REGULAR BOARD MEETING Closed Session Begins at 4:30 PM April 25, 2018-5:30 PM 31111 Greenspot Road, Highland, CA 92346 AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda RECESS INTO CLOSED SESSION CLOSED SESSION 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) One Potential Case 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 3. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. March 14, 2018 Regular Meeting Minutes b. March 28, 2018 Regular Meeting Minutes c. Financial Statements for March 2018 d. March 2018 Disbursements: Accounts payable disbursements for the period include check numbers 251899 through 252038, bank drafts, and ACH Payments in the amount of $4,198,446.94 and $350,255.92 for payroll. e. Approve Investment Report for Quarter Ended March 31, 2018 DISCUSSION AND POSSIBLE ACTION ITEMS 4. Review Update to Investment Policy 7.6 5. FY 2018-19 Program Goals and Objectives Workshop REPORTS 6. Board of Directors' Reports 7. General Manager/CEO Report 8. Legal Counsel Report 9. Board of Directors' Comments ADJOURN PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet
are available for public inspection in the District's office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District's website at www.eastvalley.org subject to staff's ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the aboveagendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting.
Draft pending approval EAST VALLEY WATER DISTRICT March 14, 2018 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: ABSENT: STAFF: LEGAL COUNSEL: GUEST(s): Directors: Carrillo, Coats, Goodrich, Morales, Smith None John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Gerber, Senior Administrative Assistant Marty Cihigoyenetche Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Smith) that the March 14, 2018 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Section 54957 to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Director Goodrich led the flag salute. ROLL CALL PRESENT: ABSENT: Directors: Carrillo, Coats, Morales, Smith None 1 Minutes 03/14/2018 smg
ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: Legal Counsel stated that the General Manger/CEO s performance evaluation was discussed in closed session with no reportable action taken; and discussion regarding the General Manager/CEO s performance award will be deferred until agenda item #8. PUBLIC COMMENTS Chairman Carrillo declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. APPROVE THE JANUARY 10, 2018 REGULAR BOARD MEETING MINUTES M/S/C (Smith-Coats) that the Board approve the January 10, 2018 regular board meeting minutes as submitted. APPROVE THE JANUARY 16, 2018 SPECIAL BOARD MEETING MINUTES M/S/C (Smith-Coats) that the Board approve the January 16, 2018 special board meeting minutes as submitted. APPROVE THE JANUARY 24, 2018 REGULAR BOARD MEETING MINUTES M/S/C (Smith-Coats) that the Board approve the January 24, 2018 regular board meeting minutes as submitted. DIRECTORS FEES AND EXPENSES FOR FEBRUARY 2018 M/S/C (Smith-Coats) that the Board approve the Directors fees and expenses for February 2018 as submitted. CONSIDER AGREEMENT WITH FERGUSON ENTERPRISES, INC. dba EQUARIUS TO COMPLETE AUTOMATED METERING INFRASTRUCTURE PHASE II The Director of Engineering and Operations gave a brief update on the Automated Metering Infrastructure Project; he provided a map that outlined both Phase I and Phase II of the Project; he stated that Phase I is complete; that the funding for Phase II was approved at the November 2017 meeting and staff is requesting that the Board authorize the General Manager/CEO to execute the agreement with Ferguson Enterprises, Inc. dba Equarius in order to begin Phase II of the Project. M/S/C (Coats-Goodrich) that the Board authorize the General Manager/CEO to enter into an agreement with Ferguson Enterprises, Inc. dba Equarius in the amount of $520,000, to complete the District s Automated Metering Infrastructure (AMI) Phase II. 2 Minutes 03/14/2018 smg
ADOPT RESOLUTION 2018.06 AUTHORIZING THE RECORDATION OF EASEMENTS FOR PUMALO CASA The Director of Engineering and Operations provided information regarding the Pumalo Casa Project; he stated that there are 12 single family residences; each set of three homes is served by a single meter. He stated that staff is requesting the Board accept easements in order to allow each resident their own utility account and monthly water budget; and that property owners have already authorized these utility easements to the District. The Director of Engineering and Operations thanked Mr. Tompkins, Ms. Kelly Malloy, Ms. Crystal Hess, Public Affairs and Engineering staff for their work on the project. M/S/C (Goodrich-Coats) that the Board accept the easements for Pumalo Casa and adopt Resolution 2018.06. ADOPT RESOLUTION 2018.07 FOURTH STREET SEWER MAIN REHABILITATION NOTICE OF COMPLETION The Director of Engineering and Operations provided a demonstration on how the resin/fiberglass was used to rehabilitate the Fourth Street sewer main, known as curedin-place pipe (CIPP). He also stated that the lifespan of the material, once placed in the pipeline, is 25 years, but in his experience, has seen it last up to 50 years. M/S/C (Coats-Goodrich) that the Board adopt Resolution 2018.07. APPROVAL OF ADMINISTRATIVE POLICIES The District Clerk provided information regarding the Special District Leadership Foundation s (SDLF) District Transparency Certificate of Excellence ; she stated that as part of the District s commitment to public transparency, fiscal management and good governance, the Board would like to submit an application for the certificate; the Public Records Request Policy and the Brown Act Open Meeting Policy are necessary requirements to complete the application and requests the Board approve the two policies. M/S/C (Morales-Smith) that the Board adopt approve the Public Records Act Policy and the Brown Act Open Meeting Policy as submitted. GENERAL MANAGER/CEO COMPENSATION Legal Counsel announced that the General Manager/CEO s performance evaluation was discussed in closed session and the matter before the Board is to make a determination with respect to the performance award of his contract; and that it be based on completion of his goals and objectives. Director Morales stated that the General Manager/CEO exceeded his goals and objectives to the best of his ability and recommends that the Board approve the full 10% performance award. 3 Minutes 03/14/2018 smg
Director Coats, Director Goodrich and Vice Chairman Smith concurred with Director Morales comment. Chairman Carrillo commented that the General Manager/CEO reshaped the culture of the District. M/S/C (Morales-Coats) that the Board approve the General Manager/CEO s 10% pay for performance award in the amount of $26,790.30. APPROVAL OF GENERAL MANAGER/CEO S 2018/19 GOALS AND OBJECTIVES The General Manager/CEO requested that the Board consider his proposed goals and objectives for 2018/19; he thanked the Board for their confidence in him and their support; he stated that once the goals and objectives are approved, they will filter down throughout the organization. The General Manager/CEO read his proposed goals and objectives to the Board. Vice Chairman Smith stated that he appreciates the inclusiveness of the Board in preparing the General Manager/CEO s goals and objectives. Chairman Carrillo thanked the General Manager/CEO and staff for their time and effort in coordinating the proposed goals and objectives. He stated that the goals are aggressive and he is pleased that there are long and short-term goals included. Director Goodrich agreed with Chairman Carrillo that the goals are aggressive. Director Morales stated that it would be monumental if the General Manager/CEO achieves all of his goals and objectives for the upcoming year. M/S/C (Coats-Goodrich) that the Board approve the 2018/19 General Manager/CEO s Goals and Objectives as submitted. BOARD OF DIRECTORS REPORTS Director Coats reported on the following: on March 6 he attended the San Bernardino Valley Municipal Water District meeting where they approved the amendment to the Framework Agreement; and on March 13 he attended the City of San Bernardino Water Board meeting where he gave a presentation to the board to encourage them to participate in the Advisory Commission on Water Policy. Director Goodrich: No reports at this time. Director Morales reported on the following: on March 5 he attended the County Supervisor s 3 rd District Community Update; on March 7 he attended the City of San Bernardino Council meeting; on March 13 he attended the City of San Bernardino Board of Water Commissioners meeting; and on March 9 he met with the General Manager/CEO for an update on ongoing projects. 4 Minutes 03/14/2018 smg
Vice Chairman Smith reported on the following: on March 2 he attended the Legislative and Public Outreach Committee meeting where he received an update on District business; on March 13 and 14 he attended the Association of California Water Agencies (ACWA) Legislative Symposium. Chairman Carrillo reported on the following: on March 1 he attended the Historical Community Partnership Committee meeting; on March 2 he attended the Legislative and Public Outreach Committee meeting; on March 5 he attended Supervisor Ramos Coffee with the Community meeting; and on March 13 he attended the annual San Bernardino County event: State of the County. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported that on March 14 he attended the San Bernardino Valley Water Conservation District Board meeting where they approved a letter of support for the Sterling Natural Resource Center; on March 15 he will be holding a third meeting with local constituents to discuss community partnerships; and on March 15 the Leadership Academy will be presenting their projects to the executive team. The General Manager/CEO informed the Board that on March 13, a large fiber optic line maintained by Frontier Communications was severed causing impacts to the District and surrounding areas for many hours. He stated that the Information Technology department will be installing a failover internet service to prevent future interruptions, and he apologized for any inconvenience this may have caused to our customers. The General Manager/CEO informed the Board of upcoming meetings and events: March 26, 2018 @ 2:30 p.m. Engineering & Operations Committee meeting April 3 @ 2:00 p.m. North Fork Water Company Annual Meeting Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS COMMENTS Director Coats made the following statement: Help ensure your water future by supporting the Sterling Natural Resource Center. Vice Chairman Smith thanked Ms. Malloy for her assistance with the legislative process while in Sacramento. Chairman Carrillo thanked everyone for attending the board meeting. Information only. 5 Minutes 03/14/2018 smg
ADJOURN The meeting adjourned at 6:44 p.m. Chris Carrillo, Board President John Mura, Secretary 6 Minutes 03/14/2018 smg
Draft pending approval EAST VALLEY WATER DISTRICT March 28, 2018 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Mr. Mura led the flag salute. PRESENT: ABSENT: STAFF: LEGAL COUNSEL: GUEST(s): Directors: Carrillo, Coats, Goodrich, Morales, Smith Director: None John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Kelly Malloy, Director of Strategic Services; Justine Hendricksen, District Clerk; Shayla Gerber, Senior Administrative Assistant Jean Cihigoyenetche Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Morales) that the March 28, 2018 agenda be approved as submitted. APPROVE THE FEBRUARY 14, 2018 REGULAR BOARD MEETING MINUTES M/S/C (Coats-Smith) that the Board approve the February 14, 2018 regular board meeting minutes as submitted. DISBURSEMENTS M/S/C (Coats-Smith) that the General Fund Disbursements #251743 through #251898 which were distributed during the period of February 1, 2018 through February 28, 2018, bank drafts, and ACH Payments in the amount of $2,180,251.03 and 1 Minutes 03/28/2018 smg
$342,863.51 for payroll and benefit contributions, totaling $2,523,114.54 be approved. APPROVE THE FINANCIAL STATEMENTS FOR FEBRUARY 2018 M/S/C (Coats-Smith) that the Board approve the financial statements for February 2018 as submitted. OUTREACH UPDATE The Director of Strategic Services reviewed community outreach efforts for both internal and external programs; the items she covered included: the use of social media, the change in number of followers month-to-month, examples of posts and advertising, and mailers included in customer billing. Information only. COMMUNITY ADVISORY COMMISSION APPOINTMENTS The Director of Strategic Services gave a brief overview of the formation of the Community Advisory Commission, and stated that the Commissioners are selected for two-year terms, which are set for expiration this year. Additionally, there are currently three vacancies on the Commission. She also stated that in 2017, the District released a request for applicants to fill the vacancies and established an interest list. Staff met with applicants, and provided them with an overview of the Commission s roles and responsibilities; and as a result of the process, staff recommends the following individuals be appointed to the Community Advisory Commission: Dr. Pamela Miller (Current Commissioner) Mr. Jeran Jaurique (Current Commissioner) Mr. Steven Dondalski Mr. Vincent Laster Mr. Fred Yauger Director Goodrich expressed his appreciation of the District and said that it has been a great experience serving on the Commission. M/S/C (Coats-Smith) that the Board appoint the following five members to the Community Advisory Commission: Dr. Pamela Miller Mr. Jeran Jaurique Mr. Steven Dondalski Mr. Vincent Laster Mr. Fred Yauger 2 Minutes 03/28/2018 smg
LEGISLATIVE ADVOCACY SERVICES The Director of Strategic Services provided information regarding a change in the District s legislative advocacy service agreement; she stated that due to an amicable separation with between Mr. David Quintana and the current legislative service provider for the District: Gonzalez, Quintana, Hunter & Cruz, LLC (GQHC), Mr. Quintana created the Quintana Cruz Company; that during the separation process each partner retained their own clients; and as a result, staff is requesting authorization for the General Manager/CEO to execute a service agreement to replace GQHC with The Quintana Cruz Company through the current term of November 2018. The General Manager/CEO stated that this was a name change only and services provided to the District would not impacted. M/S/C (Goodrich-Morales) that the Board authorize the General Manager/CEO to execute the service agreement with The Quintana Cruz Company for legislative advocacy services. BOARD OF DIRECTORS REPORTS Director Coats reported on the following: on March 15 he attended the Community Advisory on Water Policy meeting where they discussed updates on the groundwater council and the site s reservoir project; on March 19 he attended the Association of San Bernardino County Special District s meeting; on March 20 he attended the San Bernardino Valley Municipal Water District meeting; and on March 27 he attended the City of San Bernardino Board of Water Commissioners meeting. Director Goodrich reported that on March 27 he met with the General Manager/CEO to review District affairs. Director Morales reported that on March 26 participated in the Association of California Water Agencies Region 9 teleconference. Vice Chairman Smith reported on the following: on March 24 he attended the Citrus Harvest Festival in Highland; and on March 27 he attended the Highland Chamber of Commerce meeting where Supervisor Ramos gave a State of the County address. Chairman Carrillo reported on the following: on March 15 he attended the Historical Community Partnership meeting; and on March 19 he attended the Association of San Bernardino County Special District s meeting. Information only. 3 Minutes 03/28/2018 smg
GENERAL MANAGER/CEO REPORT The General Manager/CEO reported that on March 27 the City of Highland authorized a letter of support for the Sterling Natural Resource Center; and on March 24 the District participated in the Citrus Harvest Festival of Highland. He stated that on March 29 he will be holding the fourth meeting with local constituents to discuss community partnership; and April 4 he will be attending the 2x2x2 meeting at San Bernardino Valley Municipal Water District to discuss the Sterling Natural Resource Center. The General Manager/CEO informed the Board of upcoming meetings and events: April 3 @ 2:00 p.m. North Fork Water Company Annual Shareholders meeting April 5 @ 11:30 a.m. Employee Events Association Subs for Sneaks shoe drive and luncheon in support of Hunt Elementary School Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS COMMENTS Director Coats made the following statement: Help ensure your water future by supporting the Sterling Natural Resource Center. Chairman Carrillo thanked everyone for attending the meeting. Information only. ADJOURN The meeting adjourned at 6:04 p.m. John Mura, Secretary Chris Carrillo, Board President 4 Minutes 03/28/2018 smg
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #3.c. Meeting Date: April 25, 2018 Consent Item Subject: Financial Statements for March 2018 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached financial statements as of, and for the period ended, March 31, 2018. BACKGROUND / ANALYSIS: Included herewith for the Board s review is a summary of East Valley Water District s financial results, as of March 31, 2018. AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS: Recommended by: John Mura General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Officer FISCAL IMPACT There is no fiscal impact associated with this agenda item.
Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description March 2018 Financial Statement Monthly Review March 2018 Financial Statements Respectfully submitted: Brian Tompkins Chief Financial Officer Type Backup Material Backup Material
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 The following is a highlight summary of the District s financial results as of March 31, 2018. Please note all values presented are in millions. Statement of Net Position Total assets at March 31, 2018 are $191.53 million. CLASSIFICATION WATER WASTEWATER DISTRICT TOTAL Cash and Investments $ 18.34 $ 5.64 $ 23.98 Utility Plant, Net 109.70 19.79 129.49 Other Assets 26.46 11.60 38.06 Current Liabilities 4.85 0.27 5.12 Long Term Liabilities 53.37 6.98 60.35 Beginning Net Position 87.55 28.61 116.16 Change in Equity 8.74 1.18 9.92 Total Net Position $ 96.29 $ 29.79 $ 126.08 Below is a summary of the District s net position as of March 31, 2018. page 1
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 Cash and Investments are $23.98 million for the month of March, an increase of $0.24 million from the prior month. $30 CASH & INVESTMENTS $25 $20 Millions $15 $10 $5 $0 Restricted Unrestricted Comparing current assets to current liabilities, the District has a current ratio at March 31, 2018 of 4.41 to 1, with 2 to 1 being an indication of sound financial condition. page 2
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 Statement of Revenues & Expenses Operating results are presented in three ways in the attached financial statements for the period ending March 31, 2018. First is a one-page summary with monthly and year-to-date totals for revenue and expenses, presented by Expense Category. Second is a one-page summary with monthly and year-to-date totals for revenues and Expense by Program. Third is a Budget-to-Actual presentation of program expense detail. Total Revenues & Expenses through March 31, 2018 are summarized below (in millions): WATER WASTEWATER DISTRICT TOTAL Revenue $ 20.78 $ 10.10 $ 30.88 Expense 12.04 8.92 20.96 Water Sales for the month ending March 31, 2018 were $1.16 million or $393K over staff projections for the month and $1.36 million over projections year-to-date. $2.5 Water Sales by Tier $2.0 Millions $1.5 $1.0 $0.5 $- Tier 1 Tier 2 Tier 3 FY 2017-18 Projection page 3
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 Water Sales by Customer Class The table below shows the District s water sales for the month of March 2018 by customer class. All customer classes exceed projections for the month, but Residential and Irrigation represent 73% or $289K of the total change. CUSTOMER CLASS ACTUAL PROJECTION $ CHANGE % CHANGE Residential $ 612,815 $ 444,000 $ 168,815 38% Multi-Family 272,260 210,000 62,260 30% Commercial 120,296 78,000 42,296 54% Irrigation 155,826 36,000 119,826 333% Total $ 1,161,197 $ 768,000 $ 393,197 51% The following table displays customer class by tier for the month of March 2018. Customer classes noted in bold text represent the top five largest variances over staff projections. CUSTOMER CLASS TIER ACTUAL PROJECTION $ CHANGE % CHANGE Residential Tier 1 $ 340,956 $ 297,000 $ 43,956 15% Residential Tier 2 159,027 86,000 73,027 85% Residential Tier 3 112,832 61,000 51,832 85% Multi-Family Tier 1 155,095 135,000 20,095 15% Multi-Family Tier 2 62,076 31,000 31,076 100% Multi-Family Tier 3 55,089 44,000 11,089 25% Commercial Tier 1 59,524 56,000 3,524 6% Commercial Tier 2 7,596 8,000 (404) -5% Commercial Tier 3 53,176 14,000 39,176 280% Irrigation Tier 2 75,984 25,000 50,984 204% Irrigation Tier 3 79,842 11,000 68,842 626% Total $ 1,161,197 $ 768,000 $ 393,197 51% page 4
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 The chart below is a comparative illustration of current Water Revenue compared to last year s Water Revenue. As noted in the graph Water Sales and Meter Charges experienced a significant increase over last year, as customers consumed 99.76 million gallons of water (133K HCF) more than March of 2017. $2.5 Comparative Monthly Water Revenue (Water Sales & Meter Charge) Total - $1,500,768 Total - $1,908,068 $2.0 Millions $1.5 $1.0 $0.5 $- 3/31/2017 3/31/2018 Meter Tier 1 Tier 2 Tier 3 page 5
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 Water Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Water Fund operating cost centers for FY 2016-17 and FY 2017-18. page 6
FINANCIAL STATEMENTS MONTHLY REVIEW MARCH 31, 2018 Wastewater Fund Activities by Cost Center The graph below provides a year-to-date comparison of the Wastewater Fund operating cost centers for FY 2016-17 and FY 2017-18. The largest increases are in Treatment and T & D. Treatment increased $0.49 million compared to last year due to the new Wastewater Treatment rate increases imposed by the City of San Bernardino effective July 1, 2017. T & D increased 45% compared to last year primarily due to a contract for spraying an insecticide for roach control for the District s manholes from Palm East between the north and south limits of the District, and the other increases were a combination of salary and benefits. All noted increases were anticipated and adopted in the FY 2017-18 Operating Budget. page 7
Combining Schedule of Net Position As of March 31, 2018 Unaudited WATER WASTEWATER DISTRICT TOTAL Assets: Current Assets: 01 Cash and Cash Equivalents $ 9,552,628.67 $ 2,798,396.99 $ 12,351,025.66 02 Investments 3,442,485.94 1,883,867.48 5,326,353.42 03 Accounts Receivable, Net 3,690,908.56 257,451.65 3,948,360.21 04 Interest Receivable 5,951.06 3,377.19 9,328.25 14*05 Other Receivables 420,595.41-420,595.41 06 Due from other Governments 115,675.21-115,675.21 08 Inventory 283,228.67 6,721.16 289,949.83 09 Prepaid Expenses 81,610.05 18,662.53 100,272.58 Total Current Assets: 17,593,083.57 4,968,477.00 22,561,560.57 Non-Current Assets: 10 Restricted Cash and Cash Equivalents 5,348,574.55 959,389.27 6,307,963.82 11 Capital Assets not being Depreciated 19,347,238.55 10,640,480.80 29,987,719.35 13 Capital Assets, Net 109,702,109.93 19,792,652.93 129,494,762.86 Total Non-Current Assets: 134,397,923.03 31,392,523.00 165,790,446.03 Total Assets: 151,991,006.60 36,361,000.00 188,352,006.60 Deferred Outflow Of Resources 24* Deferred Charge on Refunding 138,481.81-138,481.81 25 Deferred Outflows - Pensions 2,374,775.29 669,809.71 3,044,585.00 Total Assets and Deferred Outflows of Resources: 154,504,263.70 37,030,809.71 191,535,073.41 Current Liabilities: 22 Accounts Payable and Accrued Expenses 746,826.82 29,991.33 776,818.15 23 Accrued Payroll and Benefits (7,416.27) - (7,416.27) 15 Customer Service Deposits 1,593,711.80-1,593,711.80 16 Construction Advances and Retentions 106,000.00 3,500.00 109,500.00 17 Accrued Interest Payable 414,532.39 54,931.25 469,463.64 18 Current Portion of Compensated Absences 262,722.88 60,915.12 323,638.00 19 Current Portion of Long-Term Debt 1,735,128.45 117,958.00 1,853,086.45 Total Current Liabilities: 4,851,506.07 267,295.70 5,118,801.77 Non-Current Liabilities: 20 Compensated Absences, less current portion (57,768.28) (32,875.98) (90,644.26) 28 Net Pension Liability 7,819,274.72 2,205,437.28 10,024,712.00 21 Long Term Debt, Less Current Portion 45,202,162.78 4,635,698.29 49,837,861.07 27 Other Liabilities 812.95 54,814.56 55,627.51 Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 405,103.37 114,260.63 519,364.00 Total Non-Current and Deferred Inflows of Resources: 53,369,585.54 6,977,334.78 60,346,920.32 Total Liabilities and Deferred Inflows of Resources: 58,221,091.61 7,244,630.48 65,465,722.09 Equity: 31 Equity 87,545,567.50 28,606,562.74 116,152,130.24 Total Total Beginning Equity: 87,545,567.50 28,606,562.74 116,152,130.24 Tot Total Revenue 20,781,822.61 10,099,338.49 30,881,161.10 Tot Total Expense 12,044,218.02 8,919,722.00 20,963,940.02 Revenues Over/Under Expenses 8,737,604.59 1,179,616.49 9,917,221.08 Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 96,283,172.09 29,786,179.23 126,069,351.32 $ 154,504,263.70 $ 37,030,809.71 $ 191,535,073.41 Page 1 of 8
Revenue and Expense Budget-to-Actual by Category Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales $ 1,161,197.21 $ 13,147,877.00 $ 15,000,000.00 $ - $ - $ - $ 15,000,000.00 $ 1,852,123.00 42 Meter Charges 746,770.82 6,711,196.09 8,845,000.00 - - - 8,845,000.00 2,133,803.91 43 Penalties 42,940.48 456,967.95 445,500.00 2,542.97 32,731.77 40,000.00 485,500.00 (4,199.72) 44 Wastewater System Charges - - - 387,361.56 3,502,821.24 4,545,000.00 4,545,000.00 1,042,178.76 45 Wastewater Treatment Charges - - - 701,410.23 6,519,980.68 7,900,000.00 7,900,000.00 1,380,019.32 46 Other Operating Revenue 45,744.52 298,523.63 131,500.00 4,075.00 9,100.00 70,000.00 201,500.00 (106,123.63) 47 Non Operating Revenue 5,506.87 167,257.94 125,000.00 299.29 34,704.80 22,000.00 147,000.00 (54,962.74) 48 Gain or Loss on Disposition - - - - - - - - 56 Benefits - - - - - - - - 68 Depreciation - - - - - - - - Revenue Total: 2,002,159.90 20,781,822.61 24,547,000.00 1,095,689.05 10,099,338.49 12,577,000.00 37,124,000.00 6,242,838.90 - - - - - Expense by Category 51 Labor 354,580.47 3,125,026.94 4,791,000.00 105,203.06 906,723.93 1,422,000.00 6,213,000.00 2,181,249.13 56 Benefits 620,225.13 2,156,439.39 2,722,500.00 32,932.76 467,992.61 662,500.00 3,385,000.00 760,568.00 63 Contract Services 318,744.08 2,367,983.76 3,723,100.00 806,394.51 7,080,330.93 8,909,900.00 12,633,000.00 3,184,685.31 65 Professional Development 11,407.39 128,451.18 270,300.00 2,226.00 48,338.33 103,700.00 374,000.00 197,210.49 53 Overtime 16,647.65 200,469.83 252,600.00 1,048.35 42,189.02 51,400.00 304,000.00 61,341.15 62 Materials and Supplies 86,259.67 732,377.74 1,120,200.00 7,138.14 81,787.11 121,800.00 1,242,000.00 427,835.15 64 Utilities 152,660.35 1,596,294.53 2,353,800.00 10,346.59 88,743.90 182,200.00 2,536,000.00 850,961.57 52 Temporary Labor - 1,814.40 10,500.00-777.60 4,500.00 15,000.00 12,408.00 67 Other 5,365.16 211,006.56 260,000.00 2,299.37 88,656.07 111,000.00 371,000.00 71,337.37 54 Standby 2,020.00 23,066.59 38,000.00 360.00 4,320.00 2,000.00 40,000.00 12,613.41 61 Water Supply - 605,275.43 801,000.00 - - - 801,000.00 195,724.57 71 -Debt Service - 2,970,140.67 4,002,000.00-204,862.50 313,000.00 4,315,000.00 1,139,996.83 81 -Capital Improvement 699.84 307,508.12 3,525,000.00 29,260.00 826,778.42 1,140,000.00 4,665,000.00 3,530,713.46 82 -Capital Outlay 83,310.74 210,331.29 480,000.00-37,999.20 131,000.00 611,000.00 362,669.51 83 -Accounting Income Add back - (2,591,968.41) - (29,260.00) (959,777.62) - - 3,551,746.03 Expense Total: 1,651,920.48 12,044,218.02 24,350,000.00 967,948.78 8,919,722.00 13,155,000.00 37,505,000.00 16,541,059.98 Total Surplus (Deficit): $ 350,239.42 $ 8,737,604.59 $ - $ 127,740.27 $ 1,179,616.49 $ - $ - $ - Page 2 of 8
Revenue and Expense Budget-to-Actual by Program Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales $ 1,161,197.21 $ 13,147,877.00 $ 15,000,000.00 $ - $ - $ - $ 15,000,000.00 $ 1,852,123.00 42 Meter Charges 746,770.82 6,711,196.09 8,845,000.00 - - - 8,845,000.00 2,133,803.91 43 Penalties 42,940.48 456,967.95 445,500.00 2,542.97 32,731.77 40,000.00 485,500.00 (4,199.72) 44 Wastewater System Charges - - - 387,361.56 3,502,821.24 4,545,000.00 4,545,000.00 1,042,178.76 45 Wastewater Treatment Charges - - - 701,410.23 6,519,980.68 7,900,000.00 7,900,000.00 1,380,019.32 46 Other Operating Revenue 45,744.52 298,523.63 131,500.00 4,075.00 9,100.00 70,000.00 201,500.00 (106,123.63) 47 Non Operating Revenue 5,506.87 167,257.94 125,000.00 299.29 34,704.80 22,000.00 147,000.00 (54,962.74) Revenue Total: 2,002,159.90 20,781,822.61 24,547,000.00 1,095,689.05 10,099,338.49 12,577,000.00 37,124,000.00 6,242,838.90 Progra 1000 - Board of Directors 17,370.63 69,811.99 160,300.00 5,238.29 29,309.99 68,700.00 229,000.00 129,878.02 Progra 2000 - General Administration 139,886.59 788,233.66 975,200.00 31,923.37 296,876.76 391,800.00 1,367,000.00 281,889.58 Progra 2100 - Human Resources 44,821.50 440,437.48 631,000.00 9,925.25 178,981.50 261,000.00 892,000.00 272,581.02 Progra 2200 - Public Affairs 59,077.20 257,240.53 456,000.00 31,668.75 225,022.83 434,000.00 890,000.00 407,736.64 Progra 2300 - Conservation 45,048.67 276,854.47 575,000.00 - - - 575,000.00 298,145.53 Progra 3000 - Finance 112,648.05 606,401.48 900,200.00 18,879.92 229,066.30 355,800.00 1,256,000.00 420,532.22 Progra 3200 - Information Technology 43,231.01 414,416.24 682,100.00 15,218.91 174,297.35 288,900.00 971,000.00 382,286.41 Progra 3300 - Customer Service 130,090.57 926,038.07 1,390,100.00 25,922.98 289,892.81 420,900.00 1,811,000.00 595,069.12 Progra 3400 - Meter Service 24,676.11 258,537.04 407,000.00 - - - 407,000.00 148,462.96 Progra 4000 - Engineering 175,528.05 687,194.59 1,127,900.00 27,105.80 227,763.33 458,100.00 1,586,000.00 671,042.08 Progra 5000 - Water Production 255,196.82 2,955,103.55 4,139,000.00 - - - 4,139,000.00 1,183,896.45 Progra 5100 - Water Treatment 109,198.43 677,347.94 1,061,000.00 - - - 1,061,000.00 383,652.06 Progra 5200 - Water Quality 36,921.77 269,630.21 425,000.00 - - - 425,000.00 155,369.79 Progra 6000 - Field Maintenance Administration 37,484.85 216,257.15 224,000.00 1,893.53 25,767.61 22,000.00 246,000.00 3,975.24 Progra 6100 - Water Maintenance 217,405.47 1,489,754.31 2,044,000.00 - - - 2,044,000.00 554,245.69 Progra 6200 - Wastewater Maintenance - - - 781,879.76 6,963,247.55 8,625,000.00 8,625,000.00 1,661,752.45 Progra 7000 - Facilities Maintenance 70,124.61 470,168.15 635,800.00 13,699.99 108,097.18 190,200.00 826,000.00 247,734.67 Progra 7100 - Fleet Maintenance 54,347.51 344,779.49 509,400.00 4,592.23 61,536.29 54,600.00 564,000.00 157,684.22 Progra 8000 - Capital 84,010.58 896,011.67 8,007,000.00-109,862.50 1,584,000.00 9,591,000.00 5,033,379.80 Total Surplus (Deficit): $ 345,091.48 $ 8,737,604.59 $ - $ 127,740.27 $ 1,179,616.49 $ - $ - $ - Page 3 of 8
Program Expense Detail Budget-to-Actual Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales $ 1,161,197.21 $ 13,147,877.00 $ 15,000,000.00 $ - $ - $ - $ 15,000,000.00 $ 1,852,123.00 42 Meter Charges 746,770.82 6,711,196.09 8,845,000.00 - - - 8,845,000.00 2,133,803.91 43 Penalties 42,940.48 456,967.95 445,500.00 2,542.97 32,731.77 40,000.00 485,500.00 (4,199.72) 44 Wastewater System Charges - - - 387,361.56 3,502,821.24 4,545,000.00 4,545,000.00 1,042,178.76 45 Wastewater Treatment Charges - - - 701,410.23 6,519,980.68 7,900,000.00 7,900,000.00 1,380,019.32 46 Other Operating Revenue 45,744.52 298,523.63 131,500.00 4,075.00 9,100.00 70,000.00 201,500.00 (106,123.63) 47 Non Operating Revenue 5,506.87 167,257.94 125,000.00 299.29 34,704.80 22,000.00 147,000.00 (54,962.74) 48 Gain or Loss on Disposition - - - - - - - - 56 Benefits - - - - - - - - 68 Depreciation - - - - - - - Revenue Total: 2,002,159.90 20,781,822.61 24,547,000.00 1,095,689.05 10,099,338.49 12,577,000.00 37,124,000.00 6,242,838.90 Program: 1000 - Board of Directors - - - 51 Labor $ 3,920.00 $ 41,527.50 $ 73,500.00 $ 1,680.00 $ 17,797.50 $ 31,500.00 $ 105,000.00 $ 45,675.00 56 Benefits 2,483.76 15,649.22 39,900.00 1,064.46 6,703.40 17,100.00 57,000.00 34,647.38 62 Materials and Supplies 102.06 558.08 700.00 43.74 239.18 300.00 1,000.00 202.74 63 Contract Services 5,250.00 5,488.80 7,700.00 2,250.00 2,352.35 3,300.00 11,000.00 3,158.85 65 Professional Development 466.87 6,588.39 38,500.00 200.09 2,217.56 16,500.00 55,000.00 46,194.05 Program: 1000 - Board of Directors Total: 12,222.69 69,811.99 160,300.00 5,238.29 29,309.99 68,700.00 229,000.00 129,878.02 Program: 2000 - General Administration - - - 51 Labor 39,791.28 229,733.79 343,700.00 17,053.43 98,382.39 147,300.00 491,000.00 162,883.82 53 Overtime 214.21 1,274.73-91.81 546.34 - - (1,821.07) 56 Benefits 71,797.43 192,218.32 232,500.00 2,742.25 40,896.29 73,500.00 306,000.00 72,885.39 62 Materials and Supplies 684.31 2,074.88 5,600.00 293.29 889.28 2,400.00 8,000.00 5,035.84 63 Contract Services 26,365.50 310,641.04 312,900.00 11,299.50 133,714.76 134,100.00 447,000.00 2,644.20 64 Utilities 192.10 1,647.93 2,100.00 82.33 743.54 900.00 3,000.00 608.53 65 Professional Development 841.76 50,642.97 78,400.00 360.76 21,704.16 33,600.00 112,000.00 39,652.87 Program: 2000 - General Administration Total: 139,886.59 788,233.66 975,200.00 31,923.37 296,876.76 391,800.00 1,367,000.00 281,889.58 Program: 2100 - Human Resources - - - - 51 Labor 10,801.27 100,096.31 147,700.00 4,629.13 42,898.47 63,300.00 211,000.00 68,005.22 52 Temporary Labor - 1,814.40 8,400.00-777.60 3,600.00 12,000.00 9,408.00 53 Overtime - 781.42 2,100.00-334.89 900.00 3,000.00 1,883.69 56 Benefits 25,220.67 75,091.54 92,000.00 1,524.86 22,404.67 30,000.00 122,000.00 24,503.79 62 Materials and Supplies 161.66 1,287.04 14,000.00 69.29 551.59 6,000.00 20,000.00 18,161.37 63 Contract Services 3,136.63 37,140.73 79,800.00 1,344.27 15,917.47 34,200.00 114,000.00 60,941.80 64 Utilities 38.61 312.01 700.00 16.54 133.67 300.00 1,000.00 554.32 65 Professional Development 97.50 17,040.26 27,300.00 41.79 7,302.97 11,700.00 39,000.00 14,656.77 67 Other 5,365.16 206,873.77 259,000.00 2,299.37 88,660.17 111,000.00 370,000.00 74,466.06 Program: 2100 - Human Resources Total: 44,821.50 440,437.48 631,000.00 9,925.25 178,981.50 261,000.00 892,000.00 272,581.02 Page 4 of 8
