State of California CONTRACT NOTIFICATION ****NON-MANDATORY>****

Transcription

1 Department of General Services Procurement Division 707 Third Street, 2 nd Floor West Sacramento, CA State of California CONTRACT NOTIFICATION ****NON-MANDATORY>**** CONTRACT NUMBER: DESCRIPTION: CONTRACTOR(S): Medical Supplies, Services and Equipment McKesson Medical-Surgical CONTRACT TERM: 04/09/2009 through 5/31/2012 STATE CONTRACT ADMINISTRATOR: Rhonda Kitchen rhonda.kitchen@dgs.ca.gov Original Signed Date: Gregory Doe, Pharm.D., Pharmaceutical Program Consultant

2 1. SCOPE The State s participating addendum with Minnesota Multi State Contracting Alliance for Pharmacy (MMCAP) and McKesson Medical-Surgical (Contractor) allows State and local government agencies to purchase Medical and Surgical Supplies through the MMCAP Master Agreement (NO. M-487(5), No ) at contracted pricing. The contractor shall supply the entire portfolio of products as identified in the contract (Core and Non-Core Items) and will be the primary point of contact for data collection, reporting, and distribution of products to the State through this agreement. Core items have a fixed price throughout the term of the agreement and non-core items have a discount of at least 10% off MSRP. Core and non-core contract items listed in the Medical Surgical Catalog (Attachment D) may be purchased without any additional quotes. Departments interested in purchasing items not listed in the catalog are off contract items which require departments to perform appropriate procurement procedures. 2. CONTRACT USAGE/RULES A. State Departments The use of this contract is non-mandatory for all State departments 1. All State departments must be eligible to participate in the Statewide Pharmaceutical Program, pursuant to State of California Government Code Section Ordering departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and 3, as applicable. Prior to placing orders against this contract, departments must meet the following criteria: o Complete the Minnesota Multi State Contracting Alliance for Pharmacy (MMCAP) California Facility Membership Application (Attachment A) and submit to the State contract administer. Upon approval, the requesting State department or local government agency will receive the MMCAP Participating Facility ID Number. o Complete the Statewide Pharmaceutical Program Eligible Entity Form (Attachment B) and submit to the State contract administrator. If eligible to participate, the requesting State department or local government agency will receive authorization with an effective eligibility date from the contract administrator. o Must have been granted non-it purchasing authority by the Department of General Services, Procurement Division (DGS/PD) for the use of this statewide contract. The department s current purchasing authority number must be entered in the appropriate location on each purchase document. Departments that have not been granted purchasing authority by DGS/PD for the use of the State s statewide contracts may access the Purchasing Authority Application at or may contact DGS/PD s Purchasing Authority Management Section by at pams@dgs.ca.gov. 1 The DGS procures drugs and administers contracts for entities participating in the Statewide Pharmaceutical Program established by Government Code Sections through The California Department of Corrections and Rehabilitation ( CDCR ), under the direction of the Federal Receiver, and his agent for pharmaceutical purchases, Maxor National Pharmacy Services Inc. ( MAXOR ), may or may not make purchases of products on the DGS contracts. The Receiver and MAXOR will provide direction and instruction to CDCR procurement personnel on pharmaceutical related purchases. Contract Page 2

3 o Must have a Department of General Services (DGS) agency billing code. Ordering departments may contact their Purchasing Authority contact or their department s fiscal office to obtain this information. B. Local Governmental Agencies Local governmental agency use of this contract is optional. All Local government agencies must be eligible to participate in the Statewide Pharmaceutical Program, pursuant to State of California Government Code Section Local government agencies are defined as any city, county, city and county, district or other governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges, empowered to expend public funds for the acquisition of products, per Public Contract Code Chapter 2, Paragraph (a) (b). While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations. Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. Prior to placing orders against this contract, local government agencies must meet the following criteria: o Complete the Minnesota Multi State Contracting Alliance for Pharmacy (MMCAP) California Facility Membership Application (Attachment A) and submit to the State contract administrator. Upon approval, the requesting State department or local government agency will receive the MMCAP Participating Facility ID Number. o Complete the Statewide Pharmaceutical Program Eligible Entity Form (Attachment B) and submit to the State contract administrator. If eligible to participate, the requesting State department or local government agency will receive authorization with an effective eligibility date from the contract administrator. o Must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. DGS agency billing codes may be obtained by ing the DGS billing code contact with the following information: 1. Local governmental agency 2. Contact name 3. Telephone number 4. Mailing address 5. Facsimile number and address DGS Billing Code Contacts: Marilyn.ebert@dgs.ca.gov or Wilson.lee@dgs.ca.gov C. Unless otherwise specified within this document, the term ordering agencies will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article. Contract Page 3

