Board of Harbor Commissioners Minutes

Transcription

1 Minutes of the regular Committee meetings and Board of Harbor Commissioners meeting of the City of Long Beach, held in the Board Room of the Harbor Department Administration Building at 925 Harbor Plaza, Long Beach, California, on Monday, May 12, 2008, at 1 p.m. Present: Commissioners: Hankla, Sramek, Topsy-Elvord, Walter, Cordero Absent: Commissioners: Also present: R. D. Steinke Executive Director C. Lytle Deputy Executive Director S. B. Rubin Managing Director D. A. Thiessen Managing Director R. G. Kanter Managing Director D. T. Holzhaus Principal Deputy City Attorney A. H. Cherin Executive Officer to the Board S. Ashley Director of Government Affairs K. J. Adamowicz Director of Real Estate D. L. Albrecht Director of Information Management R. S. Baratta Director of Risk Management R. D. Cameron Director of Environmental Planning G. J. Cardamone Director of Construction Management L. Cottrill Director of Master Planning S. Joumblat Chief Financial Officer L. Marin Director of Human Resources A. J. Moro Chief Harbor Engineer H. C. Morris Director of Communications C. Perrone Director of Security R. Rich Director of Maintenance J. R. Santa Ana Director of Engineering Design E. Shen Director of Transportation Planning D. Sereno Director or Program Management D. B. Snyder Director of Trade Relations President Cordero Presided as Chairperson.

2 Engineering and Environmental Committee May 12, 2008 Mike Walter, Chair Nick Sramek, Vice Chair Regular Agenda: 1. Drayage Truck Concession Agreement Comparison Presentation. (R. Kanter) Recommendation: Receive and file. Commissioner Hankla questioned a substitute background check as TWIC has been delayed. Dominic Holzhaus, Principal Deputy City Attorney, responded. President Cordero congratulated both the Ports of Long Beach and Los Angeles on their efforts to work together to complete the Clean Truck Program. President Cordero made numerous remarks on bullet points within the Power Point presentation. Commissioner Hankla requested detailed differences between the Ports on fee exemptions. Dr. Kanter responded. Motion: Hankla Second: Sramek Motion Passes 2. Amendment to Contract with Earth Tech, Inc., for design services for the Portwide Storm Water Pollution Prevention and Dust Control Program under Specification HD-S5070, and CWO 1307, Draft Supplement. (D. Sereno) Recommendation: Approve and refer to Board of Harbor Commissioners. Motion: Cordero Second: Sramek Motion Passes 3. Contract with Malcolm Pirnie for On-Call Construction Management Services. (G. Cardamone) Recommendation: Approve and refer to Board of Harbor Commissioners. Commissioner Hankla questioned Malcolm Pirnie s ability to meet the Port s SBE/VSBE requirements. Mr. Cardamone responded. Motion: Topsy-Elvord Second: Hankla Motion Passes -2-

3 Doris Topsy-Elvord, Chair Nick Sramek, Vice Chair Regular Agenda: Trade Relations and Port Operations Committee May 12, Notice Inviting Bids and authorization to advertise for bids for furnishing Landscape Maintenance Services under Specification HD-S2332. (R. Rich) Recommendation: Approve and refer to Board of Harbor Commissioners. Commissioner Sramek questioned background checks on landscaping/maintenance services. President Cordero made several comments on the Notice Inviting Bids. Commissioner Topsy-Elvord commented on experience requirements. Mr. Rich responded. Motion: Walter Second: Sramek Motion Passes 2. Request to increase wharfage rates for petroleum-related liquid bulk in the Port of Long Beach Tariff Number 4, Item 388. (D. Snyder) Recommendation: Approve and refer to Board of Harbor Commissioners. Jodie Muller, Manager, External Affairs South Coast Region, Western States Petroleum Association, addressed the Board. Holly Cramsman, Vice President Business Development, Tesoro, addressed the Board. Michelle Wilson, Business Development Group, BP, addressed the Board. President Cordero, Commissioner Walter and Commissioner Hankla commented. Commissioner Hankla amended the motion to lay the item over for 30 days, to have Staff meet with affected customers, and have Staff return to the Commission with customer concerns and/or issues. Motion: Hankla Second: Walter Amended Motion Passes -3-

