Description: This is a Request for Quote (RFQ) following the procedures prescribed in FAR Subpart 8.4 set aside for small business.

Transcription

1 Instructions to Offerors Description: This is a Request for Quote (RFQ) following the procedures prescribed in FAR Subpart 8.4 set aside for small business. The US Army Corps of Engineers is requesting quotes in accordance with the Performance Work Statement. Submit quotes before the close date to tae.w.eum@usace.army.mil RFQ Close Date: On or before 1:00 pm Eastern Daylight Time (EDT), on 26 August All questions regarding this RFQ must be submitted in writing via e mail to the Point of Contact (POC) address listed below no later than 1:00 pm Eastern Daylight Time (EDT) on 18 August 2015 in order to allow the Government time to review and respond accordingly. Questions received after the date and time specified above are not guaranteed to be answered prior to the RFQ closing date. It is the offerors responsibility to ensure that the transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic quote outside the Government will acknowledge receipt of that quote via to the offeror. Contracting POC for Questions: Tae Won Eum tae.w.eum@usace.army.mil Basis for Award: Lowest Price Technically Acceptable

2 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 7. FOR SOLICITATION INFORMATION CALL: 9. ISSUED BY a. NAME TAE W EUM CODE USACE HUMPHREYS ENGR CTR SPT ACTIVITY ATTN: CECT-HC, 7701 TELEGRAPH ROAD ALEXANDRIA VA TEL: FAX: 11. DELIVERY FOR FOB DESTINA- TION UNLESS BLOCK IS MARKED SEE SCHEDULE W912HQ 12. DISCOUNT TERMS 10. THIS ACQUISITION IS X SMALL BUSINESS HUBZONE SMALL BUSINESS SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS 1. REQUISITION NUMBER 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE W912HQ-15-T-0021 b. TELEPHONE NUMBER UNRESTRICTED OR WOMEN-OWNED SMALL BUSINESS (WOSB) 13b. RATING (No Collect Calls) ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL BUSINESS (EDWOSB) 8(A) X SET ASIDE: PAGE 1 OF Aug OFFER DUE DATE/LOCAL TIME 01:00 PM 26 Aug 2015 NAICS: % FOR: SIZE STANDARD: $15.0 mil 14. METHOD OF SOLICITATION X RFQ IFB RFP 15. DELIVER TO CODE W912HQ 16. ADMINISTERED BY USACE HUMPHREYS ENGR CTR SPT ACTIVITY ATTN: CECT-HC, 7701 TELEGRAPH ROAD ALEXANDRIA VA TEL: FAX: CODE 17a.CONTRACTOR/ CODE FACILITY OFFEROR CODE 18a. PAYMENT WILL BE MADE BY CODE TELEPHONE NO. 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM ITEM NO. SCHEDULE OF SUPPLIES/ SERVICES QUANTITY UNIT UNIT PRICE AMOUNT SEE SCHEDULE 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Gov t. Use Only ) 1X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR FAR ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR FAR IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 2 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED. 29. AWARD OF CONTRACT: REF. OFFER DATED. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) TEL: (TYPE OR PRINT) 31c. DATE SIGNED AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE STANDARD FORM 1449 (REV. 2/2012) Prescribed by GSA FAR (48 CFR)

3 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (CONTINUED) 19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY UNIT UNIT PRICE PAGE 2 OF AMOUNT SEE SCHEDULE 32a. QUANTITY IN COLUMN 21 HAS BEEN RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: 32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE REPRESENTATIVE 32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. OF AUTHORIZED GOVERNMENT REPRESENTATIVE 33. SHIP NUMBER PARTIAL FINAL 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT FOR 36. PAYMENT COMPLETE PARTIAL FINAL 37. CHECK NUMBER 38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print) 42b. RECEIVED AT (Location) 42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE STANDARD FORM 1449 (REV. 2/2012) BACK Prescribed by GSA FAR (48 CFR)

4 Page 3 of 33 Section SF CONTINUATION SHEET ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT Job DRC AND ORAL HISTORY SUPPORT FFP The Contractor shall provide DIGITAL RESEARCH COLLECTION AND ORAL HISTORY SUPPORT in accordance with the Performance Work Statement. FOB: Destination MILSTRIP: W74RDV NET AMT ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 Contract Manpower Reporting FFP See the Contract Manpower Reporting Clause FOB: Destination NET AMT PERFORMANCE WORK STATEMENT Establish Digital Research Collection and Provide Oral History Support 1. General Description The Office of History (CEHO) maintains a rich collection of documents, photographs, and oral history interviews that chronicle the history of the U.S. Army Corps of Engineers. In the past the majority of the new material accessioned into the office s Research Collection consisted of textual records primarily documents, transcripts, photographs, and maps that needed to be integrated into the office s existing collection. Over the last decade the U.S. Army Corps of Engineers had undergone a pronounced shift. Now majority of its records are created and transmitted electronically. Moreover, in a bid to make its historical content available to a wider audience, the office is digitizing significant portions of its holdings.

