Popular Annual Financial Report For the Year Ending December 31, 2014 Patrick W. Dropsey, Auditor

Transcription

1 Popular Annual Financial Report For the Year Ending December 31, 2014 Patrick W. Dropsey, Auditor

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3 Table of Contents Richland County Map Auditor's Report to Citizens 1 Richland County Government Organizational Chart 2 County Overview 3 Local Economy and Major County Initiatives 4-5 Financial Position 6-7 Revenues 8 Tax Revenues 9 Expenditures 10 Expenditures by Department 11 Tax Distribution to Schools 12 Tax Distribution to Cities and Villages 13 Capital Assets 14 Outstanding Debt 15 Elected Officials 16 This Report has been prepared within Richland County in the interest of an informed citizenry.

4 RICHLAND COUNTY, OHIO Plymouth Shiloh Plymouth Twp Blooming Grove Twp Butler Twp Cass Twp Shelby Sharon Twp Jackson Twp Franklin Twp Weller Twp Crestline Sandusky Twp Ontario Mansfield Madison Twp Mifflin Twp Galion Springfield Twp Troy Twp Lucas Lexington Monroe Twp Washington Twp Bellville Perry Twp Jefferson Twp Butler Worthington Twp

5 PATRICK W. DROPSEY RICHLAND COUNTY AUDITOR 50 PARK AVENUE EAST, MANSFIELD, OHIO TELEPHONE Citizens of Richland County: I am pleased to present, as Chief Financial Officer for Richland County, the Popular Annual Financial Report, (PAFR) for the fiscal year ended December 31, This report provides a brief analysis of where the County revenues come from and where those dollars are spent, and an overview of local economic trends. Above all, it is designed to present an easily understandable financial report. The information in this report is taken from the Richland County Comprehensive Annual Financial Report (CAFR). The CAFR is a detailed account of the County's financial statement, notes, schedules, and statistical tables, encompassing over 200 pages. The CAFR was prepared in conformance with Generally Accepted Accounting Principles (GAAP) and was audited by the State Auditor's Office, receiving an unmodified opinion. The CAFR is available in the Richland County Auditor s Office for review or on our web-site at under the financial reports tab. To obtain a copy of the CAFR, please call (419) This is Richland County's Seventeenth PAFR, and is formulated as an easy-to-read version of the County's Comprehensive Annual Financial Report (CAFR) that is published on a yearly basis. The PAFR is unaudited and presented on a GAAP basis. This is a summarized report that presents selected financial and statistical information for primary government activities. It does not include business-type and component unit information. Thank you for your interest in Richland County Government and how it functions. Please feel free call the Richland County Auditor s Office with questions, comments or suggestions concerning this report. Sincerely, Patrick W. Dropsey Richland County Auditor 1

6 Juvenile Court Clerk of Courts County Treasurer County Prosecutor Probate Court Civil Division Title Division Criminal Division Statutory Boards & Commissions Board of Revisions Board of Elections County Commissioners Central Services Department of Job & Family Services Human Resources County Sewer & Building Codes County Home Dayspring Child Support Enforcement Agency Dog & Kennel Risk Management Employee Benefits EMA / 911 Building Maintenance County Sheriff Common Pleas Court County Recorder County Auditor County Engineer County Coroner Drug Court Real Property Division Tax Map Adult Probation Juvenile Detention Facility Budget Commission Auditor * Treasurer Commissioner * Secretary of the Board or Commission Information Systems License & Fees GAAP Reporting Weights & Measures Financial Systems Personal Property Appointed Boards & Commissions Regional Planning Commission Children Services Board ** Veteran Services Commission ** Developmental Disabilities Board ** ** Either all or a portion of members appointed by County Commissioners Domestic Relations Court Community Mental Health Board ** 2 Auditor * Treasurer Prosecutor

