RFQ GSM 110/2018 Request for Quotation for HYDRAULIC WIPER SEALS FOR B738 SIMULATOR. 1
South African Airways G.1 Written Quote Form RFQ NUMBER: GSM110/2018 CLOSING DATE: Friday 06 July 2018 at 09h00 VALIDITY OF RFQ: 60 days RFQ DOCUMENTS TO BE E-MAILED TO : LionelLeRoux@flysaa.com Vendors should ensure that quotations are returned before the closing date and time. If the quotation is late, it will not be accepted for consideration. SAA requests your quotation on the goods and/or services listed on the attached form. Please furnish all information as requested and return your quote on/before the date stipulated. Late and incomplete submissions may invalidate the quote submitted. NAME OF VENDOR: POSTAL ADDRESS: TELEPHONE NO.: CELL NO: E MAIL ADDRESS: CONTACT PERSON: This RFQ will be evaluated on functionality, pricing and BEE. Required Documentation to be attached; 1. SAA Vendor Document. Refer to Annexure 1 2. CSD Registration document. Refer to Annexure 2. CONDITIONS All goods or services purchased will be subject to SAA General Conditions of Contract (C10&C11). A copy of said conditions is available from the local Procurement office. It is the responsibility of the Vendor to ensure that SAA is in possession of a valid Original Tax Clearance Certificate. The onus therefore rests on the vendor to ensure SAA receives a valid Tax Clearance Certificate, as soon as the validity of the said certificate expires. Where SAA does not have a valid Tax Clearance Certificate, an Original Tax Clearance Certificate must be submitted with this RFQ. Failure to do so may invalidate the quote submitted in terms of the RFQ. All purchases will be made through an official purchase order. Therefore no goods must be delivered or services rendered before an official order/contract has been received. I certify that the information supplied is correct and I have read and understand SAA General Conditions of Contract and accept SAA General Conditions of Contract. I further certify that all the required information has been furnished and the relevant forms completed and are herewith submitted as part of the bid. SIGNATURE OF VENDOR: CAPACITY: 2
G.2 RFQ Price Schedule RFQ NUMBER GSM 048/2018 SAA Business Unit: Global Supply Management Delivery Address: Kindly e-mail your quote to: LionelLeRoux@flysaa.com 1. SCOPE Hydraulic wiper seals (seal kit for motion actuators) need to be sourced for the Boeing B738 Full Motion Simulator located at the Simulator Section at Airways Park, O.R. Tambo International Airport (ORTIA). The equipment needs to be delivered to the Simulator Section located at Jones Road, Airways Park, ORTIA, Kempton Park or if required then another incoterm should be indicated. The bidder should indicate the lead-time for the delivery of the items. 2 EVALUATION PROCESS & CRITERIA 2.1 EVALUATION PROCESS 2.1.1. COMPLIANCE WITH MINIMUM REQUIREMENTS All quotations duly lodged will be examined to determine compliance with bidding requirements and conditions. Quotations with obvious deviations from the requirements/conditions will be eliminated from further adjudication. 2.1.2. EVALUATION OF QUOTATION The contract shall be awarded at the sole and absolute discretion of SAA. SAA hereby represents that it is not obliged to award this quotation to any bidder. SAA is entitled to retract this quotation at any time as from the date of issue. SAA shall not be obliged to accept the lowest of any quotation, offer or proposal. All quotation will be evaluated according to the Criteria, Weightings and Threshold Scores as Indicated in 2.2 below: 2.2 EVALUATION CRITERIA There are two stages to the evaluation process namely: the Critical Criteria; and the Price/Preference evaluation stages. The Criteria, Weights and Threshold scores referred to in Paragraph 2.1.2 above are as follows: 3
A) CRITICAL CRITERIA NO DESCRIPTION BIDDER TO INDICATE FULL COMPLIANCE (YES / NO) 1 Description: Hydraulic wiper seals (Seal Kit 60 for motion actuators) Part Number: G1845-001 Quantity required: six (6) Note: A bidder who does not comply 100% with the above Critical Criterion will be eliminated and will not continue onto the Price and Preference evaluation stage. TENDER BRIEFING No briefing will be held but bidders are encouraged to send in any queries which will be compiled and all questions and answers (if there are any) will be directed to all the bidders before the tender closing date. B) PRICE AND PREFERENCE POINT SYSTEM All Tenders that comply with the mandatory requirement ( acceptable Tenders ) will be evaluated further in terms of the applicable price and preference point system as follows: Criteria Points Price 80 BBBEE 20 Total 100 points C) PRICING TABLE The bidder must provide pricing inclusive of Certificate of Conformance and to supply and deliver the seal kit to the Simulators Section at Airways Park, Jones Road, OR Tambo International Airport. If need be, bidder can indicate alternative delivery term. The bidder must provide the specific part number (G1845-001). No Quantity Detail Lead Time Inco term Unit price Total price 1 6 Seal Kit 60, part number G1845-001 NB: Please indicate the lead time and delivery point (Inco term) to supply the seal kit. 4
