STATE OF NEVADA, ) COUNTY OF ELKO. ) ss. OCTOBER 2, 2002

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1 STATE OF NEVADA, ) COUNTY OF ELKO. ) ss. The Board of Elko County Commissioners meet in regular session on October 2, 2002, at 1:30 p.m., in Room 105 of the Elko County Courthouse at 571 Idaho Street, Elko, Nevada. There were present: County Commissioners Brad Roberts, Chair Nolan Lloyd Mike Nannini Warren Russell John Ellison County Manager Robert Stokes Deputy District Attorney Kristin McQueary County Clerk Win Smith Deputy County Clerk Marilyn Tipton Chief Financial Officer Cash Minor --- The following proceedings were held: Commissioner Roberts called the regular meeting to order at 1:30 p.m. HARRISON PASS ROAD PROJECT: The Board meet at the Boucher Administration Building at 7:00 a.m., in order to take a field trip to Harrison Pass to review issues related to the project inclusive of project impact upon camping areas and the construction. No action was be taken by the Commission during the field trip. Further review by the Commission would occur during the Board of County Highway Commissioners portion of the Thursday, October 3, 2002 agenda. PLEDGE OF ALLEGIANCE: Commissioner Roberts lead the meeting participants in the Pledge of Allegiance. APPROVAL OF PRECEDING MINUTES: The Board considered approval of the minutes of the preceding meetings held on September 18, 2002: Board of County Commissioners, Board of County Highway Commissioners, Jackpot Town Board, Jarbidge Town Board, and the Mountain City Town Board. MOTION: Commissioner Lloyd moved to approve the preceding minutes for the meetings held on September 18, 2002: Board of County Commissioners, Board of County Highway Commissioners, Jackpot Town Board, Jarbidge Town Board, and the Mountain City Town Board. Commissioner Nannini seconded the motion. The motion was passed unanimously. PAGE 1

2 COMMENTS BY THE GENERAL PUBLIC: No public comment was submitted. CORRESPONDENCE, ACKNOWLEDGMENTS AND NOTICES: There was no discussion upon the correspondence, acknowledgments and notices received by the Commission. COMMISSIONS, BOARDS AND COMMITTEE REPORTS: Hospital Board - Commissioner Nannini stated they would meet tonight. Recreation Board - Commissioner Ellison stated that they had not met this quarter. Auditorium Authority Board - Commissioner Lloyd stated he had attended the board meeting and the new marketing committee was looking at new plans. Museum Board - Commissioner Roberts stated that on the 27 th there would be an open house held at the museum to celebrate the reconstruction of the pony express cabin and the contents of the basement would be on display. NACO Board - Commissioner Lloyd noted there would be an executive board meeting next week. He stated that the annual meeting would be held the second week in November and they would meet in Tahoe. ECEDA Board - Commissioners Russell stated they met last night and they were given information upon Jackpot s goals and objectives. He stated that ECEDA adopted their goals and objectives and made reference to the geothermal goal. He stated that a geothermal expo would be planned for March to include presentations with regards to agriculture and manufacturing. They were encouraging new businesses. He reported upon the telephone conference held with the personnel from the University of Reno. He would submit a written report upon the geothermal conference he had attended last week. California Trails Center Board - Commissioner Lloyd stated they held no meetings. Juvenile Committee - Commissioner Nannini met with Sandy Tedsen and Pat Plaster last week and toured the building and stressed that there was a parking problem. If they could get grindings they may be able to park the employees on the Sheriff s side of the building to help resolve the parking situation. He met with Judge Memeo who would be the new juvenile judge. LEPC - Commissioner Ellison stated it was later on the agenda. Central Dispatch Administrative Authority - Commissioner Nannini stated there was nothing to report. Regional Transportation Commission - Commissioners Roberts reported that they had met this morning and had addressed the City of Elko s street plan. He stated they had reviewed the quarterly report which was down approximately $300,000 from last year. Debt Management Committee - Commissioner Lloyd stated there were no meetings held. Water Planning - Commissioner Ellison stated they would meet tonight. He stated there was a meeting scheduled in Carson City on the 17 th to meet with Hugh Ricci on the Elko water basin. PAGE 2