5 Page 4 of 33 Consequently, CEHO requires the services of a support contractor to help the office establish a Digital Research Collection (DRC) to organize and permanently store a wide variety of digital content. In addition, CEHO requires the services of a contractor to process, arrange, and accessions new interviews into its oral history collection. This statement of work includes several groups of interviews including: 40 interviews resulting from operations in Afghanistan (hereafter the OEF interviews), 20 interviews conducted for the History of Emergency Operations, 15 interviews chronicling the Department of Defense Base Realignment and Closure (BRAC) initiative, 10 Career and Subject interviews (hereafter the Career interviews), and 6 interviews stemming from the U.S. Army Corps of Engineers support to Operation United Assistance (OUA) in Liberia. 2. Performance Work Statement Establishing the DRC will require a systemic development, appraisal, and accession effort for both legacy data (historic material digitized and accessioned into the DRC) and born digital content. The steps for designing, establishing, populating, and maintaining the DRC are outlined below. Working closely with the CEHO staff, the contractor will help establish the hierarchy and organization of the digital collection. Once the hierarchy and organization of the DRC are established, the contractor will develop a Windows File Explorer file architecture that mirrors the accepted hierarchy. The contractor will then assist CEHO identify the legacy data, currently contained in CEHO s Research Collection, or born digital content that currently resides on the office s shared drive, that needs to be transitioned into the DRC. Once that step is complete the contractor will work with the CEHO staff to develop a process plan and schedule to transfer digital content into the DRC. A key element of the process plan is developing a list of the digital formats (Word documents, PowerPoint, TIF, jpeg etc, files) that may be accessioned into the DRC as well as a listing of digital file requirements for all file types per the National Archives and Records Administration. Another key element of the process plan is establishing and implementing DRC security standards including who has access to the collection and what CEHO staff members are authorized to modify the digital research collections architecture of contents. After the legacy and born digital content in CEHO s holdings are identified the contractor will be responsible for moving or copying that content into the DRC. After the digital material has been accessioned into the DRC the contractor will create a summary content list that describes the contents of the DRC. The content list should provide a brief statement addressing the provenance of the material in the DRC as well as the highlights and limitations of the collection. The contractor will also work with CEHO staff to create individual Collection Statements that will go into each top-level folder in the DRC. The Collection Statements will define the different types of collections and materials in the DRC, where the materials came from, and what types of additional information is appropriate to add to those collections in the future. At the conclusion of the data migration effort the contractor work with the CEHO staff to define what types of digital material the office wants to collect in the future and prepare a process plan for accessioning that material into the collection on a regular basis. For work on the Oral History Collection specifically, the contractor s first task will be to conduct thorough inventories of the OEF, History of Emergency Operations, BRAC, Career, and OUA interviews and update the finding aids as necessary. Where necessary, the contractor will also prepare an Excel spreadsheet for each collection containing: the name of the interviewee, date of the interview, name of interviewer, length of the recorded interview, page length of transcript, and if a release agreement is available. Also, many of the transcripts are in various stages of the editing process. The contractor will review the existing digital transcripts, determine which version is the most complete, and enter that document into the oral history collection. If the interview has not been edited, the contractor will edit it.

