64XX Finance & Accounting - List of Services Provided to Campus

Transcription

1 64XX Finance & Accounting - List of Services Provided to Campus 6410 University Controller Management of the Finance and Accounting (F&A) areas Treasurer to UF Research Foundation Oversight of University investments Internal and external audit liaison and oversight Preparation and distribution of monthly scorecards Departmental visits for business process improvements and consulting Bond financing services Representation on various University committees 6420 Payroll and Tax Services Biweekly payroll Numerous off-cycle payrolls, including the following: o Emergency checks o Leave cashouts o Beneficiary payments o Division of Retirement refunds o Division of State Group Insurance refunds o Tax refunds o Contract buyouts o Award payments o Check reversals due to wage overpayments or cancellations Direct deposit input for all new hires and for current employees who do not use the selfservice functionality Vendor payments for employee- and employer-paid benefits and taxes Wage refund calculations Collections of wage overpayments Garnishments Child support orders, writs and levies Stale-dated checks Time & Labor corrections, including Prior 60s and On-cycle Adjustments, and customer support to all campus departments Payroll cost transfer (distributions) for cross college distributions, prior year distributions, as well as customer support to campus Payroll banking ACH returns, Notice of Changes, positive pay, AP checks and direct deposit cancellations Nonresident Aliens, Foreign Vendors and Foreign Nationals Analysis of Foreign National packages, including input into Windstar; approval of scholarships; preparation of Form 8233s; issuance of temporary tax numbers, approval of foreign vendors and foreign research participants Reconciliation and preparation of monthly sales tax report, including deposit

2 Reconciliation and preparation of employment tax deposits and filing, including both quarterly and annual reports Analysis of employees tax records and statuses for accuracy PRO3 training responsible for delivering PRO315 (Advanced Topics in Payroll and Leave), PRO316 (Nonresident Alien Training), and PST081 (Payroll Distributions) Review of self-move reimbursements Preparation of Federal Exempt Organization Business Income Tax Return (990-T), including collection of data from campus businesses and providing expertise and guidance to campus on this subject Tax research on numerous issues Produce forms W-2s and 1042-S for employees Customer service in all areas of payroll and tax Major participant in audit requests for payroll information Gator Business Administrator Services (GBAS) Identify and facilitate initial and on-going training in all areas of finance and administration Ensure that Business Administrators and staff have a comprehensive understanding of policies, procedures, rules (State, Federal, university, other) and that they are applied fairly and consistently across units Partner Business Administrators across campus with core office leaders on a regular, ongoing basis to actively engage in discussing current issues, providing input into new and existing policies and procedures, sharing information and best practices, and suggesting and implementing process improvements Shared Services Center (SSC) Provide financial and administrative services and solutions focused on unit level needs and university-wide objectives by: 1. Integrating top quality people, processes and technology 2. Reviewing and streamlining processes and procedures 3. Ensuring proper internal controls and compliance with applicable requirements Disbursement Services and Asset Management Disbursement Services: Complete credit applications for campus departments Manage the vendor system adding and changing vendors when needed Work with vendors that have billing concerns or issues Manage Sam s Club and AVIS ACTO programs

3 Audit vouchers and expense reports for adherence to UF Directives and Procedures Assist with system issues for the Accounts Payable and Travel modules Assist departments with correcting match exceptions, recycled vouchers and budget errors Process check runs to pay vendors and reimburse employees Disburse payments to vendors and employees Assist with voiding and replacing checks when needed Stale date checks not cashed Assist with Imaging issues Issue annual 1099s for payments made to vendors during the year Approve and provide monthly financial statements for Concession fund expenditures Teach AP/Travel Directives and Procedures class and AP/Travel PS class Asset Management: Capitalize assets purchased issuing decals for departments Provide quarterly and annual depreciation reports Provide and support the myassets system Process surveys for disposition and transfer of assets Maintains property records for capitalized equipment Provides location decals and decals for tracking attractive items Perform the annual inventory of capitalized equipment Manage surplus operations for the University, which includes: 1. Removal of equipment from campus locations 2. Sell of surplus equipment 3. Proper disposal of any all surplus promoting the University s green initiative Manage assets acquired with federal funding Manage Construction funds, which includes: 1. Voucher and payment of all construction related expenditures 2. Project management for construction funds 3. Capitalization of construction expenditures 4. Monthly draws from the State for construction funding Annual financial statement preparation for the plant funds