3 Humboldt River Basin Water Authority - Commissioners Lloyd stated they had not met. Elk Advisory Committee - Commissioner Russell stated he was unable to attend the last meeting but would like the chairman of that committee to give a report in November upon their activities. Jail Construction Committee - Commissioners Nannini stated they were almost completed. Charles Voos stated that the State Fire Marshall had performed his inspection and they were certified. He stated they were completing the final paperwork. Commissioner Nannini stated they was a meeting scheduled with the judges on the 29 th of October to discuss the courtroom facility. Charles Voos stated they would have a walk through on the holding cells tomorrow. Fair Board - Commissioner Ellison stated there was no report. Yucca Mountain Project - Commissioner Nannini stated there was nothing to report. Senior Citizens - Commissioner Roberts stated they were awaiting upon a computer for the center. Cash Minor stated it was ordered and should be here within the next two or three weeks. Commissioner Ellison inquired about the geothermal grant. Commissioner Roberts noted that they were turned down upon that grant. He stated that Senator Ensign was looking for additional funding. Commissioner Ellison inquired if they would qualify for CDBG funding. Robert Stokes would research that. He stated Lynn Boyd had received a $26,000 grant to purchase a hot shot vehicle and they were going through the process of procurement of that meal-on-wheels vehicle. Elko Mental Health Advisory Board - Commissioner Ellison stated he had not received any meeting notification. Nevada Division of Wildlife Liaison - Commissioner Russell stated the meetings were held throughout the State and if there was not an issue that directly affected Elko County he did not attend all the meetings. He noted there was a member on the board and he would let him know if there was anything coming up which would affect Elko. Nevadaworks - Commissioner Ellison stated on the 13 th he attended the meeting in Truckee Meadows where they reviewed upcoming legislation issues. They discussed the nursing program and would meet with the Great Basin College later this month. Northeastern Nevada Regional Transit Coalition - Commissioner Ellison stated that the next meeting was on the 8 th of this month and they would be changing their by-laws. USFS Liaison - Commissioner Nannini and County Manager Robert Stokes met with the FS last Thursday and discussed Harrison Pass. There was an issue discussed with regards to Western Exploration. He stated that they discussed the access for Western Wildlife Adventures in that area. He reported that they had met the new forest ranger Dan Dallas for the Mountain City region. Robert Stokes stated he received call from Mr. Dallas and there was more than one outfitter who had concern with that access. Robert Stokes reported that Dan Dallas stated they were told that deer hunters would be allowed within that region. BLM Liaison - Commissioner Ellison and County Manager Robert Stokes stated that meeting was rescheduled. PAGE 3

4 Nevada Public Agency Insurance Pool & Public Agency Compensation Trust Board - CFO, Cash Minor stated there was nothing to report at this time. Chairman Roberts called the Jackpot Town Board to order at 1:50 p.m. and reconvened the regular meeting to order at 2:05 p.m. ELKO COUNTY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC): Verl Jarvie, LEPC Chairman, discussed changes to the County Hazardous Material Contingency Plan. He noted that Robert Stokes had stated that they would like to have a plan review upon another meeting agenda. He noted the previous plan did not include all those elements from the NRT 1 guidebook. He felt that they had lost grants because they had to include those elements back into their plan. Commissioner Ellison inquired if they could reschedule it to the next meeting. Verl Jarvie noted they had to send it to them for their review and to show that they had performed the work. They also needed a promigation letter when they get the plan formalized. Chairman Roberts inquired if they could approve it for review to let him start the process, and bring it back if something was found wrong with it. MOTION: Commissioner Ellison moved to approve the County Hazardous Material Contingency Plan for consideration for review. Commissioner Nannini seconded the motion. The motion was passed unanimously. Verl Jarvie requested approval of a Hazardous Emergency Planning Grant for thirtytwo (32) people to attend the Hazardous Material Expo held out of Las Vegas from November 2 nd through the 6 th. He stated that the grant would pay $ for rooms, $ travel and $95.00 for tuition and $ per-diem which was allowed by the State and County regulations. He stated that the travel would be less than normally allowed for mileage but they encouraged them to car pool. He reported that they had applied for that amount through the grant application. Commissioner Ellison inquired if this