Meeting Date: March 20, 2018 Town of Holly Springs Town Council Meeting Agenda Form Town Clerk s Office Use: Agenda Item #: 8h Attachment #: 3h Agenda Placement: Consent Agenda (Special Recognitions (awards, proclamations), Requests & Communications (reports, information presentations), Public Hearings, Consent Agenda, Unfinished Business, New Business, Closed Session) Subject Title: Budget Amendment and Purchase Approval Presenter(s): None SUBJECT HIGHLIGHTS: Enclosed is an amendment to the FY 2017-2018 budget in the amount of $45,000 to cover costs of a fiber connection to the Holly Springs Road water booster station and to upgrade the SCADA monitoring system at the site, plus contingency. This project is part of a long-term project to migrate the SCADA system from radio connectivity to underground fiber connectivity for more responsive and reliable monitoring of water connectivity sites and sewage pump stations. Action(s) requested or suggested motion(s): Three actions would be implemented with approval of the Consent Agenda. The Council will: adopt an amendment to the FY 2017-2018 budget in the amount of $45,000 to cover costs of a fiber connection to the Holly Springs Road water booster station and to upgrade the SCADA monitoring system at the site. approve the construction of fiber to the Holly Springs Road water booster station utilizing City of Wilson construction resources which is quoted in the amount of $20,647, utilizing the Town s utility services agreement with Wilson. approve the upgrade of the SCADA control and monitoring systems at the Holly Springs Road water booster station as quoted by the Town s vendor MICROCOMM in the amount of $23,948. Funds, if applicable, are to be appropriated from account(s) / line item(s): From Water Reserves account 23.95 to the Capital Infrastructure line item 10-414-50 90.04. Staff Review Record Are there exhibits for this agenda item? Agenda Topic Cover Sheet / April 10, 2012 Yes List them in order they should appear in packet: Budget Amendment, City of Wilson Scope of Work, MICROCOMM Scope of Work Department head initials and comments, if applicable: JSW Finance director initials and comments, if applicable: mmh Town attorney initials and comments, if applicable: Town manager initials and / or comments: css by jp Town clerk initials: jp
Town of Holly Springs Budget Amendment Request BE IT ORDAINED by the Governing Board of the Town of Holly Springs, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Department: Information Technology Date Submitted: 3/20/2018 Reason for Budget Amendment: Upgrade of SCADA and installation of fiber at the Holly Springs Road water booster station. Account Description (round to nearest $25, $50, $75 or $100; no cents) Account # Increase Decrease Water Reserves 23.95 45,000 Fiber Capital Infrastructure 10-414-50 90.04 45,000 Total 45,000 45,000 Department Head Signature Finance Director Signature Town Manager Signature (if necessary) Council Approved/Notified (if necessary) Budget amendments under $15,000 must be signed by the Town Manager before submitting to Finance. Budget amendments $15,000 and over need Council approval before submitting to Finance. Budget amendments that increase revenue, involve salary items, or involve capital expenditures, need council approval before submitting to Finance, regardless of the dollar amount. Budget amendments must be signed by the Department Head. Budget amendments must be filled out accurately and completely in order to be properly processed by Finance.