4 6450 General Accounting Maintain integrity of UF s General Ledger Create and maintain all ChartField values in PeopleSoft Create and maintain Human Resource Account Codes Create and maintain PeopleSoft Trees Create and maintain Commitment Control Attributes Review and post General Ledger journals Period End Closing Provide Accounting support to UF and DSO s Resolve System Issues Monthly Financial Reports and Data Warehouse Financial Services User Group Training Auxiliary/Educational Business Activity support Services Center Rate Review Agency Cost Center Requests Monitoring Negative General Ledger Balances Unclaimed Property 6460 Financial Reporting Annual Financial Report (AFR) Submit Data/Forms to BOG, DFS & Auditor General for AFR State University System Consolidated Statement Spreadsheets for the Board of Governors Quarterly Financial Reports Expense data for Voluntary Survey of Education Expense Data for WUFT Moody s, Merritt Research and S&P Reports Bureau of Economic Analysis Quarterly Reports Review and coaching of departments for complex journal entries during the year Integrated Postsecondary Educational Data System report (IPEDS) Fact Tables for Office of Institutional Research and Planning Financial Information for the International Center Financial Data for US News and World Report SACS Data for Office of Institutional Research and Planning Summary of Component Unit Audit Reports for the Board Teach Accounting 101 Course offered by Training & Org. Development

5 6470 Treasury Management Maintain Bank Relationships for main campus and DSOs Reconcile Cash/Bank and Investment accounts Process Daily University Deposits (Student and Departments) Administer Credit Card activities and PCI compliance oversight Manage Operating Cash needs and Investments Administer Research Participant Payment and Petty Cash funds Manage Central Bank Loans Assist with Financing Projects Coordinate Accounts Receivable writeoffs Communicates University policy for controls over collections and monitors compliance with applicable standards and regulations University Financial Services Assessment of tuition and fees (including most self-funded programs) Billing of student accounts receivable Housing, Library, Transportation and Parking Disbursement and refunds of Federal, State and Institutional Financial Aid Refunds of student overpayments Invoicing of third party donors Collections of student loans and delinquent student accounts receivable debts Processing of undergraduate waivers Processing IRS 1098T and 1098E tax documents Reconciliation of student fees, financial aid funds (including Scholarships, Federal and Institutional loan funds) Annual federal reporting and financial statement preparation 6490 Cost Analysis Directs the annual space survey performed by campus Responsible for maintaining the Effort Reporting system required by Circular A-21 Prepares various reports for agencies such as the annual NSF report Prepares the annual Schedule of Financial Expenditures (SEFA) report required under Circular A-133.

6 Prepares the University-wide indirect cost study Assists campus and core offices on questions regarding grantor awards and compliance issues.

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18 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: All Departments DeptID (Level 4) 64XXXXXX Person Completing Form: Michael McKee Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense , ,125 TEAMS/USPS-Exempt Salaries 4,784,945 4,975,145 4,996,905 9,302,924 9,031,908 TEAMS/USPS-Exempt Fringe Benefit Pool Expense 1,435,483 1,492,544 1,499, TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense TEAMS/USPS-Non-Exempt Salaries 2,227,251 2,386,016 2,328, TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense 908, , , TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense Total Faculty and Teams Salaries & Benefits 9,356,397 9,827,199 9,774,266 9,667,952 9,421,033 Other Temporary/OPS Faculty Salaries 56,510 56,604 69,680 35,292 88,539 Other Temporary/OPS Faculty Fringe Benefit Pool Expense 1,469 1,472 1, Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense Post Docs Salaries Post Docs Fringe Benefit Expense Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense Student Assistants Salaries 2,000 2,000 2, Student Assistants Fringe Benefit Pool Expense Total OPS & Additional Pay 60,041 60,138 73,554 35,292 88,539 Total Salaries & Benefits 9,416,439 9,887,337 9,847,820 9,703,244 9,509,572 Contractual Services 282, , , , ,463 Building Maintenance & Supplies 4,254 54,254 9, Moter Fuels And Lubricants 5,000 5,000 5,

