Board of Public Works/ Public Service Commission City Administrator (.17) Utility Director (.50) Manager Account Clerk Administrative Assistant II Operations Coordinator Part-Time Meter Reader Part-Time Janitor (.4) Facilities Coordinator Distribution Coordinator Operations Specialist (6) Meter Specialist SCADA Specialist Operations Specialist/ Engineering Tech. Utility Service Worker 2 Seasonal Employees (1 FTE) WTR - 1
MISSION: The City of West Bend Water Utility is committed to providing a safe, reliable water supply in order to protect public health and maintain an adequate reserve supply for fire protection needs. Our intent is to accomplish this by sound financial management in conjunction with the protection of the environment that we obtain our water supply from. VALUE TASK FORCE: Not applicable. COMMUNITY VISION: The Water Utility continues to make an effort to identify and replace aging infrastructure as well as addressing future growth. We focus our efforts on improving efficiencies in all aspects of our business plan. Implementation of a city-wide electronic reading system is currently in progress. We addressed customer concerns and now offer electronic bill delivery and payment. We will move forward in addressing our customers and Utility as our top priority. 2016 Department Detail Information RESERVE FOR OTHER POST EMPLOYMENT BENEFITS 07.10137 07.10137 RESERVE FOR OTHER POST EMPLOYMENT BENEFITS: Reserve for Other Post Employment Benefits $ 90,000 2015 90,000 0 90,000 0 0 0 0 0 2016 90,000 0 90,000 0 0 0 0 0 WTR - 2
SOURCE OF SUPPLY 07601102-07614102 ~ Expenditures OPERATIONS AND EXPENSES 07601102 07601102.53550 MATERIAL AND SUPPLIES: 2016 Department Detail Information Miscellaneous Supplies $ 250 2015 250 0 250 0 0 0 0 0 2016 250 0 250 0 0 0 0 0 MAINTENANCE OF WELLS 07610001-07614102 07614101.50100 SALARIES: Water Utility Coordinator 851 Hours $ 20,503 1% increase projected for 2016. 2015 20,300 0 20,300 0 0 0 0 0 2016 20,503 0 20,503 0 0 0 0 0 07614102.51700 POSTAGE: Postage - Samples $ 2,340 4% rate increase projected for 2016. 2015 2,250 0 2,250 0 0 0 0 0 2016 2,340 0 2,340 0 0 0 0 0 07614102.53550 MATERIAL AND SUPPLIES: Supplies $2,000 2015 2,000 0 2,000 0 0 0 0 0 2016 2,000 0 2,000 0 0 0 0 0 WTR - 3
07614102.57700 CONTRACTUAL SERVICES: Corporate Center Association Dues 1,750 Sampling Costs 20,000 $ 21,750 2015 21,750 0 21,750 0 0 0 0 0 2016 21,750 0 21,750 0 0 0 0 0 WTR - 4
2016 Department Detail Information PUMPING EXPENSES 07620001.07633002 ~ Expenditures FUEL FOR PUMPING 07620001-07623002 07620001.50100 SALARIES: Water Utility Coordinator 94 Hours 2,630 $2,630 1% increase projected for 2016. 2015 2,603 0 2,603 0 0 0 0 0 2016 2,630 0 2,630 0 0 0 0 0 07623002.56900 LIGHT & POWER Electricity consumed for all pumping operations 213,455 $213,455 1.8% rate increase projected for 2016. 2015 209,680 0 209,680 0 0 0 0 0 2016 213,455 0 213,455 0 0 0 0 0 PUMPING LABOR AND EXPENSES 07624001-07624002 07624001.50100 SALARIES: Water Utility Operators 600 Hours 14,454 Water Utility Coordinator 135 Hours 3,850 Water Utility Operator - Weekend Duty 192 Hours 4,625 Water Utility Coordinator - Weekend Duty 36 Hours 1,026 $23,955 1% increase projected for 2016. 2015 22,962 0 22,962 0 0 0 0 0 2016 23,955 0 23,955 0 0 0 0 0 07624002.57700 CONTRACTUAL SERVICES: Calibration of Line Meters 4,000 $4,000 2015 4,000 0 4,000 0 0 0 0 0 2016 4,000 0 4,000 0 0 0 0 0 WTR - 5
MISCELLANEOUS PUMPING 07626001-07626002 07626001.50100 SALARIES: Water Utility Operators 150 Hours 3,609 Seasonal Employees 112 Hours 1,019 $4,628 1% increase projected for 2016. 2015 4,565 0 4,565 0 0 0 0 0 2016 4,628 0 4,628 0 0 0 0 0 07626002.53550 MATERIAL AND SUPPLIES: Tools, shovels, rakes and brooms 750 First-aid supplies 250 Salt for sidewalks 750 Lawn maintenance, grass seed, bushes, trees 750 $2,500 2015 2,500 0 2,500 0 0 0 0 0 2016 2,500 0 2,500 0 0 0 0 0 07626002.56800 FUEL AND HEATING Fuel and heating costs 12,822 $12,822.96% increase projected for 2016. 2015 12,700 0 12,700 0 0 0 0 0 2016 12,822 0 12,822 0 0 0 0 0 07626002.57000 SEWER BILLS Sewer billings 707 $707 2015 707 0 707 0 0 0 0 0 2016 707 0 707 0 0 0 0 0 07626002.57700 CONTRACTUAL SERVICES: Snow removal and grass cutting services at pump 17,000 stations. $17,000 2015 17,000 0 17,000 0 0 0 0 0 2016 17,000 0 17,000 0 0 0 0 0 WTR - 6
