Institute of Infrastructure Technology Research And Management Nr. Khokhra Circle, Maninagar (E), Ahmedabad-380 026. Date: 31/5/2014 Reference Number: IITRAM/PUR-APP/2014/224 Tender No. : 7 E-Tender BID FORM for Procurement of Appliances for Guest House/Hostel for IITRAM Important Information: Date of issue 31/5/2014 E-Tender fees Rs. 500 EMD As per Annexure -1 Last date of submission 20/6/2014 till 16:00 hrs Opening of technical bid 21/6/2014 at 12:00 hrs Date of bid opening 21/6/2014 at 15:00 hrs (online) E-Tender inviting Authority and address Registrar, IITRAM Khokhara Circle Maninagar East Ahemdabad- 380026 Phone- 079 29292910, 29292920 1
To, Invitation of E-Tender quotations for Procurement of Appliances for Guest House/Hostel for IITRAM Dear Madam/Sir, The Institute of Infrastructure, Technology, Research and Management (IITRAM) invite quotations for procurement of Appliances for Guest House/Hostel from manufacturer or authorized distributor under two bid systems. Interested parties who wish to participate in tenders can obtain the tender documents from IITRAM website www.iitram.ac.in. Bidders have to submit the bid through post/rpad/courier or in person till the last date & time prescribed for submission. Tender sent by other means will not be accepted in any case. EMD, Tender Fee, and other essential documents should be submitted for each quoted items on or before 21/6/2014 (16:00 hrs) in the office of the IITRAM, Khokhra Circle, Maninagar (East), Ahmedabad. Tel. No. (079) 29292910, 29292920. Financial bid is to be submitted in electronic form only on n- procure site (https://education.nprocure.com). Last Date of Submission of Bid : 20/6/2014 (16.00 hrs.) Date of Opening of Technical Bid : 21/6/2014 (12:00 hrs.) Date of Opening of Financial Bid : 21/6/2014 (15:00 hrs.) Tender shall be valid up to : 90 Days You are invited to submit your most competitive quotation for Appliances for Guest House/Hostel for The Institute of Infrastructure, Technology, Research and Management (IITRAM), Ahmedabad. A tender fee (Rs. 500/-) in form of DD in favor of Registrar, Institute of Infrastructure, Technology, Research and Management payable at Ahmedabad only, should be attached along with the bid document and should reach us latest by 20/6/2014 (16:00 hrs). Terms and Conditions: The bidder is free to quote for single category or all categories of appliances individually. However, the offer shall be for the full quantity for a particular item. The bid is to be quoted for full quantity as mentioned in Annexure-I in the bid document. Part bids will not be accepted. All duties, taxes and other levies payable including the supply at IITRAM campus by the vendor under the contract shall be included in the total price. Rates quoted should also include installation, commissioning and labour cost of material at IITRAM. The items for which quotations have been submitted must be in accordance with the specifications given in Annexure-1. 2
The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. The bidder should duly fill Annexure II and financial quotation in Annexure-III. Interested agencies shall submit their proposal in sealed envelopes superscribed with "Please Don't Open, this is bid, due date, project and complete address. The tender shall be submitted in two parts viz, (a) Technical Bid and (b) Financial Bid. Technical bid shall consist of technical details, and should be submitted in duplicate. Deviations (if any) from tender technical specifications should be clearly mentioned. The tender form shall be submitted with this bid duly signed by the bidder. The technical bids should be submitted in sealed covers, marked Technical Bid for Appliances for Guest House/Hostel along with EMD cover. Financial bid shall consist of price details. Only technically qualified bidder s financial bids shall be open. Tenders not complying with the above conditions are liable to be rejected at the sole discretion of IITRAM without any further reference. This tender is not transferable. This Tender document can be downloaded from website www.iitram.ac.in. The filled in/complete in all respect tender document must be submitted with tender document fee of Rs. 500 /- in the form of Demand Draft in favour of the Registrar, Institute of Infrastructure, Technology, and Research & Management payable at Ahmedabad. EMD: EMD cover shall contain DD s of Tender Fee (Rs. 1000) and EMD for Refrigeration, Washing Machine, Microwave oven and Television separately as mentioned in Annexure-I. The Bidder has to submit VAT No., PAN No. with at least last three year Income Tax Return of their firm along with tender documents. Security deposit: The successful tenderer shall be required to furnish/deposit Bank performance guarantee for the period of warranty from any nationalized bank @ 10 % of the cost of the items to be purchased in favour of Institute of Infrastructure, Technology, and Research & Management within ten days of the receipt of the order. If the tenderer fails to comply with the above requirements within the said period the earnest money already deposited by him/ them shall be applicable for forfeiture and IITRAM shall purchase the items required at the risk and cost of the successful tenderer Any loss or damage caused to the article in transit is to be made up item by the supplier free of cost within a month. If any civil work to be required for installation & commissioning then the supplier shall arrange. The tender is liable to be rejected if complete information is not given therein or if the particulars and date (if any) asked for in the schedule tender are not fully filled in. Particular attention must be paid to delivery date and also to the particulars referred to in the condition of the contract. 3
