1 / 260. Introducing Kwik-Pay Payroll

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1 Introducing Kwik-Pay Payroll Overview Kwik-Pay provides all of the basic employer reporting requirements of the tax office in a form that is reasonably easy to set up and operate. In only a few minutes each pay period you can perform all of the tasks that previously took you hours using your old wages book and tax tables. As with any payroll system, there are two separate operating cycles: Pay Period Tax Year New to Kwik-Pay? Take a brief tutorial How to set up Kwik-Pay from scratch convert from an old version of Kwik-Pay set up leave processing add a new employee calculate pay terminate an employee backup the Kwik-Pay database restrict access to your payroll process a Christmas holiday customise a report customise pay items tips and tricks Recent changes to Kwik-Pay Payroll Common Pay Items Kwik-Pay is supplied with a number of common types of payments and deductions already set up.you should review the pay items provided and consider any extra you might require. You can find them by selecting View from the main menu, then Set up, and then Pay Items. Note that you can define any number of different types of payments and deductions. A description of some of the common payments and deductions that we have already set up for you follows. Salary Ordinary Pay (Wages) and Overtime Tax Free Allowances Expenses Reimbursement Leave and Leave Loading Rostered Days Off Statutory Payments (United Kingdom) Pension Contributions (United Kingdom) Attachment, Arrestment and Deduction from Earnings Orders (United Kingdom) Termination Payments Tax Calculated over Multiple Pay Periods Statutory Deduction Adjustments Fringe Benefits Superannuation Contributions (Australia) Superannuation Contributions (New Zealand) Pay Advance Recovery Direct Credits NHS Pension Contributions (United Kingdom) Paid Parental Leave (Australia) Other Deductions Technical Overview 1 / 260

2 A Brief Tutorial How Kwik-Pay calculates pay All Kwik-Pay's pay calculations are completed as you enter each payment or deduction for an employee in the calculate pay form. To see how it is done, click the 'Calculate Pay' button on the Pay Period form. All the employee pays for the pay date will be displayed. You can select any employee's pay by double-clicking on the line in the list or click it once and then click the Edit button to the right of the list. 2 / 260

3 To add an overtime payment to the employee's pay, click the New button within the pay items box. This will display a form requesting details of the pay item. Click the down arrow button to the right of the pay item box to see a list of all the current available pay items. Scroll the list down until you see 1.5 then click on that line. Press <Tab> twice to move to the Units box. Type 2.5 and then press <Tab>. You will see that an amount is shown in the calculated box. This amount will vary depending on which employee you have selected. Press <Enter>. This will add the overtime payment to the employee's payslip and cause the PAYE and new net pay to be recalculated. To delete the overtime payment, click the overtime line in the payments box so it is highlighted. Then click Delete. You will see that the overtime payment will disappear, and the PAYE and net pay will be recalculated again. Click the OK or Cancel button to close the employee's pay form. To see how a payment can be changed, make sure that the Weekly pay group has been selected. The pay group is selected from a drop down list just below Kwik-Pay's menu options. When you select a pay group, you will only see the employees paid by that group. The ordinary pay item in the pay items box is the payment for the employee's basic hours. Click the ordinary pay line, then click the Edit button. You will see that the payment details form is displayed with the details of the ordinary pay, with the units (hours) highlighted. Type 35 then press <Tab>. The cash amount will be recalculated. Press <Enter> and the employee's pay slip will be recalculated and the new net pay shown. Click the OK or Cancel button to close the employee's pay form. Click the Close at the bottom of the Pay Calculation screen to return to the pay period options form. Add a new employee 3 / 260

4 At the top of the pay period options form, click the Employee Details button. In the Payees form that is displayed, click the New button - a blank payee details form will be displayed. You type the new employee's last name, press <Tab>, then type their first name. Press <Tab> to move past each box. If you would like an explanation of each item. Press <F1> when the cursor is in the box. See that the OK button is not enabled. That is because there is some invalid information in the employee record. If you move your mouse to the Help button and just leave it there without clicking, you will get a pop up message which lists the invalid fields. Wherever you are in Kwik-Pay and the OK button is not enabled, the Help button will show why. 4 / 260