19 College/Office Name: Finance and Accounting Department Name: All Departments DeptID (Level 4) 64XXXXXX Person Completing Form: Michael McKee Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Repairs & Maintenance 17,262 18,262 17,562 21,532 54,661 Utilities (PPD and IA Only) Data Processing 44,339 60,339 63,114 51,659 89,617 Office Supplies / Uniform / Software / Materials / Pubs 89, ,462 94,733 60,893 73,747 Rent 2,626 2,626 2,626 2,890 1,893 Printing & Reproduction 26,129 28,129 27,929 21,172 12,696 Insurance 13,694 18,694 18,614 1,359 6,408 Telephone 52,775 54,775 54,775 48,817 47,098 Postage & Freight 62,032 93,032 85,032 78,738 91,326 Food Advertising 2,800 4,971 4,971 1,068 4,516 Travel and Training 110, , ,270 80,815 78,424 Dues & Subscriptions 5,054 5,054 5,054 4,696 3,647 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies 21,955 21,955 21,955 37, Total Operating Expenses 740, , , , ,763 Equipment 59, ,084 73,584 7, ,647 Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service ,931 Total Other 59, ,084 73,584 7, ,578 Administrative Overhead Other Transfers Out Net Transfers Total Expenditures 10,216,577 10,897,795 10,754,293 10,391,134 10,382,913 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $10,216,577 $10,897,795 $10,754,293 $10,391,134 $10,382,913 Note: Include a reasonable reserve for contingencies based on prior year history.

20 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: University Controller's Office DeptID (Level 4) 6410 Person Completing Form: Kim Simpson Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $832,653 $832,653 $876,144 $1,348,621 $1,328,426 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $249,796 $249,796 $262,843 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $42,686 $42,686 $42,686 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $17,416 $17,416 $17,416 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $1,142,551 $1,142,551 $1,199,090 $1,348,621 $1,328,426 Other Temporary/OPS Faculty Salaries $2,724 $29,341 Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $0 $0 $0 $2,724 $29,341 Total Salaries & Benefits $1,142,551 $1,142,551 $1,199,090 $1,351,345 $1,357,767

21 College/Office Name: Finance and Accounting Department Name: University Controller's Office DeptID (Level 4) 6410 Person Completing Form: Kim Simpson Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Contractual Services $3,730 $3,730 $3,730 $8,918 $11,218 Building Maintenance & Supplies Moter Fuels And Lubricants Repairs & Maintenance $2,462 $2,462 $2,462 $3,098 $2,462 Utilities (PPD and IA Only) Data Processing $22,614 $22,614 $22,614 $20,114 $22,614 Office Supplies / Uniform / Software / Materials / Pubs $3,000 $3,000 $3,000 $9,754 $4,999 Rent $950 $950 $950 $1,205 $716 Printing & Reproduction $13,160 $13,160 $13,160 $13,527 $199 Insurance $2,300 $2,300 $2,300 $2,201 Telephone $30,544 $30,544 $30,544 $30,325 $27,617 Postage & Freight $6,164 $6,164 $6,164 $13,194 $16,450 Food Advertising Travel and Training $39,849 $39,849 $39,849 $23,430 $33,354 Dues & Subscriptions $1,850 $1,850 $1,850 $2,677 $1,687 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies $18,745 $18,745 $18,745 $35,524 $178 Total Operating Expenses $145,368 $145,368 $145,368 $161,766 $123,695 Equipment $59,221 $73,584 $73,584 $1,588 $9,514 Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service $28,931 Total Other $59,221 $73,584 $73,584 $1,588 $38,445 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $1,347,140 $1,361,503 $1,418,042 $1,514,699 $1,519,907 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $1,347,140 $1,361,503 $1,418,042 $1,514,699 $1,519,907