class was mandatory. Verl Jarvie replied that it was not mandatory but noted that they had break out classes to cover five different training sessions such as for fireman, industrial, police officers, etc. MOTION: Commissioner Russell moved to approve the Hazardous Emergency Planning Grant for planning and training as specified by the Jackpot Fire Chief. Commissioner Nannini seconded the motion. The motion was passed unanimously. Verl Jarvie reported that there were other potential grants available to the LEPC. He stated that there was a FEMA grant through Weapons of Mass Destruction and Terrorism which he had been verbally informed was awarded to them but he had not received a written confirmation. He stated that last year they had applied for a $52,000 grant for kits to be placed within the Sheriff s vehicles throughout the County for personal protection in preparation of terrorism events. He stated that this year s grant application would be due by November 6, He stated that a needs assessment was performed by Bill Webb. He stated that the grants was based upon the needs assessments and there were nine PAGE 4

5 categories. Commissioner Ellison inquired when the grant was due and Verl Jarvie replied November 6, He stated that he had spoken to Tom Turk of the NDF regarding the turn outs, and Jim Urresti was his contact person on the long term plan FIRE SAFETY WEEK PROCLAMATION: The Board discussed a Proclamation 2002-I celebrating the week of the 5 th through the 11 th of October, 2002 as 2002 Fire Safety Week with the theme of Team Up For Fire Safety. MOTION: Commissioner Lloyd moved to adopt Proclamation 2002-I. Commissioner Ellison seconded the motion. The motion was passed unanimously. Commissioner Roberts read Proclamation 2002-I into the record. Tom Turk, NDF thanked the Commission for recognizing the importance of the fire week. He reviewed some of the upcoming activities planned during fire protection week, inclusive of the Saturday s informational booth, the cities activities, and on the 10 th of October they would have an open house at 3:00 p.m., in Spring Creek. Tom Turk introduced the Fire Chief from the Ryndon VFD and the Fire Chief of the Spring Creek VFD. He encouraged the Board to visit with their personnel next Thursday at the open house. He stated that because of daylight savings time on October 27 th, they would be asking people to check their batteries in their smoke detectors. Tom Turk thanked them for their Proclamation and support. Chairman Roberts noted that the Ryndon VFD would have a chill feed and he and Robert Stokes would be some of the judges. Tom Turk reported Ryndon had taken their volunteers to the next level and tomorrow they would be purchasing an AED with oxygen for their community for first response to medical emergencies. ELKO COUNTY COMMUNITY DEVELOPMENT: Parcel Map Appeal: In accordance with County Code 5-2-9(B) & (C), the Board considered a request to set a date and time for an appeal by Sierra Pacific on the Planning and Zoning Department Parcel Map Application regarding Parcel Map November 6, 2002 at 3:30 p.m., was recommended if a hearing was approved. MOTION: Commissioner Lloyd moved to approve November 6, 2002 at 3:30 p.m., for the appeal hearing for Sierra Pacific Parcel Map Commissioner Russell seconded the motion. The motion was passed unanimously. Robert Stokes noted they would be out of the area for mid-month so they had requested it be placed upon the November meeting. Street Names: The Board discussed approval of street names for Shanty Town in the South Ruby Valley area. Commissioner Roberts noted RTC had approved funding from the supplemental funds contingent upon the Commission s approval. PAGE 5

6 MOTION: Commissioner Lloyd moved to approve the street names for Shanty Town in the South Ruby Valley area. Commissioner Nannini seconded the motion. Commissioner Ellison inquired about name conflicts with the City, County, etc. Commissioner Roberts noted that Karl Kennison reviewed the suggested names so they did not conflict within the same zip codes. The motion was passed unanimously. Spring Creek Weed Action Team (SWAT): Commissioner Roberts noted that the Road Committee had discussed the request for County regulations requiring additional protections from noxious weed expansion when rights of ways were disturbed. Commissioner Roberts stated that when a utility company repaired or installs a new line they would like them to remove the noxious weeds before digging; wash off their equipment before moving to another area, and re-seed the area. He inquired if they needed to pass an Ordinance to make it mandatory. Kristin McQueary replied in the affirmative. Commissioner Roberts stated he did not know what the cost would be. Kristin McQueary stated that it would require a Business