Meeting Packet Special Board Meeting - Board of Education Tuesday, August 30, :30 PM

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1 Meeting Packet Special Board Meeting - Board of Education Tuesday, August 30, :30 PM Packet page 1 of 34

2 NORTH LITTLE ROCK SCHOOL DISTRICT OFFICE OF THE SUPERINTENDENT AGENDA Administration Building 2700 Poplar Street North Little Rock, AR Special Board Meeting - Board of Education Tuesday, August 30, :30 PM I. Call to Order Luke King, President II. Roll Call of Members Luke King Sandi Campbell Darrell Montgomery Tracy Steele Scott Teague Taniesha Richardson-Wiley Dorothy Williams III. New Business 1. Employment of Personnel 2. Updated Equipment List Employment of Personnel - August docx (p. 4) Presenter: Brian Brown, Director of Purchasing and Finance 3. Business Office Items Equipment List Final - August 2016.pdf (p. 5) Business Office Items August pdf (p. 6) 4. Pine Street Elementary School Offer Pine Street Elementary School Offer.pdf (p. 9) 5. Former Amboy Elementary School Offer Contract Offer Fomer Amboy Elementary School - August 2016.pdf (p. 10) 6. Athletic Game Sponsorship Proposal Presenter: Brian Brown, Director of Purchasing and Finance Packet page 2 of 34

3 Ad proposal Game Sponsorship - August 2016.pdf (p. 26) 7. Declare Playground Equipment at Park Hill Elementary (now closed) and North Heights Elementary (now closed) as Surplus Property Presenter: Brian Brown, Director of Purchasing and Finance 8. Sale and donation agreement between the NLRSD and the City of NLR - Playground equipment at Park Hill Elementary (now closed) and North Heights Elementary (now closed) Presenter: Brian Brown, Director of Purchasing and Finance NLRSD - City of NLR Donation Agreement for Playground Equipment - August 2016.pdf (p. 28) 9. Resolution to Transfer from Operating Fund to Building Fund for the Amount of Legal Fund Balance in Excess of $12,800,000 Presenter: Denise Drennan, CFO IV. Adjournment RESOLUTION to Transfer District Savings - August 2016.docx (p. 33) Budget Process FY August 2016.docx (p. 34) Packet page 3 of 34

4 NORTH LITTLE ROCK SCHOOL DISTRICT Special Board Agenda August 30, 2016 NEW ADMINISTRATIVE LICENSED PERSONNEL INFORMATION Name: Henry Anderson Proposed Assignment: Director of Testing & Data Analysis, NLRSD Licensure: 5 Yr. Bldg. Admin. 7-12; Eng./Lang Arts 7-12 Experience: Little Rock School District P 1 Packet page 4 of 34

5 Additional Projects and Equipment List 8/25/2016 Budgeted Actual Savings Equipment Amount Amount Amount 1 Hurdles $ 15,000 $ 15,755 $ (755) 1 High Jump $ 6,500 $ 5,372 $ 1,128 1 Starting Blocks $ 1,500 $ 940 $ Pole Vault $ 14,000 $ 17,034 $ (3,034) 1 Lynx Timing System $ 17,000 $ 13,744 $ 3,256 1 Shot put/discuss $ 25,000 $ 3,041 $ 21,959 1 Fieldhouse Weights $ 150,000 $ 129,880 $ 20,120 1 Arena Weights $ 50,000 $ 43,293 $ 6,707 1 Athletic Washers $ 25,000 $ 22,289 $ 2,712 1 Other Washers, Dryers, Ice Machines $ 25,000 $ 6,487 $ 18,513 Subtotal Immediate Needs $ 329,000 $ 257,836 $ 71,164 3 Choir (Acoustical Shelves) $ 50,000 $ $ 3 Choir Risers $ 35,000 $ 33,372 $ 1,628 3 Stage Tools $ 15,000 $ $ 3 Ticket Booth for Performing Arts $ 80,000 $ $ 80,000 3 Gym Sound System $ 10,000 $ $ 3 Family & Consumer Science $ 25,000 $ 21,474 $ 3,526 3 Tables (Engineering & Manufacturing) $ 75,000 $ $ 3 Middle School Gateway/Manufacturing $ 75,000 $ $ Subtotal FY 17 School Year $ 365,000 $ 54,846 $ 85,154 4 Arena Air Conditioning $ 1,000,000 $ $ 1C Kilns $ 10,800 $ 3,208 $ 7,592 1C Millwork $ 240,000 $ 240,000 $ 1C Street Widening $ 500,000 $ 322,048 $ 177,952 2C Upgrade Electrical Engineering Dept. $ 50,000 $ 25,000 $ 25,000 3C Volleyball Standards $ 9,000 $ $ Subtotal Construction dollars $ 809,800 $ 590,256 $ 210,544 Total $ 2,503,800 $ 902,937 $ 366,863 Gene handled the Performing Arts Ticket Booth cost was absorbed in construction. We went over on the Millwork but anything above the original number was absorbed in construciton cost. Gene also wanted to me to make sure that all these numbers are approved to go above and beyond the construction budget. 1 Purchases to be ordered immediately 2 Purchases needed during FY 16 school year 3 Purchases needed for FY 17 school year On order 4 Future purchases Complete C Tentatively budgeted from construction dollars Waiting for approval to order Packet page 5 of 34

