IDBI BANK Limited 5 th Floor, Indian Red Cross Society Building, 1, Red Cross Road, New Delhi- 110001 Prequalification for Empanelment of Converters IDBI Bank proposes to empanel converters for external signages works for branches in North-I Zone comprising of Delhi, Rajasthan, Uttarakhand, Uttar Pradesh & Part of Haryana. For details please visit Bank's website at www.idbi.com or Contact: 011-66281221/66281179.The last date for submission of application is 09-12-15.
30/11/2015 Dear Sir / Madam, Sub: Prequalification for Empanelment of Converters for external Signage Work in North-I Zone. IDBI Bank Ltd. proposes to carryout external signage work for its branches in North-I Zone comprising the states of Delhi, Uttar Pradesh, Uttarakhand, Rajasthan and part of Haryana. The scope of work would involve 1) Providing and fixing new signage as per Bank s specifications. 2) Changing of Flex and Vinyl including repairs to the electrical connections and fittings of existing signage. Bank would empanel converters who satisfy the pre-qualification criteria. Converters are requested to furnish details regarding their Company, Organization Chart, Date of Incorporation, Experience etc as indicated in the application format given in the web site. The application forms can be downloaded from the IDBI website www.idbi.com from Tenders and Notices Section. The application formats duly completed in all respect giving the aforesaid information is required to be addressed to Deputy General Manager (FIMD), 5 th Floor, IDBI Bank Ltd., Indian Red Cross Society Bldg. 1, Red Cross Road, Post Box Num-231, New Delhi Pin-110001 in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of Converters for external signage work in North-I Zone" and dropped in tender box kept for the purpose on or before 09-12-2015 by 3:00 pm. If the bid is send through post / courier, the bidder should ensure that the cover is received at our office before 3.00 P.M. on 09-12-2015. Bank reserves the right to reject any or all the applications without assigning any reasons. New Delhi, S/d 30/11/2015 Deputy General Manager (FIMD)
A. Qualification / Eligibility Criteria Terms and conditions of empanelment 1. Authorized converters of (1) M/s 3 M India Ltd. (2) M/s Avery Dennison India Pvt. Ltd. (3) M/s Arlon Graphics Pvt. Ltd. and (4) M/s LG Hausys are only eligible to submit the bid. 2. Bank would empanel converters for the respective states comprising Delhi, Uttar Pradesh, Uttarakhand, Rajasthan and part of Haryana. A converter who is empanelled with Bank in one zone will not be eligible for empanelment for works in any other Zone. 3. Letter of authorization from the parent manufacturer should be submitted along with the Pre- Qualification application (which will be proof for the participating converter for being authorized converter of parent manufacturer). A copy of the Stamp paper agreement for being an authorized converter with the principal manufacturer for the fascia materials (Flexible substrate and translucent cast vinyl) should also to be submitted along with Pre-qualification application. 4. The converter should have minimum annual turnover of Rs.25.00 lakhs during the three previous financial years ending March 31, 2015 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 5. The converter should have executed successfully similar works during last 5 years ending March 31, 2015 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each costing not less than Rs.1.30 lakh (b) Two similar completed works costing not less than Rs.1.70 lakhs each (c) One similar completed works costing not less than Rs.2.70 lakhs or or Similar work means "Providing Glow sign board using Flex and Vinyl material". 6. The converter should be capable to offer services across the states for which they have submitted their application for empanelment. 7. The converter should have resources like, plotter, cutter, trained application staff, glass table, welding & riveting machine, trained fabricators and electricians & minimum of 3 installation teams. 8. List of similar works in progress, List of Technical Personnel, Financial Statements indicating Turnover, Net Profit, and Bank Details etc for the last three financial years and other miscellaneous information are required to be furnished in the prescribed formats as given in the Annexure. 9. The converter should have VAT registration and Service Tax registration in any of the state under North- I Zone comprising Delhi, Uttar Pradesh, Uttarakhand, Rajasthan and part of Haryana. 10. The converter must have its registered office in any of the state under North-I Zone comprising Delhi, Uttar Pradesh, Uttarakhand, Rajasthan and part of Haryana.
