UNDP JPO Service Centre. News and Activity Bulletin

UNDP JPO Service Centre News and Activity Bulletin First Quarter 2011 UNDP JPO Service Centre - www.jposc.org 1

Contents News from the UNDP JPO Service Centre... 3 Welcome... 3 News from the Team... 3 JPOs in Senegal... 3 JPO Story: Haiti, a year after... 3 JPO Appointment Process... 4 New JPO Programme Policy and Practice Framework... 4 New JPO Recruitment Guidelines... 4 JPOs with Dual Nationality with US Nationality... 4 Relinquishment of US Permanent Residence... 4 Looking Back: Achievements in 2010... 5 Looking ahead: Projects in 2011 and beyond... 6 JPOs/SARCs administered by the UNDP JPO Service Centre... 7 Brief introduction to the JPO and SARC Programmes... 7 Role of the UNDP JPO Service Centre... 7 Breakdown by Organization... 8 Breakdown by Donor... 9 Breakdown by Gender... 10 Upcoming Activity... 11 Focus on the UNDP JPO/SARC Programme... 12 UNDP and affiliated JPOs Breakdown by Entity... 12 UNDP SARCs Breakdown by Donor... 13 UNDP JPOs and SARCs Breakdown by Gender... 14 UNDP JPOs and SARCs Breakdown by Sector of Activity... 15 UNDP JPOs and SARCs Overall Breakdown by Region... 16 UNDP JPOs and SARCs Breakdown by Region: Africa... 17 UNDP JPOs and SARCs Breakdown by Region: Arab States... 17 UNDP JPOs and SARCs Breakdown by Region: Asia-Pacific... 18 UNDP JPOs and SARCs Breakdown by Region: Eastern Europe and the CIS... 18 UNDP JPOs and SARCs Breakdown by Region: Latin America and the Caribbean... 19 UNDP JPOs and SARCs Breakdown by Region: Headquarters Locations... 19 UNDP JPOs Retention Rates... 20 UNDP JPO Service Centre - www.jposc.org 2

News from the UNDP JPO Service Centre Welcome From the JPO Service Centre We are pleased to welcome you to the first edition of the UNDP JPO Service Centre News and Activity Bulletin. This Bulletin is a great opportunity for the stakeholders of the UNDP JPO Programme to reflect on what has been achieved in 2010 and to be informed about the current status of the JPO Programme and the plans for 2011. News from the Team During the first quarter of the year, the following changes have taken place with the JPO Service Centre team: Nadia Simonsen, HR Associate, has joined the Benefits and Entitlements team of the Staff Administrative Services in Copenhagen. Nadia previously joined the JPO Service Centre in September 2007, and we take this opportunity to thank Nadia for her great work and congratulate her on her new position! JPOs in Senegal News from our JPOs on the field The Bulletin is visiting the UNDP, UNOPS and UNFPA Offices in Dakar, Senegal, to get an insight into the life of some of our JPOs: they talk about their assignment, Senegal, Regional and Country Office environment, challenging projects. Read more... JPO Story: Haiti, a year after Nabil Chemli just started his JPO assignment a day before the earthquake in January 2010, which caused some 250,000 deaths. Enormous challenges have followed: hurricane, cholera breakthrough, flooding. Nearly a year after, Nabil has kindly accepted to review his year with us. Read more UNDP JPO Service Centre - www.jposc.org 3

Update on JPO Policies JPO appointment process The JPOSC is pleased to share an overview of the JPO appointment process, outlining the steps involved in the appointment of a new JPO. The purpose is to provide an overview of the responsibilities and actions as well as the potential challenges during the various stages of the JPO appointment process. Read more... New JPO Programme Policy and Practice Framework We are pleased to share the new JPO Programme Policy and Practice Framework that has been recently approved and which comes into immediate effect. This is the first revision of the Framework since 1995 and it reflects, among other, changes triggered by the UN contractual reform, and the introduction of the Special Assistant to the Resident Coordinator (SARC) Programme. To read the updated JPO Programme Policy and Practice Framework, please click here New JPO Recruitment Guidelines Following the contractual reform and the introduction of a corporate UNDP recruitment framework, we are pleased to also share the JPO recruitment guidelines that were also recently approved. It is the first time that UNDP OHR has issued JPO recruitment guidelines which are aligned to the corporate UNDP framework. These guidelines have been shared with all donors of the JPO Programme. To read the JPO recruitment guidelines, please click here JPOs with Dual Nationality with US Nationality JPOs/SARCs holding US nationality or a US permanent residence status may be required to pay income tax on UN earnings and this might mean higher costs for the donor. As US dual nationality has a direct impact on the cost of the JPO/SARC it is advisable that agencies and donors are aware of this as early as possible in the recruitment process. Read more Relinquishment of US Permanent Residence Besides, UN Staff members holding US permanent residence status are required to relinquish their US permanent residence status before appointment. For JPOs/SARCs in the process of applying for US citizenship at the time of recruitment, they may be able to continue this process and still be appointed with the UN, but specific rules apply. Read more... UNDP JPO Service Centre - www.jposc.org 4