7 Profile of the County Richland County was organized into a separate political entity in It encompasses nineteen townships, six villages, with Lexington being the largest, the City of Shelby, a small portion of the Cities of Crestline and Galion, the City of Ontario, and the City of Mansfield, which is the County seat. The County has an area of 449 square miles and has a population of 121,942, according to an estimate by the United States Census Bureau. A three-member Board of Commissioners, thirteen other elected officials and various department heads govern the County. Elected officials and department heads manage the internal operations of their respective divisions. The chief administrator of the County is the Board of Commissioners which authorizes expenditures and serves as the budget and taxing authority and contracting body for County services. The County Auditor is fiscal officer, assessor of real and personal property, administrator of the data processing center and sealer of weights and measures. The Auditor is also responsible for maintenance of financial records, establishment of subdivision tax rates, calculation of the tax list, and distribution of the revenues generated from the tax list. The County Treasurer is custodian of all County funds and is responsible for the investment of those funds. The Treasurer also collects all revenues generated from the Auditor's tax list. Those remaining elected officials include the Clerk of Courts, Coroner, Engineer, Prosecuting Attorney, Recorder, Sheriff, two Common Pleas Court Judges, a Juvenile Judge, a Domestic Relations Judge, and Probate Judge. Richland County employs over 1000 people who provide various services to benefit its citizens. These services include welfare and social services, justice system services, sewer services, road and bridge services, support services, police protection and other miscellaneous County services. The County's reporting entity has been defined in accordance with principles established by the Governmental Accounting Standards Board (GASB) Statement 14, "The Financial Reporting Entity." The reporting entity is comprised of the primary government and its component units. The primary government consists of all funds, departments, agencies, institutions, commissions, and organizations that are not legally separate from the County. For Richland County, the primary government includes the Children Services Board, the Board of Developmental Disabilities (DD), the Alcohol, Drug and Mental Health Board, the Job and Family Services Department, the Richland County Emergency Management Agency, and all departments and activities that are directly operated by the elected County officials. Component units are legally separate organizations that are fiscally dependent on the County or for which the County is financially accountable. Richland Newhope Industries, Inc. is a not-for-profit corporation subsidized by the County. It has been included as a discretely presented component unit of the County in this report because, in the opinion of the County, it would be misleading if its operations were excluded. By statute, the annual appropriations adopted are by the Board of County Commissioners within the first quarter of the year. All disbursements and transfers of cash among funds require appropriation authority from the Board of Commissioners. Budgets are controlled at the object level for the general fund and at the fund level for all other funds. Purchase orders are submitted to the Auditor's Office by department heads; the funds are then encumbered prior to their release to vendors. Those purchase orders which exceed the available appropriations are rejected until additional resources are secured. 3

8 Local Economy The County is located in north central Ohio, approximately halfway between the cities of Columbus and Cleveland. This centralized location has been a key factor in the County s growth and economic development. The economy is broad based with no single industry dominating it. The County s largest employers include MedCentral Health Systems, Richland County and Gorman-Rupp. The chart below shows the proportionate number of employees in the various industries (excluding government), as reported by the United States Bureau of Labor Statistics. Financial and Professional Services 20% Business Sectors Education and Health 18% Trade, Transportation, and Utilities 7% Other Services 4% Manufacturing 16% Construction 11% Goods-Producing 24% Despite the diversity of the business sectors, the County has an unemployment rate of 6.4 percent, slightly higher than the state average of 5.7 percent. Although the unemployment rate is higher than the state average because of Richland County s centralized location many companies have expressed interest in expanding operations to our area. Unemployment Rates 14.0% 12.0% 12.6% 11.8% 10.3% 10.0% 8.0% 6.0% 4.0% 6.5% 6.1% 6.5% 5.5% 5.5% 5.6% 7.4% 6.5% 10.2% 10.1% 8.6% 8.3% 8.4% 7.2% 7.4% 6.4% 5.7% 2.0% 0.0% State of Ohio Richland County 4