Program Expense Detail Budget-to-Actual Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: 2200 - Public Affairs - - - - 51 Labor 14,973.60 110,363.32 189,000.00 11,893.60 106,399.39 189,000.00 378,000.00 161,237.29 52 Temporary Labor - - - - - - - - 53 Overtime 83.19 2,117.75 3,500.00 83.19 2,117.65 3,500.00 7,000.00 2,764.60 56 Benefits 24,970.51 67,861.01 91,000.00 2,822.07 45,234.94 69,000.00 160,000.00 46,904.05 62 Materials and Supplies 3,149.28 9,396.65 38,500.00 2,548.12 9,406.76 38,500.00 77,000.00 58,196.59 63 Contract Services 12,202.83 55,329.14 103,000.00 10,623.97 49,916.44 103,000.00 206,000.00 100,754.42 64 Utilities 2,802.49 6,279.05 17,500.00 2,802.50 6,279.02 17,500.00 35,000.00 22,441.93 65 Professional Development 895.30 5,893.61 13,500.00 895.30 5,668.63 13,500.00 27,000.00 15,437.76 Program: 2200 - Public Affairs Total: 59,077.20 257,240.53 456,000.00 31,668.75 225,022.83 434,000.00 890,000.00 407,736.64 Program: 2300 - Conservation - - - - 51 Labor 11,711.19 75,045.25 98,000.00 - - - 98,000.00 22,954.75 52 Temporary Labor - - - - - - - - 53 Overtime - - 8,000.00 - - - 8,000.00 8,000.00 56 Benefits 2,362.01 31,172.96 32,000.00 - - - 32,000.00 827.04 62 Materials and Supplies 24,458.85 109,181.27 223,000.00 - - - 223,000.00 113,818.73 63 Contract Services 6,463.55 58,883.12 187,000.00 - - - 187,000.00 128,116.88 64 Utilities 53.07 560.87 21,000.00 - - - 21,000.00 20,439.13 65 Professional Development - 2,011.00 6,000.00 - - - 6,000.00 3,989.00 Program: 2300 - Conservation Total: 45,048.67 276,854.47 575,000.00 - - - 575,000.00 298,145.53 Program: 3000 - Finance - - - - 51 Labor 31,458.12 306,521.13 478,100.00 13,481.91 131,185.14 204,900.00 683,000.00 245,293.73 52 Temporary Labor - - - - - - - - 53 Overtime 395.88 2,344.97 7,000.00 169.66 1,004.95 3,000.00 10,000.00 6,650.08 56 Benefits 79,230.91 213,985.83 269,900.00 4,509.78 62,161.17 86,100.00 356,000.00 79,853.00 62 Materials and Supplies 64.39 3,091.82 7,700.00 27.59 1,325.07 3,300.00 11,000.00 6,583.11 63 Contract Services 739.40 70,146.72 116,200.00 365.54 29,258.53 49,800.00 166,000.00 66,594.75 64 Utilities 96.56 1,134.86 2,800.00 41.39 486.36 1,200.00 4,000.00 2,378.78 65 Professional Development 662.79 8,505.15 17,500.00 284.05 3,645.08 7,500.00 25,000.00 12,849.77 67 Other - 671.00 1,000.00 - - - 1,000.00 329.00 Program: 3000 - Finance Total: 112,648.05 606,401.48 900,200.00 18,879.92 229,066.30 355,800.00 1,256,000.00 420,532.22 Program: 3200 - Information Technology - - - - 51 Labor 16,056.35 148,331.39 219,100.00 6,881.25 63,570.60 93,900.00 313,000.00 101,098.01 52 Temporary Labor - - - - - - - - 53 Overtime - - - - - - - - 56 Benefits 12,239.42 73,031.21 98,300.00 1,936.85 27,989.43 38,700.00 137,000.00 35,979.36 62 Materials and Supplies 1,459.78 43,707.04 25,200.00 625.62 18,731.59 10,800.00 36,000.00 (26,438.63) 63 Contract Services 13,151.44 137,971.37 323,400.00 5,636.33 59,130.63 138,600.00 462,000.00 264,898.00 64 Utilities 313.52 1,894.65 4,200.00 134.36 811.98 1,800.00 6,000.00 3,293.37 65 Professional Development 10.50 9,480.58 11,900.00 4.50 4,063.12 5,100.00 17,000.00 3,456.30 Program: 3200 - Information Technology Total: 43,231.01 414,416.24 682,100.00 15,218.91 174,297.35 288,900.00 971,000.00 382,286.41 Page 5 of 8
Program Expense Detail Budget-to-Actual Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: 3300 - Customer Service - - - - 51 Labor 22,995.87 220,544.96 330,400.00 9,855.34 101,718.35 141,600.00 472,000.00 149,736.69 52 Temporary Labor - - 2,100.00 - - 900.00 3,000.00 3,000.00 53 Overtime 150.95 2,594.57 3,500.00 64.68 1,119.80 1,500.00 5,000.00 1,285.63 56 Benefits 57,208.57 185,886.00 216,400.00 4,417.90 63,413.42 72,600.00 289,000.00 39,700.58 62 Materials and Supplies 1,559.23 4,081.14 8,400.00 668.24 1,749.06 3,600.00 12,000.00 6,169.80 63 Contract Services 40,465.74 444,524.43 706,900.00 7,612.44 94,169.86 149,100.00 856,000.00 317,305.71 64 Utilities 7,710.21 62,410.03 109,900.00 3,304.38 26,747.14 47,100.00 157,000.00 67,842.83 65 Professional Development - 2,535.15 12,500.00-979.28 4,500.00 17,000.00 13,485.57 67 Other - 3,461.79 - - (4.10) - - (3,457.69) Program: 3300 - Customer Service Total: 130,090.57 926,038.07 1,390,100.00 25,922.98 289,892.81 420,900.00 1,811,000.00 595,069.12 Program: 3400 - Meter Service - - - - 51 Labor 12,379.57 147,615.59 228,000.00 - - - 228,000.00 80,384.41 53 Overtime 153.83 3,723.02 20,000.00 - - - 20,000.00 16,276.98 56 Benefits 11,692.17 100,973.74 142,000.00 - - - 142,000.00 41,026.26 62 Materials and Supplies 208.63 1,512.72 4,000.00 - - - 4,000.00 2,487.28 63 Contract Services 137.64 4,110.91 11,000.00 - - - 11,000.00 6,889.09 64 Utilities 104.27 601.06 2,000.00 - - - 2,000.00 1,398.94 65 Professional Development - - - - - - - - Program: 3400 - Meter Service Total: 24,676.11 258,537.04 407,000.00 - - - 407,000.00 148,462.96 Program: 4000 - Engineering - - - - 51 Labor 35,156.24 319,028.02 498,400.00 15,066.96 127,247.66 213,600.00 712,000.00 265,724.32 52 Temporary Labor - - - - - - - - 53 Overtime 54.94 676.86 1,400.00 23.54 290.04 600.00 2,000.00 1,033.10 56 Benefits 69,361.21 226,696.27 304,000.00 4,302.16 71,730.30 105,000.00 409,000.00 110,573.43 62 Materials and Supplies 262.34 2,703.88 16,800.00 112.42 490.34 7,200.00 24,000.00 20,805.78 63 Contract Services 69,521.53 90,579.10 200,200.00 7,098.53 12,815.45 85,800.00 286,000.00 182,605.45 64 Utilities 416.94 41,862.70 86,100.00 178.68 13,354.62 36,900.00 123,000.00 67,782.68 65 Professional Development 754.85 5,647.76 21,000.00 323.51 1,834.92 9,000.00 30,000.00 22,517.32 Program: 4000 - Engineering Surplus Total: 175,528.05 687,194.59 1,127,900.00 27,105.80 227,763.33 458,100.00 1,586,000.00 671,042.08 Program: 5000 - Water Production - - - - 51 Labor 45,913.42 417,067.65 670,000.00 - - - 670,000.00 252,932.35 53 Overtime 237.30 31,654.23 36,000.00 - - - 36,000.00 4,345.77 54 Standby 1,040.00 10,500.00 20,000.00 - - - 20,000.00 9,500.00 56 Benefits 81,351.41 275,025.76 337,000.00 - - - 337,000.00 61,974.24 61 Water Supply - 605,275.43 801,000.00 - - - 801,000.00 195,724.57 62 Materials and Supplies 9,352.08 156,975.66 279,000.00 - - - 279,000.00 122,024.34 63 Contract Services 1,267.00 255,410.04 367,000.00 - - - 367,000.00 111,589.96 64 Utilities 114,549.63 1,197,036.09 1,614,000.00 - - - 1,614,000.00 416,963.91 65 Professional Development 1,485.98 6,158.69 15,000.00 - - - 15,000.00 8,841.31 Program: 5000 - Water Production Total: 255,196.82 2,955,103.55 4,139,000.00 - - - 4,139,000.00 1,183,896.45 Page 6 of 8
Program Expense Detail Budget-to-Actual Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: 5100 - Water Treatment - - - - 51 Labor 16,854.44 156,532.24 237,000.00 - - - 237,000.00 80,467.76 53 Overtime 2,517.70 17,096.19 18,000.00 - - - 18,000.00 903.81 56 Benefits 28,568.34 97,246.67 115,000.00 - - - 115,000.00 17,753.33 62 Materials and Supplies 533.46 72,631.96 165,000.00 - - - 165,000.00 92,368.04 63 Contract Services 50,755.18 238,945.64 326,000.00 - - - 326,000.00 87,054.36 64 Utilities 9,969.31 94,895.24 200,000.00 - - - 200,000.00 105,104.76 Program: 5100 - Water Treatment Total: 109,198.43 677,347.94 1,061,000.00 - - - 1,061,000.00 383,652.06 Program: 5200 - Water Quality - - - - 51 Labor 12,761.24 117,914.81 176,000.00 - - - 176,000.00 58,085.19 53 Overtime 277.53 6,872.34 15,000.00 - - - 15,000.00 8,127.66 56 Benefits 13,755.60 65,297.10 86,000.00 - - - 86,000.00 20,702.90 62 Materials and Supplies 3,353.38 12,424.86 18,000.00 - - - 18,000.00 5,575.14 63 Contract Services 6,774.02 66,134.62 120,000.00 - - - 120,000.00 53,865.38 64 Utilities - 844.55 2,000.00 - - - 2,000.00 1,155.45 65 Professional Development - 141.93 8,000.00 - - - 8,000.00 7,858.07 Program: 5200 - Water Quality Total: 36,921.77 269,630.21 425,000.00 - - - 425,000.00 155,369.79 Program: 6000 - Field Maintenance Administration - - - - 51 Labor 12,091.24 94,616.14 102,600.00 811.08 11,996.14 11,400.00 114,000.00 7,387.72 52 Temporary Labor - - - - - - - - 53 Overtime 1,565.58 15,728.43 15,000.00 114.05 1,672.76-15,000.00 (2,401.19) 54 Standby 980.00 12,566.59 18,000.00 360.00 4,320.00 2,000.00 20,000.00 3,113.41 56 Benefits 15,378.63 54,086.63 51,500.00 350.45 5,922.39 4,500.00 56,000.00 (4,009.02) 62 Materials and Supplies - 16,387.42 2,700.00-11.36 300.00 3,000.00 (13,398.78) 63 Contract Services - - - - - - - - 64 Utilities 1,277.56 10,670.74 18,900.00 141.95 1,185.63 2,100.00 21,000.00 9,143.63 65 Professional Development 6,191.84 12,201.20 15,300.00 116.00 659.33 1,700.00 17,000.00 4,139.47 Program: 6000 - Field Maintenance Administration Total: 37,484.85 216,257.15 224,000.00 1,893.53 25,767.61 22,000.00 246,000.00 3,975.24 Program: 6100 - Water Maintenance - - - - 51 Labor 51,973.17 490,428.52 784,000.00 - - - 784,000.00 293,571.48 53 Overtime 10,053.73 107,149.92 105,000.00 - - - 105,000.00 (2,149.92) 56 Benefits 92,812.92 374,058.68 485,000.00 - - - 485,000.00 110,941.32 62 Materials and Supplies 33,858.13 232,282.83 221,000.00 - - - 221,000.00 (11,282.83) 63 Contract Services 28,707.52 251,779.84 449,000.00 - - - 449,000.00 197,220.16 64 Utilities - 34,054.52 - - - - - (34,054.52) Program: 6100 - Water Maintenance Total: 217,405.47 1,489,754.31 2,044,000.00 - - - 2,044,000.00 554,245.69 Program: 6200 - Wastewater Maintenance - - - - 51 Labor - - - 20,522.00 178,579.84 280,000.00 280,000.00 101,420.16 53 Overtime - - - 130.20 32,686.59 35,000.00 35,000.00 2,313.41 56 Benefits - - - 7,988.53 106,067.69 144,000.00 144,000.00 37,932.31 62 Materials and Supplies - - - 1,044.07 24,651.62 35,000.00 35,000.00 10,348.38 Wastewater Treatment - - - 701,410.23 6,519,980.68 7,610,000.00 7,610,000.00 1,090,019.32 63 Contract Services - - - 50,784.73 101,281.13 521,000.00 521,000.00 419,718.87 Program: 6200 - Wastewater Maintenance Total: - - - 781,879.76 6,963,247.55 8,625,000.00 8,625,000.00 1,661,752.45 Page 7 of 8
Program Expense Detail Budget-to-Actual Month Ended March 31, 2018 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: 7000 - Facilities Maintenance - - - - 51 Labor 4,974.20 50,010.39 67,900.00 2,131.80 15,876.44 29,100.00 97,000.00 31,113.17 53 Overtime 839.35 8,370.22 17,500.00 359.72 2,654.60 7,500.00 25,000.00 13,975.18 56 Benefits 11,483.11 35,525.22 40,800.00 813.24 8,947.57 13,200.00 54,000.00 9,527.21 62 Materials and Supplies 1,847.70 24,685.93 33,900.00 693.53 7,656.80 8,100.00 42,000.00 9,657.27 63 Contract Services 44,636.91 277,164.86 316,500.00 7,034.21 41,394.70 70,500.00 387,000.00 68,440.44 64 Utilities 6,343.34 74,411.53 159,200.00 2,667.49 31,482.07 61,800.00 221,000.00 115,106.40 65 Professional Development - - - - 85.00 - - (85.00) Program: 7000 - Facilities Maintenance Total: 70,124.61 470,168.15 635,800.00 13,699.99 108,097.18 190,200.00 826,000.00 247,734.67 - - Program: 7100 - Fleet Maintenance - - - - 51 Labor 10,769.27 99,649.93 147,600.00 1,196.56 11,072.01 16,400.00 164,000.00 53,278.06 53 Overtime 103.46 866.60 2,700.00 11.50 96.29 300.00 3,000.00 2,037.11 56 Benefits 20,308.46 71,851.81 87,100.00 460.21 6,186.45 7,900.00 95,000.00 16,961.74 62 Materials and Supplies 5,204.39 39,394.56 56,700.00 1,012.23 16,084.46 6,300.00 63,000.00 7,520.98 63 Contract Services 9,169.19 63,733.40 96,500.00 934.76 20,398.93 10,500.00 107,000.00 22,867.67 64 Utilities 8,792.74 67,678.70 113,400.00 976.97 7,519.87 12,600.00 126,000.00 50,801.43 65 Professional Development - 1,604.49 5,400.00-178.28 600.00 6,000.00 4,217.23 Program: 7100 - Fleet Maintenance Total: 54,347.51 344,779.49 509,400.00 4,592.23 61,536.29 54,600.00 564,000.00 157,684.22 - - Program: 8000 - Capital - - - 71 -Debt Service - 2,970,140.67 4,002,000.00-204,862.50 313,000.00 4,315,000.00 1,139,996.83 81 -Capital Improvement 699.84 307,508.12 3,525,000.00 29,260.00 826,778.42 1,140,000.00 4,665,000.00 3,530,713.46 82 -Capital Outlay 83,310.74 210,331.29 480,000.00-37,999.20 131,000.00 611,000.00 362,669.51 83 -Accounting Income Add back (84,010.58) (2,591,968.41) - (29,260.00) (959,777.62) - - 3,551,746.03 Program: 8000 - Capital Total: - 896,011.67 8,007,000.00-109,862.50 1,584,000.00 9,591,000.00 8,585,125.83 Total Surplus (Deficit): $ 434,250.00 $ 8,737,604.59 $ - $ 127,740.27 $ 1,179,616.49 $ - $ - $ - Page 8 of 8
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #3.d. Meeting Date: April 25, 2018 Consent Item Subject: March 2018 Disbursements: Accounts payable disbursements for the period include check numbers 251899 through 252038, bank drafts, and ACH Payments in the amount of $4,198,446.94 and $350,255.92 for payroll. RECOMMENDATION: Staff recommends that the Board of Directors review and approve the District s expense disbursements for the period March 1, 2018 through March 31, 2018 in the amount of $4,548,702.86. BACKGROUND / ANALYSIS: In the continued effort to be fiscally transparent, the payment register for supplies, materials, services, and payroll for March 2018 is attached for review and approval. This process provides the Board and the public an opportunity to review the expenses of the District. Accounts Payable is processed weekly, while payroll is processed bi-weekly. Information to justify each expenditure is available through the Finance Department. Accounts payable disbursements for the period include check numbers 251899 through 252038, bank drafts, and ACH Payments in the amount of $4,198,446.94 and $350,255.92 for payroll. Significant expenses greater than or equal to $50,000 are further explained below:
AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department. FISCAL IMPACT Sufficient funds have been budgeted in the adopted FY 2017-18 Budget. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description March 2018 Payment Register Respectfully submitted: Brian Tompkins Chief Financial Officer Type Backup Material
PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 3/8/2018 251899 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 915.00 3/8/2018 251900 BESST, INC. 750.00 3/8/2018 251901 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 195.18 3/8/2018 251902 BURGESS MOVING & STORAGE 1,500.30 3/8/2018 251903 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 238.36 3/8/2018 251904 CSR AIR CONDITIONING & HEATING 9,760.00 3/8/2018 251905 DENTAL HEALTH SERVICES 303.80 3/8/2018 251906 FIRST CHOICE SERVICES 532.63 3/8/2018 251907 GOVERNMENT FINANCE OFFICERS ASSOCIATION 150.00 3/8/2018 251908 HIGHLAND COMMUNITY NEWS 1,900.00 3/8/2018 251909 IDEA HALL 12,950.00 3/8/2018 251910 INLAND WATER WORKS SUPPLY CO 16,525.50 3/8/2018 251911 NAPA AUTO PARTS 114.20 3/8/2018 251912 PATTON'S SALES CORP 46.99 3/8/2018 251913 PHOENIX LIFE INSURANCE COMPANY 66.74 3/8/2018 251914 PILAR ONATE 9,000.00 3/8/2018 251915 SOUTH COAST A Q M D 505.74 3/8/2018 251916 STAPLES BUSINESS ADVANTAGE 873.73 3/8/2018 251918 SUNSTATE EQUIPMENT CO 1,611.24 3/8/2018 251919 TYLER TECHNOLGIES 137.50 3/8/2018 251920 Kenneth Almaraz 660.00 3/8/2018 251921 Rachelle Luna 442.50 3/8/2018 251922 Gwynett Schonert 100.00 3/8/2018 251923 LORRAINE ZAZUETA 302.65 3/8/2018 251924 CALPERS, UAL PAYMENT 500,000.00 3/15/2018 251925 INLAND EMPIRE CAPITAL FUND, LLC 34.45 3/15/2018 251926 EVERARDO TORRES 11.33 3/15/2018 251927 1921 W. 11TH STREET, LLC 68.13 3/15/2018 251928 NEREIDA PEREZ 33.10 3/15/2018 251929 MRO INVESTMENTS, INC 120.11 3/15/2018 251930 LYNETTE RIVERA 1,281.17 3/15/2018 251931 RED HOOK CAPITAL 1,767.39 3/15/2018 251932 PACIFIC GROUP LLC 83.86 3/15/2018 251933 CULP CONSTRUCTION COMPANY 460.02 3/15/2018 251934 LEO DAVIS SR 71.19 3/15/2018 251935 TERESA ACOSTA 627.00 3/15/2018 251936 JASON SANCHEZ 150.00 3/15/2018 251937 MICHAEL MILLER 100.00 3/15/2018 251938 WILLIAM MCFARLAND 89.00 3/15/2018 251939 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 3,387.00 3/15/2018 251940 ASBCSD 66.00 3/15/2018 251941 BURGESS MOVING & STORAGE 1,500.30 3/15/2018 251942 C&M ELECTRIC 2,231.76 3/15/2018 251943 CHICAGO TITLE COMPANY 600.00 PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 Page 1 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT 3/15/2018 251944 CSR AIR CONDITIONING & HEATING 560.00 3/15/2018 251945 CULLIGAN OF ONTARIO 94.50 3/15/2018 251946 DANIELS TIRE SERVICE, INC 1,239.22 3/15/2018 251947 DIRECTV 250.97 3/15/2018 251948 ESRI 25,000.00 3/15/2018 251949 EYE MED VISION CARE 1,308.12 3/15/2018 251950 FIRST CHOICE SERVICES 108.73 3/15/2018 251951 FLEET SALES & CONSULTING, INC. DBA BILL & WAGS INC. 118.13 3/15/2018 251952 GARY YOUNG 480.29 3/15/2018 251953 HACH COMPANY 217.26 3/15/2018 251954 HIGHLAND SENIOR CENTER 500.00 3/15/2018 251955 INLAND DESERT SECURITY & COMMUNICATIONS, INC 546.75 3/15/2018 251956 KELLY ASSOCIATES MANAGEMENT GROUP LLC 2,192.50 3/15/2018 251957 KONICA MINOLTA 1,304.93 3/15/2018 251958 MICHAEL REARDON 526.69 3/15/2018 251959 NAPA AUTO PARTS 22.60 3/15/2018 251960 PERSONAL BEST, TOP HEALTH 144.81 3/15/2018 251961 PETTY CASH 208.92 3/15/2018 251962 SO CAL GAS 573.89 3/15/2018 251963 SOUTHERN CALIFORNIA EDISON COMPANY 119,720.35 3/15/2018 251964 SUNSCREEN WINDOW TINTING 240.00 3/15/2018 251965 TYLER TECHNOLGIES 440.00 3/15/2018 251966 U.S. BANCORP SERVICE CENTER 19,989.29 3/15/2018 251971 VALERO MARKETING & SUPPLY COMP 9,290.18 3/21/2018 251972 ALLEN WILLIAMS 239.00 3/21/2018 251973 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,167.00 3/21/2018 251974 AT&T 49.82 3/21/2018 251975 BESST, INC. 1,800.00 3/21/2018 251976 BURRTEC WASTE (GROUP) INDUSTRIES, INC. 272.12 3/21/2018 251977 CHEM-TECH INTERNATIONAL INC 4,564.84 3/21/2018 251978 DINO PERUGINO, COMMERCIAL TRANSPORTATION SERVICES 4,733.14 3/21/2018 251979 ESPY SERVICES, INC. 182.20 3/21/2018 251980 FLEET MANAGEMENT DEPARTMENT 341.04 3/21/2018 251981 HUB CONSTRUCTION SPECIALTIES 447.45 3/21/2018 251982 INLAND WATER WORKS SUPPLY CO 786.04 3/21/2018 251983 K & L HARDWARE 11.55 3/21/2018 251984 K & L HARDWARE 95.46 3/21/2018 251985 NAPA AUTO PARTS 68.87 3/21/2018 251986 SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 668,768.16 3/21/2018 251987 SO CAL GAS 15.78 3/21/2018 251988 UPS FREIGHT 8.04 3/26/2018 252025 DML DanceCo BC 600.00 3/28/2018 251989 ADVANCED OFFICE, IMAGING PLUS 409.79 3/28/2018 251990 ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1,176.00 3/28/2018 251991 AT&T 415.99 3/28/2018 251992 BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY 195.72 3/28/2018 251993 CINTAS CORPORATION (UNIFORMS) 1,930.72 3/28/2018 251996 CSR AIR CONDITIONING & HEATING 2,025.00 3/28/2018 251997 FEDERAL EXPRESS CORPORATION 91.29 3/28/2018 251998 HATFIELD BUICK 258.94 3/28/2018 251999 INLAND WATER WORKS SUPPLY CO 140.08 3/28/2018 252000 K & L HARDWARE 17.21 3/28/2018 252001 KELLY ASSOCIATES MANAGEMENT GROUP LLC 7,500.00 PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 Page 2 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT 3/28/2018 252002 METROPOLITAN LIFE INS CO 150.87 3/28/2018 252003 NAPA AUTO PARTS 32.31 3/28/2018 252004 SOUTHERN CALIF OCCUPATIONAL HEALTH SERVICES 100.00 3/28/2018 252005 SOUTHERN CALIFORNIA EDISON COMPANY 9,464.86 3/28/2018 252006 STANTEC CONSULTING SERVICES, INC. 14,630.73 3/28/2018 252007 STAPLES BUSINESS ADVANTAGE 1,114.02 3/28/2018 252010 UNITED PARCEL SERVICE, INC. 29.75 3/28/2018 252011 V.I.P. DOORS & GATES INC 1,037.50 3/29/2018 252012 BRUCE HEWARD 100.00 3/29/2018 252013 CESAR LOMELI 299.00 3/29/2018 252014 CHAD EASTER 150.00 3/29/2018 252015 CHRISTOPHER STAMPER 30.00 3/29/2018 252016 EDWARD ZABREBSKY 94.05 3/29/2018 252017 MAYRA SALAZAR-VILLEGAS 150.00 3/29/2018 252018 PAMELA BIBLE 78.00 3/29/2018 252019 PAT WALLACE 200.00 3/29/2018 252020 PAT WALLACE 200.00 3/29/2018 252021 SARA KURTH 29.99 3/29/2018 252022 THOMAS WILSON 100.00 3/29/2018 252023 WILLIAM KRUEGER 100.00 3/29/2018 252024 ZARIDE SALEH 200.00 3/29/2018 252026 CHRISTOPHER DURO 805.19 3/29/2018 252027 MELODEE LEWIS 455.84 3/29/2018 252028 CHRISTOPHER LORD 37.16 3/29/2018 252029 MORE CASH FOR HOMES, LLC 165.39 3/29/2018 252030 JOSE HERRERA 34.22 3/29/2018 252031 KEENA JOHNSON 60.69 3/29/2018 252032 RALPH PARTNER II, LLC 21.27 3/29/2018 252033 DUNG LE 41.64 3/29/2018 252034 UBEROUS INC 110.45 3/29/2018 252035 WEST COAST RESTORATION LLC 86.25 3/29/2018 252036 ERAN FATTAL 11.82 3/29/2018 252037 DAKOTA ASSET SERVICES, LLC 127.77 3/29/2018 252038 KI W KIM 108.72 BANK DRAFTS 3/5/2018 DFT0002601 PayNearMe, Inc. 141.29 3/5/2018 DFT0002604 MERCHANT BANKCD 224.44 3/6/2018 DFT0002614 PayNearMe, Inc. 43.78 3/7/2018 DFT0002611 PayNearMe, Inc. 41.79 3/8/2018 DFT0002612 PayNearMe, Inc. 33.83 3/9/2018 DFT0002587 CA SDI Tax 2,376.87 3/9/2018 DFT0002588 CALPERS/ DEFERRED COMPENSATION 15,341.11 3/9/2018 DFT0002589 CALPERS/ MEDICAL 88,194.08 3/9/2018 DFT0002590 CALPERS/ RETIREMENT 61.38 3/9/2018 DFT0002591 CALPERS/ RETIREMENT 230.02 3/9/2018 DFT0002592 CALPERS/ RETIREMENT 153.05 3/9/2018 DFT0002593 CALPERS/ RETIREMENT 3,732.96 3/9/2018 DFT0002594 CALPERS/ RETIREMENT 3,804.77 3/9/2018 DFT0002595 CALPERS/ RETIREMENT 18,253.41 3/9/2018 DFT0002596 CALPERS/ RETIREMENT 11,998.52 3/9/2018 DFT0002597 CALPERS/ RETIREMENT 824.38 3/9/2018 DFT0002598 Federal Payroll Tax 24,076.18 PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 Page 3 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT 3/9/2018 DFT0002599 Medicare 6,746.88 3/9/2018 DFT0002602 Social Security 95.04 3/9/2018 DFT0002603 State Payroll Tax 9,414.38 3/9/2018 DFT0002605 STATE DISBURSEMENT UNIT 2,442.47 3/9/2018 DFT0002613 PayNearMe, Inc. 51.74 3/12/2018 DFT0002608 FORTE, ACH DIRECT INC, ACH FEES 6,147.26 3/12/2018 DFT0002609 PayNearMe, Inc. 63.68 3/12/2018 DFT0002647 LAIF INVESTMENT AGENCY 1,000,000.00 3/13/2018 DFT0002610 PayNearMe, Inc. 63.68 3/14/2018 DFT0002636 PayNearMe, Inc. 51.74 3/15/2018 DFT0002634 PayNearMe, Inc. 29.85 3/15/2018 DFT0002637 VERIFONE INC 22.00 3/16/2018 DFT0002632 PayNearMe, Inc. 25.87 3/19/2018 DFT0002633 PayNearMe, Inc. 33.83 3/20/2018 DFT0002635 PayNearMe, Inc. 47.76 3/21/2018 DFT0002639 PayNearMe, Inc. 17.91 3/22/2018 DFT0002638 CBB 2,482.76 3/22/2018 DFT0002640 PayNearMe, Inc. 17.91 3/22/2018 DFT0002644 VERIFONE INC 22.00 3/23/2018 DFT0002617 CA SDI Tax 2,655.10 3/23/2018 DFT0002618 CALPERS/ DEFERRED COMPENSATION 15,391.23 3/23/2018 DFT0002619 CALPERS/ RETIREMENT 153.05 3/23/2018 DFT0002620 CALPERS/ RETIREMENT 61.38 3/23/2018 DFT0002621 CALPERS/ RETIREMENT 3,906.22 3/23/2018 DFT0002622 CALPERS/ RETIREMENT 824.38 3/23/2018 DFT0002623 CALPERS/ RETIREMENT 12,065.92 3/23/2018 DFT0002624 CALPERS/ RETIREMENT 230.02 3/23/2018 DFT0002625 CALPERS/ RETIREMENT 3,981.37 3/23/2018 DFT0002626 CALPERS/ RETIREMENT 18,349.34 3/23/2018 DFT0002627 Federal Payroll Tax 27,907.27 3/23/2018 DFT0002628 Medicare 7,553.92 3/23/2018 DFT0002629 Social Security 735.28 3/23/2018 DFT0002630 STATE DISBURSEMENT UNIT 2,442.47 3/23/2018 DFT0002631 State Payroll Tax 11,111.54 3/23/2018 DFT0002641 PayNearMe, Inc. 25.87 3/23/2018 DFT0002645 VERIFONE INC 22.00 3/26/2018 DFT0002642 PayNearMe, Inc. 41.79 3/27/2018 DFT0002643 PayNearMe, Inc. 51.74 3/28/2018 DFT0002664 PayNearMe, Inc. 43.78 3/29/2018 DFT0002666 PayNearMe, Inc. 21.89 3/30/2018 DFT0002665 PayNearMe, Inc. 15.92 ACH PAYMENTS 3/8/2018 10003906 ADCOMP SYSTEMS 319.29 3/8/2018 10003907 ANTHONY'S IRRIGATION 22,085.00 3/8/2018 10003908 BARRY'S SECURITY SERVICES, INC 101.75 3/8/2018 10003909 BEN JOSEPH ZERPA 249.99 3/8/2018 10003910 CALGON CARBON CORPORATION 269.38 3/8/2018 10003911 CLEARFLY COMMUNATIONS 1,347.21 3/8/2018 10003912 CORELOGIC SOLUTIONS INC. 350.00 3/8/2018 10003913 EVWD EMPLOYEES EVENTS ASSOC 334.50 3/8/2018 10003914 FERGUSON ENTERPRISES, INC. 6,109.43 3/8/2018 10003915 FILARSKY & WATT LLP 232.50 PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 Page 4 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT 3/8/2018 10003916 FSA Only/East Valley Water District 1,629.30 3/8/2018 10003917 INFOSEND, INC 220.33 3/8/2018 10003918 JC LAW FIRM 46,410.00 3/8/2018 10003919 JOHN WITHERS ASSOCIATES 6,000.00 3/8/2018 10003920 LANDS END INC 95.83 3/8/2018 10003921 LINCOLN NATIONAL LIFE INS CO. 2,084.13 3/8/2018 10003922 MINUTEMAN PRESS OF RANCHO CUCAMONGA 6,017.81 3/8/2018 10003923 NATIONAL CONSTRUCTION RENTALS 158.49 3/8/2018 10003924 PARRON HALL CORPORATION 25,310.59 3/8/2018 10003925 PLUMBERS DEPOT INC. 1,044.07 3/8/2018 10003926 POWERSTRIDE BATTERY CO. 334.13 3/8/2018 10003927 PRINCIPAL FINANCIAL GROUP 9,034.21 3/8/2018 10003928 PSA PRINTING & MAILING SERVICES, INC 485.55 3/8/2018 10003929 SAFETY COMPLIANCE COMPANY 300.00 3/8/2018 10003930 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 13,382.91 3/8/2018 10003931 STUBBIES PROMOTIONS INC 3,222.26 3/8/2018 10003932 USA BLUE BOOK 341.66 3/8/2018 10003933 VERIZON WIRELESS 3,589.15 3/15/2018 10003935 BARRY'S SECURITY SERVICES, INC 3,283.90 3/15/2018 10003936 BEN JOSEPH ZERPA 199.99 3/15/2018 10003937 CINTAS CORPORATION (FIRST AID) 101.03 3/15/2018 10003938 CLIFF'S PEST CONTROL 323.00 3/15/2018 10003939 CLINICAL LAB OF S B 6,414.25 3/15/2018 10003940 DAN DIETZ 444.15 3/15/2018 10003941 DAVID HERNANDEZ 422.05 3/15/2018 10003942 EXCEL LANDSCAPE, ICN 12,200.00 3/15/2018 10003943 EZEQUIEL ELECTRIC, INC. 6,478.00 3/15/2018 10003944 FMB TRUCK OUTFITTERS, INC 35.40 3/15/2018 10003945 FRONTIER COMMUNICATIONS 1,154.82 3/15/2018 10003946 GARY STURDIVAN 612.35 3/15/2018 10003947 GORDON GRANT 529.37 3/15/2018 10003948 IMG/INLAND MEDIA GROUP, STEVE SWITZER 160.00 3/15/2018 10003949 INFOSEND, INC 41,013.47 3/15/2018 10003950 JOSE MILLAN 300.00 3/15/2018 10003951 MANAGED HEALTH NETWORK 241.92 3/15/2018 10003952 MICHAEL HENDERSON 597.23 3/15/2018 10003953 MIKE J. ROQUET CONSTRUCTION INC 26,172.85 3/15/2018 10003954 MILLER SPATIAL SERVICES, LLC 6,568.00 3/15/2018 10003955 QUINN COMPANY 363.68 3/15/2018 10003956 REBECCA KASTEN 700.00 3/15/2018 10003957 SCHUBERT ENTERPRISES INC 220.00 3/15/2018 10003958 SHRED-IT US JV LLC 126.58 3/15/2018 10003959 THOMAS P ORTON 465.35 3/15/2018 10003960 TPX COMMUNICATIONS 2,191.00 3/15/2018 10003961 UNDERGROUND SERVICE ALERT 224.50 3/15/2018 10003962 WEST VALLEY WATER DISTRICT 2,000.00 3/21/2018 10003963 AIRGAS, USA LLC 163.74 3/21/2018 10003964 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 1,417.33 3/21/2018 10003965 BARRY'S SECURITY SERVICES, INC 1,794.58 3/21/2018 10003966 BOOT BARN, INC 177.10 3/21/2018 10003967 CALIFORNIA TOOL & WELDING SUPPLY 85.07 3/21/2018 10003968 CINTAS CORPORATION (FIRST AID) 177.33 3/21/2018 10003969 EVWD EMPLOYEES EVENTS ASSOC 359.50 PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 Page 5 of 6
PAYMENT DATE NUMBER VENDOR NAME AMOUNT 3/21/2018 10003970 EXCEL LANDSCAPE, ICN 220.00 3/21/2018 10003971 FSA Only/East Valley Water District 1,629.30 3/21/2018 10003972 INDUSTRIAL RUBBER & SUPPLY 31.10 3/21/2018 10003973 JESUS FABIAN VALENZUELA 85.00 3/21/2018 10003974 MILLER SPATIAL SERVICES, LLC 4,812.00 3/21/2018 10003975 MINUTEMAN PRESS OF RANCHO CUCAMONGA 9,360.86 3/21/2018 10003976 NETWORK FLEET, INC 124.75 3/21/2018 10003977 P.A.D. PALM AUTO DETAIL 855.00 3/21/2018 10003978 PARRON HALL CORPORATION 6,095.83 3/21/2018 10003979 QUINN COMPANY 73,205.01 3/21/2018 10003980 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 34,905.10 3/21/2018 10003981 STEPHANIE MICHELE GUIDA 918.75 3/21/2018 10003982 VISTA PAINTS 183.47 3/21/2018 10003983 VULCAN MATERIALS COMPANY 1,336.05 3/21/2018 10003984 WORTHINGTON PARTNERS, LLC 10,000.00 3/27/2018 10003985 MUFG UNION BANK N.A. 556,310.11 3/27/2018 10003986 MUFG UNION BANK, N.A. 292,439.39 3/28/2018 10003987 APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 581.87 3/28/2018 10003988 ASHOK K. DHINGRA, AKD CONSULTING 16,634.46 3/28/2018 10003989 BOOT BARN, INC 205.19 3/28/2018 10003990 CALIFORNIA FUELS & LUBRICANTS 1,508.45 3/28/2018 10003991 CARBON ACTIVATED CORP 50,716.00 3/28/2018 10003992 CORE & MAIN LP 1,477.37 3/28/2018 10003993 EXCEL LANDSCAPE, ICN 3,690.89 3/28/2018 10003994 FRONTIER COMMUNICATIONS 951.05 3/28/2018 10003995 HARRINGTON INDUSTRIAL PLASTIC 2,697.07 3/28/2018 10003996 INDUSTRIAL RUBBER & SUPPLY 18.90 3/28/2018 10003997 JOSE MILLAN 2,600.00 3/28/2018 10003998 MC CRAY ENTERPRISES 3,807.00 3/28/2018 10003999 MERLIN JOHNSON CONSTRUCTION 50,675.00 3/28/2018 10004000 MINUTEMAN PRESS OF RANCHO CUCAMONGA 172.51 3/28/2018 10004001 OFFICIAL PAYMENTS CORP. 35.70 3/28/2018 10004002 PACIFIC COAST TOOL & SUPPLY 180.12 3/28/2018 10004003 PLUS 1 PERFORMANCE 20.79 3/28/2018 10004004 PRINCIPAL FINANCIAL GROUP 8,949.11 3/28/2018 10004005 SAFETY COMPLIANCE COMPANY 900.00 3/28/2018 10004006 SCHUBERT ENTERPRISES INC 220.00 3/28/2018 10004007 TIM VITRANO 60.00 3/28/2018 10004008 VISTA PAINTS 145.89 TOTAL $ 4,198,446.94 PAYMENT REGISTER MARCH 1, 2018 - MARCH 31, 2018 Page 6 of 6
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #3.e. Meeting Date: April 25, 2018 Consent Item Subject: Approve Investment Report for Quarter Ended March 31, 2018 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached Investment Report for the quarter ended, March 31, 2018. BACKGROUND / ANALYSIS: California Government Code 53646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency s investments to the legislative body of the agency within 30 days of the end of each quarter. Discussion The attached Investment Report shows all of the District s cash and investments, restricted and unrestricted, as of March 31, 2018. Attachment A presents the investment securities purchased and retired during the quarter January to March 2018. Increases and decreases in highly liquid funds, such as LAIF, are explained in the narrative below. Unrestricted Investments LAIF The balance held in the Local Agency Investment Fund at the beginning of the quarter was $15,803,326. Interest earned during the previous quarter of $42,596 was posted to the account in January, and staff initiated a transfer into LAIF for $1,000,000, resulting in a balance at the end of the quarter of $16,845,922. LAIF earnings for the quarter ended March 31, 2018 were $59,745, calculated at an apportionment rate of 1.51%; up from 1.20% which had been in effect for the previous quarter. The earnings were posted to the District s account on April 13, 2018. Citizen s Business Bank (CBB) Wealth Management The total (book) value of the assets held with CBB increased $20,342 to $5,649,101 during the quarter ended March 31, 2018. The balance in this account is held both in a money market account ($262,211) and in a $5,386,890 portfolio of Treasury and federal agency securities shown on Attachment A. Net interest payments received on securities in the District s portfolio were $28,494 and funds held in money market accounts earned $1,082. Earnings were reduced by a $7,197 amortization charge against discounts taken on the
acquisition of certain bonds. Investment manager fees paid during the quarter were $2,037. There were no District transfers to or from this investment account during the quarter. The following schedule summarizes the activity for Unrestricted Investments during the Quarter ended March 31, 2018: Restricted Investments Trust accounts with Union Bank are used to safeguard funds which are restricted by bond covenants. The accounts remaining open as of March 31, 2018, are used to receive District deposits, from which the Trustee (Union Bank) pays District bondholders. Semiannual bond payment dates are April 1 st and October 1 st. Summary Schedule of Union Bank Trustee Accounts The following schedule summarizes activity in the Union Bank accounts for the Quarter ended March 31, 2018: AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item.
