 Days. You are invited to submit your most competitive quotation. A tender fee (Rs. 1000/-) in form of DD in favor of Registrar, INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT (IITRAM) payable at Ahmedabad only, should be attached along with the bid document and should reach us latest by 12/03/2014. It is mandatory to submit financial bid as per Annexure-III electronically only. Terms and Conditions: The bidder is free to quote for single item or more or all items. However, the contract shall be for the total quantity for a particular item. The bid is to be quoted for full quantity mentioned in the bid document. Part quantity will not be accepted for one item. All duties, taxes and other levies payable including the supply at our place by the vendor under the contract shall be included in the total price. Rates quoted should also include installation, commissioning and training of material/instruments/equipments/machines at our site. The items for which quotations have been submitted must be in accordance with the specifications given in Annexure-1. 2
The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. The bidder should duly fill Annexure II with financial quotation and submit it online. Interested Agencies shall submit their quotation for workshop lab due on 12/03/2014 in sealed envelopes super-scribed with "Please Don't Open, this is bid for Workshop items, due date, tender serial number, item name and complete address. Period of delivery- The items are to be delivered within a maximum time limit of 90 days from the issue of Purchase order. Completion of delivery of material to be consider after successful commissioning, installation and training of item/instruments/equipments/machines. The tender shall be submitted in two parts viz, (a) Technical Bid and (b) EMD Cover. Technical bid shall consist of technical details, and should be submitted in duplicate. The tender form shall be submitted with this bid duly signed by the bidder. EMD cover shall contain DDs of Tender Fee and EMD. The tender is liable to be rejected if complete information is not given therein or if the particulars and date (if any) asked for in the schedule tender are not fully filled in. Particular attention must be paid to delivery date and also to the particulars referred to in the condition of the contract. The technical bids should be submitted in sealed covers, marked Technical Bid for Instruments/Equipments/Machines for workshop. Please mentioned due date, tender serial number, item name and complete address. Only technically qualified bidder s financial bids shall be open in online format. Tenders not complying with the above conditions are liable to be rejected at the sole discretion of IITRAM without any further reference. This tender is not transferable. This Tender document can be downloaded from website www.iitram.ac.in or https://education.nprocure.com.. The filled in/complete in all respect tender document must be submitted with tender document fee of Rs. 1000 /- in the form of Demand Draft in separate cover in favour of the Registrar, INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT payable at Ahmedabad. Please mention tender number, item name and name of bidder on back side of DD submitted by bidder. General: IITRAM reserves the right to choose, accept or reject any or all requests/offers, in full or part and also reserve the right at any stage to reduce or increase the quantity and split the order. EMD: It is indicated in Annexure - I, Only in form of Demand Draft in favor of the Registrar, INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT (IITRAM) is refundable. Please mention tender number, item name and name of bidder on back side of DD submitted by bidder. Vendor should specify all applicable Charges, Tax, Freight Charges, quote FOR value in INR/USD/GBP/EUR. The Bidder has to submit VAT No., PAN No. with at least last three year Income Tax Return of their firm along with tender documents. In case of foreign company/organization/industry, has to provide necessary document like firm registration, original manufacturing certificate etc. 3
Security deposit: The successful tenderer shall be required to furnish/deposit Bank performance guarantee from any nationalized bank @ 10 % of the cost of the items to be purchased in favour of Institute of Infrastructure, Technology, and Research & Management within ten days of the receipt of the order. If the tenderer fails to comply with the above requirements within the said period the earnest money already deposited by him/ them shall be applicable for forfeiture and IITRAM shall purchase the items required at the risk and cost of the successful tenderer All or any Claim(s), dispute(s) or difference(s) arising out of or in with connection with this agreement shall be subject to the jurisdiction of the Courts at Ahmedabad only. Any loss or damage caused to the article in transit is to be made up item by the supplier free of cost within a month. If any civil work to be required for installation & commissioning then the supplier shall arrange Reinforced Cement Concrete (RCC) structure as per drawing of manufacturer. Technical experts of manufacturers should provide adequate training to all the staffs involved. Evaluation of Quotations IITRAM will evaluate and compare the quotations determined to substantially responsive i.e. which are