5 After you have typed the name, press <Page Down> or click the Job Details tab to see the job details section. Enter a start date. In order for an employee to show in the Pay Calculation screen, you must select a Pay Group. Click the Pay Details tab or press <Page Down> to proceed to the Pay Details section. Click New in the pay rates section to create a pay rate for the employee. If the employee is waged, you will need to enter their basic hourly rate in Hourly 1; a salaried employee has their annual salary entered in the Annual box. If the employee is to be direct credited their net pay, you will need to select 'Direct Credit' from the drop down list of pay methods, then enter their bank account details in the following boxes. Click the Tax Conditions tab or press <Page Down> twice to proceed to the Tax Conditions section. You should ensure that the employee's tax reference number (Tax File Number in Australia, IRD Number in New Zealand, or NI Number in United Kingdom) is entered in the Tax Conditions screen, otherwise you are required tax at the full rate (in Kwik-Pay, set the tax scale to "4A - Resident No Tax File Number" in Australia, or 'No Declaration' in New Zealand, or tick the 'Tax on Week 1/Month 1 basis' checkbox in United Kingdom). In the holiday pay screen, you can accept the defaults, and go back to the screen later to enter leave entitlements. Press <Enter> or click OK to record all the employee's details. The click Close on the Payees list to return to the pay period options form. Create a payslip for your new employee Click on the Calculate Pay button. Make sure your new employee's pay group is selected from the pay group list just below Kwik-Pay's menu options. The click New to create a new pay for your new employee. A blank pay calculation form will be displayed. Select your new employee from the drop down list of payees. If it is not there, the most likely reason is that the pay group was not selected in the Employee, Job Details screen - close the Pay Calculation screen, select Employee Details, edit your employee, select the Job Details tab and select the correct pay group for your employee. If your new employee is in the list, click their name. You will be presented with a blank pay calculation screen for them. Click on New in the pay items area, and add an appropriate payment. Either ordinary pay for a waged employee, or salary for a salaried employee. As with your previous changes in the Pay Calculation screen you will see the PAYE and net pay calculated after you press <Enter> or click OK in the pay item edit screen. Then click OK to save the employee's pay. From the pay calculations list, press <Esc> to return to the Pay Period options. 5 / 260

6 From the pay calculations list, press <Esc> to return to the Pay Period options. Print a report Each of the reports shown below the Calculate Pay button can be printed and reprinted after any changes have been made in the Calculate Pay screen. When you select any of the reports, it will display a form showing the options for that report. With all reports you can direct the report to a printer, to a preview window, or record the report's information in a file, in Word, Excel or PDF format. There are more report options on the Pay History form. You should try the 'Print Pay History Totals' report. This allows you to print a report in a similar form to a standard wages book. 6 / 260

7 Alternatively, select the 'Print Pay Item History' button to select one or more pay items and print a list of all the employees receiving that pay item within any range of dates you specify. Kwik-Pay's pay cycle When you select options in the pay period form, you are updating and reporting on the current pay period for each employee. If you find there are any mistakes after you have printed any of the reports, you can select the Calculate Pay screen, make any changes required and then reprint the reports. You do not have to close the current pay period when you are sure the pays are correct and all the reports you want have been printed. Just exit from the system, backup the payroll database and leave it. The next pay day, when you start the system, select the Open Pay Period option. This will then close off the previous pay period and prepare the standard pays for the new pay period. The standard pays for the new pay period are created by carrying forward the 'permanent' pay items, such as ordinary pay and salary, from the previous pay period, and removing the 'temporary' pay items, such as overtime and allowances. Each type of pay item can be customised to indicate whether it is permanent or temporary. Customising Kwik-Pay You have the ability to create any number of different types of pay items in Kwik-Pay. A number of different types are supplied with the system so you can see how new payments and deductions can be created. To view the existing payment and deductions, select View, Setup from the main menu, then click Pay Items. A list of all the pay items will be displayed. Browse through items by doubl-clicking each line to view the details of the pay item setup, and then press <Esc> to return to the pay items list. Click the Help button at the bottom of the form to get a description of each of the options on the form. Press <Esc> to close the pay items list form and return to the main screen when you have finished. Kwik-Pay's special features Kwik-Pay is based on Microsoft Office technology. Kwik-Pay's data is stored in an Access database, so you can easily use your employee names and addresses in a Microsoft Word mail merge, or evaluate payroll costing data in a Microsoft Excel spreadsheet. With the appropriate version of Microsoft Access, you can add your own data to Kwik-Pay's tables, use Kwik-Pay's data in Access reports, or screen forms. Kwik-Pay operates on an open period basis. That means you can select a previous pay period and adjust details, or reprint pay period reports. Note that this is normally disabled, but if you select File, Options from the main menu in Kwik-Pay and tick the 'Update Pay History' checkbox, you will be able to adjust any past pay period. the transaction scheduler permits payments and deductions to be processed at frequencies different from employee s pay frequencies, and it can even be used to add a payment or deduction to every employee s pay with a single transaction. flexible options for the disbursement of deductions. You can direct credit a deduction, such as an insurance premium to a third party, or deduct a fixed amount of cash and include that deduction in the Coinage Analysis. calculate payments based on other payments already entered in the pay calculation screen for an employee. If an employee has a tool allowance based on hours worked, the tool allowance is recalculated whenever you change the ordinary or overtime hours. you can customise Kwik-Pay's standard reports using Kwik-Pay's built-in report editor, or create your own payslip format. if you have a special formula for calculating a particular payment, such as a production bonus, you can do the calculation in a spreadsheet, and import the results into Kwik-Pay. The same process can import summary attendance data from a Time and Attendance system connected to timeclocks. 7 / 260