Looking Back: Achievements in 2010 2010 proved to be both a challenging and positive year for the UNDP JPO Service Centre: its resource base has expanded with an increased number of JPOs and an increased number of partnerships. Furthermore, new service lines have been developed to provide strategic human resources support to the JPOs, and to enhance the contribution of the UNDP JPO Programme to overall talent management in the Organization. The JPO Service Centre Team in a team building activity, June 2010 The following achievements can be highlighted: Significant expansion of the resource base of the JPO/SARC Programmes in terms of a 10% increase in the numbers of JPOs/SARCs administered by the JPO Service Centre since January 2010 and an increase in the number of partners (63 new UNDP JPOs and 12 new SARCs recruited in 2010). By the end of 2010, the UNDP JPO Service Centre was administering over 400 JPOs and SARCs, which is the highest figure since the JPO Service Centre was set up in Copenhagen in 2001. In addition, support was provided to the implementation of the UNFPA and UNAIDS Special Youth Programmes: 9 fellows were administered in 2010. The SYP s objective is to recruit young people from developing countries for 9 months for a remunerated internship/fellowship. Development of a comprehensive JPO Orientation Programme, together with the UNDP Learning Resources Centre. Finalization and approval by the UNDP Operations Group of the JPO Programme Policy and Practice Framework and the JPO Recruitment Guidelines to reflect the contractual reform, align JPO/SARC recruitment with corporate standards, and introduce a Compliance Review Board (CRB) process for JPOs. Strengthening partnerships: new Memorandum of Understanding negotiated with the Netherlands on the Dutch JPO Programme. WHO, UNAIDS and UNRWA have decided to outsource their JPO selection and recruitment process for the Dutch JPO Programme to the JPO Service Centre. Client satisfaction rates remained high with more than 90% positive satisfaction for services provided in 2010. UNDP JPO Service Centre - www.jposc.org 5

Lastly, the UNDP JPO Service Centre coordinated the organization of the International Organizations Career Development Roundtable (1-2 December), which was organized by the Ministry of Foreign Affairs of Denmark and the Copenhagen-based UN Organizations. The event is one of the major annual HR events among international organizations, hosting more than 100 participants. Looking ahead: Projects in 2011 and beyond The UNDP JPO Service Centre will strive to continue providing high quality services to its clients (JPOs, duty stations, donors and UN Organizations) through timely and accurate communication and human resources actions, as well as implementing new projects and activities, such as: Implement the new JPO recruitment guidelines and launch the CRB process for JPOs/SARCs. The new approach will allow for better opportunities for integration of JPOs/SARCs into the UNDP workforce by providing a framework for compliance review. Further enhance the JPO career development programme, through the professionalization of a career development service line. Conceptualize and implement a JPO supervisor programme (including dialogue, network, inspiration sessions on management and leadership). Continue the dialogue with current donors, emerging donors and UN organisations to strengthen current, and explore new partnership opportunities. Prepare for IPSAS implementation, which will impact on current expenditures and contributions recording/posting in Atlas (UNDP's ERP system). UNDP JPO Service Centre - www.jposc.org 6