22 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: University Payroll and Tax Services DeptID (Level 4) 6420 Person Completing Form: Linda Orfield Phone Number: x 300 (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $707,372 $707,372 $707,372 $1,307,209 $1,188,407 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $212,212 $212,212 $212,212 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $220,640 $251,824 $251,824 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $90,021 $102,744 $102,744 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $1,230,245 $1,274,152 $1,274,152 $1,307,209 $1,188,407 Other Temporary/OPS Faculty Salaries Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries $2,000 $2,000 $2,000 Student Assistants Fringe Benefit Pool Expense $62 $62 $62 Total OPS & Additional Pay $2,062 $2,062 $2,062 $0 $0 Total Salaries & Benefits $1,232,307 $1,276,214 $1,276,214 $1,307,209 $1,188,407 Contractual Services $800 $800 $800 $1,228 $648 Building Maintenance & Supplies Moter Fuels And Lubricants Repairs & Maintenance $600 $600 $600 $773 $213 Utilities (PPD and IA Only)

23 College/Office Name: Finance and Accounting Department Name: University Payroll and Tax Services DeptID (Level 4) 6420 Person Completing Form: Linda Orfield Phone Number: x 300 (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Data Processing $21,725 $37,725 $40,500 $30,000 $11,244 Office Supplies / Uniform / Software / Materials / Pubs $9,174 $12,000 $9,996 $5,297 $11,221 Rent $50 Printing & Reproduction $1,000 $1,000 $800 $943 $786 Insurance Telephone Postage & Freight $8,000 $8,000 $78 Food Advertising Travel and Training $14,950 $15,000 $14,950 $5,483 $9,895 Dues & Subscriptions $219 $219 $219 $219 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $56,468 $75,344 $67,865 $44,071 $34,007 Equipment Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $1,288,775 $1,351,558 $1,344,079 $1,351,280 $1,222,414 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $1,288,775 $1,351,558 $1,344,079 $1,351,280 $1,222,414

24 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: GBAS DeptID (Level 4) Person Completing Form: Karen Kirkman Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $85,786 $114,345 $114,345 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $25,736 $34,304 $34,304 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $111,522 $148,649 $148,649 $0 $0 Other Temporary/OPS Faculty Salaries Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $0 $0 $0 $0 $0 Total Salaries & Benefits $111,522 $148,649 $148,649 $0 $0 Contractual Services Building Maintenance & Supplies Moter Fuels And Lubricants Repairs & Maintenance Utilities (PPD and IA Only)

25 College/Office Name: Finance and Accounting Department Name: GBAS DeptID (Level 4) Person Completing Form: Karen Kirkman Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Data Processing Office Supplies / Uniform / Software / Materials / Pubs $2,000 $2,000 $1,000 Rent Printing & Reproduction Insurance Telephone Postage & Freight Food Advertising Travel and Training $8,000 $8,000 $3,000 Dues & Subscriptions Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $10,000 $10,000 $4,000 $0 $0 Equipment Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $121,522 $158,649 $152,649 $0 $0 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $121,522 $158,649 $152,649 $0 $0 Note: Include a reasonable reserve for contingencies based on prior year history. Increase in Training is for GBAS Institutes now being held twice a year.

26 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: SSC DeptID (Level 4) Person Completing Form: Elizabeth Amdur Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $92,700 $92,700 $123,316 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $27,810 $27,810 $36,995 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $110,147 $110,147 $110,147 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $44,940 $44,940 $44,940 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $275,597 $275,597 $315,398 $0 $0 Other Temporary/OPS Faculty Salaries Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $0 $0 $0 $0 $0 Total Salaries & Benefits $275,597 $275,597 $315,398 $0 $0 Contractual Services Building Maintenance & Supplies Moter Fuels And Lubricants Repairs & Maintenance

27 College/Office Name: Finance and Accounting Department Name: SSC DeptID (Level 4) Person Completing Form: Elizabeth Amdur Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Utilities (PPD and IA Only) Data Processing Office Supplies / Uniform / Software / Materials / Pubs $1,200 $1,200 Rent Printing & Reproduction Insurance Telephone Postage & Freight Food Advertising Travel and Training Dues & Subscriptions Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $1,200 $1,200 $0 $0 $0 Equipment Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $276,797 $276,797 $315,398 $0 $0 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $276,797 $276,797 $315,398 $0 $0 Note: Include a reasonable reserve for contingencies based on prior year history. Assoc Director salary budgeted at 122,600 in 2012 (2013 flat budget) but actual $92,700.

