RESTRICTED GENERAL AGREEMENT ON L/1517 TARIFFS ANDTRADE 7 July 1961 Limited Distribution CONTRACTING PARTIES Nineteenth Session 13 November-8 December 1961 BUDGET ESTIMATES FOR THE FINANCIAL YEAR 1962 Note by the Executive Secretary 1. The budget estimates for 1962 are herewith submitted. 2. The estimates are presented in the same form as those of previous years, with such slight modifications as were suggested by the Budget Working Party in 1961. They reflect the consolidation of the enlargement and strengthening of the secretariat on which the CONTRACTING PARTIES decided in 196.. 3. The total expenditure is estimated at $1,093,200 showing a decrease of $52,213 over the 1961 initial estimates as presented by the Executive Secretary, and an increase of $62,471 over the 1961 expenditure budget as finally approved, after various reductions requested by the CONTRACTING PARTIES were made. The most important in recruitment. The absence of this factor in 1962 accounts for the increases in certain budget items. of these reductions resulted from the application of a retardation factor 4. After allowing for miscellaneous income estimated at $20,000 and a transfer from the Surplus Account of $25,000 a total amount of $1,048,200 would have to be assessed on the CONTRACTING PARTIES in the form of contributions, representing a 4.82 per cent increase over the 1961 level of contributions. 5. The estimates are based on the assumption that there will be two full sessions of the CONTRACTING PARTIES, one of three weeks and one of four weeks, including a Mini sterial meeting. In addition provision has been made for approximately thirty-six days for the Council and 159 days for meetings, panels, working groups, etc. 6. The Manning Table for 1962 shows the same number of Professional posts as in 1951. Provision has, however, been made for the addition of four posts in the General Service category (total cost $10,200), details of which are given in Annex C of these estimates. One post in the General Service category has been up-graded (total cost $260) in order to reflect the increased responsibility attaching to this post. Most of the additional posts authorized for 1961 will have been filled by the end of August of this year. The Practical effects of the strengthening of the secretariat will therefore not befelt until the end of the
Page 2 current year at the earliest. Consequently it is too soon so say whether or not these staff increases will prove to be sufficient to meet the growing workload with which the secretariat continues to be faced. 7. The estimates include financial provision for the reimbursement of the first annuity of $23,500 to the Canton of Geneva in respect of the interestfree loan granted by the Canton for the financing of the new building, which meanwhile has been completed. 8. They also include for the first time a small token credit under Part II, Section 1(iii) - Travel on Official Business, in connexion with the provision of technical assistance to the-newly-independent countries. 9. As usual, the estimates of expenditure are reproduced in Annex A, detailed schedules in Anunex B and explanatory notes in annex C. The estimates of income are reproduced in Annex D, together with the draft scale of contributions for 1962. The actual expenditure for 1960 will be found in the audited accounts, which will be circulated as soon as the report has been received from the external auditors. 1Through unforeseen circumstances, beyond the control of the secretariat, it has not been possible to establish the draft scale of contributions in time for circulation with this document. It will therefore be issued as a separate document, and be distributed to the contracting parties by 15 July 1961.