JPOs/SARCs administered by the UNDP JPO Service Centre Brief introduction to the JPO and SARC Programmes The Junior Professional Officer (JPO) Programme offers young professionals under 32 years the opportunity to gain two to three years of experience in multilateral development cooperation. In turn, JPOs bring up-to-date academic knowledge to recipient UN Organizations. In 2003, UNDP expanded its JPO Programme to include a Special Assistant to the Resident Coordinator (SARC) Programme in response to a need for supporting UN coordination in the field. SARCs are experienced young professionals (in many cases former JPOs) recruited at the P3 level. The SARC Programme is currently funded by Denmark, Spain and Sweden. Both the JPO and SARC Programmes allow UNDP and other United Nations entities to augment professional staffing capacity and to create a pool of talent to tap into for future staffing needs. Both Programmes also give participating donor countries a unique opportunity to strengthen their national capacity in the field of cooperation and to market their nationals with the UN System. Role of the UNDP JPO Service Centre Part of the UNDP Office of Human Resources, the UNDP JPO Service Centre (JPOSC) is in charge of the following activities: Overall management of the UNDP and affiliated (UNCDF, UNDOCO, and UNV) JPO Programme, as well as the SARC Programme. This responsibility includes strategic donor activities, such as JPO/SARC placements, supervision, career planning, etc. Day-to-day contracts, benefits and entitlements administration of all or some JPOs assigned to partner UN Organizations (UN Women, UNAIDS, UNFPA, UNIDO, UNITAR, UNOPS, UNRWA, UNSSC, UNU, UPU, and WHO). As of 1 January 2011, the UNDP JPO Service Centre is administering 364 JPOs and 39 SARCs: 224 JPOs/SARCs are assigned to UNDP and affiliated funds and programmes (UNCDF, UNDOCO and UNV) 179 JPOs are assigned to partner UN Agencies that have delegated the administration of part or all of their JPO Programme to UNDP. UNDP JPO Service Centre - www.jposc.org 7

Breakdown by Organization As of 1 January 2011, the UNDP JPO Service Centre (JPOSC) administers 364 JPOs and 39 SARCs, assigned to 12 UN entities. This is the largest number of clients serviced by the JPOSC since its creation in 2001. The number of UNDP and affiliated (UNCDF, UNDOCO and UNV) JPOs and SARCs represents 56% of the total population serviced by the JPOSC. Organization Number of JPOs Percentage UNAIDS 16 4% UN Women 34 8% UNDP 162 + 39 SARCs 50% UNDP/UNCDF 17 4% UNDP/UNDOCO 2 1% UNDP/UNV 4 1% UNFPA 69 17% UNIDO 1 0.5% UNITAR 1 0.5% UNOPS 4 1% UNRWA 15 4% WHO 39 10% 403 100% UNDP JPO Service Centre - www.jposc.org 8

Breakdown by Donor Close to one JPO/SARC out of three are funded by Spain, and 91% of all current JPOs/SARCs are funded by European countries. Donor UNDP & affiliated Non-UNDP JPOs Total by Donor Percentage JPOs and SARCs Austria 7 2 9 2% Belgium 9 7 16 4% Canada 2 0 2 1% Denmark 20 11 31 8% Finland 8 16 24 6% France 9 6 15 4% Germany 14 17 31 8% Italy 8 10 18 4% Japan 20 7 27 7% Luxembourg 10 4 14 3% Norway 15 6 21 5% Republic of Korea 5 1 6 1% Spain 66 63 129 32% Sweden 17 8 25 6% Switzerland 2 2 4 1% The Netherlands 12 19 31 8% 224 179 403 100% UNDP JPO Service Centre - www.jposc.org 9

Breakdown by Gender As of 1 January 2011, 71% of all JPOs and SARCs administered by the UNDP JPO Service Centre are female. This is the highest percentage of female participants in the JPO/SARC Programmes ever. Gender Number of JPOs & SARCs Percentage Females 288 71% Males 115 29% 403 100% UNDP JPO Service Centre - www.jposc.org 10

Upcoming Activity As of 1 January 2011, 49 JPO and 4 SARC positions have been selected by the donor community and are in the process of being filled. The recruitment process varies from post to post: some JPOs/SARCs are in the final recruitment stage, while other placements will be advertised in the coming months. Greece has joined the UNDP JPO Programme with four upcoming JPO posts. Donor UNDP & affiliated Non-UNDP JPOs Total by Donor Percentage JPOs and SARCs Denmark 0 4 4 8% Finland 1 0 1 2% Germany 6 1 7 13% Greece 4 0 4 8% Japan 3 3 6 11% Luxembourg 1 0 1 2% Norway 4 2 6 11% Republic of Korea 1 0 1 2% Spain 6 6 12 23% Sweden 0 1 1 2% Switzerland 0 1 1 2% The Netherlands 3 6 9 17% 29 24 53 100% UNDP JPO Service Centre - www.jposc.org 11