28 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: Disbursement and Asset Management DeptID (Level 4) 6440 Person Completing Form: Randy Staples Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $945,943 $993,943 $945,943 $2,914,317 $2,837,738 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $283,783 $298,183 $283,783 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $1,010,071 $1,079,967 $1,079,967 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $412,109 $440,627 $440,627 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $2,651,906 $2,812,719 $2,750,319 $2,914,317 $2,837,738 Other Temporary/OPS Faculty Salaries $20,468 $20,468 $20,468 $20,457 $37,862 Other Temporary/OPS Faculty Fringe Benefit Pool Expense $532 $532 $532 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $21,000 $21,000 $21,000 $20,457 $37,862 Total Salaries & Benefits $2,672,906 $2,833,720 $2,771,320 $2,934,774 $2,875,600 Contractual Services $1,231 $6,177 Building Maintenance & Supplies $45,000 Moter Fuels And Lubricants $5,000 $5,000 $5,000 Repairs & Maintenance $12,000 $13,000 $13,000 $12,300 $10,544

29 College/Office Name: Finance and Accounting Department Name: Disbursement and Asset Management DeptID (Level 4) 6440 Person Completing Form: Randy Staples Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Utilities (PPD and IA Only) Data Processing $1,376 $1,648 Office Supplies / Uniform / Software / Materials / Pubs $24,000 $25,250 $25,250 $14,949 $24,121 Rent Printing & Reproduction $7,500 $7,500 $7,500 $2,585 $4,071 Insurance $1,000 $1,000 $1,000 $213 Telephone $7,000 $7,000 $7,000 $8,810 $8,887 Postage & Freight $29,000 $34,000 $34,000 $38,234 $28,077 Food Advertising $800 $800 $800 $1,068 $1,316 Travel and Training $8,000 $20,000 $13,000 $16,152 $16,394 Dues & Subscriptions $2,000 $2,000 $2,000 $1,524 $1,640 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies $1,950 $1,950 $1,950 $2,526 Total Operating Expenses $98,250 $162,500 $110,500 $100,755 $103,088 Equipment $6,299 Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $6,299 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $2,771,156 $2,996,220 $2,881,820 $3,041,828 $2,978,688 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $2,771,156 $2,996,220 $2,881,820 $3,041,828 $2,978,688

30 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: Financial Reporting DeptID (Level 4) 6450 Person Completing Form: Sheela Moudgil Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $235,675 $235,675 $235,675 $310,702 $302,553 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $70,703 $70,703 $70,703 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $306,378 $306,378 $306,378 $310,702 $302,553 Other Temporary/OPS Faculty Salaries Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $0 $0 $0 $0 $0 Total Salaries & Benefits $306,378 $306,378 $306,378 $310,702 $302,553 Contractual Services $50 Building Maintenance & Supplies Moter Fuels And Lubricants

31 College/Office Name: Finance and Accounting Department Name: Financial Reporting DeptID (Level 4) 6450 Person Completing Form: Sheela Moudgil Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Repairs & Maintenance Utilities (PPD and IA Only) Data Processing Office Supplies / Uniform / Software / Materials / Pubs $250 $250 $250 $84 $182 Rent Printing & Reproduction Insurance Telephone Postage & Freight Food Advertising Travel and Training $2,750 $2,750 $2,750 $895 $2,360 Dues & Subscriptions $320 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $3,000 $3,000 $3,000 $1,029 $2,862 Equipment Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $309,378 $309,378 $309,378 $311,731 $305,415 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $309,378 $309,378 $309,378 $311,731 $305,415