MAINTENANCE OF STRUCTURES/IMPROVEMENTS 07630001-07631002 07630001.50100 SALARIES - SUPERVISION: Water Utility Coordinator 115 Hours 3,416 $3,416 1% projected increase for 2016. 2015 3,184 0 3,184 0 0 0 0 0 2016 3,416 0 3,416 0 0 0 0 0 07631001.50100 SALARIES: Water Utility Coordinator 75 Hours 2,137 Water Utility Operators 524 Hours 13,425 $15,562 1% projected increase for 2016. 2015 15,368 0 15,368 0 0 0 0 0 2016 15,562 0 15,562 0 0 0 0 0 07631002.53550 MATERIAL AND SUPPLIES: Painting, electrical, plumbing, lumber supplies 4,000 $4,000 2015 4,000 0 4,000 0 0 0 0 0 2016 4,000 0 4,000 0 0 0 0 0 07631002.57700 CONTRACTUAL SERVICES: Major electrical or building repairs for pump stations. 10,000 $10,000 2015 10,000 0 10,000 0 0 0 0 0 2016 10,000 0 10,000 0 0 0 0 0 MAINTENANCE OF PUMPING EQUIPMENT 07633001-07633002 07633001.50100 SALARIES: Water Utility Operators 717 Hours 17,273 Water Utility Coordinator 520 Hours 14,815 $32,088 1% increase projected for 2016. 2015 30,451 0 30,451 0 0 0 0 0 2016 32,088 0 32,088 0 0 0 0 0 WTR - 7
07633002.51600 TELEPHONE: Communication Line Rental 2,300 (2 lines @ $94.98/month each) $2,300 2015 2,300 0 2,300 0 0 0 0 0 2016 2,300 0 2,300 0 0 0 0 0 07633002.53550 MATERIALS & SUPPLIES: Batteries for Auxiliary Power Engines 1,000 Parts - Electric Check Valve Repair 2,000 Electrical & Control Parts for Motors 2,000 Grease & Oil for Motors 500 Bowl Assemblies and Columns 3,500 Valves & Piping 2,500 Nuts, Bolts, Wire & Couplings 1,500 SCADA Control Equipment 6,000 Misc. Parts and Supplies 4,000 $23,000 2015 23,000 0 23,000 0 0 0 0 0 2016 23,000 0 23,000 0 0 0 0 0 07633002.57700 CONTRACTUAL SERVICES: Service contract for standby emergency diesel generators at the Airstripper, Station 4, Station 7, Station 8, Station 9, Station 12, Municipal Garage, Water Utility and Vehicle Maintenance facility. Also includes costs for the Portable Generator. 8,000 ICS Contract for SCADA 6,000 $14,000 2015 14,000 0 14,000 0 0 0 0 0 2016 14,000 0 14,000 0 0 0 0 0 WTR - 8
2016 Department Detail Information TREATMENT EXPENSES 07640001.07652002 ~ Expenditures WATER TREATMENT EXPENSES 07640001-07641002 07641002.53550 MATERIAL AND SUPPLIES: Hydrofluosilicic Acid 37,700 lbs. 15,834 Chlorine 10,000 gal. 40,000 Polyphosphate 62,000 lbs. 59,061 Fluoride & Chlorine Sampling Supplies, Buffer Solution & Bleach Alkali. 4,800 $119,695 2015 119,695 0 119,695 0 0 0 0 0 2016 119,695 0 119,695 0 0 0 0 0 WATER TREATMENT OPERATIONS 07642001-07642002 07642001.50100 SALARIES: Water Utility Operators 760 Hours 18,309 Water Utility Coordinator 243 Hours 6,924 Water Utility Operator Weekend Duty 88 Hours 2,120 Water Utility Coordinator Weekend Duty 16 Hours 456 $27,809 1% increase projected for 2016. 2015 27,514 0 27,514 0 0 0 0 0 2016 27,809 0 27,809 0 0 0 0 0 MISCELLANEOUS WATER TREATMENT EXPENSES 07643001-07643002 07643002.53550 MATERIALS & SUPPLIES: Safety Equipment, supplies for eyewash station and confined space monitors. 1000 $1,000 Increase due to new requirements for eyewash stations. 2015 700 0 700 0 0 0 0 0 2016 1,000 0 1,000 0 0 0 0 0 MAINTENANCE OF WATER TREATMENT EQUIPMENT 07650001-07652002 07652001.50100 SALARIES: Water Utility Operators 785 Hours 18,911 Water Utility Coordinator 300 Hours 8,547 $27,458 1% increase projected for 2016. 2015 26,599 0 26,599 0 0 0 0 0 2016 27,458 0 27,458 0 0 0 0 0 WTR - 9
07652002.53550 MATERIAL AND SUPPLIES: Parts for chemical feed pumps for chlorine, hydrofluosilicic acid and polyphosphate addition to the water system. 5,000 $5,000 2015 5,000 0 5,000 0 0 0 0 0 2016 5,000 0 5,000 0 0 0 0 0 07652002.57700 CONTRACTUAL SERVICES: Chemical feed pump repairs. 600 $600 2015 600 0 600 0 0 0 0 0 2016 600 0 600 0 0 0 0 0 WTR - 10
2016 Department Detail Information TRANSMISSION AND DISTRIBUTION EXPENSES 07660001.07677002 ~ Expenditures STORAGE FACILITIES 07660001-07661002 07661001.50100 SALARIES: Water Utility Operators 188 Hours 4,530 $4,530 1% increase projected for 2016. 2015 4,365 0 4,365 0 0 0 0 0 2016 4,530 0 4,530 0 0 0 0 0 07661002.56900 LIGHT AND POWER: Light and Power 7,800 $7,800 1.8% projected increase for 2016 and increased to reflect actual costs. 2015 6,275 0 6,275 0 0 0 0 0 2016 7,800 0 7,800 0 0 0 0 0 07661002.57700 CONTRACTUAL SERVICES: Grass cutting and snow removal at tower locations. 4,000 $4,000 2015 4,000 0 4,000 0 0 0 0 0 2016 4,000 0 4,000 0 0 0 0 0 METER EXPENSES 07663001-07663002 07663001.50100 SALARIES: Water Utility Operators 810 Hours 20,105 $20,105 1% increase projected for 2016. 2015 19,906 0 19,906 0 0 0 0 0 2016 20,105 0 20,105 0 0 0 0 0 WTR - 11