Focus on the UNDP JPO/SARC Programme UNDP and affiliated JPOs Breakdown by Entity The UNDP JPO population includes JPOs directly assigned to UNDP, as well as to UNCDF, UNDOCO and UNV. Until January 2011, JPOs assigned to UNIFEM (now part of UN Women) were included in this group. Entity Number of JPOs Percentage UNCDF 17 9% UNDP 162 88% UNDOCO 2 1% UNV 4 2% 185 100% UNDP JPO Service Centre - www.jposc.org 12

UNDP SARCs Breakdown by Donor Initially funded by Denmark from 2005, the Special Assistant to the Resident Coordinator (SARC) Programme is now funded by three donor countries. Donor Number of SARCs Percentage Denmark 4 10% Spain 25 64% Sweden 10 26% 39 100% UNDP JPO Service Centre - www.jposc.org 13

UNDP JPOs and SARCs Breakdown by Gender The SARC population is more gender-balanced than the JPO population, which reflects the fact that males are more represented in higher level UN positions. This trend is however slowly reversing, as the pool of potential SARC talent is becoming increasingly female-based. Gender UNDP JPOs SARCs Total Percentage Females 120 22 142 63% Males 65 17 82 37% 185 39 224 100% UNDP JPO Service Centre - www.jposc.org 14

UNDP JPOs and SARCs Breakdown by Sector of Activity For the growing size of the SARC Programme, 25% of UNDP JPOs/SARCs now work in the field of UN System Coordination. The largest following groups are related to UNDP s other strategic areas of intervention. Sector of Activity Number of UNDP Percentage JPOs and SARCs Business and administrative management 11 5% Capacity Development 5 2% Crisis prevention, humanitarian relief and recovery 16 7% Energy and environment 28 13% Gender 2 1% Governance and human rights 37 17% HIV/AIDS 1 1% Local Governance and Microfinance 16 7% MDGs & Sustainable human development 9 4% Poverty and economic issues 28 13% Private sector development, micro-finance and trade 3 1% Public Relations, Communication and Information 2 1% Strategic partnerships and resource mobilisation 9 4% UN system coordination 18 + 39 SARCs 25% 224 100% UNDP JPO Service Centre - www.jposc.org 15

UNDP JPOs and SARCs Overall Breakdown by Region One JPO/SARC out of three is assigned to sub-saharan Africa, confirming the donors interest in supporting one of UNDP s key regions of intervention. The number of JPOs assigned to Headquarters locations has increased over the years, but it remains stable in relative terms along the years (between 20 and 25% of the total JPO/SARC population). Region Number of UNDP Percentage JPOs and SARCs Africa 71 32% Arab States 16 7% Asia-Pacific 43 19% Eastern Europe and the CIS 15 7% Headquarters 57 24% Latin America and Car. 22 11% 224 100% 250 Number of UNDP JPOs and SARCs 200 150 100 50 0 36 22 25 31 54 57 46 45 14 15 16 14 48 43 38 33 16 16 12 20 73 63 71 51 Jan. 08 Jan. 09 Jan. 10 Jan. 11 Latin America and Car. Headquarters Eastern Europe and the CIS Asia-Pacific Arab States Africa Note on the graphics: UNDP-UNIFEM JPOs were included in the above 2008, 2009 and 2010 figures. They have been taken out of the figures for January 2011, as UNIFEM is now part of UN Women, which is an Organization distinct to UNDP. UNDP JPO Service Centre - www.jposc.org 16

UNDP JPOs and SARCs Breakdown by Region: Africa Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 1 n/a 1 1,5% Belgium 3 n/a 3 4% Canada 1 n/a 1 1,5% Denmark 6 0 6 8% Finland 2 n/a 2 3% Germany 5 n/a 5 7% Italy 3 n/a 3 4% Japan 5 n/a 5 7% Luxembourg 2 n/a 2 3% Norway 5 n/a 5 7% Republic of Korea 1 n/a 1 1,5% Spain 11 12 23 32% Sweden 3 6 9 13% Switzerland 1 n/a 1 1,5% The Netherlands 4 n/a 4 6% 53 18 71 100% UNDP JPOs and SARCs Breakdown by Region: Arab States Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 2 n/a 2 12.5% Denmark 1 1 2 12.5% Finland 1 n/a 1 6% Italy 1 n/a 1 6% Japan 1 n/a 1 6% Luxembourg 1 n/a 1 6% Norway 1 n/a 1 6% Republic of Korea 1 n/a 1 6% Spain 4 1 5 31% The Netherlands 1 n/a 1 6% 14 2 16 100% UNDP JPO Service Centre - www.jposc.org 17