32 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: General Accounting DeptID (Level 4) 6460 Person Completing Form: Sheela Moudgil Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $456,842 $456,842 $456,842 $631,327 $573,561 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $137,053 $137,053 $137,053 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $27,269 $27,269 $27,269 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $11,126 $11,126 $11,126 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $632,289 $632,289 $632,289 $631,327 $573,561 Other Temporary/OPS Faculty Salaries $5,121 Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $0 $0 $0 $5,121 $0 Total Salaries & Benefits $632,289 $632,289 $632,289 $636,448 $573,561 Contractual Services $589 Building Maintenance & Supplies Moter Fuels And Lubricants

33 College/Office Name: Finance and Accounting Department Name: General Accounting DeptID (Level 4) 6460 Person Completing Form: Sheela Moudgil Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Repairs & Maintenance $484 Utilities (PPD and IA Only) Data Processing Office Supplies / Uniform / Software / Materials / Pubs $2,000 $2,000 $2,000 $1,847 $2,693 Rent Printing & Reproduction Insurance Telephone Postage & Freight Food Advertising Travel and Training $6,695 $6,695 $6,695 $4,715 $4,759 Dues & Subscriptions Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $8,695 $8,695 $8,695 $7,635 $7,452 Equipment Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $640,984 $640,984 $640,984 $644,083 $581,013 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $640,984 $640,984 $640,984 $644,083 $581,013

34 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: Treasury Management DeptID (Level 4) 6470 Person Completing Form: Cheryl Bell Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $579,674 $580,999 $609,587 $1,135,823 $1,173,672 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $173,902 $174,300 $182,876 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $228,842 $283,842 $228,842 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $93,368 $115,808 $93,368 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $1,075,786 $1,154,948 $1,114,673 $1,135,823 $1,173,672 Other Temporary/OPS Faculty Salaries $10,873 $1,000 $14,076 $1,639 Other Temporary/OPS Faculty Fringe Benefit Pool Expense $283 $26 $366 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $11,156 $1,026 $14,442 $1,639 $0 Total Salaries & Benefits $1,086,942 $1,155,974 $1,129,115 $1,137,462 $1,173,672 Contractual Services $168,900 $176,565 $186,564 $158,319 $78,785 Building Maintenance & Supplies

35 College/Office Name: Finance and Accounting Department Name: Treasury Management DeptID (Level 4) 6470 Person Completing Form: Cheryl Bell Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Moter Fuels And Lubricants Repairs & Maintenance $2,200 $2,200 $1,500 $2,204 $3,371 Utilities (PPD and IA Only) Data Processing $54,111 Office Supplies / Uniform / Software / Materials / Pubs $24,475 $31,000 $24,475 $19,656 $15,009 Rent $65 $65 $65 $65 $1,177 Printing & Reproduction $5,765 Insurance $1,400 $1,400 $1,320 $1,359 Telephone $4,086 $4,086 $4,086 Postage & Freight Food Advertising $493 Travel and Training $7,000 $7,500 $7,000 $5,608 $3,015 Dues & Subscriptions Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies $1,260 $1,260 $1,260 ($127) $89 Total Operating Expenses $209,386 $224,076 $226,270 $187,084 $161,815 Equipment $3,623 Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $3,623 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $1,296,328 $1,380,050 $1,355,385 $1,324,546 $1,339,110

36 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: University Financial Services DeptID (Level 4) 6480 Person Completing Form: Ruth Harris Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Exempt Salaries $615,479 $652,795 $615,479 $1,654,925 $1,627,551 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $184,644 $195,839 $184,644 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries $587,596 $590,281 $587,596 TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $239,739 $240,835 $239,739 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $1,627,457 $1,679,749 $1,627,458 $1,654,925 $1,627,551 Other Temporary/OPS Faculty Salaries $25,169 $35,136 $35,136 $5,351 $21,336 Other Temporary/OPS Faculty Fringe Benefit Pool Expense $654 $914 $914 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $25,823 $36,050 $36,050 $5,351 $21,336 Total Salaries & Benefits $1,653,280 $1,715,799 $1,663,507 $1,660,276 $1,648,887 Contractual Services $108,962 $132,906 $122,906 $98,106 $116,635 Building Maintenance & Supplies $4,254 $9,254 $9,254 Moter Fuels And Lubricants