4 D. Terms and Conditions applicable to all ordering departments Own Use Limitation: All Covered Product sold hereunder are sold to ordering departments for their own use (within the meaning of the Non-Profit institutions Act (15 U.S.C. Section 13C) and as interpreted in the U.S. Supreme Court decision in Abbott Labs v. Portland Retail Druggists (425 U.S. 1 (1976)) and Jefferson County Pharmaceutical Association v. Abbott Labs (460 U.S. 150 (1983)). 3. DGS ADMINISTRATIVE FEES Until further notice, ordering State departments and local government agencies are not responsible for the DGS Administrative Fees. 4. CONTRACT ADMINISTRATION Both the State and the contractor(s) have assigned contract administrators as the single points of contact for problem resolution and related contract issues. State Contract Administrator: Rhonda Kitchen Address: DGS/Procurement Division 707 Third Street, 2 nd Floor West Sacramento, CA Telephone: (916) Facsimile: (916) rhonda.kitchen@dgs.ca.gov Contractor: McKesson Medical-Surgical Contract Manager: Tony Nudo, Government Sales Manager Address: th Avenue North Golden Valley, MN Telephone: (800) ext. 388 Facsimile: (800) Tony.Nudo@McKesson.com 5. PROBLEM RESOLUTION/SUPPLIER PERFORMANCE Ordering agencies and/or contractors shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. For contractor performance issues, ordering agencies must submit a completed Supplier Performance Report via or facsimile to the State Contract Administrator identified in Article 4. The ordering agency should include all relevant information and/or documentation (i.e. Purchase documents). 6. WARRANTY Unless otherwise specified, the warranties contained in this contract begin after acceptance has occurred. a) Contractor warrants that its performance hereunder will conform to the requirements of this contract. The parties acknowledge that McKesson Medical-Surgical is not the manufacturer of products to be sold under this Agreement. Except as otherwise set forth herein, there are no warranties, express or implied, including any warranty of merchantability or fitness for a particular purpose, on any products provided by McKesson Medical-Surgical under this agreement. Any manufacturers' warranties which may be explicitly set forth in Contract Page 4

5 the description and directions on any label of a product shall be deemed a warranty from the manufacturer to the customer and/or the facilities. To the extent permitted, McKesson Medical-Surgical assigns to customer all vendors and manufacturers warranties and rights of action under these warranties and authorized customer to enforce these warranties. b) All warranties, including special warranties specified elsewhere herein, shall insure to the State, its successors, assigns, customer agencies and users of the goods or services. 7. RETURN GOODS POLICY Return products must be in saleable condition, be in original package, in full sale unit f measure and product must not be defaced, i.e. handwriting. Products returned after 60 days and up to one year after sale will be assessed a 20% restocking fee. Return freight charges will be deducted from the credit amount, except in cases of McKesson error. Special orders may not be returned for credit. There are no restocking fees imposed for Vendor errors, but McKesson reserves the right to charge a shipping fee for those products returned due to customer error. McKesson will make every effort to contact customers that have ordered an item that is recalled by the manufacturer. A return will be issued and the item will be picked up as quickly as possible or at the next scheduled delivery day. Credits for returned products will be reflected on the next business cycle form the date of the product is received back by McKesson. MMCAP facilities may determine on which charges to apply the credits. Whenever possible, a McKesson fleet truck will pick up returns. Some pick ups are scheduled by common carrier, such as UPS, and are subject to their procedures and policies. 8. PURCHASE EXECUTION A. State Departments State departments must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site: (select Standard Forms). All Purchasing Authority Purchase Orders (Std. 65) must contain the following: Agency Order Number (Purchase Order Number) Ordering Agency Name Agency Billing Code Purchasing Authority Number Leveraged Procurement Number (Contract Number) Supplier Information (Contact Name, Address, Phone Number, Fax Number, ) Line Item number Quantity Unit of Measure Commodity Code Number Product Description Unit Price Extension Price Contract Page 5