8 Recent Changes to Kwik-Pay Payroll 21 Feb UK Implement ASPP (birth & adoption), verified using HMRC test scenarios, and add Isle of Man 2011/12 NI rates 21 Feb NZ Change KiwiSaver processing to allow employer contributions for employees younger than 18 and older than 65, and calculate employer superannuation contributions tax on those contributions. 18 Jan NZ Add New Zealand 2011/12 ACC Earner Levy rate. 18 Jan UK Add United Kingdom 2011/11 NI and tax rate changes, and change 2011/12 report layouts to show 'Primary Threshold' instead of 'Earnings Threshold'. Also added option to output NHS Pension export files in Excel format. In the NHS Pension report options, simply change the file type to.xls. 18 Jan PG Fix problem where machine with currency symbol set to K for Kina showed an 'invalid key' error when any list screen was displayed. 22 Dec All Countries Fix problem where employee hourly rate was not printed on a customised pay register. 13 Dec All Countries Add option to output costing interface file in a format suitable for MYOB Premier 10 Dec All Countries Increase page number width on some reports where it was truncated for a large number of pages. 1 Dec All Countries Add option to pro-rate salary on a pay period days basis 25 Nov All Countries Add option to pro-rate salary on a calendar day basis. Add process to globally increase pay rates by a percentage or fixed amount. 25 Nov AU Add support for paid parental leave, including importing funding advice files in CSV or XML format, payment of parental leave and report of funding received and payments made to employees. 12 Nov All Countries Add pro-rata salary calculation when employee starts or ends within pay period or has a pay rate change within pay period. 5 Oct All Countries Add work pattern history to record changes to normal hours per day 27 Sep All Countries Add option to exclude benefits from costing report and journal export file 31 Aug All Countries Add JIWA ERP system interface and add month to date totals to pay register. Add sub total option for pay summary (cross tab) report 31 Aug UK Add option to make HMRC payment to direct credit 4 Aug NZ Add option to calculate KiwiSaver employer contribution tax on a grossed up basis 21 Jul NZ Add October 2010 tax rate changes 20 Jul All Countries Add IronBark ERP journal costing file format 16 Jul UK Add option to create HMRC payroll audit file 24 Jun All Countries Add band rates and % band rates calculation methods to support rates that vary according to the total of a pay item category. Pay items to include in the total have a property 'BandCode' added with the value set to a code you define. This enables multiple band rate calculations within a single pay. Add function to copy an existing employee record 12 Jun All Countries Add option to purge log files, and fix problem where editing label on a custom report definition where tabs not changing. 12 Jun UK Add NHS pension termination reasons, and fix error in CTAEO monthly rate table for start of 17% band. 2 Jun All Countries Add option to print list of employee benefits on 'traditional' pay advice layout. 31 May All Countries Add option to not print bank transactions on pay advice and the option to obscure bank account number. 19 May AU Add tax rate changes for 2010/11 tax year. 10 May All Countries Add option to print monthly totals on yearly summary report, and add 'traditional' pay advice layout. 9 May UK Fix some problems with Isle of Man year end reporting. 5 May UK Fix some NHS Pension reporting problems and add Excel leave report for NHS Pensions 28 Apr UK Add second page to P35 report for employer's signature, showing check list questions and responses selected for end of year internet filing, and add Isle of Man T21 leavers certificate. 27 Apr AU Add Foreign Employment payment summary and update PAYGW electronic file layout for ATO version 10. File format validated using ECI v5. 27 Apr UK Fix problems with NHS Pension SD55 report, calculation of NHS GP employer contribution, salary amount shown on NHS SD55 report and add support for previous last name for NHS pension reporting. Exclude Isle of Man employees from Tax/Month 1 reset at start of year, add date married/widowed for T21 certificates and fix incorrect validation error for Isle of Man employees' tax code. 8 / 260