37 College/Office Name: Finance and Accounting Department Name: University Financial Services DeptID (Level 4) 6480 Person Completing Form: Ruth Harris Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Repairs & Maintenance $2,673 $38,071 Utilities (PPD and IA Only) Data Processing $169 Office Supplies / Uniform / Software / Materials / Pubs $22,812 $27,812 $27,812 $9,306 $15,522 Rent $1,381 $1,381 $1,381 $1,410 Printing & Reproduction $4,469 $6,469 $6,469 $4,117 $1,875 Insurance $8,994 $13,994 $13,994 $3,994 Telephone $11,145 $13,145 $13,145 $9,682 $10,594 Postage & Freight $18,868 $44,868 $44,868 $27,232 $46,799 Food Advertising $2,000 $4,171 $4,171 $2,707 Travel and Training $16,000 $16,000 $16,000 $13,713 $8,647 Dues & Subscriptions $276 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $198,885 $270,000 $260,000 $166,684 $244,844 Equipment $29,500 $153,510 Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $29,500 $0 $0 $153,510 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $1,852,165 $2,015,299 $1,923,507 $1,826,960 $2,047,241 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $1,852,165 $2,015,299 $1,923,507 $1,826,960 $2,047,241

38 FY 2013 Projected Annual Uses of Funds Statement Support College/Office Name: Finance and Accounting Department Name: Cost Analysis DeptID (Level 4) 6490 Person Completing Form: Brenda Harrell Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual FTE Salaries & Benefits Faculty Salaries Faculty Fringe Benefit Pool Expense $0 $0 $0 Faculty Additional Pay Salaries Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Salaries Faculty-COM Fringe Benefit Pool Expense $0 $0 $0 Faculty-COM Additional Pay Salaries Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0 $365,028 $389,125 TEAMS/USPS-Exempt Salaries $232,821 $307,821 $312,201 TEAMS/USPS-Exempt Fringe Benefit Pool Expense $69,846 $92,346 $93,660 TEAMS/USPS-Exempt Additional Pay Salaries TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Salaries TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $0 $0 $0 TEAMS/USPS-Non-Exempt Additional Pay Salaries TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Total Faculty and Teams Salaries & Benefits $302,667 $400,167 $405,861 $365,028 $389,125 Other Temporary/OPS Faculty Salaries Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Salaries Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0 Graduate Assistants Additional Pay Salaries Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0 Post Docs Salaries Post Docs Fringe Benefit Expense $0 $0 $0 Post Docs Additional Pay Salaries Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Salaries Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0 Clin Post Docs/Housestaff Additional Pay Salaries Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0 Student Assistants Salaries Student Assistants Fringe Benefit Pool Expense $0 $0 $0 Total OPS & Additional Pay $0 $0 $0 $0 $0 Total Salaries & Benefits $302,667 $400,167 $405,861 $365,028 $389,125 Contractual Services Building Maintenance & Supplies Moter Fuels And Lubricants Repairs & Maintenance Utilities (PPD and IA Only)

39 College/Office Name: Finance and Accounting Department Name: Cost Analysis DeptID (Level 4) 6490 Person Completing Form: Brenda Harrell Phone Number: (5% Reduction) (Optimized) FY 2012 (FY13 Flat ) FY 2011 Actual FY 2010 Actual Data Processing Office Supplies / Uniform / Software / Materials / Pubs $950 $950 $950 $160 Rent $230 $230 $230 Printing & Reproduction Insurance Telephone Postage & Freight Food Advertising Travel and Training $7,500 $5,026 $5,026 $10,819 Dues & Subscriptions $985 $985 $985 Scholarships Graduate Assistantship Tuition Waivers Miscellaneous Other/ Contingencies Total Operating Expenses $9,665 $7,191 $7,191 $10,979 $0 Equipment Library Resources Financial Aid Appropriation (Provost and SPA Only) Risk Management Insurance ( Office Only) Debt-Service Total Other $0 $0 $0 $0 $0 Administrative Overhead Other Transfers Out Net Transfers $0 $0 $0 $0 $0 Total Expenditures $312,332 $407,358 $413,052 $376,007 $389,125 Direct Bill to Component Units (provide details below) Support Unit Total Expenditures $312,332 $407,358 $413,052 $376,007 $389,125