9 Long-Term Financial Planning Richland County has an ongoing one and one quarter percent permissive sales tax of which the initial half percent and two-thirds of the additional three quarter percent benefits the County s General Fund. A portion of the other one-third of the additional three quarter percent is given to the County s cities, villages and townships to be used for road improvements. The County maintains a credit rating of Aa3 from Moody s for general obligation debt. This rating is listed described by Moody s as high quality and very low credit risk for investors. The County operates a jail that combines both Richland County and the City of Mansfield s jail facilities into one structure. The City of Mansfield leases 80 beds and pays the County for housing and medical costs of their inmates. The County acts as the central booking agent for both County and City prisoners and the City provides ambulatory services for the facility. The consolidation allows both entities to lower their costs and to more efficiently operate their correctional operations. Relevant Financial Policies The County s Budget Commission has developed a practice of establishing certificates of estimated resources based on ninety percent of estimated revenues. This practice helps account for fluctuations in sales tax, and other economic driven factors affecting the County s revenue sources. For calendar year 2014 and 2015 budgets the County took the drastic step to reduce local government revenue by 30 percent and 50 percent respectively of 2010 revenue, due to State budget cuts. The County also has developed a policy to allocate permissive sales tax between the County s general fund and cities, villages and townships in the County. Major Initiatives During 2014, the County s sewer department continued construction on two projects: Eastview and Kocheiser Sanitary Sewer upgrades and renovations. The projects are being funded by loans from the Ohio Public Works Commission monies in accordance with agreements between the County commissioners and the grantors. The County has been working with the Richland County Foreclosure Prevention Committee to create ways to reduce the growing number of home foreclosures in the County. Home foreclosures have increased at a record pace over the last five years. The Committee is working to educate borrowers through the loan process to ensure they do not get a mortgage they cannot afford. The Committee is also working to create a mediation process between lenders and borrowers to resolve foreclosure cases without the borrower losing their home. In 2014, the Richland County Land Reutilization Corporation was created. The purpose of the Richland County Land Reutilization Corporation is to facilitate the effective reutilization of vacant, abandoned, tax-foreclosed, or other real property situated within the County s boundaries. During 2014 the Corporation has transferred 32 properties for rehabilitation and reutilization. 5

10 County s Financial Position The County s financial statements distinguish governmental activities that are principally supported by taxes and intergovernmental revenues from business-type activities that cover their costs through user fees and charges and from component units for which the County is financially accountable. This report contains only information related to the County s governmental activities. Please refer to the County s 2014 CAFR for information on business-type activities and component units. Assets Cash and investments $ 54,534,174 $ 55,881,429 Receivables 37,852,581 34,051,712 Capital assets 102,878, ,354,689 Other Assets 2,678,429 1,075,240 Total Assets 197,944, ,363,070 Liabilities Accrued wages and benefits 1,624,793 1,659,544 Payables 3,217,295 2,794,362 Due to other funds and governments 1,450,437 1,198,592 Notes, bonds, leases payable 38,700,383 39,859,020 Deferred Revenues 16,276,885 11,453,178 Total Liabilities 61,269,793 56,964,696 Net Position Net Position Governmental Activities Net Investment in Capital Assets 71,980,226 71,923,009 Restricted 57,098,256 58,295,542 Unrestricted 7,595,884 8,179,823 Total Net Position $ 136,674,366 $ 138,398,374 ASSETS provide financial benefits to the County. Cash and investments consist of physical cash, and investments held by the County Treasurer or in outside banks accounts. Receivables represent the amounts that are owed to the County and are expected to be collected over the course of the next twelve months. Capital assets represents land, buildings and improvements, roads, bridges, equipment and construction in progress, and are shown as net of accumulated depreciation. Other assets consist of materials and supplies inventory and prepaid items. LIABILITIES place a financial burden on the County. Accrued wages and benefits are those payments the County owes to employees for salaries, and associated benefits and compensated absences. Payables consist of payments owed to companies and individuals that provide services or goods to the County. Due to other funds and governments primarily consist of amounts owed to other funds or entities of the County from property taxes. This amount also includes monies owed to other governments for goods and services provided by them to the County. Notes, bonds, leases payable are amounts owed for debt issuance payments. Deferred Revenues consists of property taxes levied to finance 2015 operations and grant monies received before eligibility requirements have been met. 6

11 Amount in Millions County s Financial Position Net Position is the difference between assets and liabilities, and if reviewed over time can be used as an indicator of the County s financial position. Net position are broken down into three major categories invested in capital assets, restricted and unrestricted net position. The chart below represents the amount of net position for each category for the last ten years Net Investment in Capital Assets Restricted Unrestricted Net Investment in capital assets this portion of net position shows the amount invested in capital assets less accumulated depreciation and outstanding balance of any debt used for the construction or acquisition of the assets. Restricted net position this portion of net position that have legal restrictions on how these resources may be used. Unrestricted net position this is the remaining portion of net position that can be used to meet the County s ongoing obligation to various different creditors. 7