9 Allow statutory pay calculation to be over-ridden for an adjustment pay, add missing Week/Month 1 indicator to P60 certificate, add Additional contributions column to Pension report, set employee SCON to default from SCON defined on Pension fund set up, add date of death for P45 reporting, and fix problem with effective date validation when adding pay item in calculate pay form to use different pay rate when rate changed mid-pay period. 20 Apr All Countries Fix 'object reference' error when pressing ctrl-r in calculate pay form to recalculate all employees' pay. 20 Apr UK Fix problem with Week/month 1 flag not being reset for employees in new tax year and also fix problem with P32 Tax Period report showing incorrect value for 'Above UEL' total. 19 Apr NZ Add warning message if Monthly Schedule printed when current selected pay date is not the latest pay date, causing the default report period to be a past month. 16 Apr AU Add support for amended Payment Summaries, with different layout of forms and amendment indicator in electronic file. 16 Apr NZ Add Kiwibank direct credit file format 16 Apr All Countries Improve setting of default values when creating new and amending employee records with gender being set for specific titles, and defaults for leave accrual and payment. 13 Apr UK Fix problem with Isle of Man NI employer contribution calculation doubling above UEL 11 Apr AU Fix 'automation error' when trying to edit Superannuation report layouts 8 Apr UK Fix problem with P45 internet filing name space being rejected due to change of tax year. 7 Apr UK Revise NI calculation for Director's to conform with HMRC Payroll Standard 23 Mar UK Add 'Overtime hours' calculation method for NHS additional pensionable hours 23 Mar All Countries Fix problem with leave accrual calculation based on a percentage of hours worked when the leave balance units is days. 12 Mar UK Fix problem with calculation of PAYE and NI contributions for Supplementary pay, and add 2010/11 tax and NI rate changes for Isle of Man. 12 Mar NZ Tighten validation of bank account numbers for employee net pay, deduction pay items, standard pay deductions and pay items entered in calculate pay form. 12 Mar AU Add option to select report data by period end date instead of pay date for Superannuation and Tax Period summary reports. 12 Mar All Countries Add option to select report data by period end date instead of pay date for Costing report. 7 Mar All Countries Add LimitOrdinaryHours property for leave accrual pay items to cap percentage of ordinary hours leave calculation to the employee's normal hours per week. 28 Feb UK Add NHS Pension tab to employee details screen to capture NHS Pension census data. 16 Feb NZ Add 2010/11 employer's levy change, and new calculation method for extra pay on Secondary tax codes. 12 Feb UK Add UK tax and NI rates for 2010/11 tax year after completing HMRC payroll standard testing. 9 Feb All Countries Add option to leave types to not carry forward leave accrued in previous leave years or carry forward the accrual where the default is to not carry it forward. 9 Feb UK Add support for Magistrates Court attachment orders using a rate table and add a retirement date field to the employee details screen for women who are retiring between 2010 and Also, add the option to pay statutory payments in arrears in pay periods where the statutory payment week spans the end of the pay period. 22 Jan UK Add process to import P6/P9 data from HMRC data provisioning service downloaded files. 16 Jan All Countries Add pay advice option to employee notes to include the note on the employee's pay advice. The note is included in the pay advice until the pay date following the note's date. 16 Jan UK Add NHS Pension LP11 remittance advice report. 5 Jan All Countries Change calculation of number of employees allowed in free version of Kwik-Pay so it only includes those employees paid in the current tax year. 5 Jan UK Add new calculation methods to support NHS Pension calculation for employee contributions and pensionable hours. 5 Jan UK Add Partners Drawings option to tax regime selection in employee details tax conditions screen. An employee with Partners Drawings selected has no PAYE or NI calculated on their drawings and are not included in statutory reporting. 24 Dec NZ Add some statutory changes for the 2009/10 tax year, including SB (Secondary Bottom) tax rate, Monthly Schedule ir-file EMS file format v4 to include payroll name and contact address. 24 Dec FJ Add 2010 resident tax rates changes 24 Dec UK Plain paper P60 form output by Kwik-Pay Payroll approved by HMRC 23 Nov NZ Add support for payroll giving, calculating tax credits and creating ir-file files to report payroll giving tax credits to IRD 23 Nov UK Achieves HMRC recognition for end of year internet filing and now prints P60s on plain paper. Also adds Isle of Man T14 employee tax certificates and T37 annual return. 9 / 260

10 2 Nov All Countries Add notional pay items that are not used in net pay calculations and are not shown on any reports, but whose value can be used in the calculation of other pay items. 23 Oct UK Add support for 'net pay arrangements' in the calculation of Pension contributions. 15 Oct UK Complete P35 end of year summary report 21 Sep UK Implement some changes required to obtain HMRC recognition for in-year movements internet filing 13 Sep NZ Fix some problems import pay data from an MYOB NZ payroll 2 Sep UK Update P45/P35 internet filing 2 Sep All Countries Add payroll contact fax number and , and add an extra address line for all payees, the payroll company address and the address of third parties. 20 Aug UK Use employee last pay date to calculate last week/month number for P45, rather than record the number during pay calculation, in case pay subsequently deleted. Fix problem with SSP earnings calculation broken by release Aug UK Add Isle of Man T35 tax period report 17 Aug All Countries Output individual pay advices to folder specified in report output file name, rather than leaving them in the same folder as the payroll database. 16 Aug UK Revise statutory pay recovery processing, and add payroll items to support payroll level cash amounts. 20 Jul All Countries Fix problem that stopped pay method from being shown on pay advices. 12 Jul UK Correct SSP default pay item set up. Basis must be Weeks, and leave type must be Sick in order for SSP spells to be linked. 30 Jun All Countries Add option to keep pay period open on the File menu, Options form 23 Jun All Countries Fix 'payslip save' error occurring in pay item entry and pay data import process. Add option to pay data import to always insert imported pay data instead of merging it with existing pay data. 14 Jun All Countries Implement automatic close of pay period after pay period reports created 10 Jun AU Revise Reportable superannuation processing after validation against ATO ECI software 7 Jun AU Fix error in update for Reportable Super when payroll database is on SQL Server 31 May All Countries Extend SMTP process to provide support for external servers that require POP3 authentication. 30 May All Countries Change pay advice ing to use SMTP instead of MAPI to improve reliability 16 May AU Add Australian tax rate changes 6 May All Countries Fix problem with QuickBooks extract file debiting and crediting benefit liability and expense accounts. Add option to select employees individually to receive pay advices. Tighten validation rules for leave entitlement when automatic accrual basis selected. 6 May AU Add a reportable superannuation pay item for each superannuation fund with a company contribution pay item in order to support reportable superannuation requirements for the 2009/10 tax year. 25 Apr All Countries Reinstate option for department sequence and selection for pay register report and add a department summary at the end of the pay register 24 Apr AU Add 2009/10 payment summary report formats and set EMPDUPE default location to the same folder as the payroll database file 24 Apr UK Fix problem with NI Liable total on Tax & NI Summary report, and fix problem with Statutory Pay calculation not handling increase in rate part way through pay period. 14 Apr All Countries Fix problem with the pay data import creating a second normal pay when the pay period end date is different from the pay date 14 Apr UK BR not calculated on taxable pay truncated to pounds 13 Apr All Countries Set default path for the direct credit bank files to the same folder as the payroll database 13 Apr UK Fix problem with Isle of Man NI rates 3 Apr All Countries Add z-fold pay advice print option 3 Apr UK Add facility to enter an override amount for Statutory Pay average earnings 26 Mar NZ Change NSW rate from 17% to 15% as per IRD advice today 11 Mar All Countries Add provision to update previous payroll NI LEL/ET/UEL pay in adjustment pay (click More then Misc buttons), and add option to select UK tax region (UK/Isle of Man) for all tax total reports. 11 Mar NZ Fix problem with monthly schedule where IR348 ir-file can be over-written by IR345 ir-file. 10 / 260