07663002.53550 MATERIAL AND SUPPLIES: Forms & miscellaneous supplies for meter exchanges. 1,000 $1,000 2015 1,000 0 1,000 0 0 0 0 0 2016 1,000 0 1,000 0 0 0 0 0 07663002.57700 CONTRACTUAL SERVICES: Funds for software support and changes as needed. 1,500 $1,500 2015 1,500 0 1,500 0 0 0 0 0 2016 1,500 0 1,500 0 0 0 0 0 CUSTOMER INSTALLATION AND COMPLAINTS 07664001 07664001.50100 SALARIES: Labor cost for investigating customer complaints concerning water bills. Water Utility Operators 134 Hours 3,171 $3,171 1% projected increase for 2016. 2015 3,139 0 3,139 0 0 0 0 0 2016 3,171 0 3,171 0 0 0 0 0 MISCELLANEOUS OPERATING EXPENSES 07665101-07665102 07665101.50100 SALARIES: Water Utility Operators 26 Hours 626 $626 1% projected increase for 2016. 2015 617 0 617 0 0 0 0 0 2016 626 0 626 0 0 0 0 0 07665102.53550 MATERIALS & SUPPLIES: Cross Connection Program Supplies. 1,000 $1,000 2015 1,000 0 1,000 0 0 0 0 0 2016 1,000 0 1,000 0 0 0 0 0 WTR - 12
07665102.57700 CONTRACTUAL SERVICES: Printing of system maps. 5,275 Cross Connection Control Program. 29,940 $35,215 2015 35,215 0 35,215 0 0 0 0 0 2016 35,215 0 35,215 0 0 0 0 0 MAINTENANCE OF DISTRIBUTION RESERVOIRS/STANDPIPES 07670001-07672002 07670001.50100 SALARIES - SUPERVISION: Water Utility Coordinator 104 Hours 2,963 $2,963 1% increase projected for 2016. 2015 2,878 0 2,878 0 0 0 0 0 2016 2,963 0 2,963 0 0 0 0 0 07672001.50100 SALARIES: Water Utility Operators 186 Hours 4,481 Water Utility Coordinator 150 Hours 4,274 $8,755 1% projected increase for 2016. 2015 8,432 0 8,432 0 0 0 0 0 2016 8,755 0 8,755 0 0 0 0 0 07672002.53550 MATERIAL AND SUPPLIES: Valves, piping and miscellaneous items. 4,000 $4,000 2015 4,000 0 4,000 0 0 0 0 0 2016 4,000 0 4,000 0 0 0 0 0 07672002.57700 CONTRACTUAL SERVICES: Electrical and maintenance costs and inspection of cathodic protection. 8,000 $8,000 2015 8,000 0 8,000 0 0 0 0 0 2016 8,000 0 8,000 0 0 0 0 0 WTR - 13
MAINTENANCE OF MAINS 07673001-07673002 07673001.50100 SALARIES: Water Utility Operators 6,046 Hours 145,649 Water Utility Coordinator 1,200 Hours 34,188 Water Utility Operator Weekend Duty 192 Hours 4,626 Water Utility Coordinator Weekend Duty 43 Hours 1,222 Water Utility Operators Overtime 917 Hours 33,132 Water Utility Coordinator Overtime 203 Hours 8,675 Seasonal Employees 240 Hours 2,182 $229,674 1% increase projected for 2016. 2015 220,499 0 220,499 0 0 0 0 0 2016 229,674 0 229,674 0 0 0 0 0 07673002.53550 MATERIAL AND SUPPLIES: Valves, Watermain, Valve Boxes, Tees, Bends, Sleeve 15,000 Watermain Break Clamps 3,000 Cold Patch 5,000 Hydrastop Fittings 5,000 Backfill Material 75,500 Construction Signs 1,500 Chlorine for Disinfecting New Construction Watermain 5,000 $110,000 2015 110,000 0 110,000 0 0 0 0 0 2016 110,000 0 110,000 0 0 0 0 0 07673002.56400 UNIFORMS: Boots, hard hats, hard hat liners, rain gear, gloves 4,900 Uniforms 4,100 $9,000 2015 9,000 0 9,000 0 0 0 0 0 2016 9,000 0 9,000 0 0 0 0 0 WTR - 14
07673002.57700 CONTRACTUAL SERVICES: Contractual services related to watermains and 68,477 distribution mains. $68,477 2015 68,477 0 68,477 0 0 0 0 0 2016 68,477 0 68,477 0 0 0 0 0 MAINTENANCE OF SERVICES 07675001-07675002 07675001.50100 SALARIES: Water Utility Operators 4,704 Hours 113,320 Water Utility Coordinator 1200 Hours 34,188 Water Utility Operator Weekend Duty 196 Hours 4,722 Water Utility Coordinator Weekend Duty 48 Hours 1,368 Water Utility Operators Overtime 306 Hours 11,056 Water Utility Coordinator Overtime 58 Hours 2,479 Seasonal Employees 160 Hours 1,455 $168,588 1% projected increase for 2016. 2015 136,656 0 136,656 0 0 0 0 0 2016 168,588 0 168,588 0 0 0 0 0 07675002.53550 MATERIAL AND SUPPLIES: Curb stops,copper,service boxes,couplings,corp. 12,000 Restoration materials. 33,000 $45,000 2015 45,000 0 45,000 0 0 0 0 0 2016 45,000 0 45,000 0 0 0 0 0 07675002.57000 SEWER BILLS: Payment to Sewer Utility for service freeze-ups. $5,000 2015 5,000 0 5,000 0 0 0 0 0 2016 5,000 0 5,000 0 0 0 0 0 07675002.57700 CONTRACTUAL SERVICES: Concrete replacement for service repairs. $15,000 2015 15,000 0 15,000 0 0 0 0 0 2016 15,000 0 15,000 0 0 0 0 0 WTR - 15