Page 3 ANNEX A ESTIMATES OF EXPENDITURE FOR THE FINANCIAL YEAR 1962 Part I: Meetings Amount in US dollars Section 1 (a) Twentieth session of the CONTRACTING PARTIES 12,000.- (b). Twenty-first session of the CONTRACTING PARTIES 2 Meetings of the Council and other meetings Total Part I: Part II: Section Secretariat 1 Salaries and wages and official travel 2 Common staff costs 3 Common services 4 Printing 5 Hospitality 6 Permanent equipment 15,300.- 27,300.- 39,300.- 653,000.- 191, 850.- 108,400.- 45,000.- 1,500.- 30, 650.- Total Part II: 1,030,400.- Part III: New Building Grand total: 23,500.- 1,093,200.-
Page 4 ANNEXB ESTIMATES OFEXPENDITUREFOR THE FINANCIALYEAR 1962 Detailed Schedules Part I: Meetings Section 1 - Sessions of the CONTRACTING PARTIES (a) Twentieth Session (i) Temporary assistance (including overtime) (ii) Travel and subsistence of temporary staff (iii) Rental of meeting rooms and additional office space (iv) Communications, office supplies and other services (b) Twenty-first Session (including Ministerial Meeting) (i) Temporary assistance (including overtime) (ii) Travel and subsistence of temporary staff (iii) Rental of meeting rooms office space and additional (iv) Communications, office supplies and other services Total Section 1: Amount in US dollars 7,500.- 1,000.- 3,000-500.- 12,000.- 10,400.- 1,000.- 3,400.- 500.- 15,300.- 27,300.- Section 2 - (i) (ii) (iii) (iv) Meetings of the Council and other Meetings Temporary assistance (including overtime) Travel and subsistence for temporary staff Rental of meeting rooms Communications, office supplies and other services Total Section 2: 5,400.- 400.- 5,900.- 300.- 12,000.- Total Part I: 39,300.-
Page 5 Part II: Secretariat Sect Section 1 Salaries and Wages and Official Travel (i) Established posts (ii) Temporary assistance (including overtime) (iii) Travel on official business Total Section 1: Section2 Section 2 Common Staff Costs (i) (ii) (iii) (iv) Installation grants Travel and removal expenses of staff and their dependents Separation payments Contributions to the UN Joint Staff Pension Fund (v) Service benefits (vi) Repatriation grants (vii) Travel on home leave (viii) Family allowances, education grants and related travel: (a) Family allowances 38,000.- (b) Education grants and related travel 12,000.- (ix) Section 3 (i) (ii) (iii) (iv) Other staff benefits - Common Services Total Section 2: Cables and international telephone communications Freight and cartage Books and information material Rental and maintenance of premises and equipment: (a) Rent (b) Electricity 4,910 2,600 (c) Water supply 300 (d) Heating 2,000 (e) Telephone (rental and internal calls in Switzerland) 4,3904 Carried forward 14,2004 Amount in US dollars 615,000.- 8,000.- 30,000.- 653,000.- 7,250.- 10,000.- 10,000.- 89,600.- 3,000.- 10,000.- 6,500.- 50,000.- 5,500.-. 2,000.- 600.- 3,500.- 191,850.-
Page 6 Brought forward 14,200.- (v) (vi) (vii) (viii) (ix) Section 4 - Printing Section 5 (f) Insurance premium 1,000,- (g) Cleaning materials 250.- (h) Maintenance expenditure 3,100.- (i) Casual labour 7,000.- (j) Maintenance of service cars 750.- 26,300.- Postal services 10,000.- Stationery and office supplies 9,000.- Reproduction and distribution of documents 50,000.- External audit 1,500.- Other services and miscellaneous expenditure 5,500.- Total Section 3: -.Hospitality Section 6 - Permanent Equipment Total Part II: Part III - New Building Grand total: 108,400.- 45,000.- 1,500.- 30,650.- 1,030,400.- 23,500.- 1,093,200.-
Page 7 EXPLANATORY NOTES Part I - Meetings Section 1 - Sessions of the CONTRACTING PARTIES $27,300 (1961: $26,553.(a) Twentieth Session of the CONTRACTING PARTIES - $12,000 (1961: Eighteenth SeSsion $11,460 The estimate for the twentieth session has been based on the assumption that the CONTRACTING PARTIESwill meet in n session of three weeks and that the session will take place in Geneva, It includes the salaries of three interpreters, three revisers or translators, seven stenographers, five copytypists, and payment of overtime. It also includes therental of a conference room (equipped for simultaneous interpretation).. committee rooms and additional office space for the secretariat. Provision has also been made for travel and subsistence to meet the recruitment costs of non-locally recruited temporary staff. (b) Twenty-first Session of the CONTRACTINGPARTIES - $15,300 (1961: Nineteenth Session $15,093) The estimate for the twenty-first session has been based on the assumption that the CONTRACTINGPARTIES will meet in a session of four weeks (including a Ninisterial meeting) end that the session will be held in Geneva. It includes the salaries of three interpreters, three revisers or translators, seven stenographers, eight copy-typists, and payment of overtime. It also includes the rental of a conference room equipped for simultaneous interpretation), committee rooms end additional office space for the secretariat. Provision has also been made for travel and subsistence tomeet the recruitment costs of non-locally recruited temporary staff. Section 2 - Moetings- of the Council and other Meetings....... $ 12,000 (1961: $11,900) The estimate provides for the following meetings: Thirty-six days for the Council and 150 days for other meetings. Provisionally; and for budgetary purposes only, the same figures have been retained as for 1961 subject tofurther review the by Council and the CONTRACTING PARTIES.