3 STANDARD CONDITIONS FOR REQUEST FOR QUOTATION Conditions: 3.1 All prices quoted must be exclusive of Value Added Tax (VAT). 3.2 All goods/services purchased will be subject to SAA Conditions of Contract and Order, available when requested. 3.3 All prices submitted must be firm. Firm prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT. 3.4 Note: Although SAA would prefer to award this contract to one service provider, it remains at our discretion to award the functions of the manufacturing of this product to the company that will provide us with excellent & prompt service. SAA is thus not obligated to award this quote to any bidder. SAA is entitled to retract this quote at any time as from date of issue, without any refunds whatsoever. SAA is not obligated to award this quote to the bidder that quotes the lowest. 3.5 Service, pricing and availability will be taken into consideration. THE FOLLOWING MUST ACCOMPANY YOUR QUOTE SAA Vendor application and supporting documents. Refer to Annexure 1 CSD Registration document. Refer to Annexure 2. IF NOT QUOTING, INDICATE SO AND RETURN EMAIL TO THE RELEVANT PROCUREMENT OFFICIAL SIGNATURE OF VENDOR: CAPACITY Company Stamp : : Annexure 1 Vendor Account Number: Company Code(s): VENDOR INFORMATION Registered Name: Trading Name: Physical Address: Postal Address: Phone: E-mail: Fax: City: Province: Postal Code: Contact Person: Phone: Cellular: 5
BANK AND TAX DETAIL Name of Bank: Branch Name / Number: Bank Account Number: VAT Registration Number: Tax Clearance Certificate Number: Tax Clearance Certificate Approved Date: Tax Clearance Certificate Expiry Date: B-BBEE DETAIL B-BBEE Certificate Number: B-BBEE Certificate Verification Date: Applicable Scorecard: (Tick Applicable Box) Exempted Micro Enterprise (EME): B-BBEE Certificate Expiry Date: Qualifying Small Enterprise(QSE): General/Large Supplier (GEN): B-BBEE Status Level: Enterprise Development: Yes / No B-BBEE Value Adding : Yes / No % Black Ownership: % Black Women Ownership: % Black People with Disabilities: Since when has the enterprise been in operation Months / Years: What is your company s annual turnover (previous financial year): Duly Authorised to sign for and behalf of the Enterprise / Organisation: Name: Phone: Date: Signature of applicant: Designation / Capacity: Certified Company Registration documents: DOCUMENTATION REQUIRED Certified Copies of identity documents of shareholders (where applicable): Certified Shareholders Certificates (where applicable): Cancelled Cheque / Stamped Bank Confirmation Letter not older than one year Latest Valid B-BBEE Certificate/ letter from auditor/accounting officer/verification agency/affadavit Latest Valid Clearance Certificate / SARS pin on official SARS documentation : Signed Joint Venture / consortium agreement (where applicable) CSD Registration Report Attached Please submit the above signed document with the above supporting documents. 6
Annexure 2 Central Supplier Data base Registration Report It is a compliance requirement that all bidders needs to be registered on the Central Supplier Data base of the Department of National Treasury. International suppliers can complete the Standard Bidding Document 1 (SBD1) where by question 3 will indicate their tax exemption status. If a bidder is not registered, please access the website www.csd.gov.za and e-mail csd@treasury.gov.za should you require assistance. Bidders need to follow the self-registration process and submit the CSD Registration Summary with the tender document. This registration summary needs to indicate the successful verification of the following areas: Company registration Tax Banking details BBBEE NB: AN EMAIL SIZE LIMIT OF 2MB APPLIES TO ALL EMAILS SEND TO SAA. PLEASE DIVIDE YOUR BID/TENDER DOCUMENTS INTO SIZES SMALLER THAN 2MB IN ORDER TO ENSURE THAT IT REACH THE PROCUREMENT OFFICIAL BY THE CLOSING DATE OF FRIDAY 06 JULY 2018 at 09h00 7