UNDP JPOs and SARCs Breakdown by Region: Asia-Pacific Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 2 n/a 2 5% Belgium 1 n/a 1 2% Denmark 2 2 4 9% Finland 1 n/a 1 2% France 1 n/a 1 2% Japan 9 n/a 9 21% Luxembourg 4 n/a 4 9% Norway 5 n/a 5 12% Republic of Korea 2 n/a 2 5% Spain 5 3 8 19% Sweden 1 2 3 7% The Netherlands 3 n/a 3 7% 36 7 43 100% UNDP JPOs and SARCs Breakdown by Region: Eastern Europe and the CIS Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Austria 2 n/a 2 13% Denmark 2 0 2 13% Finland 3 n/a 3 20% Italy 1 n/a 1 7% Japan 1 n/a 1 7% Spain 1 1 2 13% Sweden 2 1 3 20% Switzerland 1 n/a 1 7% 13 2 15 100% UNDP JPO Service Centre - www.jposc.org 18

UNDP JPOs and SARCs Breakdown by Region: Latin America and the Caribbean Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Canada 1 n/a 1 4.5% Denmark 1 1 2 9% Italy 1 n/a 1 4.5% Japan 1 n/a 1 4.5% Norway 1 n/a 1 4.5% Spain 7 7 14 64% Sweden 0 1 1 4.5% The Netherlands 1 n/a 1 4.5% 13 9 22 100% UNDP JPOs and SARCs Breakdown by Region: Headquarters Locations Donor UNDP & affiliated JPOs SARCs Total by Donor Percentage Belgium 5 n/a 5 9% Denmark 4 n/a 4 7% Finland 1 0 1 2% France 8 n/a 8 14% Germany 9 n/a 9 16% Italy 2 n/a 2 4% Japan 3 n/a 3 5% Luxembourg 3 n/a 3 5% Norway 3 n/a 3 5% Republic of Korea 1 n/a 1 2% Spain 13 1 14 25% Sweden 1 0 1 2% The Netherlands 3 n/a 3 3% 56 1 57 100% UNDP JPO Service Centre - www.jposc.org 19

UNDP JPOs Retention Rates Retention groups are defined as follows: Retained, current UN Staff groups former JPOs that still work in the UN System. Retained, former UN Staff groups former JPOs that worked for at least six months within the UN System after their JPO assignment but that currently have another professional activity or occupation. Non Retained JPOs groups former JPOs that did not work at all, or worked for less than six months, within the UN System after the completion of their JPO assignment. Over the last ten years, at least 46% of UNDP and affiliated JPOs continued working in the UN System after their JPO assignment; and at least 1 JPO out of 3 still works in the UN System. This figure is probably higher as it is not possible to keep a perfectly accurate carrier track of all separated JPOs. Current retention status (based on available information) total number of JPOs: JPO Year End current UN staff, females no longer UN staff, females not females not males current UN staff, males no longer UN staff, males 2001 10 10 35 20 11 7 93 2002 15 8 31 18 13 6 91 2003 11 7 17 13 14 9 71 2004 10 13 24 15 13 8 83 2005 17 8 28 20 17 5 95 2006 23 7 18 8 18 5 79 2007 8 3 32 18 5 3 69 2008 17 2 21 18 12 1 71 2009 16 1 28 12 8 0 65 2010 (temp.) 11 1 20 19 8 0 59 Total 138 60 254 119 44 161 776 total UNDP JPO Service Centre - www.jposc.org 20

Current retention status (based on available information) in percentage: JPO Year End current UN staff, females no longer UN staff, females not females not males current UN staff, males no longer UN staff, males 2001 11% 11% 38% 22% 12% 8% 93 2002 16% 9% 34% 20% 14% 7% 91 2003 15% 10% 24% 18% 20% 13% 71 2004 12% 16% 29% 18% 16% 10% 83 2005 18% 8% 29% 21% 18% 5% 95 2006 29% 9% 23% 10% 23% 6% 79 2007 12% 4% 46% 26% 7% 4% 69 2008 24% 3% 30% 25% 17% 1% 71 2009 25% 2% 43% 18% 12% 0% 65 2010 (temp.) 19% 2% 34% 32% 14% 0% 59 Total 18% 8% 33% 21% 15% 6% 776 total UNDP JPO Service Centre - www.jposc.org 21