11 11 Mar All Countries Stop payee gross pay warning limit messages when net to gross calculation in progress. 26 Feb UK Add provision for separate Isle of Man NI rates 24 Feb All Countries Add 'PayAdviceYTD' property for pay items to allow individual year to date totals to be included or excluded from pay advices 9 Feb UK Add support for Isle of Man tax calculations and SB, HR tax codes, and add further UK bank file formats 9 Feb NZ Add support for ME and ME SL tax codes for the independent earner tax credit to be introduced 1 April Feb All Countries Add protected earnings percentage/amount as option on employee standard pay deduction for all Kwik-Pay countries. 2 Jan NZ Add NZ 2009/10 tax rate changes for basic rate, KiwiSver, FBT, Student Loan, ESCT and ACC rates. Change IR345/8 report layout to support removal of ETC from April Add option for IR345 EDF file for uploading to ir-file. Add option to calculate PAYE on a year to date basis to provide a more accurate tax at year end where employee's pay varies by a large margin. 2 Jan All Countries Add option to select payees when creating direct credit schedule and direct entry file. Add option to exclude zero pays from pay history report. 2 Jan UK Add TaxableRounding/TaxableRoundOff tax factors to allow Kwik-Pay to calculate IOM PAYE more accurately. 21 Dec All Countries Improve import of pay items from another Kwik-Pay payroll database. 21 Dec OT Add 2009/10 tax rates and NI rates. 27 Aug NZ Add 1 Oct 2008 New Zealand tax rates 31 Jul AU ETP paid date not being set when Transitional ETP pay item added to pay 15 Jul All Countries Import of payees from another Kwik-Pay payroll database failure with pay item not found error 20 Jun All Countries Program stops responding when editing Pay Register report layout 2 Jun All Countries Add emergency contact details to address report, and fix problem where customised payee details report not displayed. 1 Jun FJ Add 1 June 2008 Fiji tax rate changes 25 May AU Add Aus tax scale, HELP and SFSS changes for 2008/9 tax year 8 May All Countries Fix problem with Windows Vista where Kwik-Pay database updates are not completed correctly. 19 Apr AU Make department and pay point available for including in the Superannuation report. 19 Apr All Countries Add employee leave accrual basis, so that accrual basis of percentage of hours can be selected at employee level, rather than having to specify different leave accrual pay items in the pay calculation. Also, add the facility to enter an over-ride of pay item units in the pay calculation screen to override any automatic calculation of pay item units. Leave accrual pay items will now be added to pay calculation automatically after leave entitlements have been defined for an employee. 19 Apr NZ Add the option to select individual opt-in at employee level and have Kwik-Pay generate the KiwiSaver employee deduction automatically, instead of having to add the deduction pay item manually to the employee's pay. 6 Apr All Countries Fix recently introduced error 'object variable or with block not set' when running leave liability report. 19 Mar NZ Use pay period start date instead of pay date as effective date for KiwiSaver employer contribution rate and revise employer tax credit in line with IRD clarifications. 9 Mar FJ Add option in Fiji payroll to include rebates for allowances in tax calculation 7 Mar OT Add option to calculate tax on an year to date average basis in the generic 'other countries' option in Kwik-Pay. 26 Feb All Countries Add option to print two pay advices per employee per page 24 Feb NZ Add option to the Monthly Schedule to print a KiwiSaver employer tax credit details report to show how the tax credit is calculated. 24 Feb AU Add support for ATO review compliance. Kwik-Pay will log changes to employee names and tax file numbers. Use the File, Data Maintenance, Audit Logs menu option to view the log and optionally create files in the ATO required format. This release also changes the minimum hours calculation for SGC where the employee is less than 18. Kwik-Pay now checks if the employee's average hours each week in the current month are less than 30, rather than checking just the hours in the first week of the month. 10 Feb PG Add PNG 2008 tax rates 31 Jan PG Add 'NoGrossRounding' option for PNG tax calculation to allow rounding of gross pay to be disabled. 12 Jan All Countries Provide example of Timesheet spreadsheet in OpenOffice ods format, and add option to import pay data from Excel or OpenOffice Calc spreadsheet format files as well as CSV or text files. 12 Jan NZ 2008/9 New Zealand Earner Premium and Student Loan rates, and add calculation of KiwiSaver employer contributions and employer tax credits from 1 April / 260

