INVITATION TO EXHIBIT 53 RD ANNUAL
EXHIBITOR PROSPECTUS MEETING PURPOSE AND AUDIENCE At the time of the founding of the Pancreas Club in 1966, little was known in the medical and surgical environment about the study of the exocrine pancreas by surgical investigators or surgical trainees. The Pancreas Club was born from the members needs to share ideas with other colleagues having similar interests and benefit from their feedback. Out of this shared experience, a sense of fellowship developed among the members of the Pancreas Club, which persists to this day. For the past 50+ years, the attendees at the Annual Meeting have presented cutting edge pancreas research from institutions around the world. Pure Pancreas Audience! WHY EXHIBIT? Your products and services will gain exposure to over 300 attendees worldwide, including prominent pancreatic specialists boasting significant purchasing power. The Pancreas Club meets just prior to DDW week located in the same city. EDUCATIONAL GRANTS The Pancreas Club has a long history of quality academic research and welcomes educational grants and meeting support. If after reading the program you believe your company s current mission aligns with the abstracts or videos being presented, please contact Deborah East, Industry Relations Manager at PancreasEvents@lp-etc.com. Grants must comply with ACS ACCME guidelines. Together with industry, the Pancreas Club continues to invest in advances in patient care. VENUE & HOTEL INFORMATION 1441 Quivira Road San Diego, CA 92109 t: 619.224.1234 Rates: 199/night Housing Cut-off: Wednesday, April 17, 2019 EXHIBIT HOURS Thursday, May 16 3:00pm 5:00pm Set Up Friday, May 17 7:00am 3:45pm Exhibits Open 12:00pm 1:00pm Luncheon (Exhibitors invited to join attendees) Saturday, May 18 7:00am 3:15pm Exhibits Open 12:00pm 1:00pm Luncheon (Exhibitors invited to join attendees) 3:15pm 5:00pm Exhibits Teardown EXHIBIT FEE Exhibit fee is 1,600 and includes a 6 tabletop display, along with (2) registrations and recognition in the final program, meeting app, onsite signage and recognition at the podium in the general session. In addition, you are invited to attend the member luncheons where you can socialize with attendees in an open format. 2018 EXHIBITORS & SPONSORS AbbVie Akcea AngioDynamics Celgene Corporation ChiRhoClin, Inc. Gunze Limited IntraOp Olympus America Inc. 2
SCHEDULE AT-A-GLANCE FRIDAY, MAY 17 7:00am 5:30pm 7:00am 8:00am 7:45am 8:00am Registration Continental Breakfast, Exhibits & Poster Viewing Welcome & Introductory Remarks 8:00am 9:45am Scientific Session 1 9:45am 10:00am Morning Break, Exhibits & Poster Viewing 10:00am 11:00am Scientific Session 2 11:00am 12:00pm 12:00pm 1:00pm Poster Rounds with Professors Lunch 1:00pm 3:30pm Scientific Session 3 3:30pm 3:45pm Afternoon Break, Exhibits & Poster Viewing 3:45pm 5:30pm Scientific Session 4 5:30pm 6:00pm 6:30pm 9:30pm Pancreas Club Business Meeting Pancreas Club Annual Reception and Dinner SATURDAY, MAY 18 7:00am 5:00pm 7:00am 8:00am Registration Continental Breakfast, Exhibits & Poster Viewing 8:00am 9:45am Scientific Session 5 9:45am 10:00am 10:00am 11:00am 11:00am 12:00pm 12:00pm 1:00pm Morning Break, Exhibits & Poster Viewing How I Do It Poster Rounds with Professors Lunch 1:00pm 3:00pm Scientific Session 6 3:00pm 3:15pm Afternoon Beverage Break/Poster & Exhibits 3:15pm 5:00pm Scientific Session 7 5:00pm 6:00pm Wine & Cheese Reception 3
THE PANCREAS CLUB SPONSORSHIP OPPORTUNITIES GOLD SPONSORSHIP SILVER SPONSORSHIP BRONZE SPONSORSHIP SPONSOR BENEFITS 7,500+ 5,000+ 2,500+ Sponsorship of Poster Rounds Session Premium Exhibit Booth Location Email Blast to Attendees (2) Tickets to Reception Meeting App Notification to Attendees Advertisement in Final Program Full Page Half Page Quarter Page Special Acknowledgment in Meeting App Website Acknowledgment Verbal Acknowledgment from Podium General Venue Signage Walk In Slide Acknowledgment Be Our Guest at Attendee Luncheons 4
THE PANCREAS CLUB SPONSORSHIP OPPORTUNITIES Meeting App Push Notification 750 Broadcast your presence at the meeting by sending one exclusive and pre-approved meeting app push notification to all attendees. Electronic Hotel Key Card 5,000 Customized hotel guest room key cards Features your company name, logo and message Pre-approval of design is required Email Blast 1,500 One exclusive and pre-approved email blast to attendees prior to the meeting Announce your attendance as an official sponsor, workshops or symposia THE PANCREAS CLUB ANNUAL MEETING DRAWS OVER 300 ATTENDEES FROM OVER 15 COUNTRIES! 5