properly signed; and confirm to the terms and conditions, and specifications. The evaluation will be done for technically qualified bidders based on the following parameters: Price quote for individual item. Currencies other than INR will be converted into INR based on the rates of State Bank of India s closing rate for that particular currency on the bid opening date. Guarantee offered by the vendor (Minimum guarantee to be offered is one year) Delivery period of item Award of Contract The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. Notwithstanding the above, IITRAM reserves the right to accept or reject any quotation and to cancel the bidding process and reject all quotations at any time prior to the award of contract without giving any reason. The bidder whose bid is accepted will be notified of the award of contract by the purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. Terms of Payment: 100 percent payment will be released within 30 days credit period at the acceptance and delivery, installation, commissioning and training of material at our site. You are requested to provide your offer latest on or before 12 th March 2014. Quotations received after the above date will not be considered. 4
Payment will be made in INR only. Late Delivery: Late delivery beyond 90 days of order date will lead to penalty of 1% per week of order value. 5 week or more delay will lead to cancellation of order and forfeiting of EMD charges Address for submission of bid: Registrar, IITRAM Khokhara Circle Maninagar East Ahmedabad- 380026 Phone- 079 29292910, 29292920 Registrar IITRAM 5
Annexure I SPECIFICATIONS Sr. No. Name of Item Specification & Quantity (Please see the appendix) EMD IN RS. 1. Cnc Vertical Machining Centre Appendix-1 96600.00 2. Cnc Turning Centre Appendix-2 75900.00 3. All Geared Centre Lathe-1 Appendix-3 18000.00 4. All Geared Centre Lathe-2 Appendix-4 15525.00 5. All Geared Universal Milling-1 Appendix-5 12000.00 6. All Geared Universal Milling-2 Appendix-6 14000.00 7. Slotting Machine Appendix-7 10350.00 8. Horizontal Swing Type Band Saw Appendix-8 8700.00 9. Pillar Type Drilling Machine Appendix-9 6900.00 10. Geared Radial Drilling Machine Appendix-10 9700.00 11. Universal Tool & Cutter Grinding Machine Appendix-11 2100.00 12. C-Type Mechanical Power Press Appendix-12 7500.00 13. C-Type Hydraulic Power Press Appendix-13 15000.00 14. Power Operated Shearing Machine Appendix-14 15000.00 15. Inverter Arc Welding Machine Appendix-15 3200.00 16. Inverter Mig Machine Appendix-16 6200.00 17. Inverter Tig Welding Machine Appendix-17 6200.00 18. Pneumatic Spot Welding Machine Appendix-18 5200.00 19. Gas Cylinders Appendix-19 2300.00 20. Basic Copy Lathe For Wood Appendix-20 3500.00 21. Basic Router For Wood Appendix-21 2760.00 22. Band Saw For Wood Appendix-22 2760.00 23. Combi Planer For Wood Appendix-23 3300.00 24. Jig Saw For Wood Appendix-24 1800.00 25. Industrial Locker (18 Lockers) Appendix-25 2000.00 26. Industrial Locker (12 Lockers) Appendix-26 1500.00 27. Pigeon Hole Cupboard (20 Lockers) Appendix-27 4200.00 6
ANNEXURE-II FORMAT FOR SUBMISSION OF COMPANY DETAILS (DATA SHEET TO BE SUBMITTED AT IITRAM) Sr. No Particulars Details to be filled by the organization 1 Name of the company 2 Registered Office Address Telephone Number Fax Number e-mail 3 Correspondence Address Telephone Number Fax Number e-mail 4 Details of the authorized person (Name, designation, address) Telephone Number Fax Number e-mail 5 Is the firm - Government/ Public Sector Undertaking Proprietary Firm Partnership firm (if yes, give partnership deed) Limited company or Limited Corporation Member of a group of companies (if yes, give name and address, and description of other companies) Subsidiary of a large corporation (if yes give the name and address of the parent organization) If the company is subsidiary, state what involvement if any, will the parent company have in the project. 6 Is the firm registered with sales tax department? If yes, provide number. 7 Is the firm registered for service tax with Central Excise Department (Service Tax Cell)? If yes, provide number. 8 Permanent Account Number (PAN) of the firm. Note: In case of foreign organization, provide registration details of firm for item 6, 7 and8. Authorized Signature of Supplier With stamp, email address & fax number 7
List of Items: Annexure III (To be submitted online only) Sr. No. 1 Description of Items (specifications and major features) Qty. Quoted unit rate in INR/USD/GBP/EUR. Quoted unit INR/USD/GBP/EUR.* 2 *Cost inclusive of all the duties, taxes, commissioning, and training & FOR basis. Other terms and conditions of Delivery date: Note: 1. The items for which quotations have been submitted must be in accordance with the specifications given in Annexure-1. Mentioned variation if any. 2. The bidding form must be authorized by company s representative. 3. Company seal should be affixed on all pages of the bidding document. We agree to supply the above items in accordance with the specifications for a total price of INR/USD/GBP/EUR. (amount in figures) (INR/USD/GBP/EUR. amount in words) within the period specified in the invitation for quotations. We also confirm that the normal commercial warrantee/guarantee of 1 year shall apply to the offered goods. Date: Place: Authorized Signature of Supplier With stamp, email address & fax number 8