6 NORTH LITTLE ROCK SCHOOL DISTRICT BUSINESS OFFICE ITEMS FOR CONSENT AGENDA APPROVAL August 2016 SPECIAL BOARD MEETING ITEM: Training Room Equipment & Supplies ITEM DESCRIPTION: Training Room Equipment & Supplies COMPETITIVE BID: NA BID NAME: NA SOURCE OF FUNDING: Wildcat Foundation Grant/Operating LOCATION: High School MEDCO Supply Inc. $14,370.77***** ITEM: Microsoft Desktop Education License & Software Assurance (1300) ITEM DESCRIPTION: Microsoft Desktop Education License & Software Assurance (1300) COMPETITIVE BID: NA BID NAME: NA SOURCE OF FUNDING: M-M LOCATION: District Wide SHI International Corp $60,916.00***** ITEM: SOPHOS Antivirus Renewal (5 Year) ITEM DESCRIPTION: SOPHOS Antivirus Renewal (5 Year) COMPETITIVE BID: NA BID NAME: NA SOURCE OF FUNDING: M-M LOCATION: District Wide White River Services $59,500.00***** ITEM: UPS Smart Online Rackmount (5) & Batteries (10) ITEM DESCRIPTION: UPS Smart Online Rackmount (5) & Batteries (10) COMPETITIVE BID: Yes BID NAME: Tips/Taps # SOURCE OF FUNDING: M-M LOCATION: North Little Rock Middle School White River Services $17,360.05***** * Did not meet specifications ** Part of all or no bid *** Quality not recommended **** Limited Coverage ***** Recommended ****** Recommended Pending Contract Negotiation Packet page 6 of 34

7 ITEM: UPS Smart Online Rackmount (5), Batteries (10) & Pack Tower (10) ITEM DESCRIPTION: UPS Smart Online Rackmount (5), Batteries (10) & Pack Tower (10) COMPETITIVE BID: Yes BID NAME: Tips/Taps # SOURCE OF FUNDING: M-M LOCATION: North Little Rock High School White River Services $19,583.55***** ITEM: Shoretel Voice Switch (1), License (30) & Support (1) ITEM DESCRIPTION: Shoretel Voice Switch (1), License (30) & Support (1) COMPETITIVE BID: Yes BID NAME: State Contract # AR # 627 SOURCE OF FUNDING: M-M LOCATION: North Little Rock High School IK Electric $5,082.36***** ITEM: Mailbox License for Shoretel (50) & Shorecare Partner (1) ITEM DESCRIPTION: Mailbox License for Shoretel (50) & Shorecare Partner (1) COMPETITIVE BID: Yes BID NAME: State Contract # AR 627 SOURCE OF FUNDING: M-M LOCATION: District Wide IK Electric $3,680.32***** ITEM: Shoretel Voice Switches, IP 480 Phone Lines, Switch Rack Kits, License & Installation ITEM DESCRIPTION: Shoretel Voice Switches, IP 480 Phone Lines, Switch Rack Kits, License & Installation COMPETITIVE BID: Yes BID NAME: State Contract # AR 627 SOURCE OF FUNDING: M-M LOCATION: Child Nutrition, Plant Services, Transportation, Administration, Annex & Dispatch IK Electric $55,885.13***** * Did not meet specifications ** Part of all or no bid *** Quality not recommended **** Limited Coverage ***** Recommended ****** Recommended Pending Contract Negotiation Packet page 7 of 34