12 7 Nov All Countries Stop date on a standard pay item not stopping item being loaded in a pay created in the new period process 5 Nov AU Payroll tax report showing large amounts in totals split over two lines 25 Oct NZ Add option to import data from an MYOB payroll database, including pay history 7 Sep NZ Add option to import employee information from a Kiwisaver KS1 file, and option to import pay data from an ACE payroll employee export file 30 Aug NZ Holiday pay average rate calculation incorrect for new employees 7 Aug All Countries Add warning message if employee created with same payee code as an existing employee 30 Jul All Countries Remove prompt to encrypt database if database not already encrypted 19 Jul AU Payment summary report hangs if employee is linked to a department 18 Jul All Countries Report exported to Excel format cannot be opened with Excel Jun All Countries Add last opened database path to File menu 29 May NZ Assume employee within KiwiSaver age limits when birth date blank, use start/stop date in standard pay item to handle KiwiSaver contribution holidays, and fix problem where KiwiSaver contributions were not included in IR348 report. 29 May AU Add Australian 2007/8 tax rates with changes for HELP/SFSS 22 May All Countries Improve error message reported when handling error on database open. 9 May All Countries Stop 'File not found' error message when default data folder contains the name of a non-existent folder name. 26 Apr All Countries Add pay item import option to payroll data import to allow pay item definitions to be imported from a separate Kwik-Pay Payroll database. 19 Apr AU Fix problem where payroll tax state being reset in Calculate Pay, More form when the company state had not been set. 19 Apr All Countries Add option to Pay Advice report to pay advice direct to employee and add option for payee level warning messages for gross or net exceeding a specified amount. 13 Apr All Countries Show adjustments as a separate total in the disbursements sub totals in the Pay Register report 12 Apr All Countries Fix problem when pay type selected for direct credit schedule report 11 Apr NZ Support changes of percentage rate for percentage of earnings leave rate 11 Apr All Countries Move kwikpay.mdb and demonstration data to C:\Documents and Settings\All Users\Application Data\Kwik-Pay\Payroll instead of the Kwik-Pay program files folder to support Windows Vista security. 9 Apr All Countries Display forms and controls in XP style on Windows XP, and extend folder browse form to select My Documents folder. Minor fixes for report layout editor, including selecting an image immediately after inserting, and prevent control from moving when first selected. Add warning limits for gross and net by pay group to show warning message in new period log, or warning message pop-up in calculate pay screen, and add a maximum units option to pay items to limit unit quantity in pay calculations. 9 Apr AU Add option to override percentage factor used in SGC calculation at employee level. 9 Apr NZ Add option to create KiwiSaver export file to Monthly Schedule 20 Feb All Countries Add counts of employees to pay register report. Fix Costing report problem where net pay and PAYG are apportioned according to hours worked and employee has no hours type pay items in their pay. Use award hourly rate in leave liability report when employee has no personal hourly rate. 20 Feb NZ IR348 report for periods after July 2007 certified by IRD 12 Feb NZ IR348 report layout changes to achieve IRD certification, and add SSCWT tax calculation rules to apply after 1 July Feb All Countries Add payee code to payees list form, and fix 'duplicate key' problem with transaction scheduler when multiple pay groups have the same pay date. Fix problem with superannuation report showing incorrect gross pay total 1 Feb NZ Add New Zealand 2007/8 tax rate changes, including KiwiSaver processing and new IR348 report layouts for 1 April 2007 and 1 July Feb All Countries Fix problem in tax period pay item processing when paid to date set to end of prior pay period. Enhance pay rate effective date processing so the payslip item start date is used to retrieve a pay rate instead of the pay date. 19 Dec PG Add tax rates for PNG 2007 tax year 22 Nov All Countries Changed twice monthly pay date calculation so it defaults to same dates in following months instead of 15th and last day. 15 Nov All Countries Show all validation errors in help button tooltip. 25 Oct All Countries 12 / 260