Recommended by: Respectfully submitted: John Mura General Manager/CEO ATTACHMENTS: Description Investment Report for the Quarter Ended Mar 31 2018 Attachment A - CBB Investment Activity Report for Quarter Ended Mar 31 2018 Brian Tompkins Chief Financial Officer Type Backup Material Backup Material
EAST VALLEY WATER DISTRICT Investment Activity Quarter Ended March 31, 2018 Activity (Book Value) Market Purch Units / Maturity Amort Cost Adjusted Cost Matured / Adjusted Cost Value Date Issuer CUSIP Yield Face Value Date 1/1/2018 Adjustment 1/1/2018 Purchases Called 3/31/2018 3/31/2018 01/27/16 Federal Home Loan Bank 3130A6XY8 2.000% 100,000 01/27/21 100,000.00 100,000.00 100,000.00 98,508.00 10/12/16 Federal Home Loan Bank 3130A9GS4 1.700% 100,000 10/12/17 100,000.00 100,000.00 100,000.00 96,687.00 10/29/15 Federal Home Loan 3130A6NA1 1.400% 100,000 10/29/19 100,000.00 100,000.00 100,000.00 98,589.00 12/09/16 Federal Home Loan 313371U79 3.125% 200,000 12/11/20 208,208.75 208,208.75 208,208.75 203,448.00 08/03/16 Federal Home Loan 3130A8WW9 1.300% 100,000 05/01/20 100,000.00 100,000.00 100,000.00 97,836.00 05/31/17 US Treasury Note 912828XR6 1.750% 300,000 05/31/22 299,765.63 299,765.63 299,765.63 290,919.00 03/15/16 Fannie Mae 3136G3CK9 1.520% 300,000 06/15/20 299,745.00 299,745.00 299,745.00 294,555.00 07/28/16 Fannie Mae 3136G3J30 1.600% 100,000 07/28/21 100,000.00 100,000.00 100,000.00 96,920.00 08/04/16 Fannie Mae 3136G3XV2 1.100% 100,000 07/27/17 99,750.00 99,750.00 99,750.00 97,131.00 08/24/16 Fannie Mae 3135G0N66 1.400% 100,000 08/24/20 99,981.00 99,981.00 99,981.00 97,719.00 08/25/16 Fannie Mae 3136G3Y33 1.400% 300,000 08/25/21 300,000.00 300,000.00 300,000.00 289,260.00 10/27/15 Freddie Mac 3134G3F88 1.500% 100,000 08/28/19 100,354.23 100,354.23 100,354.23 98,945.00 11/17/15 Freddie Mac 3134G76G1 1.050% 300,000 05/17/18 300,000.00 300,000.00 300,000.00 299,700.00 07/26/16 Freddie Mac 3134G9J40 1.000% 200,000 04/26/19 200,000.00 200,000.00 200,000.00 197,256.00 08/25/16 Freddie Mac 3134G95L7 1.600% 200,000 08/25/21 200,000.00 200,000.00 200,000.00 193,566.00 09/20/16 Freddie Mac 3134GALQ5 1.300% 100,000 09/20/19 100,000.00 100,000.00 100,000.00 98,403.00 09/30/16 Freddie Mac 3134GAHK3 1.600% 200,000 09/30/21 199,800.00 199,800.00 199,800.00 192,282.00 07/27/17 Freddie Mac 3134GBZS4 2.150% 300,000 04/27/22 300,000.00 300,000.00 300,000.00 291,963.00 08/27/14 Tenn Valley Authority 880591EQ1 1.750% 272,000 10/15/18 272,877.13 (2,077.50) 270,799.63 270,799.63 271,545.76 12/09/16 Tenn Valley Authority 880591EL2 3.875% 111,000 02/15/21 117,607.54 (2,276.00) 115,331.54 115,331.54 115,269.06 12/02/13 US Treasury Note 912828UE8 0.750% - 12/31/17 493,632.81 493,632.81 493,632.81 - - 11/04/16 US Treasury Note 912828T67 1.250% 500,000 10/31/21 489,785.04 489,785.04 489,785.04 479,200.00 06/14/16 Federal Home Loan Bank 3130A8EN9 1.640% 100,000 06/14/21 100,000.00 100,000.00 100,000.00 97,147.00 05/27/16 Fannie Mae 3136G15S4 1.250% 200,000 12/27/19 199,250.00 199,250.00 199,250.00 196,522.00 08/30/16 Fannie Mae 3136G35C5 1.400% 100,000 08/25/21 100,000.00 100,000.00 100,000.00 97,367.00 08/25/16 Freddie Mac 3134G93Q8 1.680% 200,000 08/25/21 200,000.00 200,000.00 200,000.00 190,886.00 09/14/17 Freddie Mac 3134GBC83 2.070% 200,000 06/14/18 200,000.00 200,000.00 200,000.00 195,962.00 01/02/18 US Treasury Note 912828N89 1.375% 500,000 01/31/21 - - - 499,765.63 499,765.63 486,115.00 5,383,000 5,380,757.13 (4,353.50) 5,376,403.63 499,765.63 493,632.81 5,382,536.45 5,263,700.82 Attachment A
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #4. Meeting Date: April 25, 2018 Discussion Item Subject: Review Update to Investment Policy 7.6 RECOMMENDATION: Staff recommends that the Board of Directors (Board) review and approve Resolution 2018.08 updating the Statement of Investment Policy 7.6 (Policy) for fiscal year 2018-19. BACKGROUND / ANALYSIS: California Government Code section 53646(a) requires that the CFO/Treasurer of a local agency annually render to the legislative body a Statement of Investment Policy for consideration at a public meeting. Previously, in April of 2017, staff presented to the Board the Policy that had been revised in accordance with suggestions resulting from a peer review by members of the California Municipal Treasurers Association (CMTA). The Board adopted the revised Policy, which was again submitted to the CMTA for review. In October 2017, the District was notified that the Policy had been awarded Certification for compliance with state statutes governing investments of California local governments. A copy of the Certification is attached. With the Certification, the CMTA reviewers had some additional minor suggestions which have been incorporated into the Policy now submitted for the Board s review. Changes to the Policy can be found in the following sections: Ethics and Conflicts of Interest (page 3) - all parties that participate in a District bond issue are now listed. Authorized Investments - LAIF (page 4) - the maximum deposit allowed by LAIF is now disclosed. Internal Controls (page 9) - The District CFO/Treasurer is delegated the responsibility for establishing internal controls over investments. AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management
REVIEW BY OTHERS: This agenda item has been reviewed by the Finance and Human Resources Standing Committee. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Resolution, Exhibits "A" and "B" Respectfully submitted: Brian Tompkins Chief Financial Officer Type Backup Material
RESOLUTION NO. 2018.08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS WHEREAS, the Board of Directors of the East Valley Water District (the District ) desires to maintain a formal policy regarding the investment of public funds pursuant to the requirements of Government Code Sections 5921 and 53600 et seq.; and WHEREAS, the Board of Directors of the District has employed qualified staff to invest those funds in accordance with the law and the terms of the District s investment policy, as well as in a manner that advances the District s investment objectives of safety, liquidity and yield; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District that the East Valley Water District Investment Policy attached hereto as Exhibit A and incorporated in full herein by this reference is hereby adopted as the formal investment policy of the District; and BE IF FURTHER RESOLVED that the General Manager/CEO and the Treasurer/Chief Financial Officer of the District are hereby authorized and directed to invest the District s funds in a manner consistent with the terms hereof and in accordance with any further directions of the District s Board of Directors; and BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 2017.01 adopted by the Board of Directors of the District on April 12, 2017. This Resolution shall take effect on July 1, 2018. PASSED, APPROVED and ADOPTED this 25 th day of April, 2018 ROLL CALL: Ayes: Noes: Absent: Abstain: Ronald L. Coats, Board President East Valley Water District Resolution 2018.08 Page 1 of 2
April 25, 2018 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2018.08 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held April 25, 2018. John Mura, Secretary, Board of Directors East Valley Water District Resolution 2018.08 Page 2 of 2
EXHIBIT "A" Statement of Investment Policy 7.6
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 1 of 15 Purpose The purpose of this policy is to establish guidelines for the prudent investment of East Valley Water District (District) funds in conformance with California Government Code requirements. Funds will be managed to provide for daily cash flow requirements and to meet the objectives of this policy. Policy It is the policy of the District to invest public funds in a manner which ensures the safety and preservation of capital while meeting reasonably anticipated operating needs, achieving a reasonable rate of return, and conforming to all state and local statutes governing the investment of public funds. Scope This policy applies to the investment of all operating funds; it does not apply to investments held in trust for the District retirement plan, or post-employment health benefits, as these investments are subject to policies established by the plan trustees. Indenture agreements specify how bond proceeds will be invested, but generally they will be invested in securities permitted by this policy. Invested funds are accounted for, and are identified in, the District s Comprehensive Annual Financial Report. Objectives As specified in CGC 53600.5, when investing and managing public funds, the primary objectives, in priority order, of the District s investment activities shall be: 1. Safety: Safety of principal is the foremost objective of the investment program. Investments of the East Valley Water District shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio by mitigating certain risks. Some of those risks are: A. Interest Rate Risk the District will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates by:
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 2 of 15 Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operation and avoiding the need to sell securities on the open market prior to maturity. Investing operating funds primarily in short-term securities money market mutual funds, or investment pools. B. Credit Risk the risk that an issuer or other counterparty to an investment will not fulfill its obligations, will be reduced by: Limiting investments to higher rated securities as further described in this policy. Diversifying the investment portfolio so that potential losses on individual securities will be reduced. 2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East Valley Water District to meet all operating requirements that might be reasonably anticipated. 3. Return on Investments: The investment portfolio shall be designed with the objective of attaining the best yield or returns on investments, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives. Prudence The standard of prudence to be used by District officials involved in the investment program shall be the prudent investor standard and shall be applied in the context of managing the overall portfolio. The meaning of the standard of prudent investor is explained in CGC Section 53600.3, which states that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 3 of 15 The CFO/Treasurer and delegated investment officers, acting in accordance with written procedures and this Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Delegation of Authority The authority of the District s Board of Directors to invest District funds is derived from California Government Code (CGC) section 53601. Section 53607 of the CGC grants the Board the authority to delegate that authority to the District s Chief Financial Officer (CFO)/Treasurer. Such delegation shall expire and be renewed annually, by Board Resolution, in conjunction with the annual investment policy review. The CFO/Treasurer shall be responsible for all transactions undertaken, and shall establish a system of controls to regulate the activities of subordinate officials in the absence of the Treasurer. All transactions will be reviewed by the Treasurer on a regular basis to ensure compliance with this Policy. No Person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Treasurer. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the District s General Manager/CEO any material financial interest in financial institutions that conduct business within the District, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District. All bond issue participants, including but not limited to, underwriters, bond counsel, financial advisors, brokers, and dealers will disclose any fee sharing arrangements or fee splitting to the CFO/Treasurer prior to the execution of any transaction. Authorized Broker-Dealers
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 4 of 15 The CFO/Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. These may include primary dealers authorized to buy and sell government securities in direct dealings with the Federal Reserve Bank of New York, or regional dealers that qualify under Securities and Exchange Commission Rule 15C33-1 (uniform net capital rule). All Broker Dealers who desire to conduct investment transactions with the District must supply the CFO/Treasurer with the following: Audited Financial Statements Proof of Financial Industry Regulatory Authority (FINRA) certification Proof of State of California registration Completed broker/dealer questionnaire (except Certificate of Deposit counterparties) Certification of having read the District s investment policy and depository contracts Authorized and Suitable Investments The East Valley Water District as empowered by California Government Code (CGC) 53600, et. Seq., establishes the following as authorized investments: A. Local Agency Investment Fund (LAIF). The District may invest in the Local Agency Investment Fund established by the State Treasurer for the benefit of local agencies (CGC 16429.1). The fund must have 24 hour liquidity. There is no limitation on the percentage of the District portfolio that may be invested with LAIF, however, LAIF does impose a maximum deposit of $65 million. B. United States Treasury Securities. United States Treasury notes, bonds, or bills for which the full faith and credit of the United States is pledged for the payment of principal and interest (CGC 53601(b)). There is no limitation as to the percentage of the District s portfolio that may be invested in these securities, however, maximum investment maturities are limited to five years. C. Federal Agency Obligations. The District is permitted to invest in federal agency or United States government sponsored enterprise obligations, participations, mortgage backed securities or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal agencies or United States government sponsored enterprises (CGC 53601(f)). Maximum maturity is limited to
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 5 of 15 five years. There is no limitation as to the percentage of the District s portfolio that may be invested in agencies. D. Bank Depository Accounts. The District may invest in insured or collateralized certificates of deposit, savings accounts, market rate accounts, or other bank deposits issued by a state or national bank, savings and loan associations, or state or federal credit unions located in California (CGC 53630 et. Seq.). A written depository contract is required with all institutions that hold District deposits requiring that deposits be collateralized in accordance with the CGC. The Treasurer may waive collateral requirement for the portion of any deposit insured pursuant to federal law. Securities placed in a collateral pool must provide coverage for at least 110% percent of all deposits that are placed in the institution. Acceptable pooled collateral is governed by CGC 53651. Real estate mortgages are not considered acceptable collateral by the District, even though they are permitted in CGC 53651(m). All financial institutions holding District deposits are required to provide the District with a regular statement of pooled collateral. This report will state that they are meeting the 110% percent collateral rule, a listing of all collateral with location and market value, plus an accountability of the total amount of deposits secured by the pool. Deposits are allowable in any institution that insures its deposits with the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA), and a maximum deposit of up to the federal insurance limits may be deposited in any one institution without collateral. No bank shall receive District deposits in excess of the federal insurance limits that has a long-term debt rating by Moody s investors Service, Standard & Poor s, or Fitch Ratings of less that A. The maximum maturity is restricted to three years. In accordance with CGC 53638, no deposit shall exceed the shareholder s equity of any depository bank, nor shall a deposit exceed the total net worth of any institution. No deposits shall be made at a state or federal credit union if a member of the Board of Directors or the General Manager/CEO or CFO/Treasurer of the District serves on the Board of Directors or a committee of the credit union. E. Municipal Securities. Registered treasury notes or bonds issued by the State of California or any of the other 49 states, including bonds payable solely out of the revenues from a revenue producing property owned, controlled, or operated by a