40 64XX Finance & Accounting FY 13 Cut Scenario (5%) 2012 (2013 Flat) $10,754,293 Less: Cost cutting measures detailed by area. $(537,716) 2013 proposed with 5% Cut (required reduction: $10,754,293 x.05 = $537,715) $10,216,577 FY 13 Optimal Changes 2012 (2013 Flat) $10,754,293 Net changes to flat budget $143, Optimal.. $10,897,795

41 University Controller s Office FY 13 Cut Scenario (5%) 2012 (2013 Flat) $1,418,042 Less: Cost cutting proposals Eliminate.5 FTE (Senior Associate Controller) ($79,162) (Impact: This position has been vacant during the 2012 fiscal year. While audit coordination is not as smooth as in previous years, that coordination remains sufficient.) Change to reflect movement in positions between Departments....$22,623 Reduce replacement equipment for all of F&A.($14,363) (Impact: We will not be able to keep up with technology or replace obsolete equipment, accordingly, productivity will be affected.) Total savings:.. ($70,902) 2013 proposed with 5% Cut $1,347,140 FY 13 Optimal Changes 2012 (2013 Flat) $1,418,042 Changes to budget: Change to reflect movement in positions between Divisions...$22,623 Transfer.5 FTE (Sr. Associate Controller) to Treasury Management to Fund positions for programs that benefit campus (Research Participants, Cash Deposits improvements) ($79,162) Total change to budget:. ($56,539) 2013 Optimal... $1,361,503

42 University Payroll and Tax Services FY 13 Cut Scenario (5%) 2012 (2013 Flat) $1,344, FTE (Position # ).. ($43,907) (Impact: This position is in the Tax Services area. To eliminate a position, we would have to eliminate some basic services. Some duties would have to be reassigned. Compliance and customer service would decline, risk to UF would increase. Eliminate Prior-Year payroll off-cycles. Process all off-cycles as current year. No longer process Prior 60s. These are Time & Labor adjustments (frequently leave usage or overpayments), more than 60 days old which cannot be processed by the department or employee. 903 forms were processed in FY No longer process Wage Refund Calculations. The overpayment would be appropriately reported on the employee s W-2 and the department would not recover the overpayment. In fiscal year , our office processed 462 wage refund calculations, totaling $423,800. No longer produce emergency checks. If a department did not process an employee s time correctly or in a timely manner, the employee would have to wait until the following pay cycle to be paid. In FY , 699 checks were processed, totaling $1,514,706 and 38,981 hours. ) Increased risk. Compliance with regulatory requirements and UF policies will be reduced. With the regulatory requirements of our operations, our exempt staff is already working evenings and weekends to maintain the current workload. Customer Service will be greatly diminished. There is little to no down time to catch up on responsibilities. Windstar Interface (implementation assistance in FY 12) ($18,775) (Note: This is a reduction in the Data Processing budget) - Reduction in Office Supplies ($ 822) - Increase in Printing & Reproduction. $ 200 Total savings: ($63,304) Postage for Mailing W-2s (Requested, but not funded in the past). $8, proposed with 5% cut. $1,288,775 FY 13 Optimal Changes 2012 (2013 Flat): $1,344,079 Changes to budget: - Windstar Interface (continuing support and training ($2,775) (Note: This is a reduction in the Data Processing budget) - Increase in Printing & Reproduction. $ Increase in Office Supplies/Software/Materials/Publications. $ 2,004 - Increase in Travel and Training. $ 50 Total savings. ($521) Postage for Mailing W-2s (requested by not funded in the past ). $ 8, Optimal. $1,351,558