13 Leave balances validation process improved to handle more variations in leave accruals. 12 Oct All Countries Add option to use pay date or period end for accounting system interface file 16 Sep FJ Error message 'error in FROM clause' when printing FNPF report. 14 Sep AU Superannuation report printing standard pay item end date as employee termination date. 30 Aug All Countries Leave pay item comments being truncated 21 Aug All Countries Remove invalid characters from PAYGW electronic file 21 Aug NZ ACC liability report not handling excess earnings correctly 8 Aug AU Fix subscript error in EMPDUPE payroll data import process when no contact name in EMPDUPE file. 29 Jul AU Fix multistep error caused by long phone number when building superannuation report. 29 Jul All Countries Extend pay item entry to allow entry of pay items for past pay dates. 23 Jul All Countries Use pay item basis to convert automatically between units entered in pay calculation, leave balances and linked pay items. 15 Jul AU Add third party/super fund employer reference and add to Superannuation report 15 Jul All Countries Fix SQL syntax error on Leave History enquiry form. 13 Jul AU Payment summary had not allowed sufficient characters for number of thousands of PAYG in words (values in excess of 100,000). 8 Jul AU Add missing Australian Seniors tax rates for 2006/7 6 Jul All Countries Payroll edit form zorder inadvertant change caused payroll details tab to be blank. 4 Jul AU Add a separate salary sacrifice column to superannuation report 3 Jun All Countries Add option to recalculate the current period's pays when a pay item is changed or the pay item sequence is changed, also change all SQL Server date formats to be locale independant. 1 Jun AU Add 2006/7 SGC quarterly limit 1 Jun All Countries Create new database on SQL Server had date format error importing pay history. 29 May FJ FNPF report accumulated both employee and employer contributions into employee total. 24 May AU Add Australian 2006/7 tax rates, HELP (HECS) and SFSS rates and ATO revised Payment Summary statements. 24 May All Countries Fix SQL Insert syntax error in leave balances validation process 9 May NZ Monthly schedule electronic file rejected by IRD after a new employee added to payroll. 26 Apr AU Error in superannuation report total when an employee has multiple company contributions in a single pay. 24 Apr NZ Stop Pay Item edit bank account validation reversing account number, and fix ACC class not setting payee ACC code correctly. 24 Apr All Countries Stop Kwik-Pay on client machine if server database version higher release than client, improve error message when no printer installed in Windows, and add option to import payroll data process in order to import from another Kwik-Pay database. 30 Mar All Countries Added facility to enter name of payroll database on command line and fixed error when value entered in last data line of pay item entry form. 15 Mar All Countries Database not properly encrypted by version Mar All Countries Add facility to encrypt and decrypt Kwik-Pay payroll databases. 21 Feb NZ Added IRD approved C-series IR348 Monthly Schedule 1 Feb PG Fix a gross pay rounding problem to ensure tax agrees with IRC tax tables 1 Feb NZ Add NZ tax rates changes for 2006/7 tax year, including ACC premium and Student Loan deduction threshold. 14 Dec PG Add tax rates for 2006 tax year 4 Dec FJ Add ANZ DiskPay direct credit interface 23 Nov All Countries Add process to validate and optionally update employee leave balances where the accumulated leave accrued and taken pay items is different from the employee's recorded totals. Add net pay method 'Holding Account' to support the conversion of overseas employees pay to a foreign currency. 13 / 260

14 7 Oct AU Add option to over-ride payroll tax state in calculate pay more details form. Use payroll tax state as at pay date, instead of employee's current payroll tax state when creating payroll tax report. 20 Sep All Countries Ensure standard pay item with start/stop date is only added to employee pay when pay period spans standard pay item start/stop date. 20 Jul All Countries Add image control to report writer to enable logos to be embedded in custom reports. Add zip password and date/time in file name to backup process. 23 Jun All Countries Fix pay item entry 'find payee' error when changes saved, and error 'type mismatch' in open new period process when calculating leave accrual units. 22 Jun All Countries Fix 'Type mismatch' error when rolling over leave year for employee with no start date. 22 Jun NZ Fix 'duplicate key' error when creating a new NZ payroll 14 Jun AU Update Australian 2005/6 tax rates for 2005 Budget changes. Add Superannuation Fund maintenance form to automatically create super pay items 4 Jun AU Add 2005/6 Australian statutory changes 23 Apr All Countries Pay item history report duplicated items when reporting payee who had changed pay groups. Disable open new period process until first pay entered in pay calculation screen. 15 Apr NZ NZ student loan calculation problem introduced by fixed. 13 Apr All Countries Duplicate item error when creating new payroll fixed. Problem adding/deleting pay calculations introduced by fixed. 12 Apr All Countries Add function to clone an existing pay item. Allow payee deletion if end date before start of current tax year. Add option to print zero payslips in pay advices and pay register. Add period end date to pay group/pay date bar. 8 Mar All Countries Allow MDAC version validation to be over-ridden. Payee leave basis of Salary not saved correctly 29 Jan All Countries Set default priority for new deductions and show pay calculation log message when insufficient net pay for deduction. Pay advice bank transfer amount zero for third party cash deduction. 29 Jan NZ 2006 NZ statutory changes, effective from 1 April 2005, including maximum earner premium pay, student loan threshold and new option for the taxing specified superannuation contributions. 31 Dec FJ Add tax rates for Fiji 2005 tax year 7 Oct All Countries Add 'All dates' option to report period selection. This will select all pay history for the report. 18 Sep All Countries Update of third party details gave incorrect validation error. %OrdHrs pay item calculation in error. 18 Sep AU Superannuation reports failed when SuperFund name was 'Super' 25 Jul NZ Update ANZ bank account validation for branches 1800 to Jul All Countries Add option to Options form on File menu to allow update of pay history 30 Jun AU Fix problem with balancing item in direct credit file 25 Jun All Countries Fix problem with column sizing when form maximised 20 Jun All Countries Add option to create individual pay advice reports by payee 2 Jun AU Add Australian tax rate changes for 2004/5 tax year, effective from pay dates on or after 1 July May All Countries Add option to override direct credit transaction code when creating bank transfer file. 3 May All Countries Extend pay data import to extract sub-field data, conditionally ignore records and utilise constant data items. 29 Apr All Countries Negative deduction not accepted on adjustment payslip, when pay also included a negative payment. 24 Apr NZ Banks internal bank account numbers not accepted by account number validation. Enable direct crediting to a credit card. The bank account number is provided by the card companys bank. The credit card number is entered in the pay item account reference. When output to the bank direct credit file, the first 8 digits of the credit card number are put in the particulars, second 8 in the analysis code, and the account name is output to the transaction reference. Note that the BNZ disk file format does not include a transaction reference, and that the ASB CSV file format does not include an analysis code so cannot make a payment to a credit card. 17 Apr All Countries Add '4 weeks' option to every pay history report and enquiry screen 2 Apr All Countries Add option to display printer dialog when any report directed to the printer. Option is turned on using the menu File, Options. The printer dialog allows the report to be directed to any printer queue, and to change properties specific to the report, such as orientation. 24 Mar All Countries Add payee import to pay data import process, and option for a 'pipe' delimiter for pay data imports. 14 Mar All Countries 14 / 260