Impact statement because of the seed cost and the equipment moving expense. Commissioner Ellison inquired about compliance by other people, such as private contractors, the road department, etc. He felt that there should be more discussion before they initiated this action because it may be a major financial impact. Commissioner Russell noted he had spoken with Jill Wilkerson of the Spring Creek Weed Action Team about seeking voluntary compliance from the utility companies. He stated that Ed Achurra had been encouraging them to do so. Commissioner Russell stated that the City of Elko had ordinances involving the same type of issues. He recommended that the staff review the Ordinances that exist in the City of Elko s or comparable ordinances, and consult with Ed Achurra and the District Attorney upon implementation of the ordinance, and bring it back before the Board for review before any action was taken on an Ordinance. MOTION: Commissioner Russell moved that the staff review the Ordinances that exist in the City of Elko or comparable ordinances, and consult with Ed Achurra and the District Attorney upon implementation of the ordinance, and bring it back before the Board for review before any action was taken on an Ordinance. Commissioner Lloyd seconded the motion. Commissioner Ellison stated he would not vote for an Ordinance until he had more information and the cost impact to the home owners and everyone else. The motion was passed by majority vote. Southern Idaho Solid Waste: The Board considered a proposal to extend the solid waste service contract with Southern Idaho Solid Waste. Commissioner Roberts noted they had received a letter from Kristin McQueary dated September 10 th addressing this issue. He believed that their PAGE 6

7 options were open from reading that letter. Commissioner Lloyd inquired about the length of the extension. Charles Voos stated it would be expended to seven years. He noted that there was a typo upon Kristin McQueary s memorandum and it was $80,000 rather than $30,000. Commissioner Ellison suggested that it go out to proposals and then bring it back before the Board. Commissioner Roberts read from a July 11 th letter received from Southern Idaho Solid Waste: we propose, because of the potential changes to the Jackpot transfer station, it would require us to purchase new trailers so we would like to have the term of the service contract match up with the seven year depreciation schedule and useful life of that equipment. We renegotiated a service agreement with another Idaho County which reduced the land fill disposal fees and we would like to keep the service agreement fees consistent. We would propose a land fill tipping fee reduction for all Elko County solid waste from the current fee of $22.40 per ton to $21.75 per ton for a three (3) year contract extension or a reduction to $21.00 per ton in exchange for a five (5) year contract extension. Commissioner Lloyd clarified that the contract would be extended to Commissioner Lloyd felt they should honor this contract and then re-bid it. He did not believe that they were changing the parameters where they had to buy new trucks, and inquired if Southern Idaho Solid waste could continue on under the present contract. Charles Voos noted that as it stood now they could continue to use their present trailers but they would purchase additional trucks. Commissioner Lloyd noted that the new transfer station would reduce the trips for them which would be a cost savings. MOTION: Commissioner Lloyd moved to honor the existing contract and rebid it when it expires. Commissioner Russell seconded the motion. The motion was passed unanimously. LIBRARY BOARD OF TRUSTEES/LAW LIBRARY BOARD OF TRUSTEES: David Ellefsen, Library Director, reported that the library district had received a grant from the Gates Foundation for computers and software. He noted two computers were placed in the Jackpot library, one of which would have a Spanish keyboard. He stated that the total computers received would be thirteen and that would include four in the Elko Branch. He stated that last year they had received a federal grant, Library Services Technical Action (LSTA) in the amount of $20,000 to upgrade the current computer system. Reclassification and Salary Review Request: David Ellefsen discussed reclassification and salary review request for the Circulation Supervisor and Extension Supervisor positions in the Library. Mr. Ellefsen stated this request came across his desk and he had met with Jerilyn Underwood to discuss these proposals. At this point, he was in agreement with Jerilyn Underwood and they would not recommend any changes for the circulation supervisor because the position had not changed enough to warrant the request. However, they were in agreement that the extension supervisor position should be upgraded. David Ellefsen stated that in the past this person had taken upon many additional duties, inclusive of prior temporary director before his employment. He reported that Laura Oki was the System Administrator over the district s computer system throughout the ten library branches. Commissioner PAGE 7