Period of delivery- The items are to be delivered within a maximum time limit of 30 days from the issue of Purchase order. IITRAM reserves the right to choose, accept or reject any or all requests/offers, in full or part and also reserve the right at any stage to reduce or increase the quantity and split the order. Quotations received after the above date will not be considered. Inspection charges @0.5% is to be borne by bidder. All or any Claim(s), dispute(s) or difference(s) arising out of or in with connection with this agreement shall be subject to the jurisdiction of the Courts at Ahmedabad only. Evaluation of Quotations IITRAM will evaluate and compare the quotations determined to substantially responsive i.e. which are properly signed; and confirm to the terms and conditions, and specifications. The evaluation will be done for technically qualified bidders based on the following parameters: Price quote for individual items ( as per Annexure -I) Guarantee offered by the vendor (Minimum guarantee to be offered is one year) Delivery period of item Award of Contract The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. Notwithstanding the above, IITRAM reserves the right to accept or reject any quotation and to cancel the bidding process and reject all quotations at any time prior to the award of contract without giving any reason. The bidder whose bid is accepted will be notified of the award of contract by the purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. Terms of Payment: 100 percent payment will be released within 30 days credit period at the acceptance and delivery of material at our site. Late Delivery: Late delivery beyond 30 days of order date will lead to penalty of 1% per week of order value. 5 week or more delay will lead to cancellation of order and forfeiting of security deposited. Address for submission of quotation: Registrar, IITRAM Khokhara Circle, Maninagar East Ahmedabad- 380026 Phone- 079 29292910, 29292920 Registrar -IITRAM 4
Sr. No 1 Annexure I DETAIL OF SPECIFICATIONS & EMD Description Specification Qty EMD Rs. A. REFRIGERATOR 10 5,400.00 Minimum Gross storage 250 ltr (Minimum) Capacity 2. Model Type Double door 3 Power Source AC, 220 Volts to 240 V, 50 Hz 4 Method of Defrosting Frost Free 5 Refrigerant Gas CFC free 6 Star Rating Compliance 4star and above 7 Accessories Required Adjustable shelves, chiller Tray, Temperature controller, Auto lamp On/off feature, should be supplied with all standard accessories as per manufacturer catalog for the model supplied 8 Warranty Refrigeration 01 year and compressor minimum 5 year 9 Other features Clean back, door lock. 10 Color 3 Options to be given prior to supply B. WASHING MACHINE 10 3,300.00 1 Wash Capacity (Kg) 6 kg (Minimum) 2 Type of Washing Machine Automatic 3 Loading Type Top loading 4 Other features 5 Warranty Minimum 2 years machine Auto restart, buzzer, should be supplied with all standard accessories as per manufacturer catalog for the model supplied C. MICROWAVE OVEN (Convection type) 10 3,000.00 1 Capacity 25 ltrs (Minimum) capacity in quoted model 2 Interior Stainless steel 3 Auto cook menu Minimum 30 4 Accessories Required Unit should be supplied with all standard accessories as per manufacturer catalog for the model supplied with starter kit 5 Warranty Minimum 1 years machine and 3 years magnetron 6 Power requirement AC 220-240 V, 50 HZ 7 Other features Child lock, timer, deodorizer, cooking completion alarm, convection type D. LED Television 1 Screen size Minimum 32 inch 2 Display LED type 3 Aspect Ratio 16:9 4 Resolution Full HD 5 Audio output Minimum 2x8 W or R 16 W 6 Ports Minimum: 01 USB, 01 HDMI 01 Analogue Audio Input and output 7 Warranty Minimum 01 year 10 8,000.00 5
ANNEXURE-II FORMAT FOR SUBMISSION OF COMPANY DETAILS (DATA SHEET TO BE SUBMITTED AT IITRAM) Sr. No Particulars Details to be filled by the organization 1 Name of the company 2 Registered Office Address Telephone Number Fax Number e-mail 3 Correspondence Address Telephone Number Fax Number e-mail 4 Details of the authorized person (Name, designation, address) Telephone Number Fax Number e-mail 5 Is the firm - Government/ Public Sector Undertaking Proprietary Firm Partnership firm (if yes, give partnership deed) Limited company or Limited Corporation Member of a group of companies (if yes, give name and address, and description of other companies) Subsidiary of a large corporation (if yes give the name and address of the parent organization) If the company is subsidiary, state what involvement if any, will the parent company have in the project. 6 Is the firm registered with sales tax department? If yes, provide number. 7 Is the firm registered for service tax with Central Excise Department (Service Tax Cell)? If yes, provide number. 8 Permanent Account Number (PAN) of the firm. 6
Annexure III List of Items: Sr. No. Description of Goods (specifications and major features) A. Refrigerator Delivery date Qty. Quoted unit rate in Rs. Quoted unit rate inclusive of all the duties and taxes on FOR basis Total Amount B C D Washing Machine Microwave Oven (convection type) LED Television Note: 1. The items for which quotations have been submitted must be in accordance with the specifications given in Annexure-1. 2. The bidding form must be authorized by company s representative / manufacturer directly. 3. Company seal should be affixed on all pages of the bidding document. We agree to supply the above items in accordance with the specifications for a total price of Rs. (amount in figures) (Rs.amount in words) within the period specified in the invitation for quotations. We also confirm that the normal commercial warrantee/guarantee shall apply to the offered goods. Date: Place: Authorized Signature of Supplier With stamp, email address & fax number 7