4 Approval of Minutes. Upon motion by Commissioner Topsy-Elvord, seconded by Commissioner Hankla and unanimously carried, the minutes of the regular meeting of May 5, 2008, at 1:00 pm, were declared read and approved as read. Consent Agenda Items Nos EWO NO. HA5412 FOR THE CLEAN TRUCKS PROGRAM UNDER MEMORANDUM OF UNDERSTANDING WITH THE GATEWAY CITIES COUNCIL OF GOVERNMENTS APPROVED. Communication from Robert Kanter, Managing Director of Environmental Affairs and Planning, dated April 29, 2008, requesting approval of EWO No. HA5412 under the Memorandum of Understanding with the Gateway Cities Council of Governments, in the amount of $800,000, for the Clean Trucks Program, was presented to the Board. The request was approved by the Executive Director. 2. PORT OF LONG BEACH - PORT OF LOS ANGELES EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE AN AMENDMENT TO COST SHARING AGREEMENT TO CO-FUND THE CLEAN TRUCKS PROGRAM DEVELOPMENT DOCUMENT NO. HD 7173E (previously know as Document No.HD-7306). Communication from Robert Kanter, Managing Director of Environmental Affairs and Planning, dated May 6, 2008, requesting approval of an amendment to the Cost Sharing Agreement with the Port of Los Angeles to co-fund the Clean Trucks Program development, was presented to the Board. The request was approved by the Executive Director. 3. HARBOR REVENUE FUND APPROVAL OF FUND TRANSFER JOURNALS AND AUTHORIZATION OF TRANSFER OF FUNDS. Communication from Sam Joumblat, Chief Financial Officer, dated May 6, 2008, submitting the following Fund Transfer Journals received from the Department of Financial Management: AMOUNT DESCRIPTION 1,178, Employee Benefits and Insurance Funds Transfer of the March 2008 cost of employees fringe benefits. 97, Insurance Fund Worker s Compensation for May , Employee Benefits Fund Pension obligation bonds for May , General Fund Transfer of the May 2008 estimated City general administration costs. -4-

5 12, General Fund Adjustment for additional cost of indirect overhead for prior year F/Y , Technology Services Dept. Finance Allocation for 3rd quarter for F/Y The 1 st and 2 nd quarters have already been authorized by the BHC on 3/24/08. 1, Health Dept. Vector control & laboratory charges for October Messenger service for 3rd quarter for fiscal year The 1 st and 2 nd quarters have already been authorized by the BHC on 3/24/08. 9, Technical Systems Financial information system May , Water Dept. Installation cost (fixed fee) to enlarge 6 meter to 10 meter for Account No , and identified by Work Order No was presented to the Board. The request was approved by the Executive Director. Commissioner Walter moved, seconded by Commissioner Topsy-Elvord that the communications be received and filed and that Items Nos. 1-3 be approved as recommended. Carried by the following vote: Ayes: Commissioners: Hankla, Sramek, Topsy-Elvord, Walter, Cordero Regular Agenda. 4. PORT OF LONG BEACH, PORT OF LOS ANGELES AND CLEAN ENERGY - CONSTRUCTION AND OPERATION OF A LIQUEFIED NATURAL GAS FUELING STATION DOCUMENT NO. HD ORDINANCE NO. HD ADOPTED. Commissioner Topsy-Elvord moved, seconded by Commissioner Hankla that the ordinance entitled AN ORDINANCE OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A LEASE AMONG THE CITY OF LONG BEACH, ACTING BY AND THROUGH ITS BOARD OF HARBOR COMMISSIONERS, THE CITY OF LOS ANGELES, ACTING BY AND THROUGH ITS BOARD OF HARBOR COMMISSIONERS, AND CLEAN ENERGY FOR THE USE OF CERTAIN PREMISES, AND MAKING A DETERMINATION RELATING THERETO, be declared read and adopted as read. Carried by the following vote: -5-