Page 8 Part II - Secretariat Section 1 - Salaries and Wages and Official Travel...$653,000 (1961:...$574,000) (i) Established Posts - $615,000 (1961: $546,000) Theincrease of $69,000 as compared with the 1961 budget is accounted for by: (a) the absence of the retardation factor in recruitment. 42,800.- (b) the creation of four new posts in the General Service category 9,700.- (c) the increase of 6 per cent in the General Service category salarie s 10,100.- (d) regular salary increments due under the Staff Rules 6,400.- $69,000.- New posts are proposed for the following units: Trade Policy Division One Clerk-Stenographer: To provide additional stenographic assistance necessitated by the increased number of officers who will be in post in 1962. Language Services One Clerk-Typist: The considerable increase in the clerical work of the Service has made the addition of this post necessary. Administrative and Financial Services One Switchboard Operator: In view of the fact that the telephone exchange in the Palais des Nations is already overloaded it has not been possible for the United Nations to accommodate the fifty odd additional lines of the now building on the Palais exchange. Consequently a separate switchboard had to be installed necessitating the appointment of at least one switchboard operator. One Clerk (Roneo): During the first six months of 1961 the roneo operator has been unable to cope singlehanded with the increasing number of documents which are processed at Le Bocage. In addition the registration and filing duties of the section have considerably increased. Both factors are leading to the engagement of temporary assistance curing the major part of the year. Tn order to regularize the position a second post for a roneo clerk is proposed. The second operator is also needed to operate the second roneo machine proposed under the item for permanent equipment.
Page 9 Number of Posts Office MANNING TABLE 1962 of the Executive Secretary 1 Executive Secretary 1 Deputy Executive Secretary 2 Assistant Executive Secretaries 1 Special Assistant Legal Officer 2 Economic Affairs Officers 1 Conference Officer 1 Personal Assistant to the Executive Secretary 1 Administrative Assistant 2 Secretaries 1 Stenogranher 1 Clerk-Typist Trade Policy Division 1 Director of Division 1 Deputy Director of Division 3 Counsellors 8 Economic Affairs Officers 1 Administrative Assistant 1 Secretary 2 Clerks 2 Clerk-Stenographers 1 Clerk-Typist Trade Intelligence Division 1 Director of Division 1 Deputy Director of Division 1 Secretary 1 Clerk-Stenographer
Page 10 Number of Posts (a) Trade Intelligence Division (contd,) Research and Intelligence Section 2 Counsellors 3 Economic Affairs Officers (b) Statistical Section 1 Statistical Officer (Chief of Section) 1 Statistical Officer 3 Statistical Assistants 1 Statistical Typist Information and Library Unit 1 Head of Unit 1 Information Officer 1 Adninistrative Assistant 1 Sales Clerk 1 Clerk-Stenographer Language Services 1 Head of Services 2 Revisers 4 Interpreter-Translators 5 Translators 1 Secretary 1 Clerk-Typist Administrative and Financial Services 1 Head of Services 1 Secretary (a) Personnel Section 1 Personnel Officer 1 Administrative Assistant 1 Clerk-Stenographer 1 Clerk
Page 11 Number of Posts Administrative and Financial Services (contd.) (b) Internal Services and Travel Section 1 1 1 3 1 1 2 Administrative Officer Clerk Switchboard Operator Driver-Messengers Doorkeeper Caretaker Messengers (c) Budget and Finance Section 2 2 Budgetand Finance Officers Finance Clerks (d) Registry 2 Clerks (e) Documents Control Section 1 2 Documents Officer Clerks (Roneo) (f) Stenographic and Duplicating Section 1 11 3 1 Total: 110 posts Supervisor Stenographers Typists Clerk-Typist posts (in 1961: 106 posts) (ii) Temporary Assistance (including overtime) - $8,000 (1961: $8,000) The estimate provides for salaries of additional staff needed to replace existingstaff on sick-leave or maternity leave as well as for temporary reinforcements to meet unforeseen increases in the workload. It also covers the engagement of Spanish language staff in connexion with the processing of certain documents in Spanish.