8 Ellison inquired if this was within their budget. David Ellefsen stated they proposed a level which was within their budget. He noted that at this time 25% of their budget had been expended and 24% of their salary budget had been expended. He felt it would be within their salary projections but noted he could not predict the future. He cautioned that Laura Oki s longevity would increase. Commissioner Roberts inquired if the Library Board had approved or made their recommendations. David Ellefsen stated that they had not but they were aware of the situation. Commissioner Roberts cautioned him that they may be short again next year. Commissioner Russell felt that the Library Board should review this prior to Commission approval. David Ellefsen stated that several board members were aware of the budget ramifications and knew he was coming before this Board for approval. Kristin McQueary stated that salary adjustments were originally brought up within the negotiation process, and Jerilyn Underwood was to review this and make recommendations to the Board. Commissioner Russell stated he understood that they could make that decision but he would be more comfortable if the Library Board had taken a vote upon this because of the budget ramifications. Commissioner Ellison stated he believed Mrs. Oki put in a lot of time and was knowledgeable about the district but he was worried about the next year s budget session. David Ellefsen stated he had suggested an increase to a step 4 upon this position. Commissioner Lloyd inquired when their next library board meeting would be held. David Ellefsen replied the evening of the 16 th of October. Commissioner Nannini suggested that they let the Library Board review this request and then they could address it on November 6th, and make it retroactive to October 1st. David Ellefsen requested clarification upon Library Board approval. Commissioner Nannini cautioned him that the revenues were not coming in and stressed that he should be careful about the raises and adding more employees due to future budget restraints. Commissioner Ellison inquired why this was not addressed at budget time. Jerilyn Underwood stated that when these questions came up in the past, the bargaining unit contracts were properly addressed but negotiations were not closed and it went past the budget deadline. Commissioner Russell noted that the Board members were deeply concerned about fiscal prudence. Commissioner Lloyd felt they should get a recommendation from the Library Board. He noted that the Library had been given $20,000 to remain open during Saturdays, then the library was closed Saturdays. He stated he would like the two Boards to work together so he would like to get their recommendation upon this request. Commissioner Roberts noted that the Commission took the heat for the library being closed on Saturdays and everyone knew it was due to budget restraints. He stated that if this was approved there may be a letter to the editor later stating that they had saved enough money from closing Saturdays to give staff a raise. David Ellefsen stressed that he did not want to lose this talented employee. Commissioner Nannini requested that David emphasize to Lauri Oki that the Board felt she was a excellent employee but they were concerned about the economy. He suggested they wait to hear from the Library Board. SAFETY COMMITTEE REPORT: Bill Webb noted they held a brief meeting and noted that Jerilyn Underwood had put PAGE 8

9 together the OSHA training manual. He stated that the department heads would perform in-house training so they would not have the cost to bring in trainers. He stated that there had been an opening upon the Safety Committee and Steve Bishop had volunteered to be placed on the committee. He stated that a copy of the OSHA training manual had been submitted to the insurance pool for the excellence award. He stated that if approved they would receive the $ for excellence and safety awards. Commissioner Ellison inquired about the in-house training. Bill Webb stated that the training may only take twenty minutes a month. He noted that the Road Department and Community Development already perform the training in-house. MULTIPLE-USE FACILITY PRESENTATION: J.D. Long and Bill Henderson presented a proposal for a multiple-use events facility. J.D. Long submitted a Boise Statesman newspaper article regarding a Nampa, Idaho horse show contest depicting it s economical impact upon the