A.General Conditions: ATTACHMENT 1. Rates quoted should be inclusive of all taxes, such as Sales Tax/Vat etc., packing, forwarding and transportation costs etc. on FOB basis. Delivery to be effected in the school premises located in Sector 12, RK Puram, New Delhi 2. Rates should be mentioned both in figures and in words. Tender Document should be typed or neatly written in Ball Pen. Telegraphic/Telex/Fax/Email tenders will not be considered and rejected outright. 3. The competent authority reserves the right to reject the goods if the same are not found to be in accordance with the required description/specifications and quality. 4. The time schedule for delivery of the total number of 110 sets will be 30 days from the date of the allotment order, with a grace period of 7 days. These items may be delivered in lots. However, the total number of 110 sets must be delivered within the stipulated delivery schedule. 5. The time schedule of delivery stipulated above, in supply order is the essence of the contract and should the supplier fail to deliver the total number of goods within the period prescribed for such delivery, liquidated damages will be deducted from the bill @ 1% of the amount of the goods, so delayed for every 3 days subject to maximum of 10% of the value of delayed goods and timeline of 50 days. In case the entire lot of goods is not supplied within 50 days of the placement of order the order will automatically stand cancelled and the security will get forfeited. The school will not be liable to pay any damage and if any partial supply has been effected due to non compliance of any terms, the order will get automatically cancelled. In that case, the supplier will be required to take back the goods at his own costs, without any obligation on the part of the school. 8. Tenders should be sealed with cello tape & sealing wax. Unsealed tenders will not be entertained and such tenders will be rejected straightway. 9. Tenders must be submitted on the prescribed Tender Form attached otherwise tender will be rejected. 10. Tenders must be accompanied with a Demand Draft of Earnest Money of Rs. 30000/- in tender document in the name of Principal, Delhi Public School, R.K Puram, Sector XII. 11. This tender form is non transferable. 12. Firm should be registered with VAT/Sale Tax and this number should be mentioned in the quotation. 13. Firm should have PAN No. and it should also be mentioned. 14. In case of non-availability of Vat/Sales Tax/Pan Number, the School reserves the right to reject the tender. 15. Payment will be made after receiving the total number of goods as per the supply order, at the School premises and after verification of quality of material used, workmanship and specification of the furniture. 16. Goods will be required to be delivered at school premises, cartage should also be mentioned separately. 17. The principal has the right to reject any or all quotations without assigning any reason in the best interest of school. 18. In case the bidder is not a manufacturer, he will have to produce a letter from the principal manufacturers accepting the terms and conditions. DPS RK Puram Teacher Table-Chair Tender Document Ref DPSR/FRNTR/CR/2014 Page # 1
B. SUPPLIER PROFILE Sl. Description No. 1. Name & Address of the manufacture and their authorized dealers/distributors/agency with phone number, email, name and telephone/mobile. 2. Specify your firm/company is a manufacturer / authorized dealer/distributor/agency 3. Name, Address & designation of the authorized person (Sole proprietor/partner/director) 4. Have you previously supplied these items to any government/private organization? If yes, attach the relevant poof. 6. PAN no. 8. Sales Tax /Vat Registration No. 9. Acceptance of terms & conditions attached (Yes/No). Please sign each page of terms and conditions as token of acceptance and submit as part of tender document. 10. Power of Attorney/authorization for signing the bid documents 11. Details of the DD/Pay Order of bid security (EMD) DD No Date Payable at Details to be filled by the bidder Rs.30000/- Sign & Name of the Bidder DPS RK Puram Teacher Table-Chair Tender Document Ref DPSR/FRNTR/CR/2014 Page # 2
C. SPECIFICATIONS S. No. Description of items Qty Rate Total amount 1 CHAIRS 1. All Teak wood with wooden Arm (total height 3, seat height 23 ) 2. Front and Back legs 2 1½" 3. Side Back Front wood 3 1½" 4. Cushion 2 Thick Foam with 110 Nos cloth as per sample 5. Complete Melamine Polish as per sample available in the office of Vice-Principal 2 TABLES (3 2' 2 6 ) DIMENSIONS 1. 18 MM Ply Board (ISI) and 1 MM thick Sun mica 2. Drawer Cabinet with Front of 18 mm Ply Board with 1MM Sun mica 110 Nos 3. Hardware-Telescopic non soft close channel (brand-hattich) & Hinges 4. Drawer (Front (7"x 14") x Depth 18" ready) with ISI mark lock and Handle Complete 5. Cabinet (Front 18"x14" ready) with Handle Complete 6. Complete Melamine Polish (as per the Pictures shown, sample also available to be viewed in the office of Vice-Principal of DPS RK Puram). (Signature of Bidder with seal) Name Address Place : Date : DPS RK Puram Teacher Table-Chair Tender Document Ref DPSR/FRNTR/CR/2014 Page # 3
D. DECLARATION BY THE BIDDER This is to certify that I/We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ourselves to abide by them. Further we undertake to abide by all the terms and conditions in particular the delivery schedule. The goods will be supplied positively by us within 30 days of the allotment of order; otherwise, I/we will be able to pay the liquidation charges as mentioned in this tender. Enclosures: 1. DD/Pay Order No. 2. Terms & Conditions (each page must be signed and sealed) 3. Financial Bid (Amount total all inclusive). (Signature of Bidder with seal) Name Address Place : Date : DPS RK Puram Teacher Table-Chair Tender Document Ref DPSR/FRNTR/CR/2014 Page # 4
E. SAMPLES Arm rest to be provided for the Chair. DPS RK Puram Teacher Table-Chair Tender Document Ref DPSR/FRNTR/CR/2014 Page # 5