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 6 of 15 state or by a department, board, agency, or authority of any states (CGC 53601 (c)(d)). Bonds, notes, or other evidence of debt issued by a local agency within the State of California, including issues by East Valley Water District. This includes bonds payable solely out of revenue form a revenue-producing property owned, controlled, or operated by the local agency, or by an authority of the local agency (CGC 53601 (a)(e)). Securities must have a debt rating of at least AA by an Nationally Recognized Statistical Rating Organization (NRSRO). Maximum maturity is limited to five years from the date of purchase, and holdings of this type of security are limited to a maximum of 20% of the District s investment portfolio. F. Commercial Paper. Commercial paper of prime quality of the highest ranking of the highest letter and number rating as provided for by a Nationally Recognized Statistical Rating Organization (NRSRO) and must be issued only by general corporations that are organized and operating within the United States and have total assets in excess of $500 million. The general corporation must have an A rating or better on debt other than commercial paper, if any, assigned by an NRSRO (CGC 53601(h)). Purchases shall not exceed 5% of the outstanding paper of the issuing corporation, and maximum maturity is restricted to 270 days. This type of investment shall not exceed 15% of the District s investment portfolio. G. Placement Service Deposits. The District may invest in Certificates of Deposit placed with a private sector entity that assists in the placement of deposits with eligible financial institutions located in the United States (CGC 53601.8). The full amount of the principal and the interest that may be accrued during the maximum term of each deposit shall at all times be insured by federal deposit insurance. Placement Service Deposits, in combination with bank certificates of deposit shall not exceed 25% of the value of the District s investments at any time. The maximum investment maturity will be restricted to three years. H. Medium Term Notes. The District may invest in corporate and depository institution debt securities issued by corporations organized and operating within the United States, or by depository institutions licensed by the United States or any state and operating within the United States (CGC 53601(k)).
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 7 of 15 Securities eligible for investment under this section shall be rated AA or better by an NRSRO. The maximum maturity is restricted to five years, and investment in this category of security shall not exceed 30% percent of the District s investible funds, and not more than 5% percent from a single issuer. I. Money Market Funds. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission (CGC 53601(l)(2)). The Company shall either 1) have attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs or 2) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). A maximum of 15% of the District s investible funds can be invested in Money Market Mutual funds. J. Local Government Investment Pools. Shares of beneficial interest in an investment pool created by a joint powers authority organized pursuant to CGC 6509.7 and that invest in securities and obligations authorized in the California Government Code (CGC 53601(p)). Investment is limited to pools that seek to maintain a stable Net Asset Value (NAV) and must be rated at least AA or better by an NRSRO. A maximum of 25% of the District s portfolio may be invested in Local Government Investment Pools. K. Prohibited Investments. Under the provision of CGC 53601.6 and 53631.5, the District shall not invest any funds covered by this Investment Policy in inverse floaters, range notes, interest-only strips derived from mortgage pools or any investment that may result in a zero interest accrual if held to maturity. Review of Investment Portfolio The securities held by East Valley Water District must be in compliance with the above section Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with this section subsequent to the date of purchase, the CFO/Treasurer shall at least quarterly review the portfolio to identify those securities that do not comply. The CFO/Treasurer shall establish procedures to report to the District s Board of Directors, major and critical incidences of non-compliance identified through the review of the portfolio.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 8 of 15 Investment Pools / Mutual Funds When the District s investment portfolio includes Investment Pools and Mutual Funds, as permitted in the section Authorized and Suitable Investments, the CFO/Treasurer shall as a matter of due diligence, monitor the assets held by the pools/funds. At least quarterly, the CFO/Treasurer will conduct an investigation to determine the following: 1. A description of eligible investment securities, and a written statement of investment policy and objectives. 2. A description of interest calculation and how it is distributed, and how gains and losses are treated. 3. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. 4. A description of who may invest in the program, how often, what size deposit and withdrawal are allowed. 5. A schedule for receiving statements and portfolio listings. 6. Are reserves, retained earnings, etc. utilized by the pool/fund? 7. A fee schedule, and when and how it is assessed. 8. Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? Safekeeping and Custody Agreements To protect against potential losses caused by collapse of individual securities dealers, all securities owned by the East Valley Water District shall be kept in safekeeping by a third party bank trust department, acting as agent for the District under the terms of a custody agreement executed by the bank and the District. All securities will be received and delivered using standard delivery versus payment (DVP) procedures with the Districts custodial bank, and evidenced by safekeeping receipts. Diversification and Maximum Maturities
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 9 of 15 The District will diversify its investment by security type and institution. With the exception of the US Treasury securitiesgovernment, its agencies and instrumentalities, and the Local Agency Investment Fund or other authorized pools, no more than 305% of the District s total investment portfolio will be invested in a single security type of with a single financial institution. To the extent possible, East Valley Water District will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the District will not directly invest in securities maturing more than 5 years from the date of purchase. Reserve funds may be invested in securities exceeding 5 years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the funds. Internal Controls The CFO/Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the District are protected from loss, theft, or misuse. The internal control structures shall be designed to provide reasonable assurance that these objectives are met. Internal controls shall be in writing and shall address the following: separation of transaction authority from accounting and record keeping, safekeeping of assets and written confirmation of telephone transactions for investments and wire transfers. The external auditors will annually review the investments and general activities associated with the investment program. This review will provide internal control by assuring compliance with the Investment Policy and District policies and procedures. Performance Standards The investment portfolio will be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints, and the cash flow needs. The District s investment strategy is passive. The performance of the District s investment portfolio will be evaluated and compared to an appropriate benchmark in order to assess the success of the investment portfolio relative to the District s Safety, Liquidity, and Return on Investments objectives.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 10 of 15 Investment Reporting In accordance with California Government Code 53646, the CFO/Treasurer will prepare a quarterly Investment Report and render the report to the Board of Directors no later than 30 days after the close of each calendar quarter. The report shall provide the type of investment, issuers, the date of maturity, par values and market values of each investment, transactions occurring during the reporting period, and identification of funds managed by third party managers. The report will also include 1) certification that all investment transactions have been made in compliance with the District s Investment Policy, and 2) a statement that the District has the ability to meet all of its expenditure requirements during the next six months. Policy Adoption Adoption. This policy shall be reviewed annually with the Board of Directors and adopted by Board Resolution. Amendments. Any changes to the policy, or persons charged with maintaining internal controls over investments, must be approved by the Board. Glossary of Terms (Note: All words of a technical nature should be included. Following is an example of common treasury terminology.) Agencies: Federal agency securities and/or Government-sponsored enterprises. Benchmark: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio s investments. Broker: A broker brings buyers and sellers together for a commission. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a Certificate. Large-denomination CDs are typically negotiable. Collateral: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 11 of 15 Comprehensive Annual Financial Report (CAFR): The official annual report of the (East Valley Water District). It includes five combined statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. Coupon: (a) The annual rate of interest that a bond s issuer promises to pay the bondholder on the bond s face value. (b) A certificate attached to a bond evidencing interest due on a payment date. Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. Derivatives: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities, or commodities). Discount: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. Diversification: A Dividing investment funds among a variety of securities offering independent returns. Duration: A measure of the sensitivity of the price (the value of principal) of a fixedincome investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices. Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals (e.g., S & L s, small business firms, students, farmers, farm cooperatives, and exporters).
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 12 of 15 Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity. Federal Funds Rate: The rate of interest at which Federal funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions, and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. Federal National Mortgage Association (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks, and about 5,700 commercial banks that are members of the system. Government National Mortgage Association (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FHA mortgages. The term pass-throughs is often used to describe Ginnie Maes. Liquidity: A liquidity asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 13 of 15 Market Value: The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establishes each party s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller borrower. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. Money Market: The marker in which short-term debt instruments (bills, commercial paper, bankers acceptances, etc.) are issued and traded. Offer: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. Portfolio: Collection of securities held by an investor. Primary Dealer: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms. Prudent Person Rule: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. Qualified Public Depositories: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 14 of 15 Repurchase Agreement (REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security buyer in effect lends the seller money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Reverse Repurchase Agreement (Reverse REPO): A reverse-repurchase agreement (reverse repo) involves an investor borrowing cash from a financial institution in exchange for securities. The investor agrees to repurchase the securities at a specified date for the same cash value plus an agreed upon interest rate. Although the transaction is similar to a repo, the purpose of entering into a reverse repo is quite different. While a repo is a straightforward investment of public funds, the reverse repo is a borrowing. Safekeeping: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank s vaults for protection. Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution. Securities & Exchange Commission: Agency created by Congress to protect investors in securities transactions by administering securities legislation. Sec Rule 15(C)3-1: See Uniform Net Capital Rule. Structured Notes: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. Treasury Bonds: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
EAST VALLEY WATER DISTRICT Administrative Policies & Programs Policy Title: Investment Policy Original Approval Date: July 22, 2015 Last Revised: April 25, 2018 Policy No: 7.6 Page 15 of 15 Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Revised: April 25, 2018
EXHIBIT "B" CMTA Certification
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #5. Meeting Date: April 25, 2018 Discussion Item Subject: FY 2018-19 Program Goals and Objectives Workshop RECOMMENDATION: This agenda item is presented for information only. BACKGROUND / ANALYSIS: East Valley Water District is a performance-based organization, focused on achievement of goals derived from the vision statement adopted by the Board of Directors (Board). The vision statement s list of Agency Goals and Objectives provides the framework for establishing long-term goals related to District administration, operations, staff development, and community engagement. Long-term goals are then developed into annual action plans by the General Manager/CEO and staff with the development of program goals and objectives for the upcoming fiscal year. With guidance from the General Manager/CEO and program managers, staff began work on the development of fiscal year 2018-19 goals and objectives in January; keeping in mind that program level objectives must be aligned with Agency Goals and Objectives, and the goals established for the General Manager/CEO for the upcoming year. In addition, staff remained cognizant of the following key considerations that could have an impact on operations and the way the District delivers services to ratepayers: Water supply & quality State regulations and mandates Industry standards and best practices New and upgraded facilities New Technology Program Managers will present their own proposed program goals and objectives directly to the Board for their review and consideration.