6 Ayes: Commissioners: Hankla, Sramek, Topsy-Elvord, Walter, Cordero Larry Henderson, IBEW Local 11, questioned if this item meets prevailing wage requirements. Karl Adamowicz, Director of Real Estate, responded. President Cordero asked for additional clarification as to what projects fit prevailing wage requirements. Commissioner Hankla reconfirmed with staff that one proposal was received for the project. Dominic Holzhaus, Principal Deputy City Attorney, stated why the project does not qualify and restated some of the prevailing wage requirements. 5. SAN GABRIEL VALLEY FREE TRADE ZONE, INC. OPERATIONS AGREEMENT FOR A WAREHOUSE FACILITY LOCATED WITHIN FOREIGN-TRADE ZONE 50-4, SITE 5 DOCUMENT NO. HD RESOLUTION NO. HD ADOPTED. Communication from Karl Adamowicz, Director of Real Estate, dated May 6, 2008, recommending approval of an Operations Agreement with San Gabriel Valley Free Trade Zone, Inc. for a 40,000-square-foot facility located in El Monte at FTZ 50-4, Site 5, was presented to the Board together with the authorizing resolution therefore. The recommendation was approved by the Executive Director. Commissioner Hankla moved, seconded by Commissioner Topsy-Elvord that the communication be received and filed and that the resolution entitled, A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A FOREIGN TRADE ZONE OPERATIONS AGREEMENT BETWEEN THE CITY OF LONG BEACH, ACTING BY AND THROUGH ITS BOARD OF HARBOR COMMISSIONERS, AND SAN GABRIEL VALLEY FREE TRADE ZONE, INC., AND MAKING A DETERMINATION RELATING THERETO, be declared read and adopted as read. Carried by the following vote: Ayes: Commissioners: Hankla, Sramek, Topsy-Elvord, Walter, Cordero Larry Henderson, IBEW Local 11, questioned if the 40,000-square-foot facility was being built. Karl Adamowicz, Director of Real Estate, responded. 6. TARIFF NO. 4 - AMEND LANGUAGE DELETING EXPIRATION DATE IN ITEM 302 (f) RESOLUTION NO. HD Communication from Donald B. Snyder, Director of Trade Relations, dated April 30, 2008, requesting approval to amend language in Port of Long Beach Tariff No. 4, deleting expiration date in Item 302 (f), was presented to the Board. The request was approved by the Executive Director. -6-

7 Commissioner Topsy-Elvord moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AMENDING ORDINANCE NO. HD-1357, DESIGNATED TARIFF NO. 4, BY AMENDING ITEM NO. 302 (f), be declared read and adopted as read. Carried by the following vote: Ayes: Commissioners: Hankla, Sramek, Topsy-Elvord, Walter, Cordero Commissioner Walter requested that it be noted that the proposal will not only reduce truck traffic and air emissions, but will also reduce cost for the Terminal Operators. Commissioner Hankla reconfirmed with staff that Port of Los Angeles did not include a similar proviso. He suggested that this proposal be reimpressed on the Port of Los Angeles because of the benefits it brings to the CAAP and to the customers. Commissioner Topsy-Elvord agreed that it should be noted that this proposal benefits the Terminal Operators as well. New Business. Richard Steinke, Executive Director, gave an overview of the Grand Opening of Fire Station #24. Doug Thiessen, Managing Director of Engineering, introduced key staff that was essential in the opening of the Fire Station. Commissioner Hankla announced that the Alameda Corridor had achieved its 100,000th train trip, which results in 280 trucks off of the freeways. Commissioner Walter announced that Commissioner Topsy-Elvord will be honored at CCEJ s 45th Annual Humanitarian Awards Dinner on Thursday, May 15, He also acknowledged Diane Jacobus, Assistant Executive Officer to the Board, on her involvement with the CSULB Mentoring Program. Commissioner Walter reported on the meeting he and President Cordero had with La Opinion. He then recognized Don Snyder, Director of Trade Relations, on the accomplishments of the Green Flag Incentive Program. President Cordero remarked on the meeting with La Opinion. He requested at the next Board meeting Information Management bring their staff before the Board for acknowledgement. Heather Morris, Director of Communications, announced the Lets Talk Port event on Wednesday, May 14, Public Comments on Non-Agenda Items. There was no one present to address the Board on non-agenda items. -7-

8 Closed Session. Adjourned. Closed-session was canceled. At 3:02 p.m., Commissioner Walter moved, seconded by Commissioner Topsy-Elvord that the meeting be adjourned sine die. Carried by the following vote: Ayes: Commissioners: Hankla, Sramek, Walter, Topsy-Elvord, Cordero -8-