MICROSOFT DYNAMICS 365

Transcription

1 USER GUIDE AMC BANKING 365 FINANCIALS SERVICE FOR MICROSOFT DYNAMICS 365 English edition AMC Consult A/S 17. November 2017 Version 2

2 Contents 1 Introduction AMC Banking 365 Financials Service Setup AMC Banking 365 Financials Service setup page Link Bank Accounts... 8 Scenario Scenario Importing Bank Statements Demo Data Introduction 2

3 1 INTRODUCTION Thanks for choosing AMC Banking With AMC Banking 365 Financials Service is possible to link your online bank accounts to your bank accounts in Microsoft Dynamics 365. This service automates the bank account reconciliation and payment processing as you will be able to get bank statements directly into Microsoft Dynamics 365. To be able to link your bank accounts, a connection between AMC Banking 365 Financials Service and your bank must be created. A prerequisite to create a connection between AMC Banking 365 and your bank is that you have received credentials from your bank, which give you rights to read bank statements into Microsoft Dynamics 365. If you have not received the bank credentials yet, feel free to test the service using demo data in a Cronus company. Find more details in the chapter 5. This guide will show you how to create this connection and how to link your bank accounts. Introduction 3

4 2 AMC BANKING 365 FINANCIALS SERVICE SETUP AMC Banking 365 Financials Service Setup is done automatically when you link the online bank accounts (chapter 3). However, you might need to set a contact up, in case the address is not filled out under the Company Information card and the User card. The address is required to register you in AMC Banking 365 system. Make sure the company address is filled out in the Company information card and the user address in the User card. Company Information card: User Card AMC Banking 365 Financials Service Setup 4

5 2.1 AMC BANKING 365 FINANCIALS SERVICE SETUP PAGE This section describes the fields in AMC Banking 365 Financials Service Setup page. No action is needed in this page, since all fields are automatically populated when linking a bank account (chapter 3) To find AMC Banking 365 Financials Sevice Setup page, open Service Connections And click at AMCBANKING 365 Financials AMC Banking 365 Financials Service Setup 5

6 The picture below shows AMC Banking 365 Financials Service Setup General User Name Password Accept Terms of Use The User Name is created automatically when you link a bank account. The user name is used to identify you in AMC Banking 365 Financials Service The password is created at the same time as the User Name This comes from the Company Information Card. The company is required in order to register your company in AMC Banking 365 Financials Service system. If this field is empty, please type the company in the Company Information card Shows whether AMC Banking Terms is enabled or disabled Bank Export/Import definitions Use Statement Import Enables linked bank accounts to import electronic bank statements into Dynamics 365 Bank Statement Import Format Specifies the file format used when importing Bank Statement files Use Payment Export Enables linked bank accounts to export electronic files from the payment journal Bank Payment Export Format Specifies the file format used when exporting electronic payments AMC Banking 365 Financials Service Setup 6

7 Credit Transfer Msg. Nos. Specifies the number series used for bank instruction messages when exporting electronic payments Services Service URL URL of the web service which handles the conversion of payments and bank files Support URL URL for AMC Banking support AMC Banking 365 Financials Service Setup 7

8 3 LINK BANK ACCOUNTS In the search box, type Bank Accounts The Bank Statement Service has the following functions: Bank Statement Service Create New Linked Bank Account Link to Online Bank Account Unlink Online Bank Account Update Bank Account Linking Automatic Bank Statement Import Setup Create and link a new online bank account in Microsoft Dynamics 365 Link an online bank account to an existent bank account in Dynamics 365 Remove a link to an online bank account Update linking status of any non linked bank account in Dynamics 365 to their related online bank account You can use this option, if you e.g. accidentally removed a link between the bank accounts. Set up a batch job to automatically import bank statement files into Dynamics 365 Link Bank Accounts 8

9 SCENARIO 1: The online bank account you want to link is not created in Dynamics 365 yet. 1) Click at Create New Linked Bank Account To continue and use the service, you must read and agree to the Terms of use. Find more information about AMC Banking 365 Financials Terms of Use at Mark Accept Terms of Use and click Close Link Bank Accounts 9

10 2) To be able to link the bank accounts, follow the steps in the picture below: PS. It is very important to follow the 3 steps, otherwise the system will not complete the process and link the bank accounts. Note: When you click at AMC Banking 365 Financials link (step2 in the picture above), the system will open a new tab on your browser, where you will be able to add the banks and the online bank accounts. In the next picture, select the features you want to use and click Bank Setup. Link Bank Accounts 10

11 Credit Transfer: Enable your bank account in Dynamics 365 to make Credit Transfers. The system will set up your bank account with the relevant settings to be able make credit transfers. To be able to export payment lines to an electronic file, you need to assign a Payment Method Code for the vendor in the Vendor Card. Select AMCDOM for domestic payments or AMCINT for international payments. The payment approval still takes place in the bank system. Bank Account Statements: when choosing this option, you will enable the system to receive bank account statements directly into Dynamics 365 3) Now you need add your bank. Click New Link Bank Accounts 11