local economy. Bill Henderson stated that in conjunction with Sheean-Van Woert Architects of Reno they prepared a preliminary design. He stated their concept was to design it, build it and lease it back to the County for 10, 20 or 30 years and then the County could buy it for $1.00. He noted that a friend of his started the Thomas Max center and he had agreed to help the County run the events center. They displayed a concept drawing of the facility and the parking lot. He stated they could not include the costs because the cost would change with the location of what was upon the property. He stated it may have to be a bid process so they did not want to discuss a cost amount. Commissioner Lloyd inquired if they were working in conjunction with the group or if this was another option. They replied in the negative. J.D. Long stated that they had performed a preliminary feasibility study but they were not in competition with anyone at this time. If anyone was interested in this, then the Board would have to seek competitive proposals. He stated they were willing to help any governmental entity write a scope of proposal for a facility with this overview submitted today. Commissioner Lloyd inquired about if they would present this before the City Council. J.D. Long replied that this was their first presentation and it depended upon their reception. Commissioner Lloyd noted that the County did not have a location for this facility. J.D. Long stated that they would look at County property, if there was an interest. If the City wished to move ball fields then that cost would be included within their proposal or scope of the project. Commissioner Roberts inquired if the recreational and public purposes property qualify and received an affirmative response. Commissioner Ellison stated he had viewed the concept but the biggest concern was the operational costs such as heating, cooling and maintenance. He questioned the amount of the monthly payments based upon 15 to 30 year buy-outs. He inquired who would make the monthly payments. Bill Henderson replied that the County would and they were only providing an alternative method of financing. He felt that his friend could show them the events that could come to the town, which proceeds would fund the monthly payments. He stated they were presenting an alternate way to build this facility. He stated they could make it larger and build it anywhere. Commissioner Roberts inquired when they performed feasibility study. PAGE 9

10 J. D. Long replied in 1998 they made a brief presentation. He stated they had been performing research since then. Commissioner Roberts noted the overall economic decline in the United States. He inquired what effect it would have upon the feasibility study. He questioned the ratio upon what type of population base to sustain the operation for that facility. Bill Henderson noted they could draw people from Utah and Idaho and his friend felt they could draw those people to Elko. Commissioner Nannini requested clarification that they had an individual who had money to put up front to build the facility but they needed someone to guarantee the lease or to pay back the money. Bill Henderson stated that all they were offering was an alternate method of financing. Commissioner Nannini inquired if they had met with the groups who had discussed this concept. J. D. Long stated they seen similar concepts in Commissioner Nannini inquired if they knew there was an individual who would front the money to build this. Commissioner Lloyd inquired if they had discussed this with Jackpot. Commissioner Ellison noted that the hospital proceeds was upon the ballot. Commissioner Robert clarified that they had someone who would build, lease it back to the County, and they had someone to show them how to raise the operational costs. He stated that the County did not want to build a white elephant and have to raise the taxes to support it. Bill Henderson stated their feasibility study researched what events might come to the town. He understood that the City or County may utilize it for a variety of events such as for basketball tournaments, summer sports for the kids. He believed that the events would pay for the majority of the operational costs. Commissioner Nannini inquired if they had compared it to the Winnemucca facility. J. D. Long stated within his last conversation with Mr. Shepard he believed it was 80,000 square feet in Winnemucca. He stated that Mr. Shepard stated there was a marketing problem. He stated that Bill s friend could advise them upon the marketing issues. Commissioner Nannini inquired about the cost for the 80,000 foot facility. Cash Minor believed it was 4 to 4.5 million. Commissioner Ellison noted that the room tax went directly to the Convention Center which controlled