MEMO. Board of Directors. Company Secretary
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- Ernest Chase
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1 MEMO To: From: Subject: Board of Directors Company Secretary CORPORATE CALENDAR Gentlemen, as requested, I have compiled below a suggested timetable of major corporate events and activities for the company over the next calendar year. The intention is to encompass all compliance, financial and reporting, and the preparation thereof, as well as other key matters involving the board, to assist in planning for the coming year. DUE DATE MONTH DAY MEETINGS FINANCIAL OTHER ITEMS COMPLIANCE January February 23 Board If company 24 Nomination 15 Circulate draft half-yearly results/ accounts &, if company, circulate Appendix 4D 19 Audit Consider accounts & 20 Compliance Appendix 4D Review board program for the year Page 1 of 5
2 March April May June 27 Board Approve interim dividend Approve accounts & Appendix 4D Page 2 of 5 Review board charters 28 Begin round of broker/institutions s 8 Strategic planning session 9 Draft strategic plan 22 Board Adopt strategic plan 31 Investment Strategy 17 Audit Budget planning 24 Board If company Review insurances Operations manager 3 Remuneration 26 Board Review delegations & authorities 18 Audit Plan year-end audit 25 Board Approve budget Review board policies 30 Financial yearend Advise shareholders of interim dividend, lodge advice with ASIC if un disclosing entity & announce ASX if Lodge half-yearly accounts with ASIC if required for un company & with ASX plus Appendix 4D if
3 July 26 Board If company August September 22 If company, circulate draft preliminary annual results Compliance 29 Audit Consider 30 Board Approve final dividend Page 3 of 5 HR manager Review CEO & executives performance & remuneration Corporate governance review Approve 31 Begin round of broker/institutions s 19 Circulate draft annual accounts & reports 27 Risk Management 28 Audit Consider accounts 29 Board Approve Annual Report & annual accounts AGM planning & reports Investor/PR October 6 Circulate draft Annual Report (including Advise shareholders of final dividend, lodge advice with ASIC if un disclosing entity & announce ASX if 4E with ASX Lodge annual accounts with ASX (or ASIC if required for un company)
4 November Corporate Governance Statement if company) 7 Circulate draft AGM Notice (& Explanatory Memorandum & Proxy Form) 23 Board If company Approve Annual Report Approve AGM Notice 24 Despatch Annual Report to shareholders, plus copies to Directors & Auditor 25 Post AGM documents to shareholders, plus copies to Directors & Auditor 2 Remuneration Page 4 of 5 Review board/ directors performance Prepare & circulate Chairman s script/notes for AGM 26 Collate proxies & prepare Attendance Register 27 Board Marketing manager 28 Annual General Meeting Lodge draft AGM documents with ASX for review in need Lodge Annual Report with ASX if & ASIC if un disclosing entity Lodge AGM Notice with ASX & ASIC if un disclosing entity If, lodge Chairman s address with ASX before meeting
5 December 14 Audit Plan half-yearly audit 21 Board Decide next year s board dates & corporate calendar 31 Financial halfyear end and lodge AGM results & proxy details after meeting DISCLAIMER The comments in this memo reflect some commercial aspects and observations on the matter experienced or observed by the writer in practice as he understands them. The information is given as a guide only and does not represent a definitive or legal view of any of the issues raised, covered or referred to and the reader is urged to seek his own professional advice on all aspects of, or pertaining to, this and any related matter. Copyright Company Secretarial Services Pty Ltd ABN: Page 5 of 5
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