REGISTRATION DETAILS & FEES Each exhibiting company will be given a 6 tabletop display, along with recognition in the final program, meeting app, and signage displayed during the meeting and recognition at the podium in the general session. Companies can participate as an Exhibitor for a fee of 1,600. To be included in the final program, payment must be received by April 26, 2019. COMPANY NAME (Please list exactly as you would like it to appear on the recognition signage and name badges) CONTACT NAME PHONE NUMBER E-MAIL Exhibit Fee Please designate amount of grant or marketing/exhibit support below: Educational Grant Marketing / Exhibit Support Gold Level Sponsorship 7,500+ Silver Level Sponsorship 5, 000+ Bronze Level Sponsorship 2,500+ 1,600 PAYMENT INFORMATION To be included in the printed materials, payment must be received by May 18, 2018. Check Payable to Pancreas Club and mail to the address listed below. Credit Card Indicate credit card to be charged and email to pancreas@lp-etc.com: AmEx MC VISA Discover NAME AS IT APPEARS ON CARD Meeting App Push Notification 750 CARD NUMBER EXPIRATION DATE Hotel Key Card 5,000 Email Blast 1,500 SIGNATURE Per ACCME regulations, please note that the exhibit fee of 1,600 is separate from any meeting support or education grant. CREDIT CARD BILLING ADDRESS TOTAL DUE CITY / STATE / ZIP REGISTRATION As an exhibitor, you will receive (2) complimentary registrations. Please print names exactly as you would like them to appear on the name badge. FIRST & LAST NAME EMAIL ADDRESS FIRST & LAST NAME EMAIL ADDRESS Please complete all sections and return via email pancreas@lp-etc.com or mail to: The Pancreas Club PO Box 219191 Kansas City, MO 64121-9191 t: 913-402-7102 pancreas@lp-etc.com www.pancreasclub.com Tax ID: 94-2329134 PAYMENT AND REFUNDS Payment in full is due at the time of application. Applications received without such payment will not be processed nor will space assignments be made. All payments are non-refundable. By submitting a completed application to Pancreas Club, you confirm to have read and agree to the Terms and Conditions on the following page. 6
TERMS AND CONDITIONS The Pancreas Club and its authorized representatives are hereinafter referred to as Show Management. PAYMENT AND REFUNDS Payment in full is due at the time of application. Applications received without such payment will not be processed nor will space assignments be made. All payments are non-refundable. SPACE ASSIGNMENT Whenever possible, space assignments will be made by Show Management in keeping with the preferences as to location requested by the exhibitor. SHOW MANAGEMENT, HOWEVER, RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST INTERESTS OF THE EXPOSITION. EXHIBITS Show Management reserves the right to restrict the operation of, or evict completely, any exhibit which, in its sole opinion, detracts from the general character of the exposition as a whole. No retail sales are permitted within the exhibit area at any time. No volatile or flammable fluids, substances or materials of any nature prohibited by city, fire regulation or insurance carriers may be used in any booth; all construction in a booth shall be substantial and fixed in position for the duration of the show; all aisles and exits must be kept clear, clean and free from obstructions to comply with fire restrictions. Live animals are prohibited. Distribution of material is limited to the area within the exhibitor s trade show booth. Exhibitors shall not interfere with others ability to conduct trade show activities. SECURITY Routine hotel security will be provided. The Pancreas Club will not take responsibility for any loss or damage to any exhibit. LIABILITY It is agreed that individual exhibitors will protect, save and keep The Pancreas Club and Hotel from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitor, as well as to strictly comply with the applicable terms regarding the exhibition premises; and further exhibitor shall at times protect, indemnify, save and keep harmless the above parties against and from any and all loss, cost, damage, liability or expense arising from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arise from or out of or by reason of said exhibitor s occupancy and use of the exhibition premises or a part thereof. INSURANCE It is recommended that exhibitors obtain adequate insurance coverage, at their own expense, for property loss or damage and liability for personal injury. AMERICANS WITH DISABILITIES ACT Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act (hereinafter Act ) to make their booths accessible to handicapped persons. Exhibitor shall also indemnify and hold harmless Show Management, and facility against cost, expense, liability or damage which may be incident to, arise out of or be caused by Exhibitor s failure to comply with the Act. SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES AND REGULATION, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT, CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL. 7