Page 12 (iii) Travel on Official Business - $30,000 (1961: $20,000) The estimate provides-for the travel expenses and subsistence allowances of regular staff members, technical assistance experts and consultants proceeding on mission; it also includes the travel expenses and subsistence allowances of temporary staff not engaged specifically for meetings. It further includes the cost of insurance premiums taken out when officials travel by air. In exceptional cases and by special authorization of the Executive Secretary, transportation costs and/or subsistence allowance in respect of the Chairman of the CONTRACTING PARTIES may be charged to this credit whore travel is undertaken exclusively on behalf and in the interest of the CONTRACTING PARTIES as a whole. The increase of $10,000 over the credit approved for 1961 is to cover travel expenses and subsistence allowances of technical assistance experts and consultants and any additional travel resulting from the increased number of senior officials who will be in post in 1962. Section 2 - Common Staff Costs.....,.........$191,850 (i) Installation Grants $7,250 (1961: $25,616) (1961:..........$230, 566) The estimate provides for the payment of installation grants to newly recruited non-local staff and their dependents at statutory rates laid down by the Staff Rules. The decrease in this estimate as compared to last year results from the decrease in the expected recruitment of new staff in 1962. (ii) Travel and Removal Expenses of Staff and their Dependants - $10,000 (1961: $49,000) The estimate is intended to cover travel expenses and subsistence allowances payable in accordance with the Staff Rules in respect of officials and their families on appointment and separation and of candidates brought to Geneva for interview in connexion with. vacant posts. It also provides for the cost of removal of furniture and household effects for eligible staff. The decrease in this estimate as compared to last year results from the decrease in the expected recruitment of new staff in 1962. (iii) Separation Payments - $10,000 (1961: $10,000) The estimate covers payment for accrued annual leave as well-as a token provision :for the statutory indemity due when an appointment is terminated by the organization. It also covers payment of the statutory grant on death. (iv) Contribution to the United Nations Joint Staff Pension Fund - $89,600 (1961: $66,400) The estimate is based on a figure of 14 per cent of pensionable remuneration of all staff belonging to the Fund as full participants and 4½per cent of pensionable remuneration of associate participants.
Page 13 This estimate also covers the organization's share in the validation of non-pensionable service for staff members who, having been associate participants to the Fund, become full members. The increase of $23,200 as compared with the 1961 budget is accounted for by: (a) the absence of the retardation factor in recruitment; (b) the creation of four new posts in the General Service category; (c) regular salary increments due under the Staff Rules and the 6 per cent increase in the General Servicecategory salaries; (d) the effect on contributions of the increase in pensionable romuneration approved by the CONTRACTING PARTIESat their eighteenth session. (v) Service Benefits $3,000 (1961:$1,600) The estimate covers the payment of statutory service benefits on separation to staff appointed on a fixed-term basis who are not entitled to payment of repatriation grant. (vi) Repatriation Grants - $1,000 (1961: $7,200) The estimate provides for the payment of repatriation grants on separation to non-locally recruited officials (other than those appointed for a fixed term), in accordance with the Staff Rules. (vii) Travel on Home Leave - $6,500 (1961:. $29,000.) The estimate covers travel expenses and subsistence allowance for nonlocally recruited officials and their families eligible for home leave in 1962. The decrease in this estimate compared with the credit for 1961 is due to the fact that several staff members wore entitled to home leave in 1961 to distant overseas destinations, (viii) Family Allowances, Education Grant and Related Travel - $50,000 (1961: $36,850) (a) Family allowances - $38,000 (1961: $31,40O) The increase of $6,600 as compared with the 1961 budget results mainly from the absence of the retardation factor in recruitment and from the increased number of dependants. (b) Education grants and related travel - 412,000 (1961: $5,450) The estimate provides for the education grants and related travel costs payable under the Staff Rules. The increase of $6,550 as compared with the 1961 budget results mainly from the absence of the retardation factor in recruitment.