8 ITEM: Vocal Music 3 Step Risers ITEM DESCRIPTION: Vocal Music 3 Step Risers COMPETITIVE BID: Yes BID NAME: US Communities Contract # SV SOURCE OF FUNDING: Operational Construction Savings LOCATION: North Little Rock High School Virco $33,371.86***** ITEM: Dell Latitude XCTO Computers ITEM DESCRIPTION: Dell Latitude XCTO Computers COMPETITIVE BID: Yes BID NAME: Tips/Taps # SOURCE OF FUNDING: GOV Computer Science Grant LOCATION: North Little Rock High School White River Services $10,654.27***** * Did not meet specifications ** Part of all or no bid *** Quality not recommended **** Limited Coverage ***** Recommended ****** Recommended Pending Contract Negotiation Packet page 8 of 34

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28 SALE AND DONATION AGREEMENT THIS SALE AND DONATION AGREEMENT ( Agreement ) is entered into at North Little Rock, Arkansas, by and between the North Little Rock School District, a public school district organized and operating pursuant to Arkansas law ( Donor ), and the City of North Little Rock, a municipality organized and existing pursuant to Arkansas law ( Donee ). 1. Agreement to Convey and Donate. Donor agrees to sell, convey and donate, and Donee agrees to purchase and accept all of the playground equipment currently located at North Heights Elementary School (now closed) and Park Hill Elementary School (now closed), together with all of Donor s right, title and interest in and to the playground equipment. Donee s purchase and acceptance of the playground equipment is for purposes of using it at the Dixie Community Center. 2. Purchase Price. The total purchase price for the playground equipment shall be Ten Dollars ($10.00), payable as follows: (a) $0.00 delivered to Donor concurrently with the execution hereof, to be held by Donor as earnest money and applied as part of the purchase price, subject to the provisions of paragraph 4. (b) $10.00 to be paid at the date of closing. 3. Delivery of Possession. Donor shall deliver possession of the playground equipment to Donee upon the approval by the Donor s Board of Directors. Donee and its agents or employees may enter upon the North Heights Elementary School and Park Hill Elementary School property where the playground equipment is located before closing in order to cause inspections of the equipment at Donee s expense. Packet page 28 of 34

29 4. Conditions Precedent to Donee s Obligation to Accept the Playground Equipment. The following shall be conditions of Donee s obligation to accept title to the playground equipment subject to the conditions of this Agreement: (a) Board of Directors Approval. It is understood and agreed that this Agreement is subject to the approval and ratification by the Board of Directors of Donor. 5. Donor s Representation and Warranty. Donor represents and warrants that Donor is the sole owner of good, fee simple, unencumbered, marketable title to all of the playground equipment to be conveyed to Donee under this Agreement. 6. Donee Representations and Warranties. Donee makes the following representations and warranties which are material and relied upon by Donor: (a) Conflict of Interest. Donee represents and warrants that no director, board member or employee of Donor is in any manner interested directly or indirectly in this Agreement or in any of the expected profits or uses which might arise therefrom; further, that no attempt has been made by Donee to influence or gain favorable advantage by communicating directly or indirectly with any official of Donor. (b) Non-Collusion. Donee and the individual personally signing this Agreement represent and warrant that this Agreement is neither collusive nor made for or on behalf of any person not named. (c) Donee s purchase and acceptance of the playground equipment is for purposes of using it at the Dixie Community Center. 2 Packet page 29 of 34