12 Revenues Revenues are monies the County receives from a variety of sources to pay for the services it provides. The revenues presented here are reported as governmental activities in the 2014 CAFR s government-wide statement of activities. The table summarizes revenues by source and compares the last three years. Revenues Governmental Activities $98,942,757 Operating grants, 41.3% Capital grants, 2.6% Investment earnings, 0.3% Non-restricted grants, 0.0% Other, 0.7% Charges for services, 15.1% Sales taxes, 18.6% Property taxes, 17.8% Revenues Actual Actual Actual Property taxes $17,629,157 $15,853,531 $15,944,248 Sales taxes 18,430,739 17,855,253 18,687,979 Charges for services 14,953,429 16,396,561 14,321,724 Investment earnings 302, , ,775 Operating grants 40,833,893 39,612,839 42,544,330 Capital grants 2,572,625 4,166,620 4,350,726 Non-restricted grants 3,514,225 4,212,463 3,127,595 Other 706, , ,911 $98,942,757 $98,886,139 $99,858,288 During 2014, the County s revenues increased slightly. Property tax revenues increased due to new levies for county agencies. This increase was offset by a reduction in capital grants due to projects completing during the year. During 2013, the County s revenues decreased by 0.8 million or 0.89%. The majority of this change is due to a reduction in sales tax revenues and operating grants outpacing an increase in charges for services. 8

13 Taxes During 2014, the General Fund and County agencies received $36.1 million in tax revenues. The chart below shows the distribution of property and sales taxes to the various County agencies. Only the General Fund receives sales tax. Real property, tangible personal property and public utility tax revenues account for $18.4 million or 16.0% of total revenues for governmental activities. Sales tax revenues account for 17.9 million or 18.0% of total revenues for governmental activities. General Fund Sales Tax, 51.1% Dayspring, 3.6% Children Services, 7.8% DD Board, 22.0% General Fund Property Tax, 10.4% Mental Health Board, 5.1% Real Estate taxes help finance cities, villages or townships, public libraries, health department, and various County services. Below is and example of how taxes are taxes are distributed, if a home or business with an appraised value of $100,000, is located in the City of Mansfield and Mansfield City School District. REAL ESTATE TAXES ON A $100,000 OWNER-OCCUPIED HOME OR A BUSINESS City of Mansfield / Mansfield School District TAX RECIPIENT HOME BUSINESS Mansfield City Schools $1, $2, City of Mansfield $ County General Fund $ Board of DD $ Children's Services $ Mental Health Board $ Dayspring County Home $ Senior Citizens $ Mansfield / Richland County Library $ Mansfield Ontario Richland Co. Health Dept. $ Mansfield Township $ Total $2, $2,

14 Expenses Expenses are the amounts the County spent to provide services to citizens. The expenses presented here are reported as governmental activities in the 2014 CAFR s government-wide statement of activities. The table summarizes revenues by source and compares the last three years. Expenses Governmental Activities $100,715,746 Interest, 1.7% Other, 0.5% Legislative and Executive, 12.0% Judicial, 10.7% Human Services, 22.0% Public Safety, 15.7% Health, 27.8% Public Works, 9.6% Expenses Actual Actual Actual Legislative and Executive $16,121,877 $11,689,736 $14,348,119 Judicial 9,539,684 10,379,469 8,461,238 Public Safety 13,296,248 15,305,413 11,923,040 Public Works 8,117,495 9,322,028 8,958,623 Health 28,936,346 27,057,190 31,410,182 Human Services 22,735,123 21,383,030 21,902,038 Interest 1,563,437 1,671,634 1,757,285 Other 405, , ,066 $100,715,746 $97,297,621 $99,263,591 During 2014, The County s expenses increased by $3.4 million. This increase was due to slight increases in expenses for all County departments. The largest increase was in legislative and executive expense categories due to construction costs for improvements to various County building. During 2013, the County s expenses decreases by $1.9 million. This change was due to a slight reduction in expenses for most departments. The largest change in expenses occurred in the health category due reductions in contractual services paid by county departments for services. 10