Page 14 (ix) Other Staff Benefits - $5,500 (1961: $4,900) The estimate provides for the crganization's contribution to the United Nations Sicimess Insurance Society and also for the organization1 s share in the cost of the Joint Medical Service. In addition it covers contribution to the Swiss Old-Age and Invalidity Insurance Schemes in respect of Swiss cleaning staff (casual labour). It also covers the organization's share in the cost of language courses organized by the United Nations. The increase of $600 is primarily due to the absence of the retardation factor in recruitment; it also takes account of the increased share in the cost of the Joint Medical Service. Section 3 - Common Services...... $108,400 (1961 : $91,910) (i) Cables and International Telephone Comrunications - $2,000 (1961: $1,500) The proposed increase is based on the trend of expenditure in 1961 and the increase in staff. (ii) Freighht and Cartage - $600 (1961: $600) No change. (iii)books and Information Haterial - $3,500 (1961: $2,000) The increase is primarily due to the trend of the expenditure current year and the proposed purchase of for the Language Services. for the dictionaries and reference documents (iv) Rental and Maintenance of Premises and Equipment - $26,300 (1961: $19,810) The details are as follows: Amount in US dollars 1961 1962 (a) Rent 4,910 4,910 (b) Electricity 2,000 2,600 (c) Water supply 200 300 (d) Heating 2,000 2,000 (e) Telephone(rental and internal calls in Switzerland) 1,600 4390 (f) Insurance premium 900 1,000 (g) Cleaning materials 250 250 (ii) Maintenance expenditure 3,100 3,100 (i) Casual labour 4,100 7,000 (j) Maintenance of service cars 750 750 19,810 26,300
Page 15 The increase on (e) is due to the rent to be paid for an automatic telephone exchange to be installed in 1962. The higher estimate on (i) provides for additional cleaners needed for the new building. (v) Postal Services - $10,000 (1961: $10,000) No change. (vi) Stationery and Office Supplies - $9,000 (1961: $7,000) The proposed increase is based on the trend of expenditure in 1961. (vii) Reproduction and Distribution of Documents - $50,000 (1961: $47,500) The estimate is to cover the cost of reproduction and distribution by the United Nations European Office of all GATT documents at the standard rates applicable. The proposed increase is based on the trend of expenditure in 1961. (viii) External Audit - $1,500 (1961: $1,500) The estimate provides for the fee (including travel expenses) payable to the External Auditor in respect of the external audit of the accounts. The fee will also cover an interim audit of the accounts. (ix) Other Services. and Miscellaneous Expenditure - $5,500 (1961: $1,200) The estimate provides for various payments to the United Nations European Office for such services as the issuance of visas and laissez-passer etc., and for miscellaneous expenditure such as bank charges, the hiring of typewriters, etc. It also includes a one-time payment of $3,300 covering the cost of the installation of an automatic telephone exchange. Section 4 - Printing... $45,000 (1961 : $33,000) The estimate provides for the printing of the following documents: Basic Instruments and Selected Documents - Volume IV (revised text), 10th Supplement and the reprinting of two Supplements; Activities of GATT; Status of Multilateral Protocols; International Trade 1961; GATT, What It Is; Protocol of Accession and Supplementary Concessions (results of 1960-61 Tariff Conference); Certificate of Rectifications and Modifications; Brochures (containing reports on subsidies or of Committees II and III); Speeches by the Executive Secretary; Miscellanoous Instruments, etc. The estimate covers the charges for printing and the purchase of paper for 1962. It also covers the binding of various documents.
Page 16 The increase in this estimate may be explained by the fact that more items are included than last year, the increased volume of various documents, anld the higher rates payable for printing. Section 5 - Hospitality........ $1,500 (1961:........$1,500) No change. Section 6 (1961:..... $30,000) The estimate provides for the purchase of furniture, additional calculating and adding machines, electric typewriters, a second roneo machine and miscellaneous equipment. It also covers the further improvement of inadequate lighting in the Villa Le Bocage, the furnishing of rooms in the now building for which no provision was made in the 1961 budget, and the installation and expansion of filing and storage equipment (especially in respect of the Library, the Registry and the Documents Control Section). It further provides for the exchange of one of the two service cars, Part III - New Building New Building. $23, 500 This item provides for payment of the first of ten annuities due in respect of the interost-free loan of Sw.frs.1,000,000 granted by the Canton of Geneva to the CONTRACTING PARTIES to finance the construction of a new building for the secretariat.
Page 17 ANNEX D Income Budget Estimates Provided the CONTRACTING PARTIES approve the estimates of expenditure contained in Annex A and the draft scale of contributions attached to this document1, the income budget will be as follows: Contributions assessed on Miscellaneous income contracting parties Transfer from the Surplus Account authorized by Decision of the CONTRACTING PARTIES dated 15 May 1961 Total 1,043,200.- 20, 000.- 25,000.- $1,093,200.- Miscellaneous income is estimated at a higher amount than in the preceding years. The proposed increase is based on the trend of income in 1960 and 1961 and is primarily due to the increased income out of interest from investments. In accordance with the usual practice the secretariat has prepared the draft scale of contributions based on the foreign trade figures of the last three years (1958, 1959 and 1960). The draft scale of contributions is attached to this Annox.1 1See footnote on page 2.