MAINTENANCE OF METERS 07676001-07676002 07676001.50100 SALARIES: Data entry time put in by the office employees for meter testing, repair and exchange records. Labor for meter repairs and testing. Water Utility Operators 275 Hours 6,804 Administrative Personnel 475 Hours 10,674 $17,478 1% increase projected for 2016. 2015 17,305 0 17,305 0 0 0 0 0 2016 17,478 0 17,478 0 0 0 0 0 07676002.53550 MATERIAL AND SUPPLIES: Chambers, gaskets and connections 1,500 $1,500 2015 1,500 0 1,500 0 0 0 0 0 2016 1,500 0 1,500 0 0 0 0 0 07676002.57700 CONTRACTUAL SERVICES: Testing of large compound meters. (2-2", 16-3", 7-4", 2-6") Done by a private contractor. 3,500 $3,500 2015 3,500 0 3,500 0 0 0 0 0 2016 3,500 0 3,500 0 0 0 0 0 MAINTENANCE OF HYDRANTS 07677001-07677002 07677001.50100 SALARIES: Water Utility Operators 1,455 Hours 35,051 Water Utility Coordinator 150 Hours 4,274 Seasonal Employees 320 Hours 2,909 $42,234 1% increase projected for 2016. 2015 39,552 0 39,552 0 0 0 0 0 2016 42,234 0 42,234 0 0 0 0 0 WTR - 16
07677002.53550 MATERIALS AND SUPPLIES: Flanges, heads, shafts, gaskets, bolts, seals, auxiliary valves, break-away couplings, barrels, caps, valve seat 10,000 $10,000 2015 10,000 0 10,000 0 0 0 0 0 2016 10,000 0 10,000 0 0 0 0 0 07677002.57700 CONTRACTUAL SERVICES: Cost of private contractor to paint fire hydrants 12,000 Cost of private contractor to lower fire hydrants 8,000 $20,000 2015 20,000 0 20,000 0 0 0 0 0 2016 20,000 0 20,000 0 0 0 0 0 WTR - 17
2016 Department Detail Information MAINTENANCE OF EQUIPMENT - LAB & TRUCK 07680001-07680002 ~ Expenditures 07680001.50100 SALARIES: Vehicle Maintenance Department Labor Costs 24,446 Water Utility Operators 612 Hours 14,744 $39,190 1% proposed increase for 2016. 2015 38,708 0 38,708 0 0 0 0 0 2016 39,190 0 39,190 0 0 0 0 0 07680002.53550 MATERIALS AND SUPPLIES: Materials and supplies for Utility fleet maintenance 20,000 Allocation from Building Maintenance Department 19 Allocation from Vehicle Maintenance Department 1,526 $21,545 Increase due to maintenance of aging fleet and Vehicle Maintenance allocation. 2015 12,696 0 12,696 0 0 0 0 0 2016 21,545 0 21,545 0 0 0 0 0 07680002.54300 GASOLINE, DIESEL AND COMPRESSED NATURAL GAS: Gasoline 10,000 Gallons @ $ 2.88 28,800 Diesel Fuel 3,000 Gallons @ $ 3.37 10,110 Allocated Costs from Other Departments*: 505 $39,415 * Building Maintenance 149 Engineering 144 Community Development 69 Vehicle Maintenance 143 Decrease due to projected lower cost of fuel. 2015 50,022 0 50,022 0 0 0 0 0 2016 39,415 0 39,415 0 0 0 0 0 07680002.57700 CONTRACTUAL SERVICES: Rental of Backhoes 24,000 Repair of equipment performed by contractors 5,406 Allocations from Vehicle Maintenance Department 816 $30,222 Increase due to Vehicle Maintenance allocation. 2015 30,085 0 30,085 0 0 0 0 0 2016 30,222 0 30,222 0 0 0 0 0 WTR - 18
2016 Department Detail Information CUSTOMER ACCOUNTS EXPENSE 07901001-07903002 ~ Expenditures METER READING EXPENSE 07901001-07902002 07901001.50100 SALARIES - SUPERVISION: Water Utility Manager 48 Hours 1,712 $1,712 1% projected increase for 2016. 2015 1,695 0 1,695 0 0 0 0 0 2016 1,712 0 1,712 0 0 0 0 0 07902001.50100 SALARIES: Water Utility Operators 225 Hours 5,421 Meter Readers 525 Hours 7,933 $13,354 1% projected increase for 2016. 2015 12,829 0 12,829 0 0 0 0 0 2016 13,354 0 13,354 0 0 0 0 0 07902002.53550 MATERIALS AND SUPPLIES: Meter reading supplies 1,000 $1,000 2015 1,000 0 1,000 0 0 0 0 0 2016 1,000 0 1,000 0 0 0 0 0 07902002.55600 EQUIPMENT MAINTENANCE Maintenance contract for meter reading devices 2,150 ReadCenter Software Support 3,175 $5,325 2015 5,325 0 5,325 0 0 0 0 0 2016 5,325 0 5,325 0 0 0 0 0 07902002.56400 UNIFORMS: Uniforms for Meter Readers 700 $700 2015 700 0 700 0 0 0 0 0 2016 700 0 700 0 0 0 0 0 WTR - 19
ACCOUNTING & COLLECTION LABOR & EXPENSES 07903001-07903002 07903001.50100 SALARIES: Utilities Director 538 Hours 14,752 Account Clerk 1040 Hours 20,904 Allocation from the Finance Department 27,315 $62,971 1% projected increase for 2016. 2015 62,128 0 62,128 0 0 0 0 0 2016 62,971 0 62,971 0 0 0 0 0 07903002.51700 POSTAGE Postage 12,612 $12,612 4% projected increase for 2016. 2015 12,126 0 12,126 0 0 0 0 0 2016 12,612 0 12,612 0 0 0 0 0 07903002.53550 MATERIAL AND SUPPLIES: Customer transaction forms 1,990 (water bills, labels, envelopes) Finance Department Allocation - Bank Fees 2,340 $4,330 2015 4,330 0 4,330 0 0 0 0 0 2016 4,330 0 4,330 0 0 0 0 0 07903002.55600 EQUIPMENT MAINTENANCE: Equipment maintenance for folder/inserter 2,000 $2,000 2015 2,000 0 2,000 0 0 0 0 0 2016 2,000 0 2,000 0 0 0 0 0 07903002.57700 CONTRACTUAL SERVICES: PSN Fees 2,000 Utility Billing Software Support 8,000 $10,000 Decrease due to passing credit card convenience fees to customers. 2015 18,000 0 18,000 0 0 0 0 0 2016 10,000 0 10,000 0 0 0 0 0 WTR - 20