15 Spending by Department This information was taken from the statements of revenues, expenditures, and changes in fund balance for the governmental funds as presented in the County s 2014 CAFR. The previous page showed how monies were spent by functional area. However, County government is organized into individual offices, agencies, boards and commissions. The chart below shows expenses incurred by each County unit for Developmental Disabilities $22,954,693 Sheriff Operations Court Operations Children's Services Board Job & Family Services *** Other Expenses Debt Service Mental Health Board Engineer Capital Projects ** Other Agencies Dayspring Child Support Enforcement Auditor Building Maintenance Emergency Services Prosecuting Attorney Adult Probation Treasurer Board of Elections Veterans Services Board of Commissioners Dog Warden Recorder $10,441,716 $10,006,711 $9,130,943 $8,231,782 $6,155,038 $5,434,719 $4,883,261 $4,635,663 $3,508,688 $2,455,636 $2,048,651 $1,989,255 $1,870,629 $1,789,237 $1,452,735 $1,206,136 $883,116 $731,289 $614,814 $595,332 $450,689 $334,558 $282,388 ** Other Agencies includes purchasing, risk management, parks, health department, building codes. *** Other Expenses include retirement and insurance payments for the general fund, and mandated fees for State programs. 11

16 Tax Distribution to School Districts School Districts Primarily Located within Richland County Clear Fork 6.39% Crestview 3.38% Lexington 15.96% Lucas 3.82% Madison 16.51% Mansfield 25.39% Ontario 14.59% Plymouth 2.01% Shelby 8.93% Pioneer 3.01% General Trailer Schools Property Tax Tax TOTALS Clear Fork 4,253,184 23,576 4,276,760 Crestview 2,256,822 6,547 2,263,369 Lexington 10,682,743 4,229 10,686,972 Lucas 2,557,630 1,081 2,558,711 Madison 10,997,351 52,709 11,050,060 Mansfield 16,968,442 25,981 16,994,423 Ontario 9,756,420 11,197 9,767,617 Plymouth 1,335,901 12,616 1,348,517 Shelby 5,966,157 12,164 5,978,321 Pioneer CTC 2,012,808 3,194 2,016,002 66,940,752 Schools Districts Partially located in Richland County Ashland City 0.46% Buckeye Central 0.64% Crestline City 33.68% Galion City 12.33% Loundonville Perrysville 11.43% Northmor 8.59% South Central 3.00% Ashland West Holmes 0.99% EHOVE JVSD 0.35% Knox Co JVSD 28.54% Schools General Property Tax Trailer Tax TOTALS Ashland City 7, ,024 Buckeye Central 9, ,754 Crestline City 516, ,787 Galion City 188, ,123 Loudonville Perrysville 175, ,464 Northmor 131, ,819 South Central 45, ,004 Ashland Co West Holmes JVS 15, ,174 EHOVE JVSD 5, ,384 Knox County JVSD 435,739 2, ,927 1,534,460 12

17 Tax Distribution to Cities and Villages Bellville Corp. 5.16% Butler Corp. 1.34% Lexington Corp % Lucas Corp. 0.52% Mansfield City 54.44% Ontario City 9.78% Plymouth Corp. 1.65% Shelby City 12.01% Shiloh Corp. 0.77% General Permissive Cigarette Inheritance Property MVL Trailer Sales Local CORPORATIONS Tax Tax Tax Tax Tax Tax Govt. TOTALS Bellville Corp ,993 16, ,723 19, ,551 Butler Corp ,688 44,364 7, ,051 16, ,273 Lexington Corp , ,481 37, ,633 32,292 1,121,389 Lucas Corp ,341 4, ,439 16,146 40,585 Mansfield City 2, ,580 1,658, ,755 2, ,422 1,210,951 4,260,910 Ontario City , ,871 53, ,754 32, ,491 Plymouth Corp ,831 6, ,994 16, ,506 Shelby City ,554 69,316 2,173 96, , ,273 Shiloh Corp ,415 23,690 4, ,694 16,146 60,132 TOTALS 4, ,330 3,936, ,135 6,169 1,383,343 1,501,579 7,827,110 Cigarette Tax- Inheritance Tax- General Property Tax- M.V.L. Tax- Manufactured Home- Permissive Sales Tax- Local Govt.- On an annual basis, businesses in the County purchase a license, either as a vendor or as a wholesaler, to sell tobacco products. In accordance with the laws of the State of Ohio, this is a tax paid by an individual's estate upon filing of the prescribed probate forms. Revenues collected from the property owners of Class I property (residential and agricultural), Class II property (Industrial/Commercial) and Public Utilities. Revenues received from the State of Ohio for taxes paid on motor vehicle licenses sold in the County. Revenues collected from the owners of manufactured homes. Revenues received from the State of Ohio on taxable items sold within the County. Revenues distributed by the State of Ohio from the State's General Fund. 13