30 7. Notice. All notices under this Agreement shall be deemed given when deposited in the United States Mail, postage prepaid, and marked registered or certified mail, return receipt requested, and addressed to the parties at the following addresses: To Donor: With a copy to: To Donee: With a copy to: Mr. Kelly Rodgers Superintendent of Schools North Little Rock School District 2700 Poplar Street North Little Rock, AR Jay Bequette Bequette & Billingsley, P.A. 425 West Capitol Avenue, Suite 3200 Little Rock, AR Joe Smith Mayor City of North Little Rock 300 Main Street North Little Rock, AR (501) Matthew Fleming, Esq. City of North Little Rock 300 Main Street North Little Rock, AR (501) Entire Agreement; Modification. This instrument constitutes the entire agreement between the parties with respect to the playground equipment. It may not be modified except by an agreement duly executed by both parties. 9. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives, successors, and assigns. 10. Nonwaiver. No delay or failure by either party to exercise any right hereunder, and no partial or single exercise of such right, shall constitute a waiver of that or any other right, unless otherwise expressly provided herein. 3 Packet page 30 of 34

31 11. Headings. Headings in this Agreement are for convenience and reference only and shall not be used to interpret or construe its provisions. 12. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Arkansas. 13. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. 14. Time of Essence. Time is of the essence with respect to the performance of all obligations hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of this day of August, DONOR: NORTH LITTLE ROCK SCHOOL DISTRICT By: Kelly Rodgers Title: Superintendent DONEE: CITY OF NORTH LITTLE ROCK By: Joe Smith Title: Mayor NLRSD\General\Donation Agreement.docx 4 Packet page 31 of 34

32 STATE OF ARKANSAS ) ) ss. ACKNOWLEDGMENT COUNTY OF PULASKI ) On this day of August, 2016, before me, a Notary Public duly commissioned, qualified and acting, within and for said County and State, appeared in person the within named Kelly Rodgers, to me personally well known, who stated that he was the Superintendent of the North Little Rock School District, a public school district organized and operating pursuant to Arkansas law, and was duly authorized in said capacity to execute the foregoing instrument for and in the name and behalf of said school district, and further stated and acknowledged that he had so signed, executed and delivered the foregoing instrument for the consideration, uses and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and official seal this day of August, My commission expires: Notary Public (SEAL) STATE OF ARKANSAS ) ) ss. ACKNOWLEDGMENT COUNTY OF PULASKI ) On this day of August, 2016, before me, a Notary Public duly commissioned, qualified and acting, within and for said County and State, appeared in person the within named Joe Smith, to me personally well known, who stated that he was the Mayor of the City of North Little Rock, a municipality organized and operating pursuant to Arkansas law, and was duly authorized in said capacity to execute the foregoing instrument for and in the name and behalf of said municipality, and further stated and acknowledged that he had so signed, executed and delivered the foregoing instrument for the consideration, uses and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and official seal this day of August, My commission expires: Notary Public (SEAL) 5 Packet page 32 of 34

33 RESOLUTION I move to transfer district savings that exceeds the legal fund balance in the operating fund in excess of 12,800,000 to the building fund. Board President Date Board Secretary Packet page 33 of 34

34 Budget Process FY February 2016 Set Budget Parameters and Budget Development Calendar Revise Financial Forecasts March 2016 Board Reviews Assumptions, Staffing Formulas and Guidelines, Enrollment Projections Board determines Strategic Plan Priorities Budget Committee established Campus Admin works with Personnel on staffing requirements Campus Admin presents budget requests to Budget Committee April 2016 Download personnel budgeting from APSCN, work with Personnel on employment and stipend changes. Budget Office begins compiling budget Contracts are prepared by Personnel May, 2016 Pulaski County Appraisal Office provides Preliminary Assessment Values June 2016 July 2016 Update Savings Plan Board approval Gather data for ADM, grants, new funding amounts, etc State Aid Notice available 7/31 Excel Spreadsheet to upload to Budget Prep in APSCN August 2016 Superintendent presents Preliminary FY16-17 budget to Board September 2016 Superintendent presents Revised FY16-17 budget to Board Submit 2016 Budget to ADE Packet page 34 of 34