City Of Wilson Professional Services Proposal Project Name: Connect Water Pump Station to IT Backbone Holly Springs Road Project Manager: Gene Scott Date: 3-6-2018 Version: 1 Scope of Work: This proposal provides placing conduit and fiber cable to connect a water pump station located along Holly Springs Road to the existing IT network. It is proposed to place approximately 735 feet of 1 ½ pipe, 1035 of 12F SM loose tube cable ( includes slack), two 24 X 36 vaults equipped with tier 22 lids, a locate wire and a spare mule tape. Direction bore will be the method of construction. Evidence of rock were found during the site survey and up to 240 feet of rock bore is included in this estimate. Also included in this estimate is a ring cut on the existing 48F Holly Springs cable where the new 12F cable will be spliced in to the IT facility using fiber assignments provided by Holly Springs IT staff. One of the new vaults will be placed outside the pump station with a minimum of 100 feet of slack in a coil. Holly Springs Public works personnel will place a conduit from this vault into the pump station and pull in a sufficient amount of the 12F cable to allow Holly Springs IT staff to terminate it on a panel they will provide and mount. This proposal includes labor and material to perform the work described above, project coordination, construction prints, site supervision and as built data capture. Exclusions: Work is limited to scope outlined above. Additional work requested by the Town of Holly Springs will be billed in addition to this estimate. The Town of Holly springs will be invoiced at the completion of this project against a PO provided by the Town of Holly Springs prior to the start of work. Estimate: $20,647.00 Responsibilities Customer Responsibility Provide PO and signed scope of work prior to project start. City of Wilson Responsibility Provide materials and labor, project coordination and facility records. Page 1 of 2
City Of Wilson Professional Services Proposal Customer Responsibility Provide access to staff and facilities as required to complete project. Have any NCDOT or local permits approved. City of Wilson Responsibility Provide notice when access to facility is needed or assistance from Town of Holly Springs staff required. Provide Construction Drawings. Proposal Acceptance Customer: Date: Town of Holly Springs, NC Authorized Signature: Page 2 of 2
Date: March 13, 2018 Project: Holly Springs, NC SCADA System Modifications (Holly Springs Pump Station Upgrade) Estimator: Jay Fromholtz, Sales and Marketing Manager Sales Representative: Doug Carlson; Robert L. Carlson, Inc., (704) 905-7352 NOTES: 1. This proposal incorporates (1) start-up trip by Micro-Comm. Additional trips are subject to charge. Exact dates to be determined. 2. This proposal includes assistance in the upgrade of the existing SCADA PLC-RTU. The existing enclosure, coax, antenna and external devices will be reused. Holly Springs is responsible for the fiber optic network cabling and installation. TERMS: 1. Payment terms are net 30 days from date of shipment. 1a. Two week notice and full payment (less retainage) are required for startup of equipment. 1b. Does not include taxes, insurance or bonding. Proposal will be good for 60 days. 2. This control system provides PILOT DUTY signals to control panels and devices by others. Primary devices, i.e. motor starters, circuit breakers, control valves, and flow meters are not included unless specifically listed in this quotation 3. This proposal DOES NOT include installation of equipment by Micro-Comm, Inc., unless specifically listed in this proposal. 4. Submittal drawings will be provided within 30-45 days from receipt of an approved and signed Purchase Order/Proposal. 5. Equipment will ship 60-90 days from receipt of approved drawing submittals. Accepted By: P.O. Number: Date: P.O. Amount: $ 23,948.00 Page 1 of 3 Holly Springs PS Upgrade 2018.xls
Scope of Proposed Materials and Labor (1) M1650 Remote Unit (Holly Springs PS Upgrade) Micro-Comm M1650 remote unit with expansion modules to replace existing PLC-RTU. The M1650 PLC will be mounted on a new subpanel with accessories to replace existing RTU-PLC subpanel. RTU panel to include: Qty Description 1 Hoffman Subpanel and Assembly 1 Power Supply / Battery BU / Service Outlet 1 M1650 Single-Board PLC/RTU assembly 1 Motorola Radio (REUSE EXISTING) 1 Ethernet Switches 1 Coaxial Lightning Arrestor, Patch Cord & Bracket (28) Control Outputs as follows: 1 Matching existing outputs (24) Discrete Inputs as follows: 1 Matching existing inputs (4) Analog Inputs as Follows 1 Matching existing inputs (2) Analog Outputs as Follows 1 Matching existing outputs 2 Pump Control Valve Modules 1 4x20 LCD & Keypad Module & Cable 1 Engineering, Programming, & Testing Page 2 of 3 Holly Springs PS Upgrade 2018.xls
(1) Project Manager On-Site Labor Micro-Comm shall provide a technician to implement and test all new PLC-RTU hardware and software. The Project Manager will assist the Owner/Electrical Contractor on the required wiring and panel installations as required for this project. PM Labor to include: Qty Description 3 Days On-site Labor Expenses 1 Total Trips, including travel and lodging expenses MISCELLANEOUS ITEMS TO INCLUDE: Qty Description 1 Engineering and Design 3 Engineering Submittal per Specifications 3 Operation and Maintenance Manuals per Specifications 1 Freight to Job Site (FOB Factory, Freight allowed) 1 Factory Startup and Adjustment Service 1 FIVE Year Parts and Labor Warranty (New RTU Only) Total System Modification Price: $ 23,948.00 Page 3 of 3 Holly Springs PS Upgrade 2018.xls