18 Summary of Capital Assets Capital Assets are defined as Property & Equipment owned by the County and purchased by each department as needed. This summary is the total dollar amount of assets (net of depreciation) held by the county as of December 31, % 57.86% 0.19% 0.75% 2.71% 3.55% LAND $2,788,652 the amount shown is the total amount of land purchased and owned by the County. CONSTRUCTION IN PROGRESS $772,360 includes projects that were started during the current year but not complete by year end. LAND IMPROVEMENTS $194,253 represents the amount of money spent on clearing and improving the land so it can be used for its intended use. BUILDINGS $35,946,621 represents amount of the cost of the buildings purchased or the cost of the building construction. INFRASTRUCTURE $59,522,832 includes the cost of roads and the county bridges including those on State Routes within the County. MACHINERY & EQUIPMENT $3,654,257 includes the cost of all machinery, vehicles, office furniture, business machines, etc. that each department maintains and is responsible for. Balance 01/01/14 104,354,689 Purchased 4,284,334 Disposed 1,976,054 Depreciation 3,783,994 Balance 12/31/14 102,878,975 14

19 Outstanding Debt Balance as of Balance as of 1/1/2014 Additions Reductions 12/31/2014 General Obligation Bonds 27,798,240 9,624,545 9,346,203 28,076,582 Special Assessment Bonds 1,870, ,000 1,095,000 Long Term Notes 210, , , ,000 Short Term Notes 1,891,000 1,770,000 1,891,000 1,770,000 Loans Payable 983, , ,783 1,073,596 Capital Leases 1,659, ,659,017 Total 34,412,395 11,819,545 12,362,745 33,869,195 Debt Structure GENERAL OBLIGATION BONDS - are debts that will be repaid from rental charges by County Departments who occupy the facilities and from tax revenues. SPECIAL ASSESSMENT BONDS - are debts that will be repaid from the proceeds of special assessments levied against benifited property owners. LONG-TERM NOTES - these notes are bond anticipation notes that will mature in more than one year. SHORT-TERM NOTES - these notes are bond anticipation notes that will mature within one year. LOANS PAYABLE - are debt issues related to assets and projects for the County. CAPITAL LEASES - are leases for capital assets where the County owns the asset at lease end. Debt by Category ($ in millions) General Obligation Bonds Special Assessment Bonds Long Term Notes Short Term Notes Capital Leases Loans Payable 15

20 Elected Officials Address Phone Number (419) Board of Commissioners Gary Utt 50 Park Avenue East Edward Olson Mansfield, Ohio Timothy Wert Treasurer 50 Park Avenue East Bart Hamilton Mansfield, Ohio Recorder 50 Park Avenue East Sarah Davis Mansfield, Ohio Clerk of Courts 50 Park Avenue East Linda Frary Mansfield, Ohio Coroner 597 Park Avenue East Dr. Stewart Ryckman M.D. Mansfield, Ohio Engineer 77 N Mulberry Street Thomas Beck Mansfield, Ohio Prosecutor 38 South Park Street Bambi Couch-Page Mansfield, Ohio Sheriff 597 Park Avenue East J. Steven Sheldon Mansfield, Ohio Court of Common Pleas #1 50 Park Avenue East Judge James DeWeese Mansfield, Ohio Court of Common Pleas #2 50 Park Avenue East Judge Brent Robinson Mansfield, Ohio Probate Court 50 Park Avenue East Judge Philip Alan B. Mayer Mansfield, Ohio Domestic Relations Court 50 Park Avenue East Judge Heather Cockley Mansfield, Ohio Juvenile Court 411 South Diamond Street Judge Ron Spon Mansfield, Ohio Auditor 50 Park Avenue East Patrick W. Dropsey Mansfield, Ohio

21 Additional copies of this report may be obtained by contacting: The Richland County Auditor's Office Attn: Andrew L McGinty 50 Park Avenue East Mansfield, Ohio (419) Also available online at This report was reproduced and assembled by the Richland County Auditor's Office

22 Patrick W. Dropsey Richland County Auditor 50 Park Avenue East Mansfield, Ohio (419)