that new facility. Commissioner Russell noted they raised over 1 million dollars. Commissioner Roberts noted they had raised the room tax by 2%. Cash Minor believed they had paid for the facility ½ in cash and ½ by bond. Commissioner Nannini stated he had heard the 10 million figure. Bill Henderson felt the 12 million dollar would be the one proposed in Reno. He stated that Dennis, their consultant and promoter, felt Elko would be in a better position than Winnemucca. Commissioner Russell stated if they were discussing something similar to Winnemucca and inquired what type of revenues would the County have to raise over the 30 years to service the debt and operating expenses. Bill Henderson stated the interest rate would be similar to a bond. He stated if the County went to bid, then all they want to discuss was the concept. Commissioner Lloyd noted the problem was keeping the facility filled. Commissioner Roberts noted that Winnemucca was considering raising their room tax because they had forgotten their utility bills. There was a short discussion about raising the room tax and not getting enough events in to pay for the center. Cash Minor stated on a 5 million facility at 3% interest it would cost $330,000 for debt service per year alone. Commissioner Roberts stated it would be approximately $30, per month. He PAGE 10

11 stated that operation costs would triple that amount. Commissioner Ellison stated it would be approximately $100,000 for operational costs and maintenance. Cash Minor felt that it would be a higher amount. The Board discussed geothermal heating for the facility. Commissioner Nannini suggested that they present their plan to the Jackpot Town Board. The Board members thanked them for their presentation. SUMMIT RACEWAY FACILITY: Robert Stokes did not remember if he had given Bob Louis an estimated time to appear regarding this issue. Chairman Roberts stated they would continue with the meeting agenda and return to this item in order to allow Mr. Louis an opportunity to appear. ELKO SENIOR ACTIVITY PROGRAMS: The Board discussed the re-appointment of D. Ray Gardner and Joyce Shaw to serve a three year term ending December 1, 2005, on the Elko Senior Activity Programs Board of Directors. MOTION: Commissioner Ellison moved to re-appoint D. Ray Gardner and Joyce Shaw to serve a three year term ending December 1, 2005, on the Elko Senior Activity Programs Board of Directors. Commissioner Lloyd seconded the motion. The motion was passed unanimously. ELKO COUNTY PUBLIC LAND USE ADVISORY COMMISSION: Commissioner Ellison noted they were concerned about the Columbia spotted frogs and they would have to follow that issue. COUNTY COMMISSIONERS AND COUNTY STAFF COMMENTS: Cash Minor stated that they would be doing a feasibility study upon their outstanding debt to see if they could re-finance some of it for lower interest rates or for shorter terms. Robert Stokes noted that their October 16 th meeting would begin at 10:00 a.m., in Montello and then they would travel for a 2:00 p.m. meeting in West Wendover. He noted they followed last year s agenda. He noted that last year the Pilot Valley portion was placed upon the West Wendover portion. Commissioner Roberts noted that they had previously discussed alternate years between Montello and West Wendover. Robert Stokes stated that Pilot Valley would be placed on the Montello portion of the meeting agenda unless he was otherwise requested. Commissioner Roberts noted that Otis Tipton had informed them that the School District wanted to run the school bus throughout the valley and they may be expecting road upgrades. He felt that if this was correct they needed to review the gravel pit deeded to them from Sonny Longson because they may have to start crushing materials now. SUMMIT RACEWAY FACILITY: PAGE 11

12 The Board discussed the proposal to manage the Summit Raceway Facility inclusive of potential improvements and activities. Ben Gunnels, President of the Elko County Racing Association, stated that Bob Louis had came to their last general membership meeting held in September. He noted that Mr. Louis stated at that meeting that the Association was not operating their track correctly. Ben Gunnels stated that Bob Louis had volunteered to become track manager. He reported that Joe Rigsby, one of the Association members, moved to have Mr. Louis put his proposal in writing and have him bring it to a special board meeting which was scheduled in Carlin on September 15 th. Ben Gunnels stated that Bob Louis never showed up and they had talked to him previously about a manager position. He was concerned with Mr. Louis being in control of their funds. He was not against a promoter for that race track. He felt that the Association was doing their best. Ben Gunnels stated their special events