AGENCY GOALS AND OBJECTIVES: Goal and Objectives I - Implement Effective Solutions Through Visionary Leadership d) Encourage Performance Based Results Through Staff Empowerment Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS: This agenda item has been reviewed by all Departments. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Program goals and objectives will be used to support funding requests submitted in the proposed 2018-19 fiscal year budget, which will be submitted for Board review at a future workshop. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Board Presentation Respectfully submitted: Brian Tompkins Chief Financial Officer Type Backup Material
FY 2018-19 GOALS & OBJECTIVES April 25, 2018
DEVELOPMENT OF GOALS & OBJECTIVES Support Agency Goals & Objectives Support District Wide Goals Key Considerations Source Water Quality Infrastructure Projects Cybersecurity Technology Regulations Funding
DISTRICT-WIDE GOALS Assess the District s ability to respond to an increase in development activity and implement action items as identified Address challenges and opportunities related to North Fork Water Company Develop a 5-year work program for Board consideration Create a financial plan to reduce long-term pension liabilities Research the requirements and procedures of creating a non-profit foundation for community enhancement efforts Complete the necessary steps to continue advancement of the SNRC
PROGRAM SUMMARIES
GENERAL ADMINISTRATION
GENERAL ADMINISTRATION General Manager/CEO carries out day-to-day District operations Administration implements the District s vision Maintains official records Promotes public trust Ensures transparency compliance General Manager/CEO District Clerk Sr. Administrative Assistant Total Employees: 3
ACCOMPLISHMENTS Provided Administrative Support to the Governing Board Conducted 9 candidate orientation sessions during Board Member vacancy Conducted strategic planning sessions Developed a Brown Act Compliance Policy Reduced District Expenditures on Document Storage and Improved Records Management Retained consultant to develop guidelines for implementing a Records Retention Policy Reviewed statutory disposition schedules with each department Promoted Environmental Stewardship Implemented an agenda subscriber campaign to encourage customer engagement Implemented Program to Remain in Compliance with Public Records Requirements Developed a Public Records Request Policy
GOALS & OBJECTIVES Acquire Shares of the North Fork Water Company Not Currently Owned by the District Send Offer-to-Purchase Letters to All Shareholders Not Currently Receiving North Fork Deliveries Define the Terms of Potable Water Service Delivery to Shareholders Currently Receiving North Fork Deliveries Create a Stock Transfer Procedure Guide for Shareholders Responding to the Offer-to-Purchase Letter Coordinate the Establishment of a Non-Profit Foundation Finalize a Vision and Purpose Statements for the Establishment of a Non-Profit Foundation Coordinate with Various Departments to Support the Non-Profit Foundation Prepare Policy Recommendations to be Considered for Consideration by the District Governing Board Implement a District Wide Records Retention Program Implement an Annual Records Retention Training Program for Staff Identify Records to be Transferred into the District s Official Electronic Document Repository Conduct Document Destruction in Accordance with the Adopted Records Retention Policy
HUMAN RESOURCES
HUMAN RESOURCES Facilitates programs to attract the best and brightest candidates Fosters a work environment that promotes high morale and employee retention Human Resources Risk & Safety Manager Manages the risk and safety programs to ensure a safe work-place Sr. Administrative Assistant Total Employees: 2
ACCOMPLISHMENTS Promoted a Positive Organizational Culture that Maintains a Supportive and Encouraging Work Environment Conducted annual employee engagement surveys, received feedback from focus groups, and created an action plan Received the Top Workplace in the Inland Empire First Place Award by The Inland News Group Maintained non-retirement turnover of less than 7% Enhanced the District s Wellness Initiatives to Help Promote Healthier Behaviors Enhanced the Employee Wellness Program by offering health screenings and the Fresh Start Mondays Ensured participation in the District s pre-shift stretching program Developed a Workforce Readiness Program to Enhance Employability Skills of Job Seekers in the Region Identified and defined core competencies of a workforce readiness program Developed program curriculum with core competencies and employability skills for workforce readiness Implemented a Volunteer Program to Promote Community Involvement, Provide Work Experience and Offer Staff Assistance Conducted departmental needs assessment to understand areas where volunteers could be utilized Identified recruiting sources to attract volunteer applicants Created brochure and website content to prepare for implementation of the District s Volunteer Program
GOALS & OBJECTIVES Initiate Programs in Support of SNRC Workforce Needs Develop an Action Plan for Implementation of a Wastewater Operator-in-Training Program Conduct a Staffing Analysis to Identify the Needs for Administrative, Customer Service, Special Events, Educational, Facilities Maintenance, and Other Functions Understand the Liability Requirements of Wastewater Treatment Promote a Positive Organizational Culture that Maintains a Supportive and Encouraging Work Environment Update the Succession Plan to Reflect Potential Retirements and Prepare for the Implementation of the 5-Year Plan Create an Action Plan to Address Results from the Annual Engagement Survey and Focus Groups Meetings Facilitate Quarterly Activities that Support Employee Engagement and Empowerment Promote Community Involvement and Provide Work Experience Opportunities Launch the District s Volunteer Program Including an Applicant Tracking Method Understand Roles for Volunteers Relating to the SNRC Identify Programs for Adult Education and Community Enhancement
PUBLIC AFFAIRS
PUBLIC AFFAIRS Oversees internal and external communication programs consistent with the District s vision Through media, community and governmental relations, the District is able to provide effective communications to various stakeholders Director of Strategic Services Sr. Administrative Assistant Public Affairs Specialist Creative Services Representative Total Employees: 4
ACCOMPLISHMENTS Identified and Implemented Additional Outreach Efforts that Support the District s Brand and Further Develops Community Presence Incorporated the District s style guide into capital project communication efforts Hosted pop-up events to celebrate National Day Without Water Enhanced Customer-Focused Outreach Efforts to Strengthen the District s Presence in the Community Participated in community events including the Highland Chamber of Commerce, Highland Trails Day, and local school programs Established an Internal Communications Committee to enhance collaboration between departments Maintained the District s Emergency Preparedness Standards in order to Effectively Respond in a Disaster or Emergency Developed a Crisis Communication Toolkit to be used in the event of an emergency The District hosted a HAM radio class for District staff and other local agencies
GOALS & OBJECTIVES Implement an Outreach Program that Encourages Community Engagement in the SNRC Create outreach materials and events to promote the construction status and future programs of the SNRC Establish a community group to provide input regarding the SNRC Enhance the SNRC website to provide regular project updates for community stakeholders Develop Communication Methods that Enhance the District s Brand Develop the 5-Year Work Plan to compliment the adopted Strategic Plan and District-wide goals Implement alternative approaches to increase internal communication regarding District projects and programs Identify and participate in monthly community events to strengthen the District s presence in the community Advance the District s Emergency Preparedness Program to Effectively Respond in an Emergency Revise the District s Emergency Response Plan to reflect current District operations Assess staff s current emergency response certification, and facilitate necessary trainings to ensure full compliance with FEMA requirements Develop a procedures guide which identifies the various communication methods available in emergencies
CONSERVATION
CONSERVATION Oversees programs that facilitate and encourage sustainable water use Communicates conservation benchmarks to various regulatory agencies Director of Strategic Services Conservation Coordinator Total Employees: 1
ACCOMPLISHMENTS Maintained Compliance with Water Conservation Standards Established by the State Water Resources Control Board (SWRCB) Maintained active participation in the development of long-term and short-term conservation guidelines Met conservation reduction goals established by the SWRCB Continued Water Conservation Outreach with the Community to Encourage Continued Water Use Efficiency Partnered with Inland Empire Water Keeper to enhance the District s demonstration garden and signage Incorporate water conservation outreach material in conjunction with other efforts including bill inserts, social media posts, and on hold messages Incorporated online event registration to encourage attendance at the District s conservation workshops Evaluated and Measured the Success of Rebate Programs and Made Recommendations for Improvements Expanded the District s WBIC Direct Installation Program to reflect the high community interest Created and distributed thank you letters to customers that have participated in rebate programs
GOALS & OBJECTIVES Develop Community Engagement Programs to Increase Awareness of Water-Use Efficiency Create conservation material in Spanish to help support conservation education Identify and interact with community groups/events to increase engagement with conservation programs Develop and host a water conservation workshop series Evaluate Rebate Program Success and Implement Program Enhancements Develop a conservation action plan to encourage water efficiency through the different stages of water supply availability Identify additional programs to increase customer participation and water savings Host a community event to promote the District s water conservation rebate programs Engage in the Legislative Process as it Relates to Changes in Conservation Regulations Actively participate in the regulatory and legislative process as new conservation guidelines are considered Develop a monitoring procedure to prepare for periods where the District s water use may exceed the regulatory base year Provide quarterly updates to the Governing Board to ensure they are informed on the changing conservation regulatory requirements
FINANCE
FINANCE Chief Financial Officer Finance and accounting oversees District operations to provide accountability and adequate management over the use of funds Staff maintains the financial systems and records in accordance with Generally Accepted Accounting Principles (GAAP), applicable laws, regulations, and District policies Sr. Administrative Assistant Business Services Manager Accountant Sr. Accounting Technician Accounting Technician Total Employees: 6
ACCOMPLISHMENTS Enhanced Accounting Support and Financial Reporting to Internal and External Customers Issued first edition of the District s Popular Annual Financial Report Received 5th Consecutive GFOA Distinguished Budget Award for FY 2017-18 Budget Received 6th Consecutive GFOA Certificate of Achievement for Excellence in Financial Reporting - FY 2016-17 Comprehensive Annual Financial Report Implemented option for paying conservation rebates electronically, rather than by check Engaged the Community and Management in Planning for, and Compliance with, District Authorized Use of Public Funds Presented first quarterly budget review Held Goals and Objectives workshop Maintained Strong Financial Policies and Management Practices to Safeguard the District s Financial Position and Reduce Cost of Borrowing Updated Debt Management Policy for compliance with California SB 1029 Updated Purchasing Policy and Investment Policy Linked records of all water mains replaced, by project number, in last 15 years
GOALS & OBJECTIVES Enhance Accounting and Financial Reporting for the Benefit of Internal and External Stakeholders Support effort to establish a non-profit community foundation by filing application for tax exempt status Evaluate and Recommend budget software for greater forecasting capabilities Issue second edition of Popular Annual Financial Report submit for GFOA award Support Operations effort to implement inventory bar code system in warehouse Maintain Strong Financial Policies and Management Practices to Preserve and Enhance the District s Financial Position Create a financial plan to reduce long-term pension liabilities Update District fiscal policies related to credit card use and reimbursable expenses Budget to build adequate replacement reserves in appropriate programs Link Fixed Asset Information in Tyler Accounting System to Digitized Maps in GIS Program Link cost/location for 9,400 meters in Phases 1 and 2 of the AMI project with digitized maps of District infrastructure in GIS Link cost/location for recently rehabilitated sewer manholes in Tyler with GIS Link cost/location of projects closed in FY 2017-18 to Tyler and GIS
CUSTOMER SERVICE
CUSTOMER SERVICE Provide the community with prompt, courteous, and world class customer relations As the primary contact point with residents, this program explores opportunities to provide convenient methods of payment Strives to resolve customer concerns Sr. Customer Service Representative Customer Service Representative II (2) Customer Service Supervisor Customer Service Representative III Customer Service Representative I Receptionist Total Employees: 7
ACCOMPLISHMENTS Strived to Provide World Class Customer Service Created video for Customers Explaining the Billing Process Developed a Welcome Packet for New Customers Created a Quick Guide Magnet for Customers Researched options for cost recovery of Merchant Fees Improved Departmental / Customer Processes Updated IVR so Customers can get balance and due date of bills; reducing calls to the office Implemented DocuSign for Pre-Authorized Payment Application and Deposit Waiver Applications
GOALS & OBJECTIVES Develop Strategies to Address Organizational Service Needs Develop Action Plan to prepare for changes to Customer Service Operations as a result of the SNRC Create reports to monitor customer delinquency patterns in order to actively engage in proposed legislation Modify Processes to Encourage World Class Customer Service while Maintaining Financial Stability Review the current policies/ordinances and identify recommendations to reduce the number of monthly service disconnections Survey award winning Customer Service agencies to include items such as staffing levels, billing procedures, and training programs Establish a Professional Development Plan that Supports the District s Vision Identify professional organizations that provides peer support and best practices for world class customer service Identify and implement technical and customer service training opportunities on a consistent basis, including peer-to-peer training
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY Information Technology (IT) is responsible for the strategic alignment of technology with the District s initiatives Staff maintains enterprise systems, network, cybersecurity and computer hardware Information Technology Manager Network Administrator Information Systems Technician Total Employees: 3
ACCOMPLISHMENTS Improved Cybersecurity Resiliency to Mitigate Vulnerabilities and Threats Completed Cybersecurity Plan aligned with National Institute of Standards & Technology Cybersecurity Framework Conducted Network Penetration Testing to discover vulnerabilities, detection methods, and recommended remediations Continued anti-phishing email campaigns to elevate cybersecurity awareness Assessed and Evaluated Existing Technology Solutions to Improve Operations Enhanced communication and collaboration by developing SharePoint project sites and Intranet Implementation Created three data quality control reports in the business intelligence platform Completed the telecommunications audit resulting in 14% annual savings Improved Technology Infrastructure for Reliable and Redundant Services Added a Tier 2 data storage appliance to increase data storage capacity and cost-efficiency Installed an Internet failover link using cellular technology to improve communications redundancy Completed the virtualization, software upgrade, and performance optimization of the Geographic Information System
GOALS & OBJECTIVES Ensure Effective Technology Services with Proactive Planning and Maintenance Activities Conduct Critical System Upgrades to Help Ensure Business Continuity Enable Data Collection and Data Management Efforts for Other Departments Update the IT Strategic Plan to align technology initiatives with the District s future goals and objectives Develop IT Policies and Procedures to adhere with industry best practices and regulations Implement solutions for all high-risk vulnerabilities discovered from the Cybersecurity Assessment Reduce business risks with the installation of a data center fire suppression system Upgrade the District s internal wireless network to improve guest network capabilities and network traffic management Install server backup software specifically developed for virtualized environments to enhance business continuity Upgrade the Voice-over-IP (phone) system before Cisco s end-of-support date Coordinate the collection of back flow testing data for a cost-benefit analysis Implement a Drone Program to improve data collection efforts and improve business processes Develop data collection processes to document high-maintenance areas for wastewater Support and configure data dictionary templates to GPS manholes and siphons
METER SERVICES
METER SERVICES Perform monthly meter readings for meters in the District s service area Address on-site customer meter related requests Field Services Supervisor Customer service assistance Meter Reader I Meter Reader II (2) Total Employees: 3
ACCOMPLISHMENTS Developed Employee Knowledge and Skills Using the New AMI Meter Reading Equipment and Processes Meter readers completed training to perform Customer Services duties Trained meter readers on new hand-held device for the AMI project Completed cross-training with Customer Service Completed commercial driver s training so meter readers can test for class B license Collected Information on Existing Meters to Facilitate Future Phases of AMI Implementation Documented meter lid sizes for ordering future phases Identified and documented concerns with existing meter locations Provided Highly Professional and Timely Responses to Request for On-site Customer Service Requests Responded to all customer requests under two hours Empowered employees to be flexible, make decisions and have the confidence to go above and beyond for customers
GOALS & OBJECTIVES Evaluate Opportunities and Impacts Resulting from the AMI Implementation Create standard operating procedures for meter retrofits, repairs, and replacements Develop a customer hand out explaining how to read an AMI meter Identify and coordinate with other departments impacted by the transition to AMI Collect Information on Existing Meters to Facilitate Future Phases of AMI Implementation Verify meter lid sizes, meter size, and lay length in preparation of future AMI phases Identify and document concerns with existing meter locations and resolve any issues prior to the account being scheduled for an AMI installation Provide recommendations for Engineering for future phases of AMI implementation regarding areas of priority and routes, including new construction Develop a Proactive Meter Testing Program Develop a report to monitor the number of small meters (less than 2 inches) being tested and track efficiency results in compliance with AWWA standards Conduct an audit of 10% of the large meter accuracy to ensure compliance with AWWA standards