6 Page 5 of 33 The fully edited digital transcripts will be converted into searchable PDFs and accessioned into CEHO s oral history collection. The contractor will also produce, using Government furnished equipment and supplies, paper copies of all of the edited digital transcripts accessioned into the collection. The transcripts, printed on acid free archival paper, will be foldered and boxed, using archival supplies provided by the government, and in accordance with the best archival practices. The contractor will also update the finding aids for the interview collections to show the physical location of the transcripts. During the completion of this contract the contractor will work closely with the Contracting Officer s Representatives (COR). The COR for the DRC portion of the contract is Mr. James Garber and the COR for the Oral History work is Dr. Bianka Adams. The contractor will prepare samples of the updated CEHO finding aid, Excel spreadsheet of the oral history collection, and scanned and converted oral history transcripts for review and approval before beginning on the final products outlined below 3. Contractor qualifications and experience a) All personnel working on the subject contract must demonstrate that they have at least a master s degree in history or a related subject. They must also have at least one year of graduate course work in library information science and two years of experience in digital archival technology including developing document and metadata standards. Additionally, they must also have two years of professional experience in scanning operations including: designing and implementing scanning criteria; designing and implementing quality control plans; and scanning a wide variety of material using professional, high-speed scanners. They must also have two years of experience in each of the flowing: editing oral history interviews, managing archival collections, preparing finding aids, and processing digital and paper oral history materials. 4. Final Products All deliverables will be submitted to the government in writing in MS Word. Digital Research Collection: a) Hierarchy and organization plan with matching Windows file architecture created on CEHO s shared drive. b) Process plan and schedule for transferring content into the DRC. c) List of digital file formats and requirements per NARA d) Security standards for the newly established collection. e) A fully populated DRC in accordance with the PWS. f) DRC summary content list. g) DRC Collections Statements. h) Process plan for accessioning future content into the DRC. Oral History Support a) Updated finding aids for the OEF, History of Emergency Operations, BRAC, Career, and OUA interviews. b) Excel spreadsheets for each series of interviews containing the information specified in the statement of work. c) Oral history transcripts imported digitally and converted to searchable PDF.

7 Page 6 of 33 d) Paper copies of the digital transcripts, foldered, boxed, and accessioned into CEHO s oral history collection. 5. Schedule a. Within five days of award, the contractor will meet with the CORs at the Office of History, HQ, U.S. Army Corps of Engineers to receive additional guidance. All telephone calls and meetings are considered part of the contract and no additional payment will be provided for participating in them. b. Within 30 days of award the contractor will complete the hierarchy and organization plan with matching Windows file architecture. c. Within 60 days of award the contractor will produce an inventory of the Hurricane Sandy and OEF, History of Emergency Operations, BRAC, Career, and OUA interviews. d. Within 120 days the contractors will have reviewed the status of each interview and edit those interviews not already edited. e. By the completion date of this order the contractor will produce, using archival paper, copies of each interview. Those interviews will be accessioned into the oral history collection in accordance with the best archival practice. f. Within 180 of award the contractor will complete a report listing the data identified for inclusion into the DRC; the process plan for to transfer that content; and develop security standards governing access to the material. g. Within 300 days of award the contractor will complete moving the identified digital material into the DRC. h. Within 330 days of award the contractor will prepare a summary content list for the DRC, final Collections Statements, and develop procedures and a methodology for accessioning future material into the collection on a regular basis. 6. Period of Performance 7. Location All work under this contract is to be completed within twelve months of the date of award. The work will be completed at the CEHO facility at 7701 Telegraph Road, Alexandria, Virginia. 8. Access to the Government Computer Network The contractor will be required to complete the required computer training and the necessary background screening to gain access to the government s non-classified computer network as a condition completing this contract. 9. Equipment The government will supply the contractor a computer, access to the government s computer network, and office space. 10. Use of Information The contractor will not release any of CEHO historic material or oral history interviews without the prior written consent of the Contracting Officer s Representative.

8 Page 7 of Security Requirements a. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: or it can be provided by the RA ATO in presentation form which will be documented via memorandum b. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. c. The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoDapproved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-dod federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. d. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. e. All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information

9 Page 8 of 33 Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems. f. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor mployee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: or or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum. g. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD , DoD M and AR 25-2 within six months of employment. h. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. i. The Contractor must pre-screen Candidates using the E-verify Program ( website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E- verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. 12. Local Security Policy All contractor employees who require physical access to government controlled facilities or logical access to government information and or information systems are subject to a fitness determination and appropriate vetting. To assist in the vetting process, the contractor must submit a notice of visit form for each employee who will perform work on the contract, including at the minimum, the name, social security number and date of birth of each employee performing work on the contract that need physical and or logical access. Documents containing personally identifiable information may only be submitted via encrypted , by first class mail or it may be hand carried to the security office. Notice of visits must be submitted through the government contracting officer representative (COR) or technical representative who will deliver them to the security office. All notice of visits must be received three business days in advance of the contractor reporting for work. The contractor will work through the COR or technical representative for the contract who will serve as the liaison between the security office and the contractor. Contractor employees who are not sponsored by a government employee will not be granted access to any facilities under HECSA control nor will HECSA security approve logical access to information systems if a