15 Adds pay item property 'ReducePayItemUnits' which can be used on a leave pay item to reduce the ordinary pay automatically, 'Properties' and 'Security' reports to the reference tables reports (select Reports, Miscellaneous, Reference Tables). This version has also been revalidated using a SQL Server database, and some minor problems with a SQL Server connection have been resolved. 6 Mar AU Adds automatic generation of public holiday payments based on the hours the employee normally works on the day of the week on which the public holiday falls, and the calculation of any other leave spell's duration. Also enhances pay calculation log, payment summary signature date and adds menu options to view export files. 6 Mar NZ Adds calculation of holiday pay based on last 12 months earnings, and ordinary pay based on last month's earnings, automatic generation of public holiday payments based on the hours the employee normally works on the day of the week on which the public holiday falls. Also enhances pay calculation log and adds menu options to view export files. 6 Mar FJ Adds automatic generation of public holiday payments based on the hours the employee normally works on the day of the week on which the public holiday falls. Also enhances pay calculation log and adds menu options to view export files. 6 Mar PG Adds automatic generation of public holiday payments based on the hours the employee normally works on the day of the week on which the public holiday falls. Also enhances pay calculation log and adds menu options to view export files. 14 Jan NZ 2004 statutory changes, effective from 1 April 2003, included for maximum earner premium pay, and student loan threshold 3 Dec All Countries Report selection of pay items not showing full list of pay items 3 Dec NZ Monthly schedule not including terminated employees paid after end date 30 Sep NZ Payee IR348/proprietor flag change not saved correctly 30 Sep PG Payee PNG national flag change not saved correctly 24 Sep All Countries Tighten validation of payee leave units (must have payee hours per day) 19 Sep All Countries Create a log file during the open new period process, listing employees for whom pays have been created, warning and error messages. Add option to File, Data Maintenance menu to purge new period and import pay data logs Reset employee paid to date when employee's pay is deleted from the pay calculation screen Add option to pay item set up to round up or down the pay item's calculated value, instead of just rounding off the value 16 Sep All Countries Add additional 'Factor' pay item property to allow an 'Hourly Plus' calculation to include a multiplying factor as well as the amount added to the employee's basic rate. 14 Sep All Countries Add 'Hourly Plus' calculation method. This adds the pay item factor to the employee's hourly rate to give a rate to pay. Add an 'alternate classification' facility. This will over-ride an employee's classification if they work in a specified cost centre, and allow a different pay rate from that specified by the employee's normal classification. 5 Sep All Countries Add award pay item factor table to enable pay item factors to be over-ridden by award. Update award pay item factors from menu option View, Set up, Awards, Award Pay Item Factors. Added award rates report to reference tables report (view, report, miscellaneous, reference tables) 5 Sep NZ Add IR348 file name to monthly schedule options form 5 Sep All Countries Add request to confirm deletion of payslip in pay calculation form Create log of data imported in pay data import process 5 Sep AU Fix payment summary file record length problem 28 Aug All Countries Add option to print costing report with sub-totals by department Add option to print all Departments/Pay Groups/Payees to pay totals reports 26 Aug FJ Add tax factors option to view, set up, tax menu 26 Aug All Countries Add PayAdvice property for pay items, in order to exclude specific pay items from pay advices. See Kwik-Pay help topic 'Pay Advices' for details. 26 Aug AU Implement Super Guarantee quarterly earnings limit 6 Aug AU Add option to print sub-totals by department for payroll tax report 5 Aug All Countries Add 'Pay Items' report to reference tables report (report, miscellaneous, reference tables). 1 Aug All Countries Calculate hourly rate from annual salary, if hourly rate is blank/zero Add option to print sub-totals by department on leave liability report 15 / 260