PUBLICATION MINUTE of the meeting of the
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1 PUBLICATION MINUTE of the meeting of the Sealladh Na Beinne Mòire Board Thursday 8 th September 2016 Oifis Storas 3.30pm MEMBERS PRESENT Angus MacMillan (AMM) Chair Sarah MacEachen (SME) Vice Chair Kate Mac Donald (KMD) Ian Paterson (IP) Stephen MacAulay (SMA) Mary Schmoller (MS) APOLOGIES FOR absence Alison MacCorquodale, CnES (AMC) Kathleen Stewart, HIE (KS) Lorne MacLeod (LML) ATTENDING Fraser Quin, (CEO) Jennifer MacLeod (JML), Minute Taker Agenda Heading Record of Proceedings AMM welcomed all to the September Board meeting. CMN presented the board with the proposed new company logos to choose their prefererred option. The Board approved the new Logo pending some minor adjustments and CMN was given authority to proceed in order to have in time for the launch at the 10 Year Anniversary Community Day. CMN left the meeting. 1. Declarations of Interest AMM Fish Farms, Harris Tweed SMA Quarries, discussions on LDL figures relating to Gateway project. MS Ceolas IP General Manager at Carnan Stores. Potential new development site in Lochcarnan. 2. AOCB Under AOCB 3. Approval of minutes Minutes of the Board meeting 4 th August 2016 were proposed for approval by KMD, seconded by SME and subsequently approved. 1
2 4. Action Sheet 1. Devise a business plan for the company for the next 5-10 years in hand. 2. Arrange surveyor to review options and get valuations of Drimore Farm it was agreed to advertise for expressions of interest for using the farm. 3. Policy drawn up for capitalisation of company work and purchases actioned. 4. Dissolve Lothian Shelf 176 if possible CEO will progress at year end. 5. Letter to SMC to arrange future audit CEO meeting with SMC next week. 6. Inward investment revisited by HIE KS progressing. 7. Add IP to companies House for LDL actioned. 8. Update from Calum Iain MacIver on contracts for difference for SURE CEO has meeting next week to discuss. 9. Clarification sought from Big Lottery on land lease policy actioned, CEO clarified that they have now changed their position and will now review their policies. 10. Removed for confidentiality. 11. Removed for confidentiality 5. CEO general 6. Governance The CEO informed the Board that the last few weeks have been rewarding and he feels he has been personally well received by the community. CEO added that he has a clear vision of what the priorities are going forward and is looking forward to the future developments. a) Director Elections CEO noted that no nominations were received for the remaining space on the Board and a Board decision will be required on who will be co-opted. The Board discussed possible candidates and AMM will speak to possible candidates. b) Subsidiary Companies CEO informed the Board that the financial position with LDL has been clarified with FML, CSMCO, CEO referred to the spreadsheet prepared by FML & LML. It was noted that adjustments have now been made to the spreadsheet and the most up to date version will be sent to all Directors via for their information. CEO informed the Board that MS was appointed Chair and SMA appointed Vice Chair for LDL. 2
3 CEO added that KMC will no longer be required to attend the Board meetings going forward and AMM attended lastnights meeting in order to get a full briefing. AMM added that he was very impressed with the information provided and thanks FML for the huge amount of work that went into it. c) Governance Training IP will take this forward and has material that can be used. A date will be confirmed in due course. d) Strategic Review - CEO referred to the document included in the papers. It was felt that the document should have a more robust reference to crofting and Factors House should be included as business opportunity with AGC. CEO informed the Board that internal structural changes as a result of the staffing review, will determine who will deliver projects and what expertise will be required to be brought in. There was a brief discussion on whether it would be appropriate to have the CEO as a director on the proposed new Board of Storas Uibhist. There was slight concern that it may cause a conflict of interest and further consideration would be required. After discussion the Board formally agreed the document in principal pending some adjustments to costings and benefit analysis CEO will adjust the document. 7. Finance 8. Corporate a) Removed for confidentiality a) Recruitment of Estate Manager CEO informed the Board that an offer has been made to the preferred candidate and he is awaiting confirmation from Sheena, Mentor services. CEO added that there was a very strong candidate who did not have enough experience for the position of Estate Manager was interviewed but he would be very well suited for the position of senior keeper. b) Health & Safety CEO noted that yesterdays H&S session at LB harbour went very well and was very encouraging. c) Staffing CEO noted that he will be overseeing KMC maternity cover with assistance from exisiting development staff. CEO added that he is currently undertaking a staffing review with JML, to ensure staff are more informed and involved in processes and projects and this will help to identify gaps in skillsets that may require additional posts. d) Members Recruitment CEO noted that Survey Solutions, who have been commissioned to undertake a member and employee survey will be going out soon and activities will be ongoing throughout the year to keep momentum and raise profile. e) Working Groups - it was agreed that when these are established they should be led by a staff member to ensure they are followed through. 3
4 9. Estate a) Housing CEO noted that a full review of estate housing is required. CEO noted that the report from the housing survey is awaited and a 10K of funding for a feasibility study has been requested through RHS. b) Crofting CEO informed the Board that the CC Chief Executive has left the organisation so he will therefore reschedule his visit ones the post has been filled. CEO added that MandyMM is working with him to allow him to understand the complexity of crofting issues arising on the estate. c) Grogarry Lodge & Sporting CEO informed the Board that he feels a review of operations is required going forward and a review of possible future clients and usage to expand the season proposed for Jan d) Drainage CEO noted that he has a meeting planned with the Iochdar Floodgroup, Scottish Water, CnES & SGRIPD to discuss problems in the Iochdar area with the South Ford Causeway, Causeway at Hebridean Jewellery and internal croft drainage issues. 10. Development a) Key Projects CEO informed the Board that partial clearance has been completed at orosay site, work ongoing. CEO noted that work is starting on a feasibility study for a business hub based in Lochcarnan with HIE paying 50% of the cost. Distillery meetings being arranged in order to gain understanding of best way forward. CEO added that HIE have enthusiasm around some of proposed projects which is very encouraging. b) Lochboisdale Development Ltd CEO confirmed that the LDL Board approved the financial spreadsheet prepared by FML & LML and recognise the funding required from Storas Uibhist going forward. It was noted that care has to be taken to ensure such deficits do not occur in the future. There was a suggestion that funding from the Scottish Government could be procured for the harbour master salary and this should be investigated further. c) SURE FML & LML will review the viability of phase 2 and discussions are ongoing with various banks to discuss procurement of funding for phase 2 and discussions will continue regarding the contracts for difference in order to proceed. 11. AOCB a) It was discussed that SNH have proposed that Storas Uibhist take on the hedgehog programme. It was agreed that further information should be sought from Johanne Ferguson, SNH, in order to make an informed decision. b) It was noted that Stewart Angus report that will be published early in the new year will assist our new drainage plan. 4
5 c) The Chair informed the Board that Shona MacDonald BBC has asked him to contribute to a piece she is working on regarding recent designations imposed on Uist. The Board agreed for him to continue. d) PEAR technology CEO requested Board approval to continue with the mapping software previously discussed for the 2016 budget, in order to to plot maps to assist crofting and potentially other departments within the organisation. The board approved subject to a written report from MandyMM with further justification of benefits paper to be presented at Oct Board meeting. It was suggested that funding could be available from Leader for this and it would be a great benefit to the new archive project. Meeting closed. 5
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