coordinator, Peggy Fisher, was present as well as their volunteer flagman Lincoln Litchfield who wished to speak to the Board. Commissioner Lloyd inquired if the Association had a Board of Directors and if they controlled the budget. Ben Gunnels replied in the affirmative and stated that the Board of Directors controlled the funds, the scheduling and the operation. He stated that Paul Bowen was the Vice President, Marty Thorp was their secretary/treasurer and Peggy Fisher was the special events coordinator and Vern Evans was the sergeant at arms. Ben Gunnels stated their general meeting would be held tonight at the Stockmens and tonight he would ask the general membership whether they wish to continue with the Association or put a plan together for a promoter for the race track. He stated the new board elections would be held tonight and the new board would take over next month. Ben Gunnels stated he had signed the lease upon the track until next April. Commissioner Russell noted that there had been discussions upon outgrowth and the hospital located in that area. He inquired what they were considering for the future. Ben Gunnels noted that earlier when he first took over the presidency, they had a meeting with Charles Voos who stated that he would like to see them move past Phoenix Micro or behind Coca Cola, back on the other side of the freeway. He stated that power and water had already been taken out by Phoenix Micro but it would cost them a lot of money to move. He stated they did not have money to move. Ben Gunnels reported that the Association finances were about $2000 to $2,500 but they have been asked to move. He stated they were told by Charles Voos that they had about 3 to 4 years left out there. Commissioner Lloyd inquired about complaints from the hospital. Commissioner Ellison did not believe that anyone could project when the race track should be moved. Commissioner Nannini noted they handled Elko Summit Estates and they had not heard any complaints. Commissioner Russell felt that Charles Voos was looking at long term goals. He inquired about the estimate for moving the track. Ben Gunnels stated that Lincoln Litchfield was on the new track committee and they had met once and talked about the locations. He stated that Rock Springs, Wyoming had a nice facility and they would like to obtain their plans and build a replica track. Commissioner Russell stated that they had to be proactive. Ben Gunnels stated he was there to find out what Mr. Louis wished to do. He stated that the Racing Association had operated the track for 14 years and their contract was up in April. Ben PAGE 12

13 Gunnels asked the Commission to consider the Association first in the re-signing of the contract. Commissioner Roberts stated that it was his understanding that Mr. Louis was to make a presentation to make an appeal to take over the contract. He did not believe there was any desire by this Board to turn it over to another party until the Racing Association stated they were done and did not want the contract. Ben Gunnels stated he would speak with the general membership of the association tonight and get the direction from the general membership. Commissioner Nannini stated that he supported the lease agreement with the Racing Association. Commissioner Ellison felt that if there was a proposal it should be taken to the Association for review. Commissioner Nannini stated they should coordinate it and bring it back before the Board. He noted that there had been no complaints on the facility and felt that the Association had operated it well. Ben Gunnels stated they could not understand why Bob Louis requested to come before the Board when they had requested him to submit his proposal to the Racing Association. Lincoln Litchfield a flagman at the Summit was working with Charles Voos and the BLM about the potential moving of the track. He stated that the cost of moving the track depended upon the seeding, the construction of the towers, score booths, electronic equipment, lights, it may be between 3/4 to 1 million dollars to build a nice facility. Mr. Litchfield noted that in the Thursday newspaper there was a listing of the sponsors and volunteers in the newspaper. He stated that they would seek more sponsors next year. He stated that yesterday there was a write up on the Gold Rush. He felt that if they get more cars, show more profit, they may receive better support for a move and a better facility. He invited them to the Founder s Day Race. MOTION: Commissioner Lloyd moved to adjourn the meeting. Commissioner Russell seconded the motion. The motion was passed unanimously. There being no further business to come before the Board, the meeting was adjourned until October 3, ATTEST: MARILYN TIPTON, Deputy Clerk APPROVED, BRAD ROBERTS, Chairman PAGE 13