12 Select one of the banks The bank is displayed in the Banks section as below. Link Bank Accounts 12

13 4) The next step is to create a connection between AMC Banking 365 Financials Service and the selected bank. Click at Edit Type the credentials you have received from the bank and click Connect. Link Bank Accounts 13

14 Note: The bank credentials might be different depending of the selected bank The bank credentials will give you permittion to import the bank statementsinto Microsoft Dynamics 365 When the connection is stabilished, the system changes the status to Ready for getting statement. 5) The next step is to get the online bank accounts attached to the bank credentials. Click at Get Bank Account Link Bank Accounts 14

15 The system updates the bank account section with the online bank accounts assigned to the bank credentials. Click Save and Logout Link Bank Accounts 15

16 The system creates the new online bank account into Microsoft Dynamics 365. Notice: The bank account status is Linked, it means that your online bank account is now linked to your bank account in Dynamics 365. Link Bank Accounts 16

17 SCENARIO 2: The online bank account you want to link is already created in Dynamics ) Select the bank account you want to link and click at Link to Online Bank Account. Be aware that the basic bank account information such as Bank Account Number/Iban number, currency and country code must be filled out in the Bank Account Card. 2) To be able to link the bank accounts, follow the steps in the picture below: PS. It is very important to follow the 3 steps, otherwise the system will not complete the process and link the bank accounts. Note: When you click at AMC Banking 365 Financials link (step2 in the picture above), the system will open a new tab on your browser, where you will be able to add the banks and the online bank accounts. Link Bank Accounts 17

18 In the next picture, select the features you want to use and click Bank Setup. Credit Transfer: Enable your bank account in Dynamics 365 to make Credit Transfers. The system will set up your bank account with the relevant settings to be able make credit transfers. To be able to export payment lines to an electronic file, you need to assign a Payment Method Code for the vendor in the Vendor Card. Select AMCDOM for domestic payments or AMCINT for international payments. The payment approval still takes place in the bank system. Bank Account Statements: when choosing this option, you will enable the system to receive bank account statements directly into Dynamics 365 Link Bank Accounts 18

19 3) Now you need add your bank. Click New Select one of the banks Link Bank Accounts 19

20 The bank is displayed in the Banks section as below. 4) The next step is to create a connection between AMC Banking 365 Financials Service and the selected bank. Click at Edit Link Bank Accounts 20

21 Type the credentials you have received from the bank and click Connect. Note: The bank credentials might be different depending of the selected bank The bank credentials will give you permittion to import the bank statementsinto Microsoft Dynamics 365 When the connection is stabilished, the system changes the status to Ready for getting statement. Link Bank Accounts 21

22 5) The next step is to get the online bank accounts attached to the bank credentials. Click at Get Bank Account The system updates the bank account section with the online bank accounts assigned to the bank credentials. Link Bank Accounts 22

23 Click Save and Logout The system links the existent bank account to your online bank account. Note: The system also created a new bank account (B120) because there were 2 bank accounts attached to the bank credentials. Link Bank Accounts 23

24 4 IMPORTING BANK STATEMENTS You can import the bank statement files in two ways: manually or automatically. Manually: import the bank statement files manually in the Bank Account Reconciliation page or Payment Reconciliation Journals page. In the Bank Account Reconciliations page Click NEW Importing Bank Statements 24

25 Select the bank account and type the statement date Click at Import Bank Statement Importing Bank Statements 25

26 Type a period for the bank statement transactions And 0K The bank statement transactions for the given period are displayed as below: Importing Bank Statements 26

27 In the Payment Reconciliation Journals page Click New Select the bank account and clik OK Click at Import Bank Transactions Importing Bank Statements 27

28 Type a period for the bank statement transactions The bank statement transactions are displayed as below: Importing Bank Statements 28

29 Automatically: set up a job to import bank statement files In the bank account card, select the bank account and click at Automatic Bank Statement Import Setup Type a number of days to include in the import and enable the batch job, click OK When the batch job is executed, you will see the imported bank statement file in the Payment Reconciliation Journals Importing Bank Statements 29

30 5 DEMO DATA The CRONUS company (demo company) contains demo data, which allows you to use AMC Banking 365 Financials Service for testing purposes. When you link bank accounts (chapter 3 Link Bank Accounts) in the Cronus company, the system always uses one User Name called demouser365 for the service setup, which is setup automatically. When you are about to create the connection between AMC Banking 365 Financials Service and one of the banks on the list (step 4, chapter 3), you can type any username/passwords/pincode, as the bank credentials in this demo company is not validated. You will be able to create the connection, get demo bank accounts and import demo bank statements. PS. Be aware that the demo bank accounts are in currency GBP. You might have to create this currency in your demo Cronus company. Demo Data 30

31 If you link online bank accounts in a NON demo company, the system also creates a User Name / Password automatically for the service setup, but it will be a different User Name / Password for each company. To be able to create the connection between AMC Banking 365 Financials Service and one of the banks on the list, you must type the credentials received from your bank. Demo Data 31