2016 Department Detail Information ADMINISTRATIVE & GENERAL EXPENSES 07920101.07408202 ~ EXPENDITURES ADMINISTRATIVE & GENERAL 07920101-07920102 07920101.50100 SALARIES: Water Utility Manager 1,664 Hours 59,339 Water Utility Coordinators 309 Hours 13,255 Utilities Director 832 Hours 26,313 Administrative Assistant II 520 Hours 10,473 Allocated Costs from Other Departments*: 137,037 $246,417 * Administrator 16,287 Election 979 Human Resources 15,843 Finance 20,507 Building Maintenance 6,376 GIS 18,297 Clerk 8,194 IS Department 17,620 Community Development 25,624 Mayor 4,251 Council 3,059 Decrease due to other department allocations. 2015 282,154 0 282,154 0 0 0 0 0 2016 246,417 0 246,417 0 0 0 0 0 07.10184 - ENGINEERING LABOR: Allocated costs for the Engineering Department. 27,894 $27,894 Increase due to Engineering Labor allocation. 2015 21,841 0 21,841 0 0 0 0 0 2016 27,894 0 27,894 0 0 0 0 0 07920102.57700 CONTRACTUAL SERVICES: Cityworks Software Support 15,045 Allocation from Clerk 550 $15,595 Increase due to allocation from Clerk. 2015 15,407 0 15,407 0 0 0 0 0 2016 15,595 0 15,595 0 0 0 0 0 WTR - 21
OFFICE SUPPLIES AND EXPENSES 07921002 07921002.51600 TELEPHONE Cellular Service 3,000 Internet Service 2,720 Office/Pump Station Phones 5,500 Allocated Costs from Other Departments*: 1,796 $13,016 * Administrator 111 Finance 342 Human Resources 134 GIS 235 Building Maintenance 37 IS Department 214 Clerk 51 Mayor 73 Community Development 120 Vehicle Maintenance 163 Engineering 316 Decrease due to other department allocations. 2015 13,180 0 13,180 0 0 0 0 0 2016 13,016 0 13,016 0 0 0 0 0 07921002.51700 POSTAGE: Postage Costs 109 Allocated Costs from Other Departments*: 1,413 $1,522 * Administrator 4 Engineering 250 Human Resources 11 Finance 776 Clerk 56 IS Department 9 Community Development 75 Mayor 23 Elections 207 Vehicle Maintenance 2 Decrease due to other department allocations. 2015 1,574 0 1,574 0 0 0 0 0 2016 1,522 0 1,522 0 0 0 0 0 07921002.52100 PUBLICATIONS: Miscellaneous Publications 221 Allocated Costs from Other Departments*: 204 $425 * Clerk 8 Finance 35 Community Development 135 Human Resources 11 Engineering 15 Decrease due to other department allocations. 2015 488 0 488 0 0 0 0 0 2016 425 0 425 0 0 0 0 0 WTR - 22
07921002.53500 - OFFICE AND OPERATING SUPPLIES: Copy Paper 800 Fax Machine Charges 100 Copy Machine Supplies 734 General Office Supplies 1,500 Copier Charges from City Hall 200 Allocated Costs from Other Departments*: 5,858 $9,192 * Administrator 33 Elections 281 Human Resources 90 Engineering 525 Building Maintenance 2,359 Finance 937 Clerk 42 GIS 536 Community Development 295 IS Department 214 Council 9 Vehicle Maintenance 537 Decrease due to other department allocations. 2015 9,605 0 9,605 0 0 0 0 0 2016 9,192 0 9,192 0 0 0 0 0 07921002.55600 EQUIPMENT MAINTENANCE: Copy Machine Maintenance Agreement 1,856 Microsoft Office 1,713 Microsoft Windows 691 Microsoft CALS 381 Microsoft True Up % 87 Antivirus 248 Allocated Costs from Other Departments*: 23,866 $28,842 * Administrator 46 Finance 495 Building Maintenance 119 GIS 6,396 Clerk 78 Human Resources 40 Community Development 312 IS Department 14,377 Council 30 Mayor 39 Elections 46 Vehicle Maintenance 249 Engineering 1,639 Decrease due to other department allocations. 2015 30,912 0 30,912 0 0 0 0 0 2016 28,842 0 28,842 0 0 0 0 0 07921002.57500 PRINTING: Printing as needed 625 $625 2015 625 0 625 0 0 0 0 0 2016 625 0 625 0 0 0 0 0 WTR - 23
07921002.57700 CONTRACTUAL SERVICES: Unanticipated repairs. 1,200 $1,200 2015 1,200 0 1,200 0 0 0 0 0 2016 1,200 0 1,200 0 0 0 0 0 OUTSIDE SERVICES EMPLOYED 07923002 07923002.57700 CONTRACTUAL SERVICES: Audit Services 35,000 $35,000 2015 35,000 0 35,000 0 0 0 0 0 2016 35,000 0 35,000 0 0 0 0 0 PROPERTY INSURANCE 07924002-07925002 07924002.59500 PROPERTY INSURANCE: Property insurance. 11,000 $11,000 2015 11,000 0 11,000 0 0 0 0 0 2016 11,000 0 11,000 0 0 0 0 0 07925002.59500 ADMINISTRATIVE/SPECIAL PURPOSE: Risk Management/Insurance Costs 84,291 Allocated costs from Comm. Dev. (Marketing) 1,595 Allocated costs from Human Resources 2,110 Allocated costs from Mayor 513 $88,509 Increase due to other departments allocations and Risk Management costs. 2015 73,530 0 73,530 0 0 0 0 0 2016 88,509 0 88,509 0 0 0 0 0 WTR - 24