10 Page 9 of 33 notice of visit containing either the DOD ID number or the social security number is not provided to the security office. Contractor personnel who do not require a common access card may be granted physical access based on favorable results of an NCIC III records check. Contractors who need a common access card must have the minimum of a favorably adjudicated NACI. If no investigation is on file the CAC will not be issued until a favorable FBI fingerprints check is received by the security office and the NACI has been initiated in PSIP. HECSA Security will initiate all NACI investigations. Contractors who require access to classified information must be performing work on a classified contract and the contract company is responsible for initiating all required investigations for the appropriate security clearance. If an employee has been the subject of a previous favorably adjudicated investigation, it may be reciprocally accepted if there has not been a two year break in service and there is no presence of new and potentially unfavorable information that casts doubt about the subject s suitability. When a background check is reciprocally accepted but is more than 5 years old, the security office may initiate an NCIC III check to ensure no new unfavorable information exists. Contractor employees whose access to classified information has been suspended or revoked will not be authorized logical access to government information systems IAW AR 25-2 paragraph 4-14 b (2) until that investigation is favorably adjudicated. These personnel will also not be allowed unescorted access to government facilities until the investigation has been favorably adjudicated by the Command Security Manager. OPM Final Credentialing Standards allow agencies to deny a CAC or PIV card to any individual who has had their access to classified information denied or revoked. Further due process is not required in these situations. The contractor must provide employees who can be cleared to perform work and must immediately provide replacement employees for those who cannot be cleared. G001 CONTRACTING OFFICER/AUTHORITY a. All contractual administration will be carried out by a warranted Contracting Officer acting within their delegated limits. Communications pertaining to contract administration matters shall be addressed to the Contracting Officer shown on the front page of the contract award. No changes in or deviation from the Performance Work Statement shall be effected without a contract modification executed by the Contracting Officer authorizing such changes. b. The Contracting Officer is the only person authorized to issue changes or otherwise change the terms and conditions of contractual actions. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the Contractor is at risk that no adjustment will be made in the contract action s price to cover any increase(s) in costs incurred as a result thereof. G009 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FFP COMMERCIAL) a. General. The Government shall pay the Contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs and expenses, the firm-fixed price stated in this contract. b. Invoice Submission. In accordance with FAR (g), the Contractor shall submit an original invoice and three copies (or an electronic invoice) to the addressee specified in Block 18a of the SF 1449 or via to CEFC- S0invoices@usace.army.mil. Electronic copies of invoices shall besent to the below contacts. The contractor s final invoice should be marked as such.

11 Page 10 of 33 c. Questions Regarding Payment. Questions regarding status of payment should be directed to the USACE Finance Center at (if more than 30 days have passed since the invoice was submitted). H031 CONTRACTOR MANPOWER REPORTING CLAUSE The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the U.S. Army Corps of Engineers via a secured data collection site. The contractor is required to completely fill in all required data fields using the following web address: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY all data shall be reported no later than October 30 of each calendar year. Contractors may direct questions to the help desk DELIVERY INFORMATION CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC 0001 POP 01-SEP-2015 TO 31-AUG-2016 N/A USACE HUMPHREYS ENGR CTR SPT ACTIVITY ATTN: CECT-HC, 7701 TELEGRAPH ROAD ALEXANDRIA VA FOB: Destination W912HQ 0002 N/A N/A N/A N/A CLAUSES INCORPORATED BY REFERENCE Definitions NOV Gratuities APR Certification And Disclosure Regarding Payments To SEP 2007 Influence Certain Federal Transactions Limitation On Payments To Influence Certain Federal Transactions OCT Contractor Employee Whistleblower Rights and Requirement APR 2014 To Inform Employees of Whistleblower Rights Security Requirements AUG Printed or Copied Double-Sided on Postconsumer Fiber MAY 2011 Content Paper System for Award Management JUL 2013

12 Personal Identity Verification of Contractor Personnel JAN System for Award Management Maintenance JUL Information Regarding Responsibility Matters JUL Instructions to Offerors--Commercial Items APR Contract Terms and Conditions--Commercial Items MAY Prohibition on Contracting with Entities Engaging in Certain DEC 2012 Activities or Transactions Relating to Iran-- Representation and Certifications Assignment Of Claims MAY Continuity Of Services JAN Bankruptcy JUL Stop-Work Order AUG Inspection Of Services--Fixed Price AUG Authorized Deviations In Provisions APR Authorized Deviations In Clauses APR Requirements Relating to Compensation of Former DoD Officials SEP Requirement to Inform Employees of Whistleblower Rights SEP Disclosure Of Information AUG Control Of Government Personnel Work Product APR Oral Attestation of Security Responsibilities NOV Safeguarding of Unclassified Controlled Technical NOV 2013 Information Electronic Submission of Payment Requests and Receiving JUN 2012 Reports Levies on Contract Payments DEC Pricing Of Contract Modifications DEC Requests for Equitable Adjustment DEC 2012 W912HQ-15-T-0021 Page 11 of 33 CLAUSES INCORPORATED BY FULL TEXT EVALUATION--COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Factor 1: Level of Experience and Related Technical Skills. Quotes will be evaluated in accordance with the offerors level of experience and technical skills. Factor 2: Past Performance. This factor will be evaluated to determine relevancy in terms of scope, complexity and how well the work was performed. Factor 3: Price. This factor will be evaluated for price reasonableness. The basis for award is first offerors proposals will be evaluated under the Technical Factor, which represents the minimum acceptable criteria. Under this factor, services offered will be determined technically acceptable or technically unacceptable. In order to be considered for award, offers must be determined technically acceptable for all factors. Only offers which meet the minimum technical capability, will be further evaluated under Price. Award will be made to the Lowest Priced Technically Acceptable offeror.

