CLOUDPM TAX SETUP. Multi-Systems Inc. December 12, 2012 Page 1 of 5

Transcription

1 Multi-Systems Inc. December 12, 2012 Page 1 of 5

2 Table of Contents Introduction... 3 Creating a Tax Department Code... 3 Creating the Tax Setup... 4 Apply Appropriate Tax(s) to Taxable Department Codes... 5 Multi-Systems Inc. December 12, 2012 Page 2 of 5

3 Introduction Creating and maintaining the hotel s tax table is a very important endeavor. Charging the correct amount of taxes on goods and services is a sound business practice. This document will show the CloudPM user how to create tax codes and attach them to the appropriate revenue code. MSI strongly recommends that you follow the tax laws in your local community. Creating a Tax Department Code 3. Click on Department Codes. 4. The Tax Department Code must be created before performing the Tax Setup. 5. After you click on New in the Ribbon Bar, there will be several boxes of information you will need to populate: Note: The newest line will be at the bottom of the screen, requiring you to scroll down. Code: Here is where you establish the code for the tax. The code can be a maximum of 10 characters. Description: The Description of the tax. It can be a maximum of 20 characters. Group: If the hotel is using Accounting Groups, choose appropriate Group from the drop down. Type: Typically a tax is a debit code. Payment: Typically only used when creating Credit codes. Allow: Choose appropriate permission for post, correct, adjust, and charge route. Require: Choose appropriate requirements for posting password, voucher, and reference. Apply Taxes: This is used to link tax to a revenue code. You would only use this if you were taxing a tax/fee. Commissionable: You would check this if the tax is commissionable. Report as Cash: Typically you wouldn t want a tax to report as cash. Default Amount: This is typically used for a revenue code, when the amount is the same for every posting. Sort Order: Sort Order determines the listing order in drop down lists. Inactive: This would be checked if the posting code is no longer used. 6. After completion of the Tax Code setup, click the Save button in the Ribbon Bar. Multi-Systems Inc. December 12, 2012 Page 3 of 5

4 Creating the Tax Setup 3. Click on Taxes. 4. The Tax Department Code must be created before performing the Tax Setup. That was covered in the previous section of this document. 5. After you click on New in the Ribbon Bar, there will be several boxes of information you will need to populate: Tax Code: The same code that you created during Tax Department Code setup can be used here. Description: The same description that you created during Tax Department Code setup can be used here. Post To: Determines which tax department code to post to. Usually the code created in Tax Department Code setup. Applies To: Determines if the tax is based on per room or per adult. Tax Rate: May be either % or a flat amount. Is Encompassing: Utilized when there is a tax on a tax such as a tourism fee that is subject to other taxes. Note: Some jurisdictions might have a destination marketing fee that is also subject to room occupancy taxes. An encompassing tax will apply only after all other tax calculations have been completed. Start Date: The date the tax rate is effective. Min Amount: Minimum amount of charge before the tax is applicable. a. Example: The requirement is 5% of sleeping room charges, but not less than $5.00 per room night. Without the minimum amount, a $49.00 room posting would produce a 5% tax posting of $2.45. If Minimum Amount is used, CloudPM will post $5.00 since this is the set minimum tax. However, if the room posting was $ the tax posted would be $7.45 since the 5% posting was greater than the $5.00 minimum. Multi-Systems Inc. December 12, 2012 Page 4 of 5

5 Apply Appropriate Tax(s) to Taxable Department Codes 3. Click on Department Codes. 4. Highlight appropriate debit code that you want to attach the tax to. 5. Click on ellipsis button (button with 3 dots) under the Apply Taxes column. 6. Select the tax code which applies to the revenue code. By checking Inclusive, the tax will not be added to the price of the posting. The price of the posting would include the tax. Inclusive tax normally applies to food and beverage items. Example of Inclusive Tax: The tax amount is broken out of posting. If a $99.00 tax inclusive posting is made with a 10% tax, $90.00 is allocated to the department code utilized for the posting with $9.00 allocated to tax. The posting appears on the folio as one $99.00 posting for the department code utilized. Multi-Systems Inc. December 12, 2012 Page 5 of 5