EMPLOYEE PENSIONS AND BENFITS 07926001-07926202 07926001.50201 RETIREMENT FRINGE BENEFITS: 6.6% of total full-time labor costs 78,319 $78,319 2015 76,832 0 76,832 0 0 0 0 0 2016 78,319 0 78,319 0 0 0 0 0 07926001.50205 LIFE INSURANCE BENEFITS: Life Insurance Premiums 4,793 $4,793 2015 4,579 0 4,579 0 0 0 0 0 2016 4,793 0 4,793 0 0 0 0 0 07926101.50100 VACATION, HOLIDAY AND SICK LEAVE: Vacation 75,862 Holiday 40,493 Sick Leave 30,242 $146,597 1% projected increase for 2016. 2015 145,145 0 145,145 0 0 0 0 0 2016 146,597 0 146,597 0 0 0 0 0 07926202.59000 HEALTH INSURANCE BENENFITS: Health Insurance Benefits - Water Employees 116,858 Allocation from Other Departments 36,344 Additional Allocations 197,440 $350,642 Decrease due to projected health insurance costs, offset by additional allocations from the General City. 2015 356,359 0 356,359 0 0 0 0 0 2016 350,642 0 350,642 0 0 0 0 0 REGULATORY COMMISSION EXPENSES 07928002 07928002.57700 CONTRACTUAL SERVICES PSC expenses and audit expenses related 10,000 to rate increase. $10,000 2015 25,000 0 25,000 0 0 0 0 0 2016 10,000 0 10,000 0 0 0 0 0 WTR - 25
MISCELLANEOUS GENERAL EXPENSES 07930002 07930002.51700 POSTAGE: Postage 104 $104 4% projected increase for 2016. 2015 100 0 100 0 0 0 0 0 2016 104 0 104 0 0 0 0 0 07930002.52000 MEMBERSHIPS AND DUES: American Waterworks Association 1,800 American Public Works Association 150 Wisconsin Rural Water Association 420 Allocated Costs from Other Departments*: 1,494 $3,864 * Administrator 23 Engineering 560 Human Resources 22 Finance 39 Clerk 9 IS Department 15 Community Development 68 Vehicle Maintenance 16 Council 742 Decrease due to other department allocations. 2015 3,879 0 3,879 0 0 0 0 0 2016 3,864 0 3,864 0 0 0 0 0 07930002.52100 PUBLICATIONS: Publications from the American Waterworks Association 998 $998 2015 998 0 998 0 0 0 0 0 2016 998 0 998 0 0 0 0 0 WTR - 26
07930002.52200 SEMINARS AND TRAINING: Safety training and training as required by the DNR 12,436 Allocated Costs from Other Departments*: 2,769 $15,205 * Administrator 118 Engineering 240 Human Resources 152 Finance 295 Building Maintenance 37 GIS 714 Clerk 30 IS Department 653 Community Development 185 Mayor 89 Council 22 Vehicle Maintenance 234 Decrease due to other department allocations. 2015 15,852 0 15,852 0 0 0 0 0 2016 15,205 0 15,205 0 0 0 0 0 07930002.53550 MATERIALS AND SUPPLIES: Miscellaneous supplies and unanticipated end of year allocations from other departments. 4,000 $4,000 Decrease due to elimination of printing the Consumer Confidence Report. 2015 6,000 0 6,000 0 0 0 0 0 2016 4,000 0 4,000 0 0 0 0 0 07930002.57700 CONTRACTUAL SERVICES Drug and alcohol testing as required. 2,510 Attorney Services 3,000 Allocated Costs from Other Departments* 46,854 $52,364 Attorney 9,181 Building Maintenance 2,653 Clerk 550 Engineering 25,000 Election 12 Human Resources 1,032 Finance 1,444 IS Department 6,982 Increase due to other department allocations. 2015 42,730 0 42,730 0 0 0 0 0 2016 52,364 0 52,364 0 0 0 0 0 WTR - 27
MAINTENANCE OF GENERAL PLANT (Office Building & Shop) 07932001-07932002 07932001.50100 SALARIES: Water Utility Operators 228 Hours 5,493 Water Utility Coordinators 80 Hours 2,343 Part-Time Janitor 845 Hours 9,608 $17,444 1% increase projected for 2016. 2015 17,043 0 17,043 0 0 0 0 0 2016 17,444 0 17,444 0 0 0 0 0 07932002.53550 MATERIALS AND SUPPLIES: Security Equipment 5,500 Building maintenance, cleaning, first aid supplies 4,500 $10,000 Decrease due to elimination of allocation from Public Works for salt ($12,983). 2015 22,983 0 22,983 0 0 0 0 0 2016 10,000 0 10,000 0 0 0 0 0 07932002.56800 FUEL & HEATING: Fuel and heating costs 8,679 Allocation for City Hall Building Maintenance 1,876 Allocation for Vehicle Maintenance 1,081 $11,636 Decrease due to other department allocations. 2015 12,280 0 12,280 0 0 0 0 0 2016 11,636 0 11,636 0 0 0 0 0 07932002.56900 LIGHT & POWER: Light and power costs 12,862 Allocation for City Hall Building Maintenance 5,368 Allocation for Vehicle Maintenance 985 $19,215 Decrease due to other department allocations. 2015 23,036 0 23,036 0 0 0 0 0 2016 19,215 0 19,215 0 0 0 0 0 WTR - 28