B. Scope of Work: 1. Providing and fixing new signage as per specifications. 2. Changing of Flex & Vinyl including repairs to the electrical connections & fittings of existing signage. C. Time of completion 21 days for from the date of issue of work order. Within 7 days, the converter has to visit the site and take photograph of the site and submit art work and get the approval for the artwork and dimension. Installation should be completed within 7 days of approval of artwork. D. Method of award of work Tender will be invited for each state from the pre-qualified converters only. The application forms can be downloaded from the IDBI website www.idbi.com from Tenders and Notices. The application formats duly completed in all respects giving the aforesaid information is required to be addressed to Deputy General Manager (FIMD), 5 th Floor, IDBI Bank Ltd., Indian Red Cross Society Bldg. 1, Red Cross road, Post Box Num-231, New Delhi Pin-110001 and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of external Signage Work in North-I Zone" and dropped in tender box kept for the purpose on or before 09-12-2015 by 3:00 P.M. E. Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write Not Applicable. Application containing incorrect and or inadequate information is liable to be rejected. 4. For any further clarification, the applicant may contact the concerned officer. Bank reserves the right to select or reject any or all the applications without assigning any reasons. Bank decision for Prequalification criteria will be final. 3
Application form for Empanelment of converters A. BASIC INFORMATION ABOUT THE FIRM 1 Name of the Firm Address Telephone/ Fax no. Name of Contact Person Mobile No: of Contact person E-mail ID 2 Preference of States where the firm likes to work in the Zone 3 Type of organization (Proprietorships/ Partnership / Ltd. Co. etc.) (Copy of relevant document to be enclosed) 4 Date of incorporation/ Commencement of business 5 Experience as Prime converter ( In Years) 6 Details of Banks/Financial Institutions / Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking for which your firm is empanelled. 7 PAN No. 8 Sale Tax Registration No: 9 VAT/ Works Contract Tax No: 10 Service Tax Registration No: 11 Name of your Bankers with full Address 12 Details of A/C Maintained with the Bank 4
B. TECHNICAL & INFRASTRUCTURE DETAILS OF THE FIRM 1 Branch Offices / Franchisees work in the State 2 Infrastructure facilities available with your firm Plotter Cutter Glass Table Welding & Riveting Machine 3 Technical personnel available with your firm Trained Application Personnel in Numbers Trained Fabricator personnel in Numbers Trained Electricians in Numbers Number of Installation teams Available with your firm 4 Name of the Manufacturer Flexible Substrate & Translucent Vinyl) with whom your firm is the Authorized converter (Copy of agreement entered between the manufacturer and the converter) 5 Period for which your firm is Authorized converter with the parent company Details of Contractual Terms with The Parent Converters for ensuring continuity. Such as Guarantee you had given to the Parent Manufacturer 6 Warranty System for Defects in Coverage of Warranty Signage Replacement warranty for 5 Years for flex and vinyl Defects in Flex, Fascia & Structure Replacement warranty for one year from the date of Replacement of Entire Signage or Installation of electrical items and after one year till 5 Material (Flex & Vinyl) years, cost of Chokes and Tube lights will be borne by Defects in Electrical wiring & Fixtures Bank on actual cost basis such as Tube lights and Chokes - Repairs / Replacement 5
C. FINANCIAL POSITION & MICELLANEOUS INFORMATION 2012-2013 2013-2014 2014-2015 (In Lakhs) (In Lakhs) (In Lakhs) 1 Annual Turnover 2 Net Profit 3 Copy of Audited Financial Statements for past 3 financial YES / NO years (Enclosed) 4 Copy of Income Tax returns for the past 3 financial years (Enclosed) YES / NO 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letters from the Bank (Enclosed)YES / NO 7 Certificate from the Bankers Regarding Financial Soundness YES / NO (Enclosed) 8 Solvency Certificate from bankers(enclosed) YES / NO 9 Have you ever been disqualified / levied penalties in any work contract in the past 10 If YES give details 11 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any give details) 12 Name & contact Nos. of the two persons/organizations, preferably Banks / Govt. Organization for whom you have executed Signage work, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 6
ANNEXURE - 1 Major Signage works executed (Copies of the completion certificate to be enclosed) A. List of important works executed by the Agency during last five years as indicated in Terms and conditions of empanelment. (Separate Sheet Can also be enclosed if required) Sl. Name of the Nature of Contract Contract Date of Completion If the work Whether Any other No Employer / Signage work Amount Amount was delayed work was left relevant Owner involved awarded executed beyond incomplete or information & Location in the contract (Rs.) (Rs.) stipulated date contract was Stipulated Actual date of completion, terminated Date of of give reason for from either completion completion the delay side? Give Details 1 2 3 4 5 6 7 7
B. List of important works in hand / in progress as indicated in Terms and conditions of empanelment. Sl. Name of the Nature of WO ref No: & Contract Stipulated Date of If the work was delayed beyond Present stage Any other No Employer / Signage work Date Amount Completion stipulated date of completion, of work relevant Owner & involved in the (Rs.) give reason for the delay information Location contract 1 2 3 4 5 6 8
C. List of technical personnel in your establishment giving details about their technical qualification and experience Sr Name Age Qualifications Project Nature of Name of the Date from Indicate special experience No. Experience works project which in Advance Management handled Handled employed in Techniques like CPM / PERT your Organization and the projects in which such techniques were employed Indicate other points if any, to show your technical and managerial competency to indicate any important point in your favour. 9
From Date:..... To Deputy General Manager (FIMD), 5 th Floor, IDBI Bank Ltd., Indian Red Cross Society Bldg 1, Red Cross Road, Post Box Num-231, New Delhi, Pin-110001. Dear Sir/Madam, Application for empanelment of Converters for external Signage work for Bank s branches in North-I Zone. We do hereby declare that the information furnished by us in the duly completed application form and Annexure thereto is correct to the best of our knowledge and belief. We agree that Bank s decision for Prequalification criteria will be final and acceptable to us. Yours faithfully, Signature: Name: Designation: Seal of the Company: 10
CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filed and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companied (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax registration 6. Copy of Service Tax Registration 7. Copies of Audited Financial Statements for the Past 3 financial years. 8. Copies of Income Tax returns submitted for the past 3 financial years. 9. Copies of credit facilities Sanction Letters from Bank. 10. Certificate from Bankers for Financial Soundness / Solvency. 11. Letters of Authorization from the Parent manufacturer. 12. Copy of Agreement between Parent manufactures of fascia materials to be used for the signage solution. 13. Copies of work Orders & Completions certificates in support of the details given in Annexure-1 (Supporting documents for Pre-qualification) 14. Photographs of your work place showing the equipments & facilities. 15. Sample photographs of Glow sign Boards installed by your firm (Min.3 Nos) with Seal of the Company 11