13 Page 12 of 33 (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. (a) Definitions. As used in this provision -- Economically disadvantaged women-owned small business (EDWOSB) Concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program. "Forced or indentured child labor" means all work or service- (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties. Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner. Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). Manufactured end product means any end product in product and service codes (PSCs) , except-- (1) PSC 5510, Lumber and Related Basic Wood Materials; (2) Product or Service Group (PSG) 87, Agricultural Supplies;

14 Page 13 of 33 (3) PSG 88, Live Animals; (4) PSG 89, Subsistence; (5) PSC 9410, Crude Grades of Plant Materials; (6) PSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) PSC 9610, Ores; (9) PSC 9620, Minerals, Natural and Synthetic; and (10) PSC 9630, Additive Metal Materials. Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L ). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-- (1) Are conducted under contract directly and exclusively with the regional government of southern Sudan; (2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization; (3) Consist of providing goods or services to marginalized populations of Sudan; (4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization; (5) Consist of providing goods or services that are used only to promote health or education; or (6) Have been voluntarily suspended. Sensitive technology-- (1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-- (i) To restrict the free flow of unbiased information in Iran; or (ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and (2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

15 Page 14 of 33 Service-disabled veteran-owned small business concern-- (1) Means a small business concern-- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is serviceconnected, as defined in 38 U.S.C. 101(16). "Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation. Small disadvantaged business concern, consistent with 13 CFR , means a small business concern under the size standard applicable to the acquisition, that-- (1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR ) by-- (i) One or more socially disadvantaged (as defined at 13 CFR ) and economically disadvantaged (as defined at 13 CFR ) individuals who are citizens of the United States; and (ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR (c)(2); and (2) The management and daily business operations of which are controlled (as defined at 13.CFR ) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition. Subsidiary means an entity in which more than 50 percent of the entity is owned-- (1) Directly by a parent corporation; or (2) Through another subsidiary of a parent corporation. Veteran-owned small business concern means a small business concern-- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women. "Women-owned small business concern" means a small business concern--

16 Page 15 of 33 (1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or (2) Whose management and daily business operations are controlled by one or more women. Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website. (2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR , Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR ), except for paragraphs. [Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.] (c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply. (1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern. (2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern. (3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a service-disabled veteran-owned small business concern. (4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, ( ) is not a small disadvantaged business concern as defined in 13 CFR (5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, ( ) is not a womenowned small business concern. Note to paragraphs (c)(8) and (9): Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

17 Page 16 of 33 (6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a womenowned small business concern in paragraph (c)(5) of this provision.] The offeror represents that-- (i) It [ ] is, [ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and (ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture:.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation. (7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that-- (i) It [ ] is, [ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and (ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: -.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation. (8) Women-owned business concern (other than small business concern). (Complete only if the offeror is a womenowned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, a women-owned business concern. (9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price: (10) HUBZone small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, as part of its offer, that-- (i) It [ ] is, [ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and (ii) It [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture:.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation. (d) Certifications and representations required to implement provisions of Executive Order

18 Page 17 of 33 (1) Previous Contracts and Compliance. The offeror represents that-- (i) It ( ) has, ( ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and (ii) It ( ) has, ( ) has not, filed all required compliance reports. (2) Affirmative Action Compliance. The offeror represents that-- (i) It ( ) has developed and has on file, ( ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or (ii) It ( ) has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor. (e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made. (f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) , Buy American --Supplies, is included in this solicitation.) (1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of domestic end product. The terms commercially available off-the-shelf (COTS) item, component, domestic end product, end product, foreign end product, and United States are defined in the clause of this solicitation entitled Buy American--Supplies. (2) Foreign End Products: Line Item No. Country of Origin (List as necessary) (3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25.