07932002.57000 SEWER BILLS: Sewer billings 900 Allocation for City Hall Building Maintenance 236 Allocation for Vehicle Maintenance 80 $1,216 Decrease due to other department allocations. 2015 1,354 0 1,354 0 0 0 0 0 2016 1,216 0 1,216 0 0 0 0 0 07932002.57700 CONTRACTUAL SERVICES Telephone system maintenance 1,000 Heating and air conditioner maintenance 3,000 Carpet cleaning and/or replacement 4,000 Security System maintenance 1,725 Building and grounds needs 14,000 $23,725 2015 23,725 0 23,725 0 0 0 0 0 2016 23,725 0 23,725 0 0 0 0 0 OTHER OPERATING EXPENSES 07408001-07408202 07408001.50203 FICA TAXES 7.65% of total labor costs 92,699 $92,699 2015 90,918 0 90,918 0 0 0 0 0 2016 92,699 0 92,699 0 0 0 0 0 07408202.52000 MEMBERSHIPS AND DUES: Public Service Commission Remainder Assessment 5,100 DNR Great Lakes Fee 5,000 $10,100 2015 10,100 0 10,100 0 0 0 0 0 2016 10,100 0 10,100 0 0 0 0 0 WTR - 29
Long Term Direct Debt Amount Maturity Date Revenue Bonds - 2008/RB 99 REFIN 2023/2019 $ 134,323.75 Revenue Bonds - 2009 2024 $ 92,930.00 GO BABS Bonds - 2010 2030 $ 67,597.90 GO Bonds - 2011 2031 $ 19,635.00 LTN 2014 B - Refinance LTN 2007 2017 $ 56,650.00 GO Note 2014C - Ref 2005 Rev Bond 2020 $ 61,450.00 GO Note 2014C - Ref 2006 Rev Bond 2020 $ 78,100.00 Grand Total $ 510,686.65 REVENUE BONDS - 2008 / RB 99 REFIN The proceeds of the $1,010,000 Bonds were used to finance the painting of the 10th Avenue Water Tower, River Road watermain installation, Well #5 design and replacing the MCC panels at Station #11, Station #13 and the Airstripper. These bonds have a maturity date of 2023. The amount of the 1999 Revenue Bonds that was refinanced was $440,000 and has a maturity date of 2019. REVENUE BONDS - 2009 The proceeds of the $1,020,000 Bonds were used to finance a replacement drilling rig, replacement of a 3/4 Ton Pick-Up, Well 14 and the replacement of watermain - 18th Avenue. These bonds have a maturity date of March 1, 2024. GO BABS BONDS - 2010 The proceeds of the $1,025,000 Bonds were used to finance watermain replacement on Jefferson Street and Decorah Road. These bonds have a maturity date of 2030. GO BONDS - 2011 The proceeds of the $310,000 Bonds were used to finance lead lateral replacement on 6th Avenue and painting of the University Standpipe. These bonds have a maturity date of March 1, 2031. LTN 2014B - REFINANCE LTN 2007 The 2007 Long Term Notes were refinanced in 2014. The original proceeds of the $500,000 Notes were used to finance watermain installation on Vine Street and 7th Avenue. WTR - 30
GO NOTE 2014C - REFINANCE 2005 WATER REVENUE BONDS The 2005 Water Revenue Bonds were refinanced in 2014. The original proceeds of the $1,050,000 Bonds were used to finance watermain replacement on Paradise Drive and Wisconsin Street. GO NOTE 2014C - REFINANCE 2006 WATER REVENUE BONDS The 2006 Water Revenue Bonds were refinanced in 2014. The original proceeds of the $1,075,000 Bonds were used to finance the replacement of the building at Well #7, watermain replacement on Walnut Street and watermain installation on Indiana Avenue, Veterans Avenue and South Main Street. WTR - 31
2016 Department Detail Information PROPERTY TAX EQUIVALENT 07408102 ~ Expenditures 07408102.59800 PROPERTY TAX EQUIVALENT: Property tax equivalent. 742,000 $742,000 2015 742,000 0 742,000 0 0 0 0 0 2016 742,000 0 742,000 0 0 0 0 0 WTR - 32
WATER UTILITY ~ Revenue 2013 2014 2015 Actual Actual Budget 2016 074014.404190 Interest Income $ 607 $ 12,708 $ 9,000 $ 5,000 074044.404611 Metered Sales - Residential $ 2,326,901 $ 2,249,904 $ 2,142,000 $ 2,150,000 074044.404612 Metered Sales - Commercial $ 767,809 $ 473,526 $ 748,000 $ 505,000 074044.404613 Metered Sales - Industrial $ 207,417 $ 181,343 $ 200,000 $ 200,000 074044.404615 Metered Sales - Multi-Family $ 20,916 $ 295,315 $ 240,000 $ 275,000 074044.404620 Private Fire Protection $ 149,947 $ 150,078 $ 150,113 $ 150,533 074044.404630 Public Fire Protection $ 1,021,173 $ 1,024,846 $ 1,080,000 $ 1,080,000 074044.404640 Other Sales to Public Authority $ 140,494 $ 124,798 $ 150,000 $ 150,000 074044.404700 Late Payment Penalties $ 73,701 $ 68,727 $ 70,000 $ 70,000 074044.404710 Misc. Service Revenue $ 2,770 $ 2,665 $ 2,500 $ 3,000 074044.404721 Rental of Water Property $ 179,439 $ 169,344 $ 176,032 $ 181,142 074044.404741 Other Water Revenues $ 37,685 $ 39,492 $ 38,000 $ 40,000 Estimated Cash as of 12/31 $ 75,471 $ 46,630 Total Revenue $ 4,928,859 $ 4,792,746 $ 5,081,116 $ 4,856,305 074014.404190 INTEREST INCOME $ 5,000.00 074044.404611 METERED SALES - RESIDENTIAL $ 2,150,000.00 074044.404612 METERED SALES - COMMERCIAL $ 505,000.00 074044.404613 METERED SALES - INDUSTRIAL $ 200,000.00 074044.404615 METERED SALES - MULTI FAMILY RESIDENTIAL $ 275,000.00 074044.404620 PRIVATE FIRE PROTECTION $ 150,532.80 Service Size Fee No. Total/Quarter 1 1/2" $ 16.80 10 $ 168.00 2" $ 16.80 11 $ 184.80 4" $ 52.50 51 $ 2,677.50 6" $ 105.00 179 $ 18,795.00 8" $ 167.70 78 $ 13,080.60 10" $ 251.70 5 $ 1,258.50 12" $ 367.20 4 $ 1,468.80 074044.404630 PUBLIC FIRE PROTECTION $ 1,080,000.00 074044.404640 OTHER SALES TO PUBLIC AUTHORITY $ 150,000.00 074044.404700 LATE PAYMENT PENTALTIES $ 70,000.00 074044.404710 MISC. SERVICE REVENUES $ 3,000.00 074044.404721 RENTAL OF WATER PROPERTY $ 181,142.00 Sprint - 10th Avenue Tower $ 17,280.00 AT&T - 10th Avenue Tower $ 21,572.00 US Cellular - 10th Avenue Tower $ 22,100.00 Verizon - Barton Tower $ 17,280.00 T-Mobile - Hospital Tower $ 22,100.00 T-Mobile - Barton Tower $ 23,910.00 WTR - 33
US Cellular - University Tower $ 22,100.00 Cricket Communication - 10th Avenue Tower $ 22,100.00 Bertram Wireless - Various Structures $ 9,600.00 Public Works Dept. - Building Rental Expense $ 3,100.00 074044.404741 OTHER WATER REVENUES $ 40,000.00 WTR - 34
2016 Department Detail Information WATER UTILITY ~ Summary 2014 2015 2016 Budget Budget Proposed Water Salaries & Fringe $ 1,702,740 $ 1,717,126 $ 1,738,205 $ 1,738,205 Telephone $ 14,475 $ 15,480 $ 15,316 $ 15,316 Postage $ 15,448 $ 16,050 $ 16,578 $ 16,578 Memberships $ 13,811 $ 13,979 $ 13,964 $ 13,964 Publications $ 1,557 $ 1,486 $ 1,423 $ 1,423 Seminars $ 15,000 $ 15,852 $ 15,205 $ 15,205 Supplies $ 372,747 $ 386,259 $ 380,012 $ 380,012 Gas & Oil $ 51,778 $ 50,022 $ 39,415 $ 39,415 Equipment Maint. $ 32,564 $ 38,237 $ 36,167 $ 36,167 Uniforms $ 9,700 $ 9,700 $ 9,700 $ 9,700 Fuel & Oil $ 23,969 $ 24,980 $ 24,458 $ 24,458 Light & Power $ 236,794 $ 238,991 $ 240,470 $ 240,470 Water $ 7,110 $ 7,061 $ 6,923 $ 6,923 Printing $ 625 $ 625 $ 625 $ 625 Contractual Serv. $ 401,677 $ 414,189 $ 401,148 $ 401,148 Sp. Purpose $ 69,762 $ 84,530 $ 99,509 $ 99,509 Reserve for OPEB $ 90,000 $ 90,000 $ 90,000 $ 90,000 Debt Repayment $ 606,659 $ 516,549 $ 510,687 $ 510,687 Property Taxes $ 687,000 $ 742,000 $ 742,000 $ 742,000 Capital Outlay $ 645,000 $ 698,000 $ 474,500 $ 474,500 Grand Total $ 4,998,416 $ 5,081,116 $ 4,856,305 $ 4,856,305 Total Sal/FB $ 1,702,740 $ 1,717,126 $ 1,738,205 $ 1,738,205 Total Other Exp. $ 3,295,676 $ 3,363,990 $ 3,118,100 $ 3,118,100 Grand Total $ 4,998,416 $ 5,081,116 $ 4,856,305 $ 4,856,305 WTR - 35
Capital Projects Estimated Cost Funding Source Water Meters for Exchange Program $ 100,000.00 Utility Funds Water Meters for New Installation $ 24,000.00 Utility Funds Security System $ 25,000.00 Utility Funds Radio Read Meter Heads $ 30,000.00 Utility Funds Replacement of Vehicle #1147-2005 Chevy Truck $ 90,000.00 Utility Funds Pump Station Upgrades $ 50,000.00 Utility Funds Low-Lead Meter Replacement (Large Meters) $ 32,000.00 Utility Funds Water Master Plan $ 100,000.00 Utility Funds Replace Underground Booster Pumps $ 20,000.00 Utility Funds Computer Replacements $ 3,500.00 Utility Funds TOTAL UTILITY FUNDED PROJECTS $ 474,500.00 Replace Watermain - Sylvan Way (Paradise - Lincoln) $ 500,000.00 Borrowed Funds Replace Watermain - Skyline Drive $ 268,000.00 Borrowed Funds TOTAL BORROWED FUNDS $ 768,000.00 GRAND TOTAL $ 1,242,500.00 WTR - 36
2016 Labor Breakdown PW Director (.2825) Manager (1) Coordinators (3) Operators (8) Utilities Admin. Coordinator (1) Account Clerk (1) Admin. Asst. II - Security Seasonal (1) Cleaning (.4) Meter Readers (1) General City TOTALS Source of Supply 20,503 20,503 Pumping 27,874 53,386 1,019 82,279 Water Treatment 15,927 39,340 55,267 Transmission & Distribution 93,631 387,273 2,135 2,135 6,404 6,546 498,124 Maintenance of Equipment 14,744 24,446 39,190 Customer Accounts 1,712 5,421 14,752 20,904 7,933 27,315 78,037 Administrative General 0 59,339 15,598 5,493 26,313 10,473 9,608 164,931 291,755 Vacation 1111 7171 15150 41724 5252 3838 1616 75,862 Holiday 1233 3475 8145 21115 2525 2121 1879 40,493 Sick Leave 1010 2605 6100 15729 2020 1465 1313 30,242 LABOR: 1,211,752 WTR - 37