ENGINEERING
ENGINEERING Plans and oversees infrastructure projects designed to maintain safe and reliable water and wastewater services Manages the capital improvement program Coordinates with new development Provides technical support for the infrastructure system Sr. Administrative Assistant Senior Engineer Director of Engineering & Operations Engineering Manager Associate Engineer Sr. Engineering Technician Engineering Technician II Total Employees: 7
ACCOMPLISHMENTS Provided Leadership In Implementation of Capital Improvement Program in Compliance with the SWRCB Completed 4 th Street wastewater main rehabilitation City Creek Manhole Rehabilitation Project completed Substantial completion of the design for the Plant 134 to Upper Zone water transmission main Supported activities related to SNRC Completed Paloma Road Wastewater Main Rehabilitation Phase II Substantial completion of AMI Meter Retrofit Program Phase II Fostered Partnership Opportunities with Surrounding Agencies and Other Stakeholders to Provide Benefit to the District and the Region Completed Plant 134 State Water Project Turnout and Hydro-Electric Facility Joint Project with Valley District Completed Water Main Extension Joint Project with Pumalo Casa Owners Association Replaced 30 inch diameter section of North Fork Santa Ana River pipeline
GOALS & OBJECTIVES Develop and Implement the District s CIP to Address Rehabilitation and Maintenance Needs while also Preparing for New Development Develop a 5-year CIP based on the updated Water and Wastewater Master Plans Establish tracking methods to monitor necessary planning and execution of utility relocations in conjunction with public works projects Update the development guidelines to serve as a tool for both developers and staff Develop and Expand Workflow Procedures to Maximize Inter-Departmental Communication and Cooperation with Engineering Hold at least semi-annual meetings to maximize data collection regarding mapping updates and field conditions in preparation of the CIP Participate in trainings and assist with the creation of an Operating Guide for GPS equipment to enhance GIS asset accuracy Develop processes to facilitate efficient workflow systems while maintaining operational flexibility Support the Steps Necessary for the Advancement of the SNRC Implement the terms of the settlement agreement with the City of San Bernardino Lead the process and site design efforts for configuration of the facility Continue working with regulatory agencies to receive needed approvals and permits
BRIEF BREAK
WATER PRODUCTION
WATER PRODUCTION Responsible for the daily monitoring and operations of the entire water production system Ensures timely preventative maintenance Pumps, motors, wells, boosters, reservoirs, pressure regulating valves (PRVs) and hydro-pneumatic plants Performs preventative maintenance of the Supervisory Control and Data Acquisition (SCADA) system Administrative Assistant Sr. Water Production Operator Operations Manager Water Production Supervisor Water Production Operator III (3) Water Production Operator II Total Employees: 7
ACCOMPLISHMENTS Ensured System Reliability Through Routine System Inspections and Testing Completed pressure regulator maintenance and rehabilitated 15 valves Inspected two reservoirs by a licensed diver and completed structural repairs to one of the reservoirs Cathodic Protection inspection has been completed on all reservoirs. Repairs were made on 10 tanks to prevent corrosion Worked with field maintenance and tank diver to replace 10-inch influent flow valve at Plant 56 Rehabilitated 1 well and 8 booster pumps Continued to Evaluate SCADA and Implement Improvements as Appropriate Implemented a new maintenance agreement with SCADA integrator Worked with SCADA contractor and IT department to remove and relocate the SCADA server from Del Rosa yard Partnered with Southern California Edison to Identify and Utilize Equipment Rehabilitation Incentives Participated in numerous Southern California Edison energy reduction programs
GOALS & OBJECTIVES Develop a Water Supply Mix Plan to Maximize Surface Water Develop a plan to forecast monthly water demands to assist with determining the actual water supply mix Take recommendations of the Water Master Plan and develop an action plan focusing on redundancy, efficiency, and flexibility Partner with Southern California Edison to prepare for changes in electricity rates and maximize the time-of-use structure Implement Improvements to Enhance the SCADA System Complete the SCADA Master Plan Identify projects and programs for implementation based on the SCADA Master Plan Develop a Plan to Address Challenges and Opportunities Related to NFWC Begin working with active North Fork shareholders to initiate planning for the transition of their water supply from the ditch to the District s system Evaluate current North Fork infrastructure and determine responsibilities relating to ownership Better understand the District s Bear Valley Mutual shareholder delivery obligations
WATER TREATMENT
WATER TREATMENT Utilizes various methods to treat the District s three different sources of supply Staff is trained to operate the Surface Water Treatment Plant 134 to maximize both Santa Ana River water and imported State Project water Staff operates two unique groundwater treatment facilities Plant 28 uses Granular Activated Carbon (GAC) Plant 39 is a blending facility Water Production Supervisor Sr. Treatment Plant Operator Total Employees: 2
ACCOMPLISHMENTS Identified Process Improvements at Plant 134 to Improve Water Quality Worked with SCADA contractor to replace the two touch screen computers that control Plant 134 Replaced two backwash motors and worked with GE for membrane filter replacements Relocated strainer to protect membrane filters Replaced chlorine pump skid Evaluated Use of Hydro-Generation Technology at Plant 134 Worked with contractor on the hydro generation start up and commissioning at Plant 134 Investigated best options for use of water from the North Fork Canal Developed an Operations Process and Procedures Manual for the New Hydro-Generators to Use for Staff Training Continuing to provide all operators with hands-on training at the treatment plant as the project progresses
GOALS & OBJECTIVES Incorporate Operation and Maintenance of the Hydro-Generation Technology at Plant 134 Develop an Operating Guide to support safe and effective procedures Participate in trainings regarding the hydro-generation technology Incorporate the upkeep and inspection of equipment into Plant 134 maintenance schedule Complete Plant 134 Membrane Replacement Phase Two of the 5-Year Replacement Plan Identify the modules to be replaced in Phase Two Procure the needed membranes modules from the manufacturer in accordance with the District s purchasing policy Coordinate and schedule the in-house installation of the new membranes Support the Development of a Long-term Plant 134 Site Improvement Plan Coordinate with Engineering to identify a capital project to enhance sludge removal Identify elements that will enhance site security Provide support to begin implementing these planning efforts Help identify and implement the additional treatment processes needed to maintain high water quality
WATER QUALITY
WATER QUALITY Ensures the District is in compliance with State and Federal Drinking Water Regulations Manages Backflow Prevention, Water Sampling and testing, and Fire Hydrant Flushing Programs Water Quality Coordinator Water Quality Technician Total Employees: 2
ACCOMPLISHMENTS Provided Safe and Reliable Water to Our Customers Worked with contractors to reline the interior, replace the filter nozzles, valves, and Activated Carbon in 4 vessels at Plant 28 Completed 10 months of advanced treatment process pilot to assist in full scale evaluation Converted Flush-Out Valves to Control Discharge Flows Completed 9 of the 12 flush-out retrofits to-date Evaluated New Backflow Program and Determine Effectiveness Tested 372 backflow devices Increased customer participation in Backflow Testing Service to 8%
GOALS & OBJECTIVES Conduct Expanded Sampling Programs to Ensure Compliance with All State & Federal Water Quality Requirements Conduct unregulated contaminant sampling to comply with Federal water quality standards Identify 50 properties to support completion of expanded Lead and Copper testing to reflect requirements based on the District s population Conduct Tri-Annual Lead and Copper Testing of at least 50 properties within the District Comply with the Action Plan for the total trihalomethanes (TTHM) Corrective Order Implement Mandatory Lead Sampling in Schools as Required by Assembly Bill 746 Establish sampling sites and corresponding schedules for schools required to be tested Develop technical and communication support in preparation for a school(s) that exceeds lead sampling levels Complete sampling as required by the legislation Implement In-House Environmental Controls and Compliance Program Evaluate processes used by other agencies to assist with Fats, Oil, and Grease (FOG) program implementation in conjunction with SNRC Develop data tracking methods to monitor the backflow testing cost-benefit analysis and resource requirements Identify and promote back-flow testing to the 5 largest customers in support of transitioning the program to in-house resources
WATER MAINTENANCE
WATER MAINTENANCE Responsible for the repair and replacement of the District s system equipment including: District s water distribution mains Water service lines Fire hydrants Meters Valves Field Service Worker III (4) Field Service Supervisor Sr. Field Service Worker (2) Field Service Worker II (5) Field Service Worker I (2) Storekeeper/Buyer Total Employees: 15
ACCOMPLISHMENTS Evaluated All Preventative Maintenance Programs and Determined Effectiveness Repaired 211 water leaks, repaired/replaced 31 large vault lids, completed maintenance on 1,252 fire hydrants Responded to 956 after hour calls Inspected/Exercised 988 valves Assisted the Engineering department with water and sewer Master Plan updates Scheduled in-house main replacement Partnered with Local Agencies to Enhance Community Services Created a list of resources available in the event of an emergency Maintained contact with Patton Hospital and serve as a resource for routine maintenance and emergencies Encouraged Continued Education and Technology Training to Support Advancement Opportunities Cross-trained Senior Field worker during the absence of the Supervisor Completed AMI Project Phase I resulting in a meter reader reclassification to a Field Maintenance worker Increased employees level of Water Distribution, Treatment, and Collections Certifications
GOALS & OBJECTIVES GPS All Valves and Meter Boxes within the Service Area Review Data Accuracy Compared to Actual Field Conditions Facilitate Technology Trainings and Community Engagement Conduct training and create an Operating Guide for GPS equipment Complete the GPS location of all valves and meter boxes on a grid basis within three years Field verify 5% of AMI meter GPS locations conducted by a contractor Conduct field surveys to validate GIS data with the District s border Improve on the existing field verification and correction process to ensure information is updated within 30 days Enhance GIS capabilities in field vehicles Assist with the implementation of the small-scale facility tour program Ensure staff receives emergency preparedness radio training Attend trainings for City Works to provide for a strong technical foundation and encourage professional development
WASTEWATER MAINTENANCE
WASTEWATER MAINTENANCE Responsible for the daily repair and safeguarding of the wastewater conveyance system Based on the Wastewater System Maintenance Plan Complete preventative video monitoring Schedule maintenance Conduct system and emergency repairs Field Service Worker II (2) Field Service Supervisor Field Service Worker I (2) Total Employees: 4
ACCOMPLISHMENTS Utilized Granite Net Software to Document Wastewater Collection System Maintenance Video inspected 58 miles of sewer main Made initial assessments of pipe conditions and recommendations for repairs Began documentation of discrepancies on GIS maps with Engineering Downloaded video logs and scheduled routine follow-up meetings with Engineering to discuss repairs and map corrections Supported Future Wastewater Monitoring Operations by Evaluating FOG Entering the District s Wastewater Collection System Staff began researching requirements to begin the compliance process of the FOG program Continued Wastewater Collection System Maintenance and Management Cleaned 200 miles of sewer main Sprayed 1,936 manholes for insect control Sprayed 3,688 feet of sewer main for root control
GOALS & OBJECTIVES Complete Implementation of GraniteNet Software to Collect Data Regarding Wastewater Collection System Maintenance Document discrepancies in GIS to ensure consistency with field conditions Conduct training for all staff utilizing the GraniteNet Software Conduct semi-annual meetings to discuss data results with Engineering in preparation of capital improvement projects Identify Operational Changes Needed to Accommodate Planned Development within the District Assist with the development of initial staffing and equipment planning that considers the SNRC Document contributing factors of high maintenance areas in preparation for the in-house FOG Program Identify training and certification requirements for wastewater treatment certificates Incorporate GPS Data to Enhance Efficiency of Wastewater Maintenance Operations and Asset Management Gather the GPS location of all manhole covers and siphons Identify manholes located within easements and implement planned maintenance to reduce damage caused by tree roots and other field conditions Conduct training and create an Operating Guide for GPS equipment
FACILITIES
FACILITIES Complete maintenance and repairs of all District Facilities including Administration Buildings Water Facilities District-owned vacant properties Easements Water Production Supervisor Facilities Maintenance Coordinator Facilities Maintenance Worker Total Employees: 2
ACCOMPLISHMENTS Explored Alternative Energy Solutions for District Facilities Upgraded lighting to cost effective LED lighting Added new lighting and sign in the Demonstration Garden Added heat resistant roofing material at Plant 24, 24B, 99, and 108 to reduce energy cost Identified Two District Facilities for Upgrades and Repairs Completed road rehabilitation to Plant 99 and slurry coats at Plant 99 and 129 Roof replacements on pump houses at Plant 24,24B, 99, and 108 Plant 134 exterior paint and Hydro-generation building paint and floor epoxy New concrete driveway installed at Plant 24 to access mini park Removed swamp coolers at Plant 39 and installed HVAC system to correct moisture issues Developed a Facilities Maintenance Program to Track and Anticipate Future Costs Associated with All District Facilities Captured asset data for entry into CityWorks for facilities maintenance planning
GOALS & OBJECTIVES Develop a Long-Term Plant 134 Site Improvement Plan Conduct a site assessment to evaluate site security, technology, and miscellaneous needs Prioritize site projects and develop an improvement schedule Develop a recommendation to enhance perimeter security around the treatment plant Develop a Facilities Maintenance Program to Track and Anticipate Future Costs Associated with All District Facilities Identify potential Facilities Maintenance Programs and recommend a qualified firm Begin incorporating facilities data into the selected Facilities Maintenance Program Implement a consistent request tracking system and provide training to staff Develop recommendations to be included in a long-term staffing plan Complete Systematic Upgrades and Rehabilitation of District Facilities Assess and prioritize needed improvements by location and project Select sites for immediate repairs and identify the correlating schedule Conduct repairs for the highest priority sites within the approved budgeted funds
FLEET
FLEET Performs preventative maintenance and repairs of the District s vehicles and heavy equipment Ensures air quality regulations, vehicle registration, and transportation requirements are met Sr. Equipment Mechanic Equipment Mechanic III Total Employees: 2
ACCOMPLISHMENTS Ensured District Vehicles, Equipment, and Staff are Ready for Emergency Response Complete all 30, 60, 90-day truck inspections and preventative maintenance requirements Purchased one new generators for emergency preparedness and applied for proper California Air Resources Board permits Purchased an emergency trailer mounted sewer by-pass pump and hose Developed and Implemented Cost Recovery Fees for Vehicles per Department for Replacement Purposes Developed a five-year vehicle and equipment replacement plan Purchased four new vehicles Surplus of seven vehicles and three pieces of equipment Utilized Most Cost-Effective Maintenance Methods to Reduce Costs Hired contractor to provide preventative maintenance on vehicles
GOALS & OBJECTIVES Enhance Emergency Response Capabilities Utilize the Most Effective Fleet Maintenance Methods Participate in SNRC Design to Identify Future Impacts to the Fleet Install two-way radios in all vehicles for emergency preparedness Ensure all required staff are properly trained on two-way radios and other emergency response equipment Implement the transition from in-house operations to preventative maintenance contractor Purchase and install GPS tracking system on all vehicles Integrate the vehicle replacement schedule into the monthly financial statements Evaluate the feasibility of on-site fuel storage Assess the feasibility of introducing alternate fuel vehicles into the fleet where appropriate
GOVERNING BOARD
GOVERNING BOARD The Governing Board is the legislative body of the organization Board members provide leadership, direction, and serve as the organizational policy makers Appoints the General Manager/CEO for day-to-day operations Board Chairman Vice Chairman Board Member (3) Elected Officials: 5
ACCOMPLISHMENTS Provided Organization Direction and Set Expectations Adopted Strategic Plan Update Approved new Brown Act Compliance Policy and Public Records Request Policy Completed the General Manager/CEO evaluation Adopted the 2018-19 Legislative Platform Adopted updates to the Regional Urban Water Management Plan Addressed Agenda Items Brought before the Board of Directors Relating to the SNRC Approved initiation of the District s wastewater treatment authority with LAFCO Approved revisions to the Framework Agreement with SBVMWD Approved Settlement Agreement with the City of San Bernardino Continued Efforts to Increase the District as a Regional Leader Appointed a new Board Member to fill vacant Board Position All members have attended the California Special District s Association Leadership Academy Served on statewide committees for ACWA and CSDA Conducted communication training sessions
GOALS & OBJECTIVES Provide Organizational Direction and Set Expectations Through Policy Decisions Implement a 5-Year Work Plan Conduct General Manager/CEO Evaluation Including Establishment of Goals Review and Update the Board of Directors Handbook and Policies Address Policy Related Decisions to Construct the Sterling Natural Resource Center (SNRC) Consider agenda items regarding the SNRC Select a Design-Build Entity for Project Construction Participate in Activities that Encourage Community Engagement for the SNRC Participate in Activities to Promote Community Engagement and Increase Board Qualifications Coordinate with the San Bernardino County Registrar of Voters for the 2018 Elections Post All Required Election Information and Conduct Notifications Participate in Internal and External Professional Development Activities