6 B. Local Governmental Agencies Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only). C. All ordering agencies will submit a copy of executed purchase documents to: DGS - Procurement Division (IMS# Z-1) Attn: Data Entry Unit 707 Third Street, 2 nd Floor, MS West Sacramento, CA ORDERING PROCEDURE Ordering agencies must complete and submit the McKesson Customer Application (Attachment C) on the first order only. Ordering agencies are to submit the appropriate purchase documents directly to the contractor(s) via one of the following ordering methods for every order: U.S. Mail Facsimile The ordering information for the contractor is listed below: Company Name: McKesson Corporation Attn: Government Sales Address: th Avenue North Golden Valley, MN Facsimile: government.sales@mckesson.com When using any of the ordering methods, all State departments must conform to proper State procedures. 10. MINIMUM ORDER There is no minimum order for this contract. 11. ORDER ACKNOWLEDGEMENT The contractor will provide the ordering agencies with an order receipt acknowledgement facsimile within 24 hours of receipt of order. The acknowledgement will include: Ordering Agency Name Agency Order Number (Purchase Order Number) Purchase Order Total Cost Delivery Completion Date 12. DELIVERY SCHEDULES Orders in stock and received by 12:00 p.m P.S.T. will be delivered the next business day. Contract Page 6

7 13. FREE ON BOARD (F.O.B.) DESTINATION All prices are F.O.B. destination; freight prepaid by the contractor, to the ordering organization's receiving point. Responsibility and liability for loss or damage for all orders will remain with the contractor until final inspection and acceptance, when all responsibility will pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations. 14. SHIPPED ORDERS All goods are to be packed in suitable containers for protection in shipment and storage, and in accordance with applicable specifications. Each container of a multiple container shipment shall be identified to: 1. Show the number of the container and the total number of containers in the shipment; and 2. The number of the container in which the packing sheet has been enclosed. All shipments by contractor or its subcontractors must include packing sheets identifying: 1. The State s contract number 2. Item number 3. Quantity 4. Unit of measure 5. Part number 6. Description of the goods shipped 7. Appropriate evidence of inspection, if required. Goods for different contracts shall be listed on separate packing sheets. Shipments must be made as specified in this contract, as it may be amended, or otherwise directed in writing by the State s Transportation Management Unit within the Department of General Services, Procurement Division. All shipments must comply with General Provisions (rev 4/12/2007), Paragraph 12 entitled Packing and Shipment. The General Provisions are available at: INVOICING Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information: Contractor s name, address and telephone number Leveraged Procurement Number (Contract Number) Agency Order Number (Purchase Order Number) Item and commodity code number Quantity purchased Contract price and extension State sales and/or use tax Totals for each order Contract Page 7

8 16. PAYMENT Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later. 17. PAYEE DATA RECORD Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the contractor for copies of the Payee Data Record. 18. CALIFORNIA SELLER S PERMIT The California seller permit number for the contractor(s) is listed below. State departments can verify that permits are currently valid at the following website: State departments must adhere to the file documentation required identified in the State Contract Manual Volume 2 and Volume 3, as applicable. 19. RECYCLED CONTENT There is no recycled content for this contract. Contractor Name Seller Permit # McKesson Medical Surgical SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION There is no small business (SB) or disabled veteran business enterprise (DVBE) participation for this contract. 21. ATTACHMENTS Attachment A Minnesota Multi State Contracting Alliance for Pharmacy (MMCAP) California Facility Membership Application Attachment B Statewide Pharmaceutical Program Eligible Entity Form Attachment C McKesson Customer Application Attachment D Medical-Surgical Catalog Contract Page 8