WEST BENGAL STATE BEVERAGES CORPORATION LTD (A GOVT. OF WEST BENGAL UNDERTAKING) 32, B.B. GANGULY STREET, KOLKATA 700012 Memo No: BEVCO/AUDIT/85 Date: 01.08.2018 NOTICE INVITING EXPRESSION OF INTEREST FOR INTERNAL AUDIT West Bengal State Beverages Corporation Ltd., incorporated under The Companies Act, 2013 and under the Administrative control of Finance Department, Government of West Bengal, intends to appoint experienced practicing CA Firm for a term of one year to conduct the Internal Audit of Financial Operation and Financial Control of the Corporation for the Financial Year 2018-19 of its Head Office. The practicing CA firms situated at Kolkata fulfilling the conditions may submit their Expression of Interest together with requisite documents as per schedule below at the address given above super-scribing the envelope EOI for Internal Audit. SCOPE OF WORKS - SEE ANNEXURE III A) Conditions: 1. The Partners/Proprietors shall possess a Certificate of Practice from the Institute of Chartered Accountants of India. 2. The Partners/Proprietors should not be convicted of any offence or debarred or imposed punishment on by any court/statutory authority/icai, for which a separate declaration is required from the Partners/Proprietors. 3. An individual or a firm should not be associated with the Company other than on the ground of professional assignment or any of its directors/key managerial personnel/senior management in any manner during a period of two years immediately preceding the date of appointment, for which a separate declaration is required from the Partners/Proprietors. 4 a) Minimum standing of firm should be at least 7 years b) Experience of auditing at least 2 PSU/ Govt. Organisation in last 3 (three) years. c) Key profession staff must be at least two i.e. full time CA Employee. d) Skilled staffs qualify in group - II of IPCC should be at least 5. 5. The applicant / Firm should have Headquarter/Branch Office in Kolkata. 6. Minimum Average Annual Turnover of the Firm in the last 3 Years: Rs. 25 Lakh per year. 7. Empanelment with C & AG. ( Preferable) 1
8. One of the Partners/Proprietors must be DISA / CISA qualified. All the information furnished are to be supported by authenticated documentary evidences, which will be checked with originals by competent authority before awarding the assignment. For any wrong information, the application will be liable for Rejection. Information and documents as per Annexure-I and Annexure-II are to be submitted in two separate sealed envelopes containing the following marking: [1] Envelope No.1 Application and Compliance of Eligibility Criteria & Terms and Conditions. (Annexure-I). [2] Envelope No.2 Price Bid (Annexure-II) And shall be inserted in one big sealed envelope named Application for Internal Audit for the year 2018-19 of WBSBC. 3. Applications (by Post/courier/hand delivery) should reach the Company on or before 3PM 14 th August 2018 at the address stated herein below: To The Managing Director, W.B. State Beverages Corporation Ltd. 32, B.B. Gnguly Street Kolkata 700012 4. The management reserves the right to select a firm based on the criteria as mentioned and their decision shall be full, final and binding. 5. While sending the application, the applicant should write Application for Internal Audit of WBSBC on the sealed envelope. 6. A copy of this tender document, duly signed and stamped by the Firm, has to be submitted along with the application in token of acceptance of the terms and conditions. 7. Date of opening of Quotations shall be displayed on the Notice Board/Website of the Corporation. 8. For any queries or clarification, the tenderer may contact Manager Audit of WBSBC on any working days in between 11-30 a.m. to 4-30 p.m. till closing date (Contact No. 22254937). Dated:. Sd/- Managing Director 2
Selection Method Selection shall be made following a least cost selection method. The qualified bidder quoting the least cost for auditing in terms of TOR may be selected for appointment as Internal Auditor of West Bengal Beverages Corporation Ltd for the year 2018-2019. The minimum Bid Price should be Rs 85000 (Rupees Eighty Five Thousand). PERIOD OF APPOINTMENT AND RENEWAL OF CONTRACT: The auditor will initially be appointed for conducting the internal audit of West Bengal State Beverages Corporation Ltd.for the FY 2018-19. However, the contract may be renewed under same terms and conditions for additional periods of two years, one year at a time if the West Bengal Beverages Corporation Ltd so desires. Annexure -I FORMAT OF APPLICATION 1. Name of the Firm 2. Registration No. of the Firm: 3. Date of Registration with ICAI: 4. Registered Office/(S): i) Address : ii) iii) iv) Date of Establishment: Contact No.: E-mail 5. Details of empanelment with C.& A.G. : i) Empanelment/ Registration No.: ii) Year of Empanelment with C.&A.G. : 6. Details of Partners/Proprietors in the Firm: Sl. Name of the Membership Membership CISA/DISA/ISA Date of No. Partner no. Status,i.e. or equivalent Joining of ACA / FCA qualification the Firm as 3
Partner 7. Details of Qualified Assistants: Sl. Name of the Membership ACA / FCA; CISA/DISA/ISA Date of No. Assistant no. in case of ACMA/FCMA; or equivalent Joining of member of ACS/FCS; qualification the Firm as ICAI/ICMA/ICSI Or Qualified MBA Assistant 8. Details of Semi- qualified Assistants: Sl. Name of the Assistant Whether Date of Joining of No. Chartered/Cost/Company the Firm as Semi- Secretary Intermediate Qualified qualified Assistant Qualified 4
9. Details of Experience in PSU / Govt. Org. Audit: Sl. Name of the PSU/ Govt. Org. Year of Audit Type of Audit- No. Whether Statutory/Internal 10.Details of Experience in Other assignments: Sl. Name of the Company Year of Audit Type of Audit No. Note: Satisfactory completion certificate of audit must be submitted. 11. Income Tax PAN No. : 12.Service Tax Registration No.: 13.Turnover of the Audit Firm in Last 3 Years: i) Audit Fees (Statutory/ Internal/Concurrent/Special Audit) ii) iii) Other Fees Total Fees Date : ( Signature of the Partner/Proprietor) 1. Name of the Partner/ Proprietor : 2. Membership No. : 5
Price Bid Consolidated Rates may be quoted for Professional Fees (including T.A, D.A and other allowances of the internal Audit Officials) for the Head Office. PRICE BID Annexure-II Subject : Internal Audit of WBSBC for the F.Y. 2018-19 I/We hereby quote Rs...(Rupees ) Remuneration inclusive all incidental and out of pocket expenses but exclusive of GST as applicable rate for conducting Internal Audit of W.B. State Beverages Corporation Limited, 32, B.B.Ganguly Street, Kolkata 700012 in respect to Expression of Interest No invited on... Date :( Signature of the Partner/Proprietor of the Firm) 1. Name of the Partner/ Proprietor : 2. Membership No. : 3. Name of the Firm : 4. Firm Registration No. : 5. Address : 6
ANNEXURE III Objective of Audit The objective of the audit is to prepare the Financial Statements (Balance Sheet, Trading, P/L Account and Trial Balance) and to express a professional opinion on the financial position of the WBSBC at the end of each financial year. The audit will be carried out in accordance with Audit & Assurance Standards of Auditing issued by the Institute of Chartered Accountants of India/ Institute of Cost Accountants of India and will include such tests and controls as the auditor considers necessary under the circumstances, As the project is being implemented by a registered Govt. Company, it is pre-requiste that the key personnel should be familiar with the government accounting as well and financial procedures. Internal Audit Firm will keep close liaison with statutory auditor appointed by the CAG of India. Internal Audit team and will also help WBSBC in preparing final accounts cash flow etc. according to Company Act 2013,preparing replies of audit queries during and after the statutory audit. WEST BENGAL STATE BEVERAGES CORPORATION LTD 32, B,B,GANGULY STREET Kolkata-700 012 Scope of Internal Audit of Head Office 1) Routine Checking of the Following Books of Accounts i. Cash Book ii. General Ledger iii. Salary & Other Payment and Receipts iv. Debtors Schedule v. Various Advance Account vi. Warehouse Statement of Accounts vii. Bank Reconciliation Statement viii. Journal Both H.O. & Warehouse 2) Verification to be made in respect of the following i. Title Deeds of our property if applicable ii. Lease Deeds of our property iii. Acquisition letter / Deed of Land iv. Fixed Deposit Receipts v. Title Deeds of the property against which various loans have 7
vi. been sanctioned to the employees ( if applicable). Agreement with the landlords in respect of the hired godowns vii. All statutory registers 3) Insurance i. Position of outstanding insurance claims from various Insurance Co. 4) Legal Cases i. Position of legal cases of the corporation and to ensure that all liabilities against those cases have been properly dealt in the accounts. 5) Other Advance 6) To check the monthly net liability towards P.F. Trustee if applicable. 7) Any other works